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Home My Public Portal AboutMarch 1 2012 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Thursday, March 1, 2012 Present: President Dr. John Hennette, Vice President Tim Trigg, Secretary Beva Miller and Kyle Kerrigan, Putnam County Library Liaison Wes Wilson, and City Council Liaison Phyllis Rokicki Absent: Greencastle Community School Corporation representative Also Present: Suzanne Masten with Greencastle Civic League, Jan Firebaugh with Friends of the Park Association of Putnam County, Eric Bernsee—Banner Graphic, Assistant Director Troy Scott and Parks &Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President J. Hennette, which was held in the Greencastle City Hall council room. Contest Winners 2012 Snow Sculpture Contest—None (no measurable snow has been received) 2012 Brick Mania - 1st Place Winners • Kits—Youth 1st Place Atlantis Ben Staggers 2nd Place Space Shuttle Evan Davies • 2012 Brick Master Harry Potter Display Eli Hardwick& family Public Input-None Minutes On a motion from T.Trigg, second by K.Kerrigan, the minutes from the regular meeting held on Thursday, March 1, 2012 were approved as presented. All Ayes. Monthly Claims - The monthly claims were approved as presented on a motion from B.Miller, second by T.Trigg. All Ayes. Special Park Use—No requests. Greencastle Civic League 1. Spray Park - S.Masten gave an update to the Park Board in regards to two grant proposals the Greencastle Civic League has submitted for funding for the spray park. These are the first two proposals and it has given them a good foot print for future requests. Their hopes are to establish at least $150,000 in pacesetter donations, which then would be matched by smaller individual donations to complete the project. /"'` 1 2. Letter of Understanding—Greencastle Civic League will present a draft copy of a Letter of Understanding proposal to board president J.Hennette. The final copy will have to be reviewed by City Attorney Laurie Hardwick. Friends Of The Park, Special Projects, and Old Business 1. Eggfest— J.Firebaugh, President of the Friends of the Park, reported that Eggfest has been scheduled for Good Friday, April 6 and any help from the park board members would be greatly appreciated. 2. Mary Rogers Field Park Word Day — With the help of Valerie Gruener from the park department's maintenance crew, a spring time work day will be held to weed and feed the flower beds at Mary Rogers Field Park located next to City Hall. �9 3. Celebrate "4" Committee — J.Firebaugh also reported that the Celebrate "4" Committee met to discuss details of the annual Independence Day Celebration, which has been scheduled for Wednesday, July 4th, 2012. 4. Next Board Meeting—J.Firebaugh stated that the next FOTP board meeting has been scheduled for Monday, March 12 at 2:00 p.m. in city hall. Everyone is invited if available. Personnel FT Maintenance Supervisor — Director R.Weinschenk requested permission to hire William Sauter into the full-time Park. Maintenance Supervisor's position. 0 a motion from T.Trigg, second by B.Miller,William Sauter was approved. All Ayes. New Business 1. Annual Brochure Review — Director R.Weinschenk and Assistant Director T.Scott discussed the programs and fees to be included in the Greencastle Parks & Recreation Department's 2012 Program and Event Guide. Director R.Weinschenk presented a "draft" copy of the brochure that will be sent to the printers. In order to meet Indiana Department of Local Government requirements, a listing of programs and their proposed fees was presented to the board for their review and approval. The board elected to break approval of the brochure, program and fees into the following: a. Facility Rental Fees—Upon a motion by B.Miller, second by T.Trigg,the board approved all facility rental fees as presented. All Ayes. b. Aquatics Program Fees i. Daily Pool Admission - R.Weinschenk stated that since the 2012 operations budget has not yet been approved and because of the federally mandatory, but not funded, ADA improvements that need to be made to the aquatics center, he has proposed an increase to the daily admission fee from $3.00 per person (5 & up) to $5.00 per person (5 & up); 4 & under will remain free of charge. Park board member T.Trigg, noted the daily admission was raised from $2.50 to $3 six or seven years ago. It should be noted the pool admission rate was $2 when the pool opened in 1993. After discussion,the board felt that the increase was justified. ii. Season Pass Rates — R.Weinschenk then proposed Individual Season Passes remain at $50, but proposed a $10 increase to the 2 family pool pass for up to four people to be priced at $150 instead i—. of$140. Each additional family member will cost an added $25, instead of$20. The board felt that the increase was justified. iii. 10 Punch Pass - The 10-punch pass, since based on the daily admission rate, will be increased from $25 to $40, representing a $10 savings for those who will be going to the pool multiple times but not interested in purchasing a season pass. iv. Private Pool Rentals - The Park Board also voted to raise private pool rentals by $10. The new charges will be $160 for 1-75 people, $230 for 76-150 people and $310 for 151 or more people v. Learn-to-Swim Lessons -A $5 increase has also been approved for the Learn-to-Swim program for children ages seven and up with a registration fee of$35 for 10 half-hour classes. Water Babies will remain at$30 for 10 half-hour sessions and private (or semi-private) swim lessons will stay at$80 for 10 half-hour sessions. Park board member K.Kerrigan stated that he thought that the varying prices and opportunities for admission offered flexibility for the user. Park board member B.Miller added that the 10-Punch Pass was transferable between users, so offered additional flexibility to patrons. On a motion from T.Trigg, second by K.Kerrigan, the aquatics fees were approved unanimously. All Ayes. c. Recreation Programs — Discussion of the remaining programs listed in the brochure included Director R.Weinschenk noting a change in Men's softball League format and fee changes from last year. Park board member B.Miller made a suggestion to change Talk Like a Pirate Day to 4:00-6:00 p.m. to make it easier to attend following dismissal from school. The park board elected to bundle all fees into one motion and upon a motion from K.Kerrigan, second by T.Trigg the board approved all fees (Please see attached program list). All Ayes. 2. Monthly Program Announcements—Director R.Weinschenk shared a copy of the latest monthly program announcements. He explained that the new format appeared well received and hopes it will stimulate additional interest in our programs, as well as save on paper and printing costs. Park board member T.Trigg stated he has received positive feedback. Director's Monthly Report Director R.Weinschenk presented his monthly report and reviewed the events from this past month, while Assistant Director T.Scott reviewed the programs held the past month and the upcoming programs. Next Meeting The next regular meeting of the Greencastle Board of Park Commissioners will be held Thursday, April 5, 2012 at 7:30 p.m. in Greencastle City Hall. 3 AdiouL ment On a motion from T.Trigg, second by B.Miller, the park board meeting was adjourned at 8:40 p.m. All Ayes. 1000 Minutes respectfully submitted by: Roderick M. Weinschenk,Director Greencastle Parks &Recreation Department Minutes appro d by: 41110. U / O ice President - Dr. John Hennette resident Tim Trig , Beva Miller, Secretary Kyle L • 4 CITY OF GREENCASTLE BOARD OF PARK COMMISSIONERS PRICING LIST FOR PROGRAMS OFFERED BY AND THROUGH THE GREENCASTLE PARKS & RECREATION DEPARTMENT March 1, 2012 Facility Rental Fees Non- Not For Shelter Rentals Seats Resident Resident Pro its Robe-Ann Park Shelters Shelter#1 90 $40.00 $55.00 $25.00 Shelter#2 120 $40.00 $55.00 $25.00 Shelter#5 80 $40.00 $55.00 $25.00 Bob Flanagan Bandshell Social/Reunion 48 $40.00 $55.00 $25.00 Band/Show/Special Event $50.00 $65.00 $35.00 Jaycee Park Shelters #1 w/fireplace 50 $30.00 $45.00 $20.00 #2 w/out fireplace 40 $25.00 $40.00 $20.00 Big Walnut Sports Park Shelters #1 (central) 27 $30.00 $45.00 $20.00 #2(southwest) 48 $25.00 $40.00 $15.00 #3 (southeast) 40 $25.00 $40.00 $15.00 Disc Golf Course plus BWSP#3 rental no entry fees $30.00 $45.00 $20.00 w/entry fee $50.00 $65.00 $40.00 Softball Diamonds-Robe-Ann Park&Big Walnut Sports Park Reservation Fees Reserved Practice $15.00 $30.00 $10.00 1 Game(prepared,press box,w/o lights) $20.00 $40.00 $15.00 1 Game(prepared,press box,w/lights) $35.00 $55.00 $25.00 League play(prepared,press box,w/lights) $45.00 $70.00 Tournaments(1 prep to start,w/lights if needed,&rechalk champ game) ^ 1-Day Tournament* $100.00 $135.00 $85.00 2-Day Tournament* $175.00 $210.00 $150.00 3-Day Tournament* $250.00 $285.00 $200.00 Diamond Drying supplies $15.00 per bag applied * "Day"is defined as games scheduled per each given calendar date. 2012 Aquatics Program Fee Structure: Daily Admission: 0-4 years Free Birthday Parties: 5 years&over $5.00 Base Rate 1-10 people $75.00 Season Passes: +each additional person $ 5.00 Individual Season Pass $50.00 Family Pass(4 people) $150.00 Swim Lessons: +each additional person $25.00 Learn-To-Swim(7 years&up) Greencastle Gate Pass: -Ten(10) 1/2 hour classes $35.00 10-Punch Pass(Save$10.00) $40.00 Water Babies(Preschool) Private Pool Rentals: -Ten(10) 1/2 hour classes $30.00 1-75 people $160.00 Private Lessons 76-150 people $230.00 -Ten(10) 1/2 hour classes $80.00 151 +people $310.00 ,/ Adult Programs Summer Running Club $15.00/person Walking Wednesdays Free! Adult Tennis League $20/player Early Bird Coed Softball League $330.00 per team (10 games) Men's 12" Slow-Pitch Softball League $350.00 per team(10 games,weekend tourney) Women's 11" Slow-Pitch Softball League $410.00 per team (10 games, weekday double elimination tournament) Fall Coed Softball League $40.00 per team(Single round robin schedule, weekday double elimination tourney) All-Star Game Fundraiser 1 non-perishable food item/donation 2012 Recreation Programs Mommy& Me-Spring Session $25.00 per session, $5.00 per day Family Spanish Language Classes $15.00 per family St. Pat's Day at the Museum $5.00 per person Family Fun Tuesdays $5.00 per family Brickmania: Easter Egg Hunt! $10.00 per person Annual Easter Egg Hunt Free! Eggfest: In the Park After Dark not our program-Friends of the Park Association Cystic Fibrosis Easter Egg Hunt not our program-Cystic Fibrosis "Look Up In the Sky" Day! Free! Brickmania: Stanley Cup Style $10.00 per person ,�-• Cinco De Mayo $5.00 per person Pet Care Workshop $15.00 per person "Recycle Art" at the Museum $5.00 per person "Recycle Art" in the Park $5.00 per person Arbor Day Celebration Free! Mother Earth Bike Ride Free! Celebrate Kids Fishing Day Free! Huckleberry Finn Costume Contest Free! S.P.A.R.K. Free! Introduction to French Language Classes $10.00 per student Police Boot Camp $35.00 per person Youth Tennis Instruction $25.00 per person Pinewood Derby Workshops Kit$5.00, Workshop Free! Mike Rokicki Memorial Road Run/Walk Pre-registration$15.00, Day of event $20.00 Firecracker Fun Run Free! Dive In Movie Night $5.00 per person, $2.00 season pass holder Red, White & Blue Pinewood Derby Kit$5.00, Cub Scouts $3.00, Open classes $5.00 Summer Science Club $15.00 per person Season Pass Holders (Swim)Night Free to season pass holders, $3.00 per guest Mr. Zucchini Head Contest! $5.00 per family Soggy Doggy Day $3.00 per dog, accompanying owners Free! Mommy& Me-Fall Session $25.00 per session, $5.00 per day Family Picnic Night Free! "What's That Bug?" $15.00 per person Talk Like a Pirate Party! $5.00 per person "Flying High"Disc Golf Tournament $10.00 per person Gingerbread Challenge: Haunted House Free! Brickmania Challenge: Haunted House Free! "Great Pumpkin"Decorating Contest $5.00 per pumpkin Mommy& Me—Holiday Edition $25.00 per session or$5.00 per day Greencastle Youth Basketball (grades 1-6) $50.00 per player "My First Shot!" Basketball $35.00 per player Toddler Turkey Time! $5.00 per person Brickmania Challenge: Santa's Workshop Free! Gingerbread House Decorating Contest Free! Light the Park Free-will Donation! Phone Calls From Santa Free! Brickmania: Lego Christmas! $10.00 per person Snow Sculpture Contest Free! Pinewood Derby Workshop Kits $5.00, Workshop Free! 2013 Programs Chinese New Year 2013 Free! Celebrate Ground Hog Day! Free! "Create a Valentine!" Workshop $5.00 per person Mommy& Me—Spring Edition 2013 $25.00 per session, $5.00 per day Brickmania: Birthday Bash! Free! Brickmania Workshop Free! Brickmania Challenge 2013 Free! G'castle Civic League's Parkfest Concert Series Free! (not our program—Greencastle Civic League) ,•'` Celebrate "4" In Greencastle o "Pancakes for Parks & Pathways" $5.00 Adult(not our program—FOTP) o Independence Day Co-Ed Softball Tournament- $135.00 per team (proceeds to C4C) Refunds Because of the time involved in arranging, advertising, and administrating programs, the parks & recreation department offers the following refund policy: o A full refund will be given if the department cancels the program or notification of non- participation is received two prior to the program. After two weeks, a$3.00 fee will be charged. o A percentage of the fee may be refunded once the program starts up to the halfway point, less a minimum charge of$3.00. o No refunds will be given if 50% of the program has been completed. o Any other situations or questions, may be directed to the Parks &Recreation Director or the Greencastle Board of Park Commissioners if not satisfied. /' GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET „---. VIAA► .I..J i -Elthntail�-2, 2012 VENDOR DESCRIPTION AMOUNT A.A. Huber& Sons, Inc. Restroom repairs 82.00 ADT Security Services Alarm services 91.08 Bright Futures Rec. Supplies 35.01 Cintas First Aid Cabinet Inspection 40.13 Co Alliance Gasoline&diesel fuel 513.46 Criss &Hutcheson General Contractors Replace Tennessee Street entrance gate 2,150.00 Headley Hardware Facility maintenance expenses 27.58 Orkin Pest Control Recurring pest control service 84.72 Wal-Mart—Credit Card Expenses: 245.02 o Office: Printer ink&easels 118.85 o Recreation: Brickmania&supplies 126.17 Wright Implement John Deere Gator repair parts 33.47 TOTAL GENERAL EXPENSES $3,302.47 (211) PARK NON-REVERTING BASKETBALL FUND Alec Davis Basketball scorekeeper x 2 games 14.50 Candice Childress Basketball gym supervisor 45.00 Christian Rector Basketball official x 3 games 54.00 Doreen Workman Basketball gym supervisor 126.00 Jim Pritchard Basketball official x 4 games 72.00 Flying W Awards Player, coaches & sponsor awards 542.25 Kelsey Floyd Basketball official x 10 games 180.00 Kelsey Hennette Basketball official x 2 games 36.00 Kim Pieper Basketball gym supervisor 67.50 Nathan Eubank Basketball official x 11 games 198.00 Wal-Mart—Credit Card Frame for Pacers jersey 24.00 TOTAL PK NR BASKETBALL EXPENSES $1,359.25 (212) PARK NON-REVERTING SOFTBALL FUND Rogers Sports Group Break away softball bases 358.62 TOTAL PK NR SOFTBALL EXPENSES $358.62 GRAND TOTAL EXPENSE FOR THE MONTH $5,020.34 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$5,020.34 dated this IS`day of March, 2012. 7r, SIGNATURES OF GOVERNING BOARD �. 60/ 64 Dr. John Hennette, resident Beva Miller iKy erri an Z 1---"Z; --7:7 /--0/' /4! '1 I Tim Trigg s • •