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HomeMy Public PortalAbout11/10/2011November 3, 2011 MAYOR: William F. Koch, Jr. VICE MAYOR: Joan K. Orthwein COMMISSIONER: Muriel J. Anderson Fred B. Devitt III W. Garrett Dering REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON THURSDAY, NOVEMBER 10, 2011, IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Minutes. A. Regular Meeting B. Special Meeting ArWNI7A & Public Hearing of 10 -14 -11 of 10 -24 -11 V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements. A. Regular Meetings and Public Hearings 1. December 9, 2011 @ 9 A.M. 2. January 13, 2012 @ 9 A.M. 3. February 10, 2012 @ 9 A.M. 4. March 9, 2012 @ 9 A.M. 5. April 13, 2012 @ 9 A.M. 6. May 11, 2012 @ 9 A.M. VII. PUBLIC HEARING. A. Applications for Development Approval 1. An application submitted by Tom Laudani of Seaside Builders, LLC as Agent for Joel T. Strawn, Successor Trustee of Regina W. Spence Revocable Trust and as Personal Representative of the Estate of Regina W. Spence that includes property located at 1220 N. Ocean Boulevard, Gulf Stream, Florida, legally described as Lots 4, 5, and 6 of Golf Course Addition and Tract A of Hidden Harbour Estates Subdivisions, Gulf Stream, Florida, for the following: a. SUBDIVISION REVIEW to permit the division of the above described property into six (6) single family lots to be known as Hidden Harbour Estates -Plat II Subdivision. b. DEMOLITION PERMIT to demolish existing structures on this property. (1) Subdivision Agreement C. NORTH OCEAN BOULEVARD OVERLAY PERMIT to permit alterations within this Overlay District to create three of the proposed six lots in Hidden Harbour Estates -Plat II Subdivision. d. LAND CLEARING PERMIT to allow excavation for installation of drainage and utilities \easements. e. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the subdivision of the property at 1220 N. Ocean Blvd. into 6 single family lots to be known as Hidden Harbour Estates -Plat II. VIII. Reports. A. Town Manager 1. Undergrounding Project Update 2. Place Au Soleil Entrance Improvement Update AGENDA CONTINUED B. Architectural Review & Planning Board 1. Meeting Dates a. November 17, 2011 @ 8:30 A.M. b. December 28, 2011 @ 8:30 A.M. c. January 26, 2012 @ 8:30 A.M. d. February 23, 2012 @ 8:30 A.M. e. March 22, 2012 @ 8:30 A.M. C. Finance Director 1. Financial Report for October 2011 D. Police Chief 1. Activity for October 2011 E. Water Cost Comparison -FL Coalition for Preservation -R. Ganger IX. Items for Commission Action. A. Resignation of Charles Frankel III from ARPB B. Vacancies on Architectural Review & Planning Board 1. Regular Member Term Ending March 2012 2. Alternate Member Term Ending March 2012 a. Letters of Interest (1) Paul A. Lyons, Jr. (2) Thomas M. Stanley C. Resolutions. 1. No. 11 -16; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA PROVIDING FOR THE APPROPRIATIONS OF BUDGET EXPENDITURES IN THE GENERAL FUND FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2011; PROVIDING AN EFFECTIVE DATE. 2. No. 11 -17; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA PROVIDING FOR THE APPROPRIATIONS OF BUDGET EXPENDITURES IN THE WATER FUND FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2011; PROVIDING AN EFFECTIVE DATE. D. Items by Mayor and Commissioners. X. Public. XI. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 0 MINUTES OF THE REGULAR COMMISSION OF THE TOWN THE COMMISSION CHAMBERS FLORIDA. MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN OF GULF STREAM ON THURSDAY, NOVEMBER 10, 2011, IN OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, I. Call to Order. Vice -Mayor Orthwein called the meeting to order at 9:00 A.M. II. Pledge of Allegiance. The Pledge of Allegiance was led by Vice - Mayor Orthwein. III. Roll Call. Present and Participating Absent w /Notice Also Present and Participating IV. Minutes. Joan K. Orthwein Muriel J. Anderson Fred B. Devitt, III W. Garrett Dering William F. Koch, Jr. William H. Thrasher Rita L. Taylor Garrett J. Ward John Randolph Beth -Ann Krimsky, Esq. Ruden, McClosky Gary Eliopoulos of GE Architects Dave Bodker of Landscape Architecture Planning, Inc. Joe Pike of Enviro Design Paul Engle of O'Brien, Suiter et al. Tom Laudani of Seaside Builders, LLC Marty Minor of Urban Design Kilday Studios Frank Tabolsky, Esq. Nancy Touhey Martin O'Boyle Scott Morgan Lisa Morgan James Gammon Robert W. Ganger Vice -Mayor Commissioner Commissioner Commissioner Mayor Town Manager Town Clerk Police Chief Town Attorney Rep /Hidden Harbour, Plat II Architect /Hidden Harbour, Plat II Landscape Arch. /Hidden Harbour, Plat II Proj. Engineer /Hidden Harbour, Plat II Land Surveyor /Hidden Harbour, Plat II Agent /Joel T. Strawn PR for Spence Estate Town Consultant Rep /Hidden Harbour Estates Residents & Neighbors 1200 N. Ocean Blvd. 23 Hidden Harbour Dr. 1135 N. Ocean Blvd. 1135 N. Ocean Blvd. 3651 N. Ocean Blvd. 1443 N. Ocean Blvd. A. Regular Meeting & Public Hearing of 10 -14 -11 Commissioner Anderson moved and Commissioner Dering seconded to approve the Minutes of the Regular Meeting and Public Hearing of October 14, 2011. There was no discussion. All voted AYE. Regular Meeting and Public Hearing Town Commission - November 10, 2011 Page 2 B. Special Meeting of 10 -24 -11 Commissioner Anderson moved and Commissioner Dering seconded to approve the Minutes of the Special Meeting of October 24, 2011. There was no discussion. All voted AYE. V. Additions, withdrawals, deferrals, arrangement of agenda items. Mr. Thrasher stated that a new item VII.A.l.b.(2) titled Extension of CDemolition Restriction will be added to the Agenda. VI. Announcements. A. Regular Meetings and Public Hearings 1. December 9, 2011 @ 9 A.M. 2. January 13, 2012 @ 9 A.M. 3. February 10, 2012 @ 9 A.M. 4. March 9, 2012 @ 9 A.M. 5. April 13, 2012 @ 9 A.M. 6. May 11, 2012 @ 9 A.M. There were no conflicts. VII. PUBLIC HEARING. A. Applications for Development Approval 1. An application submitted by Tom Laudani of Seaside Builders, LLC as Agent for Joel T. Strawn, Successor Trustee of Regina W. Spence Revocable Trust and as Personal Representative of the Estate of Regina W. Spence that includes property located at 1220 N. Ocean Boulevard, Gulf Stream, Florida, legally described as Lots 4, 5, and 6 of Golf Course Addition and Tract A of Hidden Harbour Estates Subdivisions, Gulf Stream, Florida, for the following: a. SUBDIVISION REVIEW to permit the division of the above described property into six (6) single family lots to be known as Hidden Harbour Estates -Plat II Subdivision. b. DEMOLITION PERMIT to demolish existing structures on this property. (1) Subdivision Agreement c. NORTH OCEAN BOULEVARD OVERLAY PERMIT to permit alterations within this Overlay District to create three of the proposed six lots in Hidden Harbour Estates -Plat II Subdivision. d. LAND CLEARING PERMIT to allow excavation for installation of drainage and utilities \easements. e. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the subdivision of the property at 1220 N. Ocean Blvd. into 6 single family lots to be known as Hidden Harbour Estates -Plat II. Vice -Mayor Orthwein stated that she will recuse herself from the hearing of this matter due to an active real estate license she holds with William F. Koch Realty. She turned the gavel over to Commissioner Devitt. Clerk Taylor asked if there were any ex -parte communications concerning this matter. Commissioner Dering stated that he drove by the subject property. Commissioner Anderson stated that she spoke with Mr. Regular Meeting and Public Hearing Town Commission - November 10, 2011 Page 3 and Mrs. Neeves who reside at 11 Hidden Harbour Drive. Clerk Taylor read the application submitted by Tom Laudani of Seaside Builders, LLC. Beth -Ann Krimsky, Esq., of Ruden, McClosky, stated that she and her partner, Mark Grant, Esq., represent the applicant and said they were here today for the plat approval and the approval of related permits only. She said she provided each Commissioner with a binder of material O in order to expedite her presentation which consists of applicable law, such as F.S. Chapter 177, sections of Town Code and material previously provided to the Town. Ms. Krimsky said since the ARPB's recommendation of approval of the plat there were minor changes requested by the Town and neighbors and she included those details and letters to the Town Clerk at Tab 7. Ms. Krimsky displayed the plat showing lot sizes and roads and said the experts will summarize the plat during the discussion. She said the ARPB recommended approval of the subdivision when they met on September 27th because they found that the plat meets Town Code. Ms. Krimsky said that Florida Law under Broward County v. Narco and Broward County v. GBV is very clear and states that once the objective criteria have been met then approval is required for purposes of plat. She said they are here today to describe the graphical depiction of the land only, which potentially impacts the neighboring parties. The Town requested that the applicant meet with the neighbors to respond to their concerns, which they have done extensively and have accomplished a great deal. Ms. Krimsky stated that a subdivision agreement which was developed with the assistance of the Town Attorney is at Tab 30 of the binder and, at Tabs 22 & 26, there is an agreement with most of the neighboring parties. She said Frank Tabolsky, Esq., who represents many of the neighboring parties, will go over the items included in that agreement, such as tree preservations and installing the meandering wall. Gary Eliopoulos of GE Architecture, the Project Architect, stated that this has been an important project for the Town and he realized they needed to acknowledge the community and their concerns. He introduced the Project Team, all of whom are based in Delray Beach and includes the following: Tom Laudani of Seaside Builders, the Developer; Paul Engle of O'Brien, Suiter, O'Brien, the Surveyor; Joe Pike of Enviro Design, the Civil Engineer; and, Dave Bodker of Bodker Landscape Design & Planner, the Landscape Architect. Mr. Eliopoulos said that a plat of O this size and nature may never occur again in the Town, which is why they took everyone's concerns into consideration. He said they have had countless meetings and telephone conversations with the Town's consultants, including Marty Minor of Urban Design Kilday Studios and Brian LaMott of Wattman Engineering. Mr. Eliopoulos said this project began in the Spring, they presented a plat to Town Staff and went over everything that needed to be done to meet Town Code before presenting the project to the Architectural Review and Planning Board on July 28, 2011. He said the plat presented in July and the plat presented today meets all Town Codes and Zoning. Mr. Eliopoulos displayed the plat presented in July saying the original project consisted of six lots ranging from 36,000 SF to 60,000 SF, all Regular Meeting and Public Hearing Town Commission - November 10, 2011 Page 4 with private driveway entrances as follows: Two private entrances off of AlA, which is the east side of the site, two private entrances along Hidden Harbour Road and two private entrances along the west side of the site. He said the plat has single family zoning, which is compatible with all surrounding properties in the Ocean West District and added that the plat meets all criteria with respect to setbacks and lot size. He explained that the ARPB listened to their presentation in July, they O listened to the public and then tabled the matter and asked the Project Team to meet with the neighbors and address their concerns. Mr. Eliopoulos said that Tom Laudani, the Developer, gave his contact information to anyone who wanted to meet about the project and he listened and did his best to respond to all concerns. There were several meetings with neighbors and staff resulting in several changes and Mr. Eliopoulos commended the ARPB, Town Staff and their consultants who worked with the Team to be sure all changes met with zoning codes. Mr. Eliopoulos referred to the current plat and highlighted the changes that were made since the July ARPB Meeting. He said one of the biggest concerns the neighbors had was traffic circulation and wanted to eliminate the private driveway entrances. He said they redesigned and created a hammerhead which is an internal road that comes off of AlA, heads west and then Ts north and south, servicing the properties from the internal portions, leaving Lot 4 with an entrance off of AlA and eliminating the majority of traffic to the other five lots. Mr. Eliopoulos said they reduced the size of the sites, now averaging from 30,000 SF to 46,000 SF, which is above the minimum and meets all of the lot size criteria. Mr. Eliopoulos said the Town Code calls for a 3 -foot landscape buffer around the perimeter of the property. He said they are proposing a 15- foot landscape buffer along the south side of the site, they will maintain the canopy as it is today and they are proposing a 10 -foot buffer along the north, east and west sides of the site. Another issue was the site drainage and how it would impact other surrounding properties. Mr. Eliopoulos said their drainage design satisfied the site, but they were made aware of other conditions along the north and south side of the property and their engineer redesigned the plan to double up the drainage and alleviate some of the existing conditions which abut the property. He said both their original plan and the redesigned plan meet South Florida Water Management District �) (SFWMD) criteria, which is a No Notice General Permit. He explained that SFWMD states if you have pervious and impervious you must be under two acres of impervious area, and both designs satisfy that, being under two acres. Mr. Eliopoulos said they will go before SFWMD with a Standard General Permit because they doubled up on the capacity of their drainage to alleviate other issues on the abutting properties. Hidden Harbour was concerned about the look of the proposed retaining wall around the site, which ranges from 4 feet to 11 feet in height. Residents did not want to see a fortress and they want to preserve the trees. Mr. Eliopoulos explained that the redesigned retaining wall will meander through the site, preserving the trees. Another issue was the Regular Meeting and Public Hearing Town Commission - November 10, 2011 Page 5 intrusion of headlights from traffic moving through the hammerhead. Mr. Eliopoulos said the retaining wall will be higher in those areas to eliminate that issue. There were concerns about the internal road and whether it meets the criteria for emergency vehicles. Mr. Eliopoulos said the internal road plan was submitted to the Delray Beach Fire Department, it met all of their criteria and was stamped as approved. He said the internal road plan also satisfies OSHA criteria and exceeds them meeting the 33' radius. At previous ARPB meetings, Chairman Ganger made reference to the historic structure of the property saying it was very important to maintain a record of the history of this site and the developer agreed to create documentation for the historical archives at no charge to the Town. Mr. Eliopoulos said the existing structure on the site was built in 1937 and the original architect was John Volk, a prominent Palm Beach Architect. He said they have already started documenting and have contacted the Delray Beach Historic Preservation, the Delray Beach Historical Society, the Palm Beach Preservation Foundation and Lori Volk, John Volk's daughter. Mr. Eliopoulos said Lori Volk is looking through her archives and records, they will meet with her in the coming week and submit any records attained from that meeting to the Town. Ms. Krimsky asked Mr. Eliopoulos the following questions: Have you met with Marty Minor, the Town's Consultant? Has Mr. Minor confirmed to you that the plat meets Town Code? Is the applicant prepared to meet all conditions set forth in writing by the Town on October 4th and since that time? Mr. Eliopoulos replied "Yes" to all of the above. The drainage plan was another concern of the neighboring parties and the Civil Engineer on the project, Joe Pike of EnviroDesign Associates introduced himself and said he would summarize the drainage requirements and enhancements which are set forth at Tab 13 of the binder. Mr. Pike explained that SFWMD drainage requirements, in their simplest form, state that after development the project can shed no more water on the surrounding areas than prior to the development. He said their plan meets their criteria with ease because, as part of the enhancements, they have throttled back the flow of water and, therefore, the rate of discharge from the site at any given storm event will be less than in its present condition. Mr. Pike said they modified the way the water leaves the site by directing the flow through pipes underneath the road O to avoid flooding, which will show a tremendous improvement to the neighbors to the west. He said the road will be disrupted to lay piping underneath and, as an added benefit to Hidden Harbour residents, the Developer has offered to overlay the north /south roadway for the extent of the property frontage, enhancing the esthetics and the structural stability of the roadway. In addition to the enhancements to the west, Mr. Pike said they are putting in a separate piping system which will take care of the low spot and address the drainage issues of the north and south neighbors. Ms. Krimsky introduced the Project Surveyor, Paul Engle, and asked him the following questions: Are you a professional surveyor? Are you aware of the contents of Chapter 177 Florida Statutes? Mr. Engle Regular Meeting and Public Hearing Town Commission - November 10, 2011 Page 6 replied "Yes" to the above. Ms. Krimsky asked Mr. Engle to define a plat. Mr. Engle said it is a graphical representation of a property of land that is being subdivided and presented to an agency for approvals. Ms. Krimsky asked Mr. Engle the following questions: Does the plat being presented as part of the application being heard today satisfy all the requirements of Chapter 177 in your professional opinion? How about the Town's Code requirements? Mr. Engle replied "Yes" to the above. Ms. Krimsky called the Landscape Architect, Dave Bodker, to the podium and asked Mr. Bodker to explain the landscape plan for the project, specifically as it relates to the agreements by the Developer as opposed to plat requirements. Mr. Bodker introduced himself and stated that the Developer has agreed to retain 10 feet of landscape area on the north, east and west property lines, retaining 10 feet where 3 feet is required, he has agreed to retain 15 feet of landscape buffer along the south property line and he has agreed to maintain the canopy over Hidden Harbour Drive. He said a wall is required in order to save some of the existing trees along the perimeters and to allow for the interior grading. As previously mentioned by Mr. Eliopoulos, the wall was originally straight and it has been redesigned to meander around the property to preserve the specimen trees. Ms. Krimsky asked Mr. Bodker if a wall is required by platting or is it a Town requirement. Mr. Bodker said it was a request from neighboring parties. Ms. Krimsky asked if the applicant agreed to provide the meandering wall. Mr. Bodker said "yes." Ms. Krimsky asked Mr. Bodker if he has ever addressed tree preservation at the plat stage of a hearing. Mr. Bodker said "No." Ms. Krimsky asked to hear from Frank Tabolsky, Esq, Counsel for neighboring parties. Mr. Tabolsky stated that he is a Florida attorney and his primary office is in Philadelphia. He said he has worked extensively with the developer, Tom Laudani and with Beth -Ann Krimsky, Esq. and Mark Grant, Esq., Counsels for the developer. Mr. Tabolsky said there have been meetings, discussions, negotiations, revisions to documents, email and a flurry of correspondence. He also worked closely with his consultants, Peter DeLeo and Greg Fagan, who are engineers. Mr. Tabolsky said he represents five of the neighbors, three who live in Hidden Harbour Estates, and they include Martin O'Boyle, George Elmore, Mr. Krebbs, Mr. and Mrs. Neeves and Mr. Himmelrich. He stated that he will summarize what the developer has agreed to and Ms. Krimsky stated Cthat the information is at Tab 26 of the binder. I Mr. Tabolsky said a signed agreement is being held in escrow and will be recorded. He said the developer will not use the name of Hidden Harbour Estates in their marketing and promotions. Mr. Tabolsky explained that there will be one access onto AlA and a hammerhead, or internal road, will be installed. He said there will be no access to the lots from Tract R, and the only access along the Canal Road will be for pedestrians and golf carts from Lots 1, 2 and 3. Ms. Krimsky stated that Tract R will be dedicated to the Town of Gulf Stream. Mr. Tabolsky said Hidden Harbor Estates will be required to pay for maintenance, repair or replacement of the drainage infrastructure along the access road (Tract R) and the developer, through their Homeowners' Association, Regular Meeting and Public Hearing Town Commission - November 10, 2011 Page 7 will bear 50% of those costs. The developer and the Homeowners' Association are indemnifying the neighbors in the event of an improper design installation, repair or maintenance of the drainage system. He said the plans and specifications have changed and will continue to do so, but the drainage, septic and retaining walls that affect this development are subject to the approval of the neighbors and the developer has agreed to work with the neighbors allowing them to review Oand discuss the plans. Mr. Tabolsky said the developer is installing the retaining wall which will be higher in some areas, specifically in the area where headlights from moving traffic will intrude on the Morgan property. He said drainage will be installed under the canal road and the developer has agreed to minimize any disruption or interference with the neighbors in connection with that work and upon completion of that work they assure it will be uniform and esthetically appealing. Mr. Tabolsky said he wrote a letter to the Florida Department of Transportation (FDOT) on behalf of the neighbors informing them that the originally proposed access from the public thoroughfare is no longer the case and that the neighbors no longer object to the proposed hammerhead access. Ms. Krimsky stated that the letter to the FDOT is at Tab 15 of the binder. Ms. Krimsky said that many of the engineers have testified and asked the Commissioners to consider everything they heard today when making their decision. She said Staff Consultant Marty Minor testified before the ARPB that the plat did not require any variances and it comports with the Town's Code requirements subject to drainage being approved by SFWMD and the conditions that have been imposed. She said the plat will be subject to certain conditions which have been discussed with the Town Attorney and Mark Grant who have entered into and prepared a subdivision agreement which is set forth at Tab 30 of the binder. Ms. Krimsky requested rebuttle time following comments from the Staff and the Public. Acting Chairman Devitt asked if Staff had any comments. Mr. Thrasher said he did not. Acting Chairman Devitt requested that Staff Consultant Marty Minor of Urban Design Kilday Studios give his presentation. Mr. Minor introduced himself and said when this project was first was presented in the Spring, some of the initial concerns were the buffering around the roadways, the nature of the neighborhood and the potential impacts created by the subdivision. He said a larger landscape buffer was requested and the applicant has provided that. Mr. Minor said another concern was the grading of the site and how it will develop and affect the drainage on the site. He said Town asked the developer to work with the neighbors on the drainage plan, they worked through many revisions and the plan is now consistent with the Town's applicable requirements and Comprehensive Plan. Mr. Minor said he worked closely with Staff and consultants and a lot of time and information went into the conditions of plat approval to ensure that this property is developed in a way that lessens the impact to neighbors while providing protection to the Town. Regular Meeting and Public Hearing Town Commission - November 10, 2011 Page 8 Acting Chairman Devitt asked for Staff comment and there was none. He asked for public comment at this time. Ms. Nancy Touhey of 1200 N. Ocean Blvd. introduced herself and said she was appalled to hear that six lots are planned for this subdivision. She said it is a beautiful and cherished piece of property filled with wildlife and birds. Ms. Touhey said everyone has worked very hard to make it possible for the community to accept this. She said the woods have protected them and is very important to the community and thought the meandering wall will be too close to the wooded area. She asked what the wall will be made of, what it will look like and how it will meander. Ms. Touhey said they were in need of drainage improvements and was pleased about the drainage plan. She inquired about the guidelines for setbacks and the style of homes for that subdivision. Mr. Randolph stated that this hearing was only for plat approval and not for construction of homes on the site. He explained that the drawings depicting homes are only for the purpose of computing drainage. He said the developer would have to come back to the ARPB for construction of homes and, at that time, the Board would look at the mass, style and setback of the proposed homes. Scott Morgan of 1140 N. Ocean Blvd. introduced himself and stated that his property is south of the proposed subdivision. He said both counsels have gone to great lengths to indicate that this is a plat approval only, but Gulf Stream is unique in that they do not consider a site plan development along with a plat and it is up to the Commission to project what this plat will look like. Mr. Morgan said this is a subdivision within one of the five neighborhood districts with its own name and mini governing rules and regulations, a homeowners' association within an existing district and bears the signs of a South Florida subdivision. He pointed out that the plat shows six long rectangular - shaped lots, each of which will most likely have a long rectangular - shaped, two -story home on them. Mr. Morgan said Mr. Hutton, the original owner, had one single - family home on the property. To keep with the character of the Town and the nature of the Ocean West District, he had a deed restriction stating that the there could never be more than three homes on the property. He said it carried down from Hutton to Webb to James and then through the decades, but he is told there is a Florida Statute which purportedly eliminated that deed restriction. Mr. Morgan said it is important to know what that subdivision represents. He said he met with the developer to resolve some of the issues and he opposes his development. Mr. Morgan said the developer was straightforward and honest with him, but Seaside Builders is a business and their purpose is to turn a profit and three homes is not as profitable as six. He said this type of subdivision is acceptable in other municipalities like Ocean Ridge and Highland Beach, but there are no subdivisions in Gulf Stream and he suggests there should not be. Martin O'Boyle of 23 North Hidden Harbor Drive introduced himself and stated that he has lived at this address for 30 years. He said Mr. Tabolsky, who represents him and other neighbors, worked with the developers and their counsel and has reached an acceptable agreement as it applies to the neighbors. Mr. O'Boyle said the residents of Hidden Harbour have made such a win because taking down the canopy would Regular Meeting and Public Hearing Town Commission - November 10, 2011 Page 9 destroy the property and, although the developer is not obligated to maintain the canopy, he has agreed to do so. He has agreed to prevent vehicular traffic access onto the road to Hidden Harbor and has agreed to many other things that goes far beyond what is required to preserve the property values of Hidden Harbour. Mr. O'Boyle said it should be a six -lot subdivision and it lays out well. He said it is a different world where people do not build small anymore. ORobert Ganger of 1443 N. Ocean Blvd. introduced himself and said it would be very helpful to the neighboring parties if it was explicit in the development agreement that the Town and the developer will follow the design guidelines for this project. He said the development will look like a subdivision, but the Ocean West District is an estate area and the criteria must be met. Mr. Ganger said it will be a milestone and the community will lose a treasured home, but nobody will be permitted to create a project that does not belong in Ocean West. In response to Mr. Ganger's concerns, Mr. Randolph stated that anyone who builds in the Town would have to comply with the Town's regulations. He said in addition to the subdivision agreement there is a section called Zoning Construction Requirements which reads, "the Town acknowledges and agrees that under the current applicable zoning ordinance one single family residence and appurtenances as defined and permitted under the Town's Code of Ordinances may be constructed upon each lot within the plat subject to all applicable ordinances and regulations of the Town. Mr. Randolph said this language addresses those concerns. Ms. Krimsky said the experts and the neighbors have commented they have discussed all of the steps taken by the developer to work with the Town and the Town Attorney to meet and go beyond the requirements of the law. She said even Mr. Morgan's letter states that the application complies with a strict reading of the Town's Code. It also stated that the black letter Code allows a developer to insert six large 8,000 to 10,000 square foot homes into this tract. Ms. Krimsky said the applicant has gone far above the Town's Code to address any concerns of the property owners. She asked the Commission to follow the law that is applicable to the plat and other permits on the agenda and approve and follow the September 22nd recommendation from the ARPB. Ms. Touhey asked what road will be used once construction begins. Mr. O Tom Laudani of Seaside Builders, the developer of the project, stated that access to the property for construction purposes will be through one access point on AlA. He said the only additional construction activity that will take place will be the installation of the drainage that will cross the easement property on what is referred to as the Canal Road. There will be no construction vehicles on Hidden Harbour Drive or the canal road. Lisa Morgan of 1140 N. Ocean Blvd. commented on the Australian Pine Trees and how they are part of the character of Gulf Stream. She said what makes Gulf Stream unique is the estate district she believes Regular Meeting and Public Hearing Town Commission - November 10, 2011 Page 10 developing a property in this manner with six homes will change the character of the Town and it should not be allowed to happen. Jim Gammon of 3851 N. Ocean Blvd. (Gulf Stream Shores) introduced himself and said he understands the drainage is going to be improved to decrease discharge into the Intracoastal and he said he assumes there will be more runoff into the ground. He said he also assumes that the o six homes will have septic systems suggested that the developer look into whether the ground will be able to absorb the sewage when the water lever is higher during the rainy season. In closing, Ms. Krimsky said Mr. Pike has addressed the drainage plan which meets all of the requirements and enhances the existing conditions. She again asked the Commission to consider the requirements for the subdivision plat approval before them and know that when individual site plans come in they will have the opportunity to consider the specific construction at that time. Ms. Krimsky thanked the Commissioners for their consideration. Acting Chairman Devitt closed comments from the public and consultants. Commissioner Anderson moved and Commissioner Dering seconded to approve division of property at 1220 North Ocean Blvd. into six (6) single family lots based on a finding that the proposed subdivision meets the minimum intent of the applicable review standards with the following condition: 1. Prior to the recordation of the plat, the property owner shall obtain all necessary permits for development from the applicable regulating and permitting agencies. Septic tank permits will be applied for and obtained by the individual lot owners prior to the construction of the homes. There was no discussion. Roll Call: Commissioner Anderson, AYE; Commissioner Dering, AYE; Acting Chairman Devitt, AYE. The motion passed 3 - 0. Commissioner Anderson moved and Commissioner Dering seconded to approve a demolition permit based on the finding that the proposed demolition meets the minimum intent of the applicable review standards with the following conditions: 1. Prior to the demolition of the existing house and clearing of the site the applicant shall post a surety in an amount determined by a C licensed engineer and confirmed by the Town engineer to be sufficient to ensure that required improvements shall be completed if the developer does not or cannot make the improvements in accordance with the approved plans. The improvements shall include drainage improvements, private roads, structural walls, water mains and appurtenances, site grading and stabilization of the site. The surety shall represent 110% of the estimated costs for the improvements. 2. Prior to the demolition of the existing house and clearing of the site, the property owner shall enter into a developer agreement/ subdivision agreement (copy attached) with the Town to address the provision of services to the site and development parameters. Regular Meeting and Public Hearing Town Commission - November 10, 2011 Page 11 There was no discussion. Roll Call: Commissioner Anderson, AYE; Commissioner Dering, AYE; Acting Chairman Devitt, AYE. The motion passed 3 - 0. Clerk Taylor stated that a motion will be required for the subdivision agreement. Commissioner Dering moved and Commissioner Anderson seconded to approve the subdivision agreement. There was no discussion. Roll C) Call: Commissioner Anderson, AYE; Commissioner Dering, AYE; Acting Chairman Devitt, AYE. The motion passed 3 - 0. Clerk Taylor called attention to a letter from the applicant requesting an extension of the demolition restriction until December 15, 2011. She said the demolition is prohibited from December 1st until May 1st Clerk Taylor explained that due to the delay of approval for the project, the applicant requests that the December 1st deadline be extended until December 15th. Commissioner Dering moved and Commissioner Anderson seconded to approve the extension of the demolition restriction until December 15, 2011. There was no discussion. Roll Call: Commissioner Anderson, AYE; Commissioner Dering, AYE; Acting Chairman Devitt, AYE. The motion passed 3 - 0. Commissioner Anderson moved and Commissioner Dering seconded to approve the North Ocean Boulevard permit based on the finding that the proposed permit meets the minimum intent of the applicable review standards. There was no discussion. Roll Call: Commissioner Anderson, AYE; Commissioner Dering, AYE; Acting Chairman Devitt, AYE. The motion passed 3 - 0. Commissioner Anderson moved and Commissioner Dering seconded to approve the land clearing permit based on the finding that the proposed land clearing meets the minimum intent of the applicable review standards with the following condition: 1. Within ten (10) days of the clearing of the site, the property owner shall stabilize the soil and undertake all necessary soil erosion prevention actions. There was no discussion. Roll Call: Commissioner Anderson, AYE; Commissioner Dering, AYE; Acting Chairman Devitt, AYE. The motion passed 3 - 0. Commissioner Anderson moved to approve the Level III Architectural Site Plan of the proposed subdivision at 1220 North Ocean Blvd. into six (6) single family lots based on the finding that the proposed subdivision meets the minimum intent of the applicable review standards with the following conditions: 1. Prior to the demolition of the existing house and clearing of the site the applicant shall post a surety in an amount determined by a licensed engineer and confirmed by the Town engineer to be sufficient to ensure that required improvements shall be completed if the developer does not or cannot make the improvements in accordance with the approved plans. The improvements shall include drainage improvements, private roads, structural walls, water mains and appurtenances, site grading and Regular Meeting and Public Hearing Town Commission - November 10, 2011 Page 12 stabilization of the site. The surety shall represent 110% of the estimated costs for the improvements. 2. Prior to the issuance of the first building permit for vertical construction on the site, the grading of the entire site and completion of the required improvements shall be completed and accepted by the Town engineer. In addition, the applicant shall provide evidence that all required utilities have been released for operation prior to the O issuance of the Certificate of Occupancy for each home. 3. Prior to the demolition of the existing house and clearing of the site, the property owner shall enter into the enclosed developer agreement /subdivision agreement with the Town to address the provision of services to the site and development parameters. 4. Within ten (10) days of the clearing of the site, the property owner shall stabilize the soil and undertake all necessary soil erosion prevention actions. 5. The existing vegetation along the existing roadways shall be maintained, if and where possible, as indicated on the submitted subdivision plans. If a portion of this buffer of existing vegetation has to be removed during the development process, the developer will create the required landscape area along the roadway with native shrubs planted 2 feet on center and native canopy trees 20 feet on center. In addition, where vegetation is removed the surrounding soils will need to be stabilized and erosion control devices installed to prevent the erosion of soils off -site. 6. Prior to the recordation of the plat, the property owner shall obtain all necessary permits for development from the applicable regulating and permitting agencies. Septic tank permits will be applied for and obtained by the individual lot owners prior to the construction of the homes. Mr. Randolph clarified the word "surety" saying that he usually hears the word "surety" in connection with bonds. He said the subdivision agreement which was approved indicated that they can post a bond or a clean irrevocable letter of credit and he wants to be sure for the record that it is understood in the approval of the motions made that talk about surety that the Town has given either the option of a bond or a clear irrevocable letter of credit. Commissioner Daring seconded the motion. There was no discussion. Roll Call: Commissioner Anderson, AYE; Commissioner Dering, AYE; Acting Chairman Devitt, AYE. The motion passed 3 - 0. Acting Chairman Devitt stated for the record that a letter from Patricia Randolph was received just prior to this meeting and it has been circulated among the Commissioners and read. Mr. Randolph said it was appropriate to mention Ms. Randolph's letter because it would be considered ex -parte communication. Acting Chairman Devitt turned the gavel back to Vice -Mayor Orthwein at 10:20 A.M. Vice -Mayor Orthwein requested a short break to clear the room. The meeting reconvened at 10:30 A.M. Regular Meeting and Public Hearing Town Commission - November 10, 2011 Page 13 VIII. Reports. A. Town Manager Mr. Thrasher stated that he will provide an update on the Undergrounding Project and Ned McDonald who represents the Place Au Soleil Homeowners' Association and residents will give an update on the improvements to their entrance. 1. Undergrounding Project Update GMr. Thrasher reported that the project is proceeding as planned, the consultants are engaged in the field work, identifying where easements are necessary, obtaining easements and placing equipment. He said he expects we will be able to advertise this project for public bid in the first quarter of 2012, but it depends upon FP &L and how fast they respond to the information we are requesting of them. The project is still on target and the Town was able to obtain easements for the project as it relates to the recent approval and development in Hidden Harbour. Mr. Thrasher said the project cost is $5 million and Town received approximately $3.2 million in prepayment money from residents. He said the prepayments came in very fast, an account was opened to deposit these funds and Staff did an excellent job carrying out this task. Vice -Mayor Orthwein asked if the money was in an interest - bearing account. Mr. Thrasher said it is not. Commissioner Devitt asked where such a deposit is made to secure the funds. Mr. Thrasher said the amount is beyond the FDIC limits, but through Florida Statutes the Public Depository System states that if one bank fails all others that are members of that depository system guarantee the value of the funds to the greatest extent that can be. 2. Place Au Soleil Entrance Improvement Update Ned McDonald, a member of the Place Au Soleil Homeowners' Association, introduced himself and stated that he lives at 2538 Avenue Au Soleil. For the benefit of Commissioner Dering, Mr. McDonald gave a brief history of this project saying that there was a special homeowners' meeting which resulted in a near unanimous vote in favor of making an assessment request of the community. He said they gave their presentation to the Commission and the ARPB in August where they received unanimous support to move forward. Mr. McDonald said that construction is going on and they just began excavation on the north side of the Guard House. He said the cement will be poured and pavers placed to complete the north side, they will begin on the south side next week, they will begin work on the Guard House on November 30th and the landscaping the following week. Mr. CMcDonald said that with this construction there has been one lane of traffic used to enter and exit Place Au Soleil and, therefore, they have had flagmen out there 24/7. He said somewhere between December 15th and December 22nd, the project will be complete, which includes the landscape, pavers, roof cleaning and new facing on the Guard House and new paint above the facing. Mr. McDonald said that following the permit approvals from the City of Delray Beach, a new security system will be installed which will bring peace of mind to their community. He said the system includes four cameras, giving them the ability to capture license plates. Mr. McDonald thanked the Gulf Stream Police Department saying they have Regular Meeting and Public Hearing Town Commission - November 10, 2011 Page 14 provided great coverage during this process and have been passionate about what is going on there. B. Architectural Review & Planning Board 1. Meeting Dates a. November 17, 2011 @ 8:30 A.M. b. December 22, 2011 @ 8:30 A.M. c. January 26, 2012 @ 8:30 A.M. d. February 23, 2012 @ 8:30 A.M. e. March 22, 2012 @ 8:30 A.M. There were no conflicts with the meeting schedule. C. Finance Director 1. Financial Report for October 2011 Mr. Thrasher requested that the Financial Report for October 2011 be approved as submitted. Commissioner Dering moved and Commissioner Anderson seconded to approve the Financial Report for October 2011. Roll Call: Commissioner Devitt, AYE; Commissioner Anderson, AYE; Commissioner Dering, AYE; and, Vice -Mayor Orthwein, AYE. D. Police Chief 1. Activity for October 2011 Chief Ward explained that "Burglary Residence," which is about six (6) lines down on his report, was changed to "Criminal Mischief." He requested that the Activity Report for October 2011 be accepted as submitted. The Commission accepted the Activity Report for October 2011. E. Water Cost Comparison -FL Coalition for Preservation -R. Ganger Robert Ganger, President of the Florida Coalition for Preservation, prepared and distributed 7 -page Water Overview Report and the Report will be filed with the Official Records of the Town of Gulf Stream. Mr. Ganger said the data in this report was compiled for the Florida Coalition because they are looking at services provided to, and enjoyed by, all of the municipalities on the Barrier Island. The report includes the comparison of water consumption and the cost of water between the Town of Gulf Stream and other municipalities on the Barrier Island. He said the Coalition is looking for opportunities for municipalities to become more efficient and effective with their investments and, while the information was not compiled for the Town, it does answer some of their questions. Mr. Ganger talked about the amount of potable water the Town buys from O the City of Delray Beach and how that water is used. He said 80 -90% of the Town's water is used for irrigation purposes and South Florida Water Management District (SFWMD) allocates 227 million gallons a year to the wells and pumps that service golf courses and schools for their irrigation. Mr. Ganger said golf courses have plenty of water, but they have been under restrictions. He said there are numerous private wells that are still in use, more in Ocean Ridge than in Gulf Stream, but Gulf Stream is unique because it is a green community. Mr. Ganger talked about reclaimed water for irrigation and said there is a County facility, it is jointly operated by Boynton Beach and Delray Beach, it has a capacity of 25 million gallons per day and there are no Regular Meeting and Public Hearing Town Commission - November 10, 2011 Page 15 current plans to pipe reclaimed water into the Gulf Stream - Manalapan corridor. He said Delray will eventually allocate 1 million gallons a day of reclaimed water to Delray Barrier Island customers and Boynton Beach is exploring a pipe to service St. Andrews, The Little Club and condominiums west of the Intracoastal. The introductory pricing makes it an attractive option and Mr. Ganger suggested that Gulf Stream bring back reclaimed water in the future for irrigation purposes. OMr. Ganger said that during this process he discovered how well the Town of Gulf Stream calculates their use of water. He added that the Town's billing policy is the most comprehensive on the Barrier Island. He said the typical monthly usage is about 50,000 gallons per account, which equates to about 18,500,000 gallons per year per account. Mr. Ganger said it has been publicized that Palm Beach Island uses more than 500,000 gallons per capita per year. Gulf Stream is the largest user of water on the Barrier Island due to irrigation, using in excess of 300,000 gallons per capita per year, and the second largest user on the Barrier Island is Ocean Ridge. Mr. Ganger explained that the Town buys their water from Delray Beach for about $2.50 per gallon and sells it for about $4.50 per gallon to cover operating, administrative and transfer costs, just breaking even. He said the costs for pipe repair and replacement are currently covered under the General Fund and there are no provisions for a reserve fund to cover those costs at this time. Because all costs are covered through their billing, Gulf Stream has the highest water rate on the Barrier Island. He said when Boynton Beach bills the municipalities they serve they add on a 10% tax for water usage only and they return 9% of that money to the municipality which goes into their general utilities account. Mr. Ganger said Gulf Stream has a handle on their real water costs, but many of the communities do not. Different distribution models are provided on Page 8 in the Report, starting with Manalapan who serves Hypoluxo. Mr. Ganger said some models produce their own water, extract it from the ground, export it to another community as a profit center and advertise the debt service on those expensive plants in the customer billing. He said the plants are expensive, but there is a benefit to producing your own water. Kristine de Haseth of the Florida Coalition commented that Delray Beach recently instituted a policy requiring anyone applying for a permit for �) new irrigation on sprinkler systems must use the conservation heads. In closing, Mr. Ganger said there will be many questions that will come from this data. Vice -Mayor Orthwein said the Commission must make a decision as to whether they will charge water to replace pipes or continue to take it from the Fund Balance. She said the Commission will need to give a lot of consideration to this matter because Gulf Stream pipes are very old. IX. Items for Commission Action. A. Resignation of Charles Frankel III from ARPB Regular Meeting and Public Hearing Town Commission - November 10, 2011 Page 16 Vice -Mayor Orthwein noted that Charles Frankel has submitted his Letter of Resignation from the ARPB due to the sale of his home and his relocation to the Town of Palm Beach. B. Vacancies on Architectural Review & Planning Board 1. Regular Member Term Ending March 2012 2. Alternate Member Term Ending March 2012 a. Letters of Interest (1) Paul A. Lyons, Jr. (2) Thomas M. Stanley Vice -Mayor Orthwein noted that there are two vacancies on the ARPB, one for a Regular Member with a term ending March 2012 and one for an Alternate Member with a term ending March 2012. She said letters of interest were received from Paul Lyons and Thomas Stanley and they are included in the Commission packets. Commissioner Anderson said she was impressed with the letter from Mr. Lyons because he spends most of his time in Gulf Stream. Mr. Lyons was present and introduced himself stating that he lives at 2549 Polo Drive and has a home in the Hamptons. He said he sits on many Boards and his intention is always to attend the meetings. He said Gulf Stream is his primary residence, he has family here and he is interested in seeing that traditions are preserved here. Vice -Mayor Orthwein said she does not know Tom Stanley personally. Commissioner Devitt said he knows Mr. Stanley personally and said he is an attorney in the area, he ran for City Commission in Delray Beach, he is married and lives directly south of the School. Commissioner Devitt said he would be a great addition to the ARPB. Commissioner Devitt moved and Commissioner Anderson seconded to appoint Paul A. Lyons, Jr. as the Regular Member of the ARPB. There was no discussion. All voted AYE. Commissioner Devitt moved and Commissioner Anderson seconded to appoint Thomas M. Stanley as the Alternate Member of the ARPB. There was no discussion. All voted AYE. C. Resolutions. 1. No. 11 -16; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA PROVIDING FOR THE APPROPRIATIONS OF BUDGET EXPENDITURES IN THE GENERAL FUND FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2011; PROVIDING AN EFFECTIVE DATE. Clerk Taylor read Resolution No. 11 -16 being presented for adoption this 10th day of November, 2011. She explained that there are adjustments in the Police Department: Salaries, $7,000; Benefits, $2,000; Vehicle Maintenance, $2,000; Fuel, $4,000. Clerk Taylor said these are increases which will be replenished by removing $15,000 from the Unreserved Fund Balance. Commissioner Devitt moved and Commissioner Anderson seconded to adopt Resolution No. 11 -16. There was no discussion. All voted AYE. 2. No. 11 -17; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA PROVIDING FOR THE APPROPRIATIONS OF BUDGET EXPENDITURES IN THE WATER FUND FOR THE FISCAL N IN Regular Meeting and Public Hearing Town Commission - November 10, 2011 Page 17 YEAR ENDING SEPTEMBER 30, 2011; PROVIDING AN EFFECTIVE DATE. Clerk Taylor read Resolution No. 11 -17 being presented for adoption this 10th day of November, 2011. She explained the re- appropriations being made: Depreciation, an increase of $50,000 and $50,000 decrease unreserved retained earnings. Commissioner Devitt moved and Commissioner Anderson seconded to adopt Resolution No. 11 -7. There was no discussion. All voted AYE. D. Items by Mayor and Commissioners. Vice -Mayor Orthwein said that at some point the Commission needs to talk about water. Commissioner Devitt agreed and said it should be an agenda item each month. Vice -Mayor Orthwein asked if it could be included on the next meeting agenda. Commissioner Devitt said the primary purpose is to find a way to build a reserve fund. Commissioner Devitt suggested putting a long term plan in place for water usage. X. Public. Ned McDonald commented on the letter Mayor Koch sent to the former Mayor of Boynton Beach and said he believes his letter played a strong part in the improved outcome of the new WalMart. He commended Mayor Koch for his initiative. Commissioner Devitt requested to have the Water Overview Report included in the Commission packets until such time that a plan is in place. XI. Adjournment. Commissioner Anderson moved and Commissioner Dering seconded to adjourn the meeting. The meeting was adjourned at 11:20 A.M. Gail C. Abbale Administrative Assistant FORM 811 MEMORANDUM COUNTY, MUNICIPAL, AND 0 ,ST NAME -FIRST NAME - MIDDLE NAME ORTHWEIN, Joan K. OILING ADDRESS 543 Palm Way T1' COUNTY Gulf Stream Palm Beach 3 ON WHICH VOft, OCCURRED 11 -10 -11 OF VOTING HER LOCAL Town Cotmassion THE BOARD, COUNCIL. COMM WHICH 1 SERVE IS A UNIT OF: LICT FOR C OFFICERS XC'1'1V . COUNTY ' OTHER LOCAL AGENCY NAME OF Town of Gulf Stream WHO MUST FILE FORM !! x ELECTIVE .; APPOINTIVE This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies equally to members of advisory and non- advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. The requirements of this law are mandatory; although the use of this particular form is not required by law, you are encouraged to use it in making the disclosure required by-law. Your responsibilities under the law when faced with a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES ELECTED OFFICERS: A person holding elective county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his special private gain. Each local officer also is prohibited from knowingly voting on a measure which inures to the special gain of a principal (other than a government agency) by whom he is retained. In either case, you should disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: A person holding appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his special private gain. Each local officer also is prohibited front knowingly voting on a measure which inures to the lecial gain of a principal (other than a government agency) by whom he is retained. A person holding an appointive local office otherwise may participate in a matter in which he has a conflict of interest, but must disclose the nature of the conflict before making any attempt to influence the decision by oral or written communication, whether made by the officer or at his direction. IF YOU INTEND TO MAKE -ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: You should complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the mingtes. • A copy of the form should be provided immediately to the other members of the agency. • The form should be read publicly at the meeting prior to consideration of the matter in which you have a conflict of interest, S IF YO.0 MAKEjNO. ATTEMPT -TO INFL'UENCE.THE DECISION'.EXCEPT 6 DISCUSSION AT THE'- MEETING: '•''You should "disclose orally the nature of youi conflict in the measure before participating. • You4hould-complete form and file it within 15,days,after the vote.occurs;with the person responsible for recordingsthe- minutes of the meeting, who should incorporate the form in the minutes. DISCLOSURE OF LOCAL OFFICER'S INTEREST Joan K. Orthwein - I, hereby disclose that on (a) A measure came or will come before my agency which (check one). November 10, - xx 2011; inured to my special private gain; or y iriueed`to'the•spccial "gdin of �/�m • !�• / !o/� > ✓�10{�/ by whom l am retained. (b)`'Thc =measure before my agency and the nature of my'infete9t in the measure is as follows: �J''- Ja�LO.t -(-r .l,��Yi� /i,, ��.4•�'�- .�- a- �- �ss-'`� .,oi /¢.� it -15— Date Filed .'b'4z--441 NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES ¢112317 (1985),-A'FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE'PUNISHED BY'ONE OR MORE OF ?HE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM. OFFICE Olt EMPLOYMENT, .. DEMOTION, RED,U.CTION IN SALARY, REPRIMAND OR A CIVIL PENALTY 1 01&10 EXCEED 55,000. FORM oe • IM1tlG PAG Return to: (enclose self - addressed stamped envelope) Name: Mark F. Grant, Esquire Address: Ruden McClcsky PA 200 East Bmward Boulevard, Suite 1500 Fort Lauderdale, Florida 33301 This Instrument Prepared by: Mark F. Grant, Esquire Address: Roden McClosky P.A. 200 East Broward Boulevard, Suite 1500 Fort Lauderdale, Florida 33301 Property Appraisers Parcel LID. (Folio) Numbers(s): �BDIVISION AGREEMENT ("Agreement") is made and entered into this _a day of OV(?M 2011, by and between HARBOR VIEW ESTATES, LLC, a Florida limited liability company, with an address at 185 N.E. 4th Avenue, #104, Delray Beach, FL 33483 ( "Harbor "), and the TOWN OF GULF STREAM, a municipal corporation of the State of Florida ( "Town "), with an address at 100 Sea Road, Gulf Stream, FL 33483, and is being joined in and consented to by Harbor View Estates Association, Inc., with an address at 185 N.E. 4th Avenue, #104, Delray Beach, Florida ("Association ") to acknowledge its responsibilities hereunder and the Town's enforcement rights. WITNESSETH: WHEREAS, Harbor is the owner of parcel of real property located in the Town of Gulf Stream, Florida, as more particularly described in Exhibit "A" attached hereto and made a part hereof ( "Property"); and WHEREAS, Harbor has asked the Town to approve Harbor's proposed Plat of Hidden Harbour Estates Plat Two subdividing the Property into six (6) single - family residential lots (herein called "the Plat "). A copy ofthe Plat is attached hereto as Exhibit "B". In this Agreement the Property's six lots are singularly referred to as a "Lof' and collectively as the "Lots ". NOW, THEREFORE, for and in consideration of the mutual benefits and the public interest and other good and valuable considerations, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: RM:8113794:13 1. Recitals. The foregoing recitations are true and correct and are hereby incorporated herein by reference. All exhibits to this Agreement are hereby deemed a part hereof. 2. Authority. This Agreement is entered into under the authority of the Florida Constitution (including Article VIII, Section 2(b) thereof), the general powers conferred upon municipalities by statute and otherwise, and the Town's Code of Ordinances. 3. Effective Date. This Agreement shall be effective upon recordation. This Agreement shall not be recorded in the Public Records of Palm Beach County, Florida until after approval by the Town of the Plat, and the expiration of all appeal periods applicable to such approval, or if an appeal is filed, at the denial of such appeal with the Plat approval remaining in force and effect. 4. Property Ownership. Harbor acknowledges and represents to the Town that it is the owner of the Property and is empowered to enter into this Agreement. The Town acknowledges that all terms, conditions and provisions of this Agreement shall inure to the benefit of and be binding upon any successors -in -title to Harbor to any Lot within the Property. 5. Plat Approval. A. The application for approval of the Plat is approved, subject however to all matters contained herein. B. The Plat consisting of two (2) pages is hereby approved by the Town. The Plat will be recorded in the Palm Beach County, Florida public records, as will this Agreement. C. Approval of the Plat is subject to all laws of the Town and of all other governmental bodies having jurisdiction over the Properly or the use thereof, including, without limitation, the Town's Code of Ordinances as well as all conditions set forth herein. 6. Zoning, Construction Requirements. A. The Town acknowledges and agrees that under the current applicable zoning ordinance one (1) single family residence and appurtenances (as defined and permitted underthe RM:8113794:13 2 Town's Code of Ordinances) may be constructed upon each Lot within the Plat, subject to all applicable ordinances and regulations of the Town. B. In addition to compliance with non - conflicting laws of all governmental bodies having jurisdiction (including the Town), Harbor shall satisfy the following, all of which must be completed within thirty (30) months following the recording of this Agreement. In connection with all responsibilities of the Association set forth herein, same may be enforced by the Town through all legal and equitable remedies. Included in the Town's enforcement rights is the right of the Town to send written notice to the Association in the event the Association fails to fulfill its obligations under this Agreement. In the event the Association does not remedy the failure within thirty (30) days of receipt of such notice from the Town, the Town has the rightto perform the work described in the notice and to lien the Lots for the cost of such work, which lien shall be effective from the date of recording any such lien. Each Lot shall be entitled to a release of any such lien by paying to the Town one -sixth (1/6) of the amount of the lien. (i) Access. Construction of the roadway within Tract A as shown on the Plat, which may currently be described as a "T- shaped" private road ( "Road "), shall remain private and shall be maintained by the Association (in accordance with a Declaration of Covenants, Conditions and Restrictions of Harbor View Estates to be recorded by Harbor). There will be no ingress or egress to or from Lots 1, 2, 3, 5 or 6 from Ocean Boulevard (State Road AIA) except by way of the Road on Tract A. Lot 4 as shown on the Plat may also have a driveway onto Ocean Boulevard (State Road AIA) with a secondary access onto Tract A. (ii) Bond. Prior to construction of the Road on Tract A and /or any utility lines or drainage systems to be installed to service the Lots within the Property and any of the improvements referenced herein, Harbor shall cause a bond or a clean, irrevocable letter of credit acceptable to the Town in its sole discretion, to be issued naming the Town as obligee in an amount of $355,773, which amount is equal to 110% of the contract price for such improvements RM:8113794:13 3 in order to secure completion thereof. A performance bond posted by a licensed contractor and naming Harbor and the Town as obligees or a letter of credit obtained by Harbor naming the Town as beneficiary will satisfy the requirement of this paragraph. All bonds must be issued by surety or bonding companies licensed in Florida and any letter of credit must be able to be presented at an institution in Florida and shall provide that venue for any action shall be in Palm Beach County, Florida and that Florida law shall govern. Harbor and the Town shall agree upon a mutually satisfactory Bond Reduction Schedule so that the bond or letter of credit is reduced as work is completed. The Bond Reduction Schedule shall provide for reductions in the bond or letter of credit upon the completion of each of the following: (a) the Road described in B(i) above, (b) the Walls described in B(v) below and (c) the Drainage System described in B (iii) below. Since Harbor has thirty (3 0) months to complete the work for which the bond or letter of credit shall serve as security, in the event the bond or letter of credit is due to expire before the work has been completed, Harbor shall, at least thirty (30) days prior to expiration of the bond or letter of credit, provide to the Town either a replacement bond or letter of credit or an extension agreement. The bond or letter of credit shall provide that in the event a replacement bond or letter of credit is not provided, or the bond or letter of credit is not extended at least thirty (30) days prior to expiration as set forth herein, the Town may call due the full amount due underthe bond or letter of credit and said amount shall be paid to the Town upon request of the Town. (iii) . Drainage System. The Town acknowledges that Harbor is creating a drainage system for the Property which exceeds what it is required to create under current law in that such drainage system will receive and accommodate rainwater from the roadway north of and adjacent to the Property in excess of the historical amount of rainwater that has been accommodated onto the Property ( "Drainage System "). The Town's approval of the Plat is subject to the South Florida Water Management District (SF WMD) acceptance and approval of the proposed Drainage System. Harbor acknowledges and agrees that Harbor will not be permitted by the Town to RM:8113794:13 obtain a building permit for a residence to be constructed upon any of the Lots within the Property until Harbor has obtained SFVAO approval for the Drainage System and completed to the satisfaction of the Town all other improvements referenced herein. The Drainage System shall be maintained by the Association. (iv) Agreement with Neighbors. "Hidden Harbor Estates" consists of eight (8) lots, with improvements thereon, immediately west of the Property. Harbor acknowledges and agrees that the Town's approval of the Plat was conditioned upon Harbor entering into an agreement ( "Agreement with Neighbors ") with some of the lot owners within Hidden Harbour Estates with respect to: (I) restricting Harbor from using the name "Hidden Harbour Estates "; (II) addressing drainage and septic issues, and Harbor's indemnification related thereto; (III) prohibiting the Lot owners from using Tract R as shown on the Plat for direct vehicular access to and from the Lots; (IV) limiting the Lot owners' vehicular access to Tract A as shown on the Plat, except that Lot 4 may have direct access to Ocean Boulevard; (V) limiting the use of the 20' private road and utility easement located in the western portion of the Plat (which private road and utility easement is identified on the Hidden Harbour Estates Plat recorded in Plat Book 36, Page 110) to pedestrian and golf cart traffic; (VI) maintaining the tree canopy over Tract R as shown on the Plat; (VR) maintenance of the landscape buffers (on the north and south boundaries of the Property) as shown on the Plat; (VIII) Lots 1, 2 and 3 bearing all expenses to maintain the area identified as "Tract A" of the Hidden Harbour Estates Plat recorded in Plat Book 36, Page 110 (not to be confused with the "T- road" identified as Tract A on the Plat) (the area identified on Plat Book 36, Page 110 as "Tract A" consists of the westerly portions of Lots 1, 2 and 3 to the `Private Canal' shown on the Plat, and such area is more particularly described and/or identified as "Area C" on Exhibit "C" attached hereto); (IX) the sharing of costs with respect to the maintenance of the drainage facilities within Tract R as shown on the Plat; (X) the maintenance of the 20' private road and utility easement; (XI) the installation and maintenance of retaining walls ( "Walls' near RM:8113794:13 the northern and southern boundaries of the Property, which Walls shall be maintained by the Association; and (XII) the installation and maintenance of a wall at the southern terminus of the Road ( "South Terminus Wall"), which South Terminus Wall shall be maintained by the Association. The Town acknowledges that Harbor and such neighbors have entered into the Agreement with Neighbors and that such Agreement with Neighbors shall be recorded amongst the public records of Palm Beach County, Florida prior to recording of this Agreement. Harbor shall reference the Agreement with Neighbors in the Declaration of Covenants, Restrictions and Easements which it shall record amongst the public records of Palm Beach County, Florida with respect to the Lots. 7. Miscellaneous. A. Wherever the word "laws" appears in this Agreement it shall be deemed to include all ordinances, rules and regulations as well as laws of the appropriate governmental authorities. B. This Agreement may not be amended exceptby written instrument signed by both parties hereto. , C. Paragraph headings are inserted for convenience only and shall not be read to enlarge, construe, restrict or modify the provisions hereof. All references to numbered or lettered paragraphs, sub - paragraphs and exhibits refer (unless the context indicates otherwise) to paragraphs and subparagraphs of this Agreement and to exhibits attached hereto, which exhibits are by this reference made a part hereof. D. This Agreement shall be binding upon the parties hereto and upon their respective successors and assigns and shall, once recorded, run with the Property. E. In the event of the invalidity of any provision of this Agreement, same shall be deemed stricken herefrom and this Agreement shall continue in full force and effect as if such invalid provision were never a part hereof. RM:8113794:13 6 F. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. G. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which shall together constitute one in the same instrument. WITNESSES: ATTEST: Pita Taylor, Town Clerk STATE OF FLORIDA ) COUNTY OF PALM BEACH) ss TOWN OF GULF STREAM, a Florida mun�ipal,Foi, or4tlon By. L7\ tai iam F. Koch, Jr., M L7\ ayor � 1,5'- Z/— day of November, 2011 APPRO [: B y hn C. Randolph, Town Attorney I HEREBY CERTIFY that on this day before me, an officer duly authorized in the State aforesaid and in the County aforesaid to take acknowledgments, the foregoing instrument was acknowledged before me by William F. Koch, Jr., as Mayor of the Town of Gulf Stream, a Florida municipal corporation, on behalf of the Town, freely and voluntarily under authority duly vested in him by said municipal corporation and that the seal affixed thereto is the true corporate seal of said municipal corporation. He is personally known to me or has produced as identification. WITNESS my hand and official seal in November, 2011. My Commission Expires:- 30J 20 /'3 GAIL C. ABBALE MY COMMISSION I DO 918106 ' EXPIRES: September 30,2013 Bonded Tluu Budget Notary Services RM:8113794:13 the Co n and State last aforesaid this /� day Cy f otary Public, State of F orid / Print Name: (5-,a t - 916L;a tQ WITNESSES: Print Name: %3P K e e % a.GUCA Print) kk u STATE OF FLORIDA ) COUNTY OF PALM BEACH) ss HARBOR VIEW ESTATES, LLC, a Florida limited liability company By. Thomas D. Laudani, Manager A day of November, 2011 I HEREBY CERTIFY that on this day before me, an officer duly authorized in the State aforesaid and in the County aforesaid to take acknowledgments, the foregoing instrument was acknowledged before me by Thomas D. Laudani, Manager of Harbor View Estates, LLC, freely and voluntarily under authority duly vested in him by said limited liability company and that the seal affixed thereto is the true corporate seal of said limited liability company. He is personally kno_ w n to me or has produced as identification. WITNESS my hand and official seal in the County and State last aforesaid this�day of November, 2011. /7 Not blic, St a of Flori da _ /1 My Commission Expires: Print Name: ib ZG �1 C- at'� ELIZABETH CUTAIA MY COMMISSION 9 EE070457 !r�,R EXPIRES March 03, 2015 (407) 0080153 FlvddeNote Semice.com RM:8113794:13 EXHIBIT "A" TO SUBDIVISION AGREEMENT LEGAL DESCRIPTION OF PROPERTY Lots 4, 5, and the Northerly 92 feet of Lot 6, of GOLF COURSE ADDITION, according to the Plat thereof, as recorded in Plat Book 10, Page 75, of the Public Records of Palm Beach County, Florida. :t«5 Tract A, of HIDDEN HARBOUR ESTATES, according to the Plat thereof, as recorded in Plat Book 36, Page 110, of the Public Records of Palm Beach County, Florida. :t «a Lot 6, less the Northerly 92 feet thereof, of GOLF COURSE ADDITION, according to the Plat thereof, as recorded in Plat Book 10, Page 75, of the Public Records of Palm Beach County, Florida. All of said lands situate, lying and being in Palm Beach County, Florida. RM:8113794:13 EXHIBIT "B" TO SUBDIVISION AGREEMENT PLAT RM:8113794:13 10 a� i i I .I A a Lg {apav R2,6 � g i Rgpg �4 4 S� �g e pmp kl �SI R9 R fiA q i h R R£S" p! 9 qp a g¢2��9yyLA "agI .. 4 R m � A ppss H y n ((ii pppp �iN m�F ¢t5 8� a a$ spa YJ 4 m! s o RMN 4 a !M Alpa £ �£ Ali. a ag O ny� O c7S�� na <� Zr O U A� g� W � � O �o�o��cOT�l C �ycU Zb nr w 1. a Lo 1138 co �y O �q M oj�a�i�0.a �n 8� a a$ spa YJ 4 m! s o RMN 4 a !M Alpa £ �£ Ali. a ag O ny� O c7S�� na <� Zr O U A� g� W � � O �o�o��cOT�l C �ycU Zb nr w 1. a Lo 1138 co �y O �q 0 aa� f1 y yX� _a roA °� O M�aa° �m tiv � g a� ti rgc;'.i�aQ y a�co y r b S6 �! O 0 EXHIBIT "C" TO SUBDIVISION AGREEMENT western portion of Lots 1, 2 and 3, bordered by the "Private Canal ", which Area C is also known as Tract A on Plat Book 36, Page 110 RM:8113794:13 12 O NOTICE OF APPLICATION FOR APPEAL OF FINAL ACTION OF PLANNING & BUILDING ADMINISTRATOR NOTICE IS HEREBY GIVEN that the Town Commission, sitting as the Board of Adjustment of the Town of Gulf Stream, will hold a Public Hearing on Friday, December 9, 2011 at 9:00 A.M. in the Commission Chambers of the Town Hall, 100 Sea Road, Gulf Stream, Florida, at which the following will be considered: An application submitted by Peter S. Bennett, owner of property located at 2522 Avenue Au Soleil, legally described as Lot 52 Place Au Soleil Subdivision, Gulf Stream, Florida, for the following: APPEAL OF ADMINISTRATIVE DECISION to deny the installation of slurry coated, white flat cement tile on the roof of the dwelling at the location stated herein. The Town Commission shall make a final decision regarding the subject application at the meeting noticed above. The meeting may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. The complete application materials are on file in the Office of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may be reviewed during regular business hours, which generally include non - holiday weekdays from 9:00 A.M. to 4:00 P.M. ALL PARTIES INTERESTED IN THESE MATTERS may appear before the Town Commission of the Town of Gulf Stream at the time and place aforesaid and be heard. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THE PUBLIC HEARING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. Dated: November 22, 2011 TOWN OF GULF STREAM, FLORIDA Rita L. Taylor, Own Clerk APPLICATION FOR DEVELOPMENT APPROVAL NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board of the Town of Gulf Stream will hold a Public Hearing on Thursday, December 22, 2011 at 8:30 A.M., and the Town Commission of the Town of Gulf Stream, Florida will hold a Public Hearing on Friday, January 13, 2012 at 9:00 A.M., both in the Commission Chambers of the Town Hall, 100 Sea Road, Gulf Stream, Florida, at which the following will be considered: IC An application submitted by Caroline Rudolf or Hassan Tajalli as agent for Mr.& Mrs. William McCrady, owners of the property located at 3883 Bermuda Lane, Apt. 8, Gulf Stream, Florida, which is legally described as Bermuda Club of Gulf Stream Condo #8, to consider the following: VARIANCE to permit the addition of outside emergency stairs attached to the south end of the existing building that will encroach three feet (31) into the required fifteen foot (151) setback. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the addition of aluminum emergency stairs attached to the south end of the existing building which will encroach approximately 3' into the required setback. The Architectural Review and Planning Board shall make a recommendation to the Town Commission and the Town Commission shall make a final decision regarding the subject application at the meetings noticed above. The meetings may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. The complete application materials are on file in the Office of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may be reviewed during regular business hours, which generally include non - holiday weekdays from 9:00 A.M. to 4:00 P.M. ALL PARTIES INTERESTED IN THESE MATTERS may appear before the Architectural Review and Planning Board and the Town Commission of the Town of Gulf Stream at the times and place aforesaid and be heard. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD or the Town Commission WITH RESPECT TO ANY MATTER CONSIDERED AT THE PUBLIC HEARINGS, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. Date: November 23, 2011 Publish: Palm Beach Post December 7, 2011 December 29, 2011 January 8, 2012 TOWN OF GULF STREAM, FLORIDA ' c �_ Rita L. Taylor, Town Clerk THE PALM BEACH POST Published Daily and Sunday West Palm Beach, Palm Beach County, Florida PROOF OF PUBLICATION STATE OF FLORIDA COUNTY OF PALM BEACH Before the undersigned authority personally appeared Ellen Sanita, who on oath says that she is Call Center Revenue Manager of The Palm Beach Post, a daily and Sunday newspaper, published at West Palm Beach in Palm Beach County, Florida; that the attached copy of advertising for a Notice in the matter Development Approval was published in said newspaper in the issues of December 7, 29, 2011 & January 8, 2012. Affiant further says that the said The Post is a newspaper published at West Palm Beach, in said Palm Beach County, Florida, and that the said newspaper has heretofore been continuously published in said Palm Beach County, Florida, daily and Sunday and has been entered as second class mail matter at the post office in West Palm Beach, in said Palm Beach County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she /he has neither paid nor promised any person, firm or corporation any discount rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Also published in Martin and St. Lucie Counties. —0 Sworn to and subscribed before 911 day of January, A.D. 2012. Who is personally known to me. NOTARY PUBLIC -STATE OF FLORIDA x0 ... '� Karen R McLinton Commission #DD832672 V Expires: NOV.15, 2012 «: 2 aattnrn MMu ATWmc Bamutc co, atc.