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Home My Public Portal AboutApril 5 2012 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Thursday, April 5, 2012 Present: President Dr. John Hennette, Vice President Tim Trigg, and K le Kerrigan, Putnam County Library Liaison Wes Wilson y Absent: Secretary Beva Miller, City Council Liaison Phyllis Rokicki and Greencastle Community School Corporation representative. Also Present: Bonnie Sparks with March of Remembrance, BWSP Board President/ City Council President Adam Cohen, Jan Firebaugh with Friends of the Park Association of Putnam County, Eric Bemsee—Banner Graphic, Assistant Director Troy Scott and Parks& Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President J. Hennette, which was held in the Greencastle City Hall council room. Public Input-None Minutes On a motion from K.Kerrigan, second by T.Trigg, held on Thursday,April 5, 2012 were approved as presented. All Ayes.regular meeting Monthly Claims - The monthly claims were approved as presented on a motion from K.Kerrigan, second by T.Trigg. All Ayes. ecial P Sp ark Use March of Remembrancefi Bonnie Sparks was in attendance to request use of Robe-Ann Park on Sunday, April 15th, for local participation in the Annual Global Remembrance of the Holocaust. The event will include a Prayer March, History of the Holocaust, a celebration of those who overcame the Holocaust, and a band until 9:00 p.m. The event will be held in the Bob Flanagan Bandshell and Shelter#1 from 5:00 until 9:00 p.m. with the Christian Rock band Star Cross playing from 7:00-9:00 p.m. After hearing the presentation, the park board approved her request on a motion from K.Kerrigan, second by T.Trigg. All ayes. Greencastle Civic League Spray Park Project — Director R.Weinschenk made the inquiry into the Letter of Understanding that is being discussed between park board president J.Hennette and Civic League President Emily Knuth. President J.Hennette stated that he is awaiting a final draft from the Civic League which will then have to be reviewed by City Attorney Laurie Hardwick. Personnel The park board approved Director R.Weinschenk's request to hire Justin Eubank into the 1 full-time park maintenance supervisor's position. On a motion from T.Trigg, second by K.Kerrigan,the motion was approved. All Ayes. Friends Of The Park S ecial Projects and Old Business Eggfest 1. Eggfest—J.Firebaugh, President of the Friends of the Park, reported from the park board has been scheduled for Good Friday, April 6 and any help members would be greatly appreciated. The hunt will begin at 9:00 p.m. 2. Celebrate "4" Committee — J.Firebaugh also reported that the Celebrate "4" Committee met to discuss details of the annual Ind e 2012 e Dayndenc Cel eludin, which has been scheduled for Wednesday, July 4 releasing a donation campaign letter and raising$10,000.00 for fireworks. New Business 1, Big Walnut Sports Park_— BWSP Board of s Directors President Adam Cohen participating youth sports gave a brief history of the Big Walnut Sports leagues and the expected donation of the remainder of the park toward an upcoming Land&Water Conservation Grant. 2. Annual Brochure Review — Director R.Weinschenk W� boards review.ssCopiesDwill be irector presented copies of the annual brochure distributed through the schools within the week. Director's Report 1. MS4 Improvement Project—Director R.Weinschenk informed the board that he has submitted a grant request for MS4 Funding to be used to create an improved gasoline station at Big Walnut Sports Park. This project will pay up to half the improvements, which should cost approximately $11,000.00. It will include a concrete pad,black vinyl fencing, andro°f. The gas shutoff wilwill be l need to be d by Co- Alliance at no charge,but electric hookups and emergency paid for by the department. 2. Greencastle Civic League's be the Clean-City iProject a number of volunteere Parks & projects to Recreation Department will recipient be completed over the next month. 3. Arbor Day Tree Plantings — R.Weinschenk stated that Stephanie Sheldon from Shrubworks out of Roachdale has been hired to install three larger maple trees at Big Walnut Sports Park. They should be planted with the next week. 4. Assistant Director's Report a. Reviewed past programs b. Discussed upcoming events c. PCCF Grant Request — Assistant Director T.Scott discussed the "My First Day Camp" Program, which will be held in Robe-Ann Park. The grant will help fund the program, which will target a young population that has a hard time participating in the SPARK Program, youth with Autism. The program will be held on Tuesday and Thursday from 9:00- 12:00 Noon for three weeks this summer. We hope to hear a approval of the grant soon. Next Meeting The next regular meeting of the Greencastle Board of Park Commissioners will be held Thursday, May 3, 2012 at 7:30 p.m. in Greencastle City Hall. 2 Adjournment On a motion from T.Trigg, second by B.Miller, the park board meeting was adjourned at 8:27 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks & Recreation Department Minut arproved by: Dr. John Henn resident Tun Trig Vi e President • Beva Miller, Secretary Kyle Ke gan C 3 GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET April 5, 2012 -Pm\ VENDOR DESCRIPTION ADT Security Services Alarm arm services 91.08 B and K Automotive Supply Vehicle maintenance supplies 189.88 Banner Graphic FT& Season help wanted ads 1,070.87 Black Lumber Company, Inc. 2"x 8"x 8' lumber 6.29 Bright Futures Construction paper, stamps, ink pads 17.20 Butler's L.P. & Fertilizer, Inc. Mole worms& grass seed 104.00 Co Alliance Gasoline & diesel fuel 374.03 Criss & Hutcheson General Contractors Park house,replace basement doors 1,240.00 Fastenal Park maintenance supplies 368.04 First National Bank Visa Recreation program supply purchases 665.73 Headley Hardware Facility maintenance expenses 203.88 Horizon Business Center Hanging folders 8.99 Humphrey's Outdoor Power Mower& Kubota repairs &parts 2,577.17 Intellicorp Personnel background check 19.90 Rich's TV & Radio Shack American Red Cross Weather Radios 99.98 Tyco Fire & Security ADT Alarm repair/Service call 180.92 Wal-Mart—Credit Card Expenses: 146.10 o Office supplies 60.94 o Recreation: Brickmania& supplies 28.24 o Facility Maintenance 56.92 White Cleaners Dry clean Easter Bunny Suit 8.00 TOTAL GENERAL EXPENSES $7,372.06 (212) PARK NON-REVERTING SOFTBALL FUND Mid-American Sports Advantage Field maintenance supplies 1,161.90 TOTAL PK NR SOFTBALL EXPENSES $1,161.90 GRAND TOTAL EXPENSE FOR THE MONTH $8,533.96 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$8,533.96 dated this 5`h day of April, 2012. SIGNATURES OF GOVERNING BOARD Qa . 44"Qt____________ Dr. John I eill-tette, sident Beva Miller ,--- (7,- (A- v / ( Kyle gan / Tim Trigg I