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Home My Public Portal Aboutjune 7 2012 Regular Sessio Greencastle Board of Park Commissioners n Minutes of the Regular Meeting Thursday, June 7, 2012 Present: , Secretary Beva Miller, and Kyle Kerrigan Absent: President Dr. John Hennette, City Council Liaison Phyllis Rokicki and the Greencastle Community School Corporation representative Also Present: Dan& Daniel Rader with Mikey's Charity Walk, Scott Eaton with Charity Ride & Cruise In, Boy Scout Craig & John Helmers, Mayor Sue Murray, Eric Bernsee—Banner Graphic,Assistant Director Troy Scott and Parks & Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by Vice President Tim Trigg and held in the Greencastle City Hall council room. Public Input Charity Ride & Cruise In — Scott Eaton from Greencastle Custom Cycle presented a request to hold a Charity Ride & Cruise In at Robe-Ann Park on Saturday, June 30 from 5:00-10:30 p.m. They would like to raise funds for a friend in-need who has been diagnosed with Melanoma Cancer. They are expecting 25-29 Cars and about as many motorcycles. They will use the bandshell and shelter #1 and provide personnel to close the circle drive if deemed necessary. On a motion from K.Kerrigan, second by B.Miller the motion passed. All Ayes. Minutes 1. May Regular Meeting- On a motion from K.Kerrigan, second by B.Miller, the minutes from the regular meeting held on Thursday, May 3, 2012 were approved as presented. All Ayes. 2. May Special Meeting- On a motion from B.Miller, second by K.Kerrigan, the minutes from the regular meeting held on Thursday, May 30, 2012 were approved as presented. All Ayes. Monthly Finances Claims - The monthly claims were approved as presented on a motion from B.Miller, second by K.Kerrigan. Due to a claim for his business Obsidian Screen Graphics, T.Trigg abstained from the vote. 2 Ayes, 1 abstention, 1 absent. Special Requests 1. Greencastle Aquatics Center Pool Rental — Director R.Weinschenk informed the board that the request by Heather Lewis with Greencastle Pediatric Dentistry to rent the pool facility from 6:30 -8:30 p.m. on Friday evening, July 13 has been changed to Friday, August 3. In review, the rental will be a "Client Appreciation" party with invitations going out to the 2,000 active children seen through Greencastle Pediatric Dentistry. 1 2. Mikey's Friends for Charity - Dan Rader, Daniel Rader and Mike Gardner representing Mikey's Charity Walk requested the use of Robe-Ann Park and the People Pathways for their 2nd Annual Mikey's Charity Walk, which will be held on Saturday, June 23, 2012. The walk will begin at the National Guard Armory parking lot with the end point at Robe-Ann Park Bandstand. Registration will begin held from 2:00-2:30 p.m. walk beginning at 3:00 p.m. and activities held in the park from 4:00-8:00 p.m. will include Fig Hardwick D.J. $5.00 per person to include a meal. Charities benefiting from the event will include Scotty's Ride and Mary Allison ° Fund. On a motion from K.Kerrigan, second by B.Miller the motion passed. All Ayes. 3. Putnam County Comprehensive Services — Director R.Weinschenk reviewed the annual request on behalf of PCCS to purchase two Family Season Passes to the Greencastle Aquatics Center. They would like to rotate four clients and two personnel member per pass at a time—times two. The fee will be $300. On a motion from B.Miller, second by K.Kerrigan,this annual request was granted. All Ayes. Personnel The park board approved the additional seasonal list of hires that Director R.Weinschenk's presented. On a motion from B.Miller, second by K.Kerrigan, the motion was approved. All Ayes. 2012 LWCF Grant Application Director R.Weinschenk informed the board that the LWCF Grant was mailed and received by the DNR last Monday. In review, this application is for improvements to Robe-Ann Park to include a Splash Park addition to the Greencastle Aquatics Center, repairs to five existing tennis courts converting one to a basketball court, and completing a rain garden and picnic area. Emergency Action Plan Director R.Weinschenk informed the board that he is working with Safety Director John McPherson on an Emergency Action Plan for the annual Celebrate 4 Committee's Annual Independence Day Celebration. This is a state requirement issued in the shadow of the tragedy at the state fair last year. It will be in place by July 4th. Spear Corporation — The portable Aquatics Lift has been received and ready for use at the Greencastle Aquatics Center to meet the federally mandated ADA requirements. Although the deadline has since been extended, we are now one more step towards compliance. Assistant Director's Report Assistant Director Troy Scott gave a report on ... 1. Mother Earth Bike Ride— 17 riders participated 2. SPARK 3. Celebrate Kids Fishing Day! 4. Dog Care Class 5. Boot Camp 6. My First Day Camp 2 Kudos from Beva Miller Park Commissioner B.Miller paid compliments to the Friends of the Park Association of Putnam County and Greencastle Parks & Recreation Department park staff for the improvements to BWSP landscaping and completion of the Jaycee Park trail project by Keith Cooper as part of his Eagle Project. Next Meeting As a reminder, the next regular meeting of the Greencastle Board of Park Commissioners will be held Thursday, July 5, 2012 at 7:30 p.m. in Greencastle City Hall. Adjournment On a motion from B.Miller, second by K.Kerrigan, the park board meeting was adjourned at 8:11 p.m. All Ayes. Minutes respectfully submitted by: 7a1._- �� ( 1, Roderick M. Weinschenk, Director Greencastle Parks &Recreation Department Minutes approved by: Dr/Jo Henne , Prresident Tim Trigg, ice President—) • -ge.154 Beva Miller, Secretary Ky errig 3 411 111 ; . % I GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET June 07, 2012 VENDOR DESCRIPTION AMOUNT ADT Security Services Alarm services 180.92 Baker's Septic Services, Inc. Portalet Services 71.00 Black Lumber Company, Inc. 2"x 8"x 8' lumber 15.17 Brenntag Mid-South Inc. Pool - Muriatic Acid balance pH 1.042.10 Co-Alliance Gasoline & diesel fuel 1,394.50 Cox Electrical Contractors Pool-Replace GFCI box & cover 171.50 ELifeguard, Inc. Pool-Signs, hip pack& CPR masks 161.22 First National. Bank Visa Maintenance-power washer&parts 416.95 Fox River Foods, Inc. Pool-Concession supplies 834.13 Gold Medal Products Softball concession supplies 959.00 Greencastle Offset Printing Pool- Season passes 461.00 Haltom Equipment Repair Parts-Exmark mowers 439.54 Headley Hardware Expenditures: 2,669.08 '° Recreation Supplies: Birdseed 3.55 .1 Facility maintenance supplies: 2,154.60 Horizon Business Center Expenditures: 791.87 .1 Office supplies: Cash Registers 706.97 .J Recreation supplies: Paper 84.90 Humphrey's Outdoor Power Expenditures: 8,532.54 Gas & Oil-mower oil 8.95 /',, .1 Tires & Tubes-mower tires 186.49 i Repair parts-mower parts 837.10 .1 Equipment-Dixie Chopper 7,500.00 Intellicorp Employee background checks 547.31 In The Swim Pool signs 76.90 Lifeguard Store Lifeguard uniform swim suits 557.00 M& R Machine Shop Trailer repairs 50.00 Marine Rescue Products, Inc. Pool umbrellas, rescue tubes 186.97 Melissa Yeagley Shelter refund 40.00 Obsidian Screen Graphics Lifeguard t-shirts & sweatshirts 486.75 Oriental Trading Company, Inc. Recreation program supplies-SPARK 101.99 Pepsi Beverage Company Pool-Concession supplies 489.93 Ricoh USA, Inc. Annual copier payment 2,238.00 Shrubworks, Inc. Plant 3 trees at BWSP 1,213.25 Spear Corporation Expenditures: 10,707.43 Chemicals 1,701.15 -1 Facility maintenance 1,681.28 .1 Equipment-PAL Lift 7,325.00 State Chemical Company Cleaning/disinfectant suppies 509.21 Sunny Bunny Easter Eggs 1000 toy filled & empty easter eggs 374.38 Wal-Mart Credit Card Expenditures: vx Office supplies $ 92.94 .# Recreation supplies $ 9.72 Wiemuth& Sons Company, Inc. Pool-Concessions slush mix 424.00 York Chevrolet-Buick-GMC GMC Dodge airfoil repair 380.01 TOTAL GENERAL EXPENSES $36,523.65 (over) (211) PARK NON-REVERTING BASKETBALL FUND Greencastle Community School Corp. 2011-2012 gym usage payment 1,200.00 TOTAL PK NR BASKETBALL EXPENSES $1,200.00 (212) PARK NON-REVERTING SOFTBALL FUND Gold Medal Products Softball concession supplies 874.98 Headley Hardware Softball lights replacement bulbs 537.50 Pepsi Beverages Company Softball concession supplies 640.91 TOTAL PK NR SOFTBALL EXPENSES $2,053.39 GRAND TOTAL EXPENSE FOR THE MONTH $39,777.04 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$39,777.04 dated this 7th day of June, 2012. SIGNATURES OF GOVERNING BOARD .76.84 j# u Dr. John Hennette, President Beva Miller, Secretary K r erriganf Tim Trigg; ice President,