The URL can be used to link to this page

Home My Public Portal AboutJuly 5 2012 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Thursday, July 5, 2012 Present: President Dr. John Hennette, Vice President Tim Trigg, Secretary Beva Miller, and Kyle Kerrigan Also Present: Eric Bernsee—Banner Graphic, Assistant Director Troy Scott and Parks & Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President John Hennette and held in the Greencastle City Hall council room. Public Input-None Minutes On a motion from K.Kerrigan, second by T.Trigg, the minutes from the regular meeting held June 7 were approved as presented. All Ayes. Monthly Finances The monthly claims were approved as presented on a motion from B.Miller, second by K.Kerrigan. Due to a claim for his business Obsidian Screen Graphics, T.Trigg abstained from the vote. 3 Ayes, 1 abstention. Special Requests -None Old Business 1. 2012 Land & Water Conservation Fund Grant — We received a call from Jay Keith with the Indiana Department of Natural Resources and their Land & Water Conservation Fund grant judging team — Bob Bronson, Susan Otsby and Jay Keith — have scheduled a visit to Robe-Ann Park to look at our LWCF Grant proposal for Thursday afternoon, July 12th, 1:00 p.m. R.Weinschenk stated he has invited Suzanne Maston, Jeannie Pope and Emily Knuth with the Greencastle Civic League to join us. We will meet at the park office 2. 2011 Land & Water Conservation Fund Grant — Director R.Weinschenk gave a quick update in regards to the 2011 LWCF application. a. Land Description — ASA Land Surveyors has completed the land surveys and description for the properties to be used as a match for the LWCF Grant. The land match for the grant totals 15.43-acres. b. Appraisals — We are still awaiting the appraisal based on the written land description which has been forwarded to Hazeltine Appraisals. They will do a comparative study and determine the value of the match for the LWCF grant. New Business 1. Large Freezer — Director R.Weinschenk informed the board that the large freezer located in the pool's concession stand quit that morning, so working with Lynda Dunbar, City Clerk/Treasurer they ordered a new one. Hopefully, the new one will be delivered tomorrow, Friday, July 6. We lost approximately $494.71 in food products. 1 On a good note, since we hit capacity 642 people yesterday at the Greencastle Aquatics Center, most of the food stored in the freezer was sold out! 2. 3-Meter Diving Board — Director R.Weinschenk informed the board that on Friday afternoon, June 29, 1 of 8 bolts that secure the base of the high dive stand to the concrete deck broke. Spear Corporation was contacted to see if they can repair it. Upon inspection, the 8 bolts are rusted in tight and backing out the broken bolt is impossible. The others are in need of tightening and won't break loose. Repairs will include dismantling the structure and replacing the base plate and bolts. The problem is the model is obsolete and a replacement base plate isn't available. He stated that at this time, replacement doesn't look good. Spear Corporation is looking at the plans and the design of the deep well to see if we can replace the 3-meter board with a newer model. A new model will cost approximately $23,000. Although measurements were taken this afternoon showing a depth of 12'4", results were unavailable at the time of the meeting. The 3-meter board has been taken out of use. Spear will prepare a proposal. Director's Report 1. July 4t Activities — Director R.Weinschenk discussed the Independence Day activities held in Robe-Ann Park. a. Rokicki 5K Road Run—Over 160 runners and walkers participated in this year's annual event. R.Weinschenk stated this is the largest participation in any 5K he has run to date. b. Pool Attendance—July 4th was the hottest July 4th Celebration in the last 12 years, and we reached capacity at the Greencastle Aquatics Center. With a capacity of 642 people, we had to have visitors wait in line until others left the facility. Approximately 750 people took advantage of the free day of swimming! 2. July 4th Preparation—preparing for the Independence Day celebration the park crew completed the following tasks. a. Painting the Bandshell—The parks department crew put a new coat of paint on the bandshell b. Painted Restrooms—The parks department crew put a new coat of paint on the inside of both the women's and men's restrooms in Robe-Ann Park c. Painting the Softball Field Backstop - The parks crew put a new coat of paint on the backstop at Robe-Ann Park n Park in time 3. Assistant Director's Report—The following programs were discussed by T.Scott Assistant Director: a. Walking Wednesdays -Last of the Summer Session will meet on Wednesday, July 11 and even with the heat we are getting 15 or more people attending each week. b. SPARK -We average approximately 125 per day even with heat. We have two weeks left. c. Youth Tennis Instruction—Held from June 11 to 22, 20 youth attend. d. Intro to French Language Class—No one registered for the program. e. Summer Running Club—Held on Tuesday, Thursday, and Saturday mornings, we average approximately 16 regular runners. f. Pinewood Derby Workshops—One eager young man took us up on our offer to help construct a car that he then raced at the Red, White and Blue Pinewood Derby on July 4th. g. July 4th Activities—included: 2 i. 21st annual Mike Rokicki Memorial 5k Run/Walk— 161 participants ii. Red, White and Blue Pinewood Derby_ 13 entries this year, we had 6 races per car and a car show h. Upcoming Events at the Pool i. DJ on July 17th from 5-8pm and again August 31 from 5-8pm ii. WREB Night at the Pool on July 12 iii. Movie Night—We will shoe the movie "Up"on July 13, 8:00-11:00 p.m. We will charge $5 per person with a discount to pass holders at $2 iv. Pass Holders Night- July 18 from 7:00-9:00 p.m. $3 non member i. Upcoming Recreation Events i. My First Day Camp! —This program will begin Tuesday, July 10. ii. Mr. Zucchini Head Contest-According the Bizarre and Unique Holiday Calendar, August 8th is "Sneak Some Zucchini Onto Your Neighbors Porch Day! Playing on this theme,we will decorate and disguise them with Mr. Potato Head parts and other supplies. We will enjoy some zucchini-based snacks and take pictures of the creations. $5.00 per family. iii. Family Picnic Night -Another Bizarre and Unique Calendar Holiday happens on Tuesday, August 21st! Designated National Picnic Month,we will have WREB night, Destination DePauw, Park-Fest and more in Robe-Ann Park that night!!! Emergency Action Plan Although not discussed, Director R.Weinschenk presented the Emergency Action Plan /-.•• for the annual Celebrate 4 Committee's Annual Independence Day Celebration as approved by Safety Director John McPherson. Required by the State of Indiana in the shadow of the State Fair tragedy last year, the emergency plan was in place during the July 4th Celebration and will be used for other activities and gatherings in the park. Next Meeting As a reminder, the next regular meeting of the Greencastle Board of Park Commissioners will be held Thursday, August 2, 2012 at 7:30 p.m. in Greencastle City Hall. Adjournment On a motion from B.Miller, second by K.Kerrigan,the park board meeting was adjourned at 8:32 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinsc enk, Director Greencastle Parks & Recreation Department Minu appr ed by: Dr. J Hennette, resid t Tim Trigg, 'ce resident iX/1 Beva'$ ee11.)4cretary Kyle Kerrigan 3 i GREENCASTLE PARKS & RECREATION DEPARTMENT (204)ACCOUNTS PAYABLE VOUCHER DOCKET July 5, 2012 VENDOR DESCRIPTION AMOUNT 3 Kings Electric Park House: Repair electric service& outlet 2,042.04 AA Huber& Sons, Inc. Pool-plumbing repairs 1,560.39 ADT Security Services Alarm services 96.09 Anchor Industries, Inc. Pool - Funbrella replacement parts 556.90 ASA Land Surveying LWCF-Plat and description of land 650.00 Baker's Septic Services, Inc. Jaycee Park-Portalet Services 71.00 Brandon Brown Refund-Waterbabies registration fee 30.00 Brenntag Mid-South Inc. Pool - Muriatic Acid balance pH 1,282.96 Butler's L.P. & Fertilizer, Inc. Weedkiller 55.00 Cash Concrete Products Pathways - Concrete for BWSP path 496.10 Co-Alliance Gasoline & diesel fuel 1.040.40 Fastenal V2 " socket set 4.08 Forest Commodities, Inc. Landscaping Mulch 1,469.40 Fox River Foods, Inc. Pool-Concession supplies 773.87 Gold Medal Products Pool - concession supplies 2,306.50 Gordon Food Service Pool-Concession supplies 3,542.61 Headley Hardware Expenditures: 860.81 Pool Chemicals 15.71 Facility maintenance supplies: 845.10 Horizon Business Center Expenditures: 318.72 J Office supplies: Cash Registers 176.86 Recreation supplies: Paper 141.86 Humphrey's Outdoor Power Expenditures: 791.06 Gas & Oil-mower oil 132.00 Repair parts-mower parts 659.06 Indiana Parks & Recreation Association LWCF Grant Signage 76.50 Indiana State Department of Health 12 Pool Bacteria Sample kits x $15 each 180.00 Intellicorp Background checks on park personnel 69.20 Jenny Heithaus Tennis Instructor 400.00 Menards-Terre Haute 2 5-shelf units, hose reel 124.95 Molanda Company Pool - Game top picnic table 969.00 Obsidian Screen Graphics Snack Shack t-shirts 222.00 Pepsi Beverage Company Pool-Concession supplies 2,445.54 Pizza King SPARK pizza making demonstrations 134.00 Ricoh USA, Inc. Additional copy fees 810.01 Seven Up/Snapple Bottling Company Pool-Concession supplies 566.15 Spear Corporation Expenditures: 3,217.91 Chemicals '.1074.46 Replacement parts 143.45 State Chemical Company Knockout Graffitti Remover 224.93 Sunset Ink Tennis Instruction tees 168.00 Tara Gardner Zumba Instructor fees 180.00 USI, Inc. Pool-photo pouches for passes 54.99 ' Wal-Mart Credit Card Expenditures: 1,441.99 Office supplies $104.42 First Aid supplies $ 68.34 (over) 1 Pool concession supplies $670.36 Recreation supplies $322.05 Facility maintenance $276.82 Wiemuth& Sons Company, Inc. Pool—Concessions slush mix 1,231.50 �/ TOTAL GENERAL EXPENSES $30,464.60 (212) PARK NON-REVERTING SOFTBALL FUND Baker's Septic Services, Inc. BWSP -Portalet Services 71.00 Brad Nobles Umpire men's softball—2 games 40.00 Chris Huff Umpire men's softball—26 games 520.00 Chuck Schroeder Umpire men's softball—2 games 40.00 Diana Love Umpire men's softball tourney—2 games 40.00 Dowdle Sports, Inc. 2 Champion dry line field markers 315.66 Gold Medal Products Softball concession supplies 2,062.40 Janie Briones Umpire men's softball— 11 games 220.00 Lisa Porter Scorekeeper women's softball— 11 games 80.85 Mid-America Sports Advantage Hollywood bases&rubber plugs 266.96 Pat Ness Scorekeeper m &w softball—21 games 420.00 Pepsi Beverages Company Softball concession supplies 1,290.44 Seven Up/Snapple Bottling Company Softball Concession supplies 749.55 Stephanie Russell Refund July 4th s'ball tourney entry fee 135.00 Tracy Huff Scorekeeper men's softball—44 games 323.40 Wal-Mart Credit Card Softball concession supplies 109.31 Wayne Tharp Umpire men's softball tourney—2 games 40.00 TOTAL PK NR SOFTBALL EXPENSES $6,724.57 GRAND TOTAL EXPENSE FOR THE MONTH $37,189.17 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$37,189.17 dated this 5th day of July, 2012. SIGNATURES OF GOVERNING BOARD geot'q0 . Dr. J ennette, P esident Beva 1 er, Secretary .,7-'-/--- Tim Trigg, Vice President Kyle Kerri 0