HomeMy Public PortalAboutAugust 2 2012 Greencastle Board of Park Commissioners
Minutes of the Regular Meeting
Thursday, August 2, 2012
Present: President Dr. John Hennette, Vice President Tim Trigg, Secretary Beva
Miller, Putnam County Public Library liaison Wes Wilson and city
Council liaison Phyllis Rokicki
Absent: Kyle Kerrigan
Also Present: Linda Merkel — National Night Out, Eric Bernsee — Banner Graphic,
Parks&Recreation Director Rod Weinschenk
Call to Order
The regular meeting of the Board of Park Commissioners was called to order at 7:41 p.m.
by President John Hennette and held in the Greencastle City Hall council room.
Public Input-None
Minutes
On a motion from T.Trigg, second by B.Miller,the minutes from the regular meeting
held July 5 were approved as presented. All Ayes.
Monthly Finances
The monthly claims were approved as presented on a motion from B.Miller, second by
T.Trigg. All Ayes.
Special Requests
6t Annual National Night Out! — L.Merkel was in attendance to present on the
upcoming National Night Out event. Scheduled for 5:00-8:00 p.m. (instead of 6:00-9:00
p.m.) on Monday (instead of the 1st Tuesday), August 6—Raindate Thursday, August 9 —
she requested that the event be "Smoke Free". They are expecting 1,000 people and will
be serving pizza, drinks, hotdogs, snow cones, etc. New elements to this year's event
will include a"Rookie Run", which will target young runner and a trip around the center
circle at Robe-Ann Park. On a motion from T.Trigg, second by B.Miller, the motion to
hold the event on August 6, with a raindate of August 9 and to make the event a "Smoke
Free" event passed. All Ayes.
Jazz Fest Prize Request — Upon a request from Sandra Hecko from the Family Youth
Community Development Center and on a motion from B.Miller, second by T.Trigg, the
board granted a free season pass to the Greencastle Aquatic Center 2013 season as a door
prize. All Ayes.
New Business
1. Extended Aquatics Season Schedule — Due to the "hot" summer days, Director
R.Weinschenk presented an extended season schedule for the board to consider. He
proposed beginning Wednesday, August 8, the aquatic center will move to an "in-
school schedule." On weekdays, the city pool will be open from 11:00 a.m. to 1:00
p.m. for adult lap swimming and 4:00 to 8:00 p.m. for open swim. Weekend dates
will allow lap swim from 11:00 a.m. until noon, and open swimming from noon until
8:00 p.m.No time will be designated for family swim. Director R.Weinschenk added
that in the past, lifeguard and pool staff scheduling after school resumes has made
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staying open longer in August difficult; however, at least six lifeguards and one
manager are available each night.
2. Soggy Doggy Day—Upon an inquiry from the board,Director R.Weinschenk
reported that the popular Soggy Doggy Day, in which the pool was made available to
dog owners and their pets following the last official day of human swim,has been
dropped from the programming schedule. This schedule change is due to the State of
Indiana Health Department adding new pool rules pertaining to this type of event,
which would require the swimming pool to be superchlorinated following use to
ensure that bacteria wouldn't be allowed to grow in the filter system all off-season.
His estimates is that the program would add an approximate $300 in chemical costs
making the program cost-prohibitive.
3. Aquatics Center Repairs—
a. 3-Meter Diving Board - Director R.Weinschenk gave a follow-up report on
the broken high-dive platform. Although it may sound easy to fix by
removing the board and replacing the base plate,the manufacturer of the dive
stand is no longer in business. The liability insurance for equipment like a
three-meter board is carried by the manufacturer, so a machine shop cannot be
used make a replacement piece and then reinstall the board. At the same time
the pool diving well needs to be 12 feet, 6 inches deep and ours is only 12
feet, 4 inches deep. We will continue to look into other possible uses like a
one-meter board, deck-level board or drop slide.
b. Electrical issues—Director R.Weinschenk also reported that inside the pump
room, wiring encased in metal has corroded badly due to humidity and other
factors and will need to be replaced. An early estimate of$25,000 was cited
for the project. The expensive part will be to put the electrical components in
PVC. The goal is to have it completed by Memorial Day 2013.
4. Pickup Trucks — Director R.Weinschenk informed the board that two of the pickup
trucks currently used by the park department are aged and he would like to sell them
at the next meeting. He stated he will contact City Attorney Laurie Hardwick for
correct procedures, but will ask to include a bid opening and award at the next park
board meeting. The park board was open to this proposal.
Old Business
1. 2012 Land & Water Conservation Fund Grant— Director R.Weinschenk reported
that we have received no additional news or requests for additional information
following the visit on Thursday afternoon, July 12u1 from the Indiana Department of
Natural Resources and their Land & Water Conservation Fund grant judging team.
The team appeared to be in favor of the proposal for our project. He asked all to keep
their fingers crossed.
2. 2011 Land & Water Conservation Fund Grant — The land description drafted by
ASA Land Surveyors has been sent to Hazeltine Land Appraisals. In a preliminary
discussion, they will do a comparative study and determine the value of the match for
the LWCF grant. We are still awaiting a response and figures before beginning the
project.
Director's Report
1. Director R.Weinschenk also reported that since the grass hasn't been growing and
mowing unnecessary, we've concentrated on a number of small improvement
projects, like:
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a. Painting the Bandshell — The parks department crew put a new coat of
paint on the bandshell
�-y b. Painted Restrooms—The parks department crew put a new coat of paint on
the inside of both the women's and men's restrooms in Robe-Ann Park, as
well as the front entry way.
c. Painting the Softball Field Backstop - The parks crew put a new coat of
paint on the backstop at Robe-Ann Park n Park in time.
d. Watering Tree — With Mother Nature withholding much needed rain,
we've been watering about 16 trees at Big Walnut Sports Park and Robe-
Arm Park. Many are showing signs of stress and we are hoping that we
won't lose them due to lack of moisture.
2. Adult Softball— We've wrapped up Women's Softball, have two weeks left in
Men's Softball and have received 22 team registrations for the Coed Softball
League set to begin Wednesday, August 29t. Last year we had 21 coed softball
teams!
3. Monthly Program Announcement— We are working on a new edition of our
monthly program announcement to see what great programs we have coming up
over the next few months. It will include the following programs, and more:
a. Intro to French Language Class
b. Mr. Zucchini Head Contest-According the Bizarre and Unique Holiday
Calendar, August 8th is "Sneak Some Zucchini Onto Your Neighbors
Porch Day! Playing on this theme, we will decorate and disguise them
with Mr. Potato Head parts and other supplies. We will enjoy some
zucchini-based snacks and take pictures of the creations. $5.00 per family.
c. Family Picnic Night -Another Bizarre and Unique Calendar Holiday
happens on Tuesday,August 21st! Designated National Picnic Month, we
will have WREB night, Destination DePauw, Park-Fest and more in Robe-
Ann Park that night!!!
Next Meeting
As a reminder, the next regular meeting of the Greencastle Board of Park Commissioners
will be held Thursday, September 6, 2012 at 7:30 p.m. in Greencastle City Hall.
Adjournment
On a motion from B.Miller, second by T.Trigg, the park board meeting was adjourned at
8:32 p.m. All Ayes.
Minutes respectfully submitted by: �--�
Roderick M. Weinschenk, Director
Greencastle Parks &Recreation Department
Minutes approved by:
Dr. John Henne P Presiden res den Tim Trigg, e President G��J
Beva Miller, Secretary Kyle gan
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GREENCASTLE PARKS & RECREATION DEPARTMENT
(204) ACCOUNTS PAYABLE VOUCHER DOCKET
August 2, 2012
Prepaid Claim
Card Services-Visa Dicks Sporting Goods-OS Tennis balls 39.95
TOTAL PREPAID EXPENSES $39.95
VENDOR DESCRIPTION AMOUNT
3 Kings Electric Park House: Repair pool's parking lot lights 719.19
AA Huber& Sons, Inc. Pool-repair broken flush valve 82.00
Baker's Septic Services, Inc. Jaycee Park- Portalet Services 71.00
Boyce Forms/Systems 10 GPRD Receipt books 323.92
Brenntag Mid-South Inc. Pool - Muriatic Acid balance pH 631.60
Butler's L.P. & Fertilizer, Inc. Weedkiller 55.00
Co-Alliance Gasoline&diesel fuel 1.761.11
Dave's Heating & Cooling Park dept.-heating & cooling service call 79.00
Don's Garage Repairs to '96 GMC & '98 Ford 1,088.32
Flying W Awards 7/4 Rokicki 5K Road Run Awards 440.40
Gold Medal Products Pool - concession supplies 1,105.65
Gordon Food Service Pool-Concession supplies 2,380.57
Greencastle Rotary Club Membership Dues & Fees 152.50
Headley Hardware Expenditures: 1,486.40
Pool Chemicals 47.13
P•N, r' Facility maintenance supplies: 1,390.05
Horizon Business Center Expenditures-Office supplies 70.97
Humphrey's Outdoor Power Expenditures-Repair parts 101.36
Humphrey's Outdoor Power Repairs to leaf blowers and chain saws 231.13
Menards-Terre Haute Hidden hose reel 44.99
Pepsi Beverage Company Pool-Concession supplies 454.14
Putnam Aggregates, Inc. Jaycee Park-stone for roadways 589.22
Putnam County Community Foundation Return"My First Day Camp" Grant funds 3,000.00
R& S Rentals 7/4 Mike Rokicki 5K Road Run t-shirts 235.45
R.C. Towing&Recovery Wrecker towing bill 55.00
Ricoh USA, Inc. Balance of invoice 106.33
Rod Weinschenk Reimbursement for Wal-Mart purchases 48.56
Rod Weinschenk Reimbursement for Pool Patron refund 15.00
Sara Beaman Refund"My First Day Camp"registration 25.00
Seven Up/Snapple Bottling Company Pool-Concession supplies 304.65
Spear Corporation Expenditures: 2,887.83
Chemicals 2,033.05
Replacement parts 854.78
State Chemical Company 1 case Triple 0 Cleaner 187.88
Tara Gardner Zumba Instructor fees 300.00
Tyco Integrated Security, Inc. Recurring Security Services (ADT) 96.09
Wal-Mart Credit Card Expenditures: 1,340.48
Office supplies $187.23
-.' First Aid supplies $ 29.54
Pool concession supplies $768.80
Recreation supplies $236.81
Facility maintenance $118.10
(over)
Wiemuth& Sons Company, Inc. Pool-Concessions slush mix 935.50
TOTAL GENERAL EXPENSES $21,406.24 �..i
(212) PARK NON-REVERTING SOFTBALL FUND
Baker's Septic Services, Inc. BWSP - Portalet Services 71.00
Brad Nobles Umpire men's softball-5 games 100.00
Chris Huff Umpire men's softball- 14 games 280.00
Chuck Schroeder Umpire men's softball- 1 game 20.00
Felicia Barger Scorekeeper m& w softball - 3 games 21.75
Flying W Awards Softball Sponsor Plaques 29.90
Gold Medal Products Softball concession supplies 131.30
Headley Hardware Softball supplies-white spray paint 49.22
Janie Briones Umpire men's softball-3 games 60.00
Jim Sprinkle Umpire women's softball- 1 game 20.00
Lisa Porter Scorekeeper women's softball-5 games 36.75
Pat Ness Scorekeeper m&w softball-4 games 80.00
Pepsi Beverages Company Softball concession supplies 126.15
Sunset Ink Softball t-shirts 150.00
Tracy Huff Scorekeeper men's softball-20 games 132.30
Wal-Mart Credit Card Softball concession supplies 103.42
TOTAL PK NR SOFTBALL EXPENSES $1,411.79
GRAND TOTAL EXPENSE FOR THE MONTH $22,857.98 ,...'
ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS
We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s)
consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are
hereby allowed in the total amount of$22,857.98 dated this 2nd day of August, 2012.
SIGNATURES OF GOVERNING BOARD /(7
f,� 1.
6, ,O0m
Dr. Jo nnette, resident Beva Miller, Secretary
-,-/ ‘ ',/-/- /Z-4.----+- _--,
Tim Trigg, Vic., President Kyle Kerrigan
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