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Home My Public Portal AboutSeptember 6 2012 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Thursday, September 6, 2012. Present: President Dr. John Hennette, Vice President Tim Trigg, Kyle Kerrigan Putnam County Public Library liaison Wes Wilson and city Council liaison Phyllis Rokicki Absent: Secretary Beva Miller Also Present: Bart Kelly and Brian Meyer - Nomad Skate Shop, Eric Bernsee — Banner Graphic, Rebecka Howard and Rachel Romas with Pink Halloween Fun Run, Carter McKay — DePauw University student, Abby Margolis — WGRE, Monica Sargent, Assistant Parks & Recreation Director Troy Scott, Parks &Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President John Hennette and held in the Greencastle City Hall council room. Public Input Nomad Skate Shop — B.Kelly and B. Meyer appeared before the park board to request the ability to set up their traveling skatepark shop at the Greencastle Skate Park. They stated that they were insured and hold a retail license. They would provide notice to the d APIS city prior to arrival and would apply for the necessary permits. Dr. J.Hennette made the inquiry to references with names of park personnel from both Plainfield and Franklin, Indiana received. Director R.Weinschenk was asked to check on the references prior to the next meeting. Minutes On a motion from T.Trigg, second by K.Kerrigan, the minutes from the regular meeting held August 2nd were approved as presented. All Ayes. Monthly Finances The monthly claims were approved as presented on a motion from T.Trigg, second by K.Kerrigan. All Ayes. Special Requests 1. Pink Halloween Fun Run — R.Howard and R.Romas were in attendance to request permission to hold the Pink Halloween Fun Run in Robe-Ann Park again this year on Saturday, October 27th at 9:00 a.m.. They expect a larger crowd than last year with many dressing in Halloween costumes. The event will be cohosted by the American Cancer Society as a fund-raiser. On a motion from KKerrigan, second by T.Trigg,the board approved their request. All Ayes. 2. "Gone to the Dogs" Softball Tournament — Monica Sargent requested permission to host a benefit fundraiser for the Putnam County Humane Society along with Janie Briones, Jim and Patty Sprinkle. They requested use of the 1 Robe-Ann Park softball field and requested waiving of the user fees. On a motion from K.Kerrigan and second by T.Trigg the board approved use of the field and waived the user fee. All Ayes. 3. BSA Pack 99 Fall Mini-Camporee—The board reviewed the annual written request from Greencastle Boy Scouts of America Pack 99 Cubmaster Jason Huff to hold a Cub Scout Mini- Camporee at Robe-Ann Park on Saturday& Sunday, September 22-23. This is their annual request, which was approved on a motion from T.Trigg, second by K.Kerrigan. All Ayes. New Business 1. Greencastle Pediatric Dentistry—Dr. J.Hennette reported that the pool party for the clients of the Greencastle Pediatric Dentistry went well. Over 350 youth attended the event and he reported we had a great crew working at the facility. 2. Friends of the Dog Park — K.Kerrigan reported that he and Director R.Weinschenk met with Greencastle resident Lynn Bohmer recently who expressed concerns about the proposed Dog Park. She is someone very familiar with facilities like these in other communities and made some suggestions pertaining to rules of use and strongly suggested starting a "Friends of the Dog Park" Committee. These volunteers could help plan and design the facility, draft rules and regulations, help fundraise for amenities, and police its use. K.Kerrigan and Director R.Weinschenk will look into the matter further. Old Business 1. 2012 Land & Water Conservation Fund Grant — Director R.Weinschenk reported that we have received no additional news for our Land & Water Conservation Fund grant. He reminded all to keep their fingers crossed. 2. 2011 Land & Water Conservation Fund Grant — We are still awaiting a response and figures pertaining the to appraisal for the land match from Hazeltine Land Appraisals. 3. Adult Softball—We received 23 team registrations for the Coed Softball League which began Wednesday, August 29th as compated to 21 coed softball teams in 2011! 4. Aquatics Center Repairs - Director R.Weinschenk reminded the board that we will have to address a number of major maintenance issues for the Greencastle Aquatics Center. These include: Painting the bottom of the basin, electrical issues in the pump house, in addition to a possible replacement to the 3-meter board. Budgets will have to studied to see if and when we can complete them. 5. Pickup Trucks — Director R.Weinschenk asked that the board delay the bid sale of the two pickup trucks. He stated he needs to contact City Attorney Laurie Hardwick for correct procedures. 2 Next Meeting As a reminder, the next regular meeting of the Greencastle Board of Park Commissioners will be held Thursday, October 4, 2012 at 7:30 p.m. in Greencastle City Hall. Adjournment On a motion from T.Trigg, second by K.Kerrigan, the park board meeting was adjourned at 8:10 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks & Recreation Department Minutes approved by: %) i Dr. John-Hennett , Presiden Tim/Trigg, ice Presid nt Beva Miller, Secretary Kyle rrig c 3 I •• GREENCASTLE PARKS & RECREATION DEPARTMENT (204)ACCOUNTS PAYABLE VOUCHER DOCKET September 6, 2012 Prepaid Claim Card Services-Visa Wal-Mart- Spark&pool concessions 130.45 TOTAL PREPAID EXPENSES $130.45 VENDOR DESCRIPTION AMOUNT AA Huber& Sons, Inc. Pool-install 2 automatic faucets 1,262.00 Baker's Septic Services, Inc. Jaycee Park- Portalet Services 71.00 Black Lumber Company, Inc. Treated lumber 59.93 Butler's L.P. &Fertilizer, Inc. Sunny mix grass seed &hay bales 105.00 CAFID Repay annual loan for Clearwaters prop 7,000.00 Camppack.com Summer Running Club-tees &bottles 643.28 Card Services, Inc. Expenditures: 191.50 .1 Recreation supplies: Brickmania 48.05 Facility maintenance: 104.93 Summer personnel luncheon 38.52 Co-Alliance Gasoline & diesel fuel 2,212.79 Criss& Hutcheson Contractors BWSP-Construct new gas station 8,528.00 Facility maintenance $4,264.00 City's MS4 Grant $4,264.00 D & S Tree Service Robe-Ann Park-remove dead trees/limbs 3,925.00 0014., Dave's Heating& Cooling Parkhouse-Central air repair 119.65 Don's Garage Repairs 1998 Ford Ranger air conditioner 525.48 Fastenal Pocket tool box organizer 10.93 Forest Commodities 50 yards of Tender Turf playground mulch 974.40 Gold Medal Products Pool- concession supplies 405.25 Gordon Food Service Pool-Concession supplies 660.60 Greencastle Rotary Club Membership Dues & Fees 152.50 Headley Hardware Expenditures: 963.84 Pool Chemicals 62.84 :4 Facility maintenance supplies: 901.00 Hollis Shepherd Refund - Shelter reservation 40.00 Horizon Business Center Expenditures-Office supplies 615.78 Humphrey's Outdoor Power Expenditures-Repair parts 162.48 Liberty Industries, Inc. Trailer-electrical repairs 104.50 The Lock Shop Remove broken key from door lock 50.00 National Recreation& Park Assoc. Director's annual membership renewal 150.00 Orkin Pest Control Park house-recurring pest service 84.72 Pepsi Beverage Company Pool-Concession supplies 214.52 Seven Up/Snapple Bottling Company Pool-Concession supplies 304.70 Spear Corporation Pool-Chemicals 762.39 Tara Gardner Pool -Zumba Instructor fees 120.00 Wal-Mart Credit Card Expenditures: 379.39 J, Office supplies $132.76 f', - First Aid supplies $ 41.46 Pool concession supplies $158.78 Recreation supplies $ 30.00 Facility maintenance $ 16.39 (over) Wiemuth& Sons Company, Inc. Pool—Concessions slush mix 219.00 TOTAL GENERAL EXPENSES $31,018.63 lito (212) PARK NON-REVERTING SOFTBALL FUND Baker's Septic Services, Inc. BWSP -Portalet Services 71.00 Brad Nobles Umpire men's softball—25 games 500.00 Butler's L.P. &Fertilizer, Inc. Softball field marking chalk 252.00 CareNet Pregnancy Center Refund—Softball field reservation 85.00 Chris Huff Umpire men's softball— 18 games 360.00 Chuck Schroeder Umpire men's softball— 1 game 20.00 Dianna Love Umpire men's & coed s'ball—8 games 160.00 Felicia Barger Scorekeeper m, w& c s'ball—22 games 159.50 Flying W Awards Softball Sponsor Plaques 207.20 Indiana Amateur Softball Association 38 team registrations x $18 684.00 Janie Briones Umpire men's & coed s'ball—6 games 120.00 Lisa Porter Scorekeeper m,w& c s'ball— 16 games 117.60 Pat Ness Scorekeeper m&w softball—6 games 120.00 Tracy Huff Scorekeeper men's softball— 15 games 110.25 Wal-Mart Credit Card Softball concession supplies 27.29 TOTAL PK NR SOFTBALL EXPENSES $2,885.84 GRAND TOTAL EXPENSE FOR THE MONTH $34,034.92 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$34,034.92 dated this 6th day of September, 2012. SIGNATURES OF GOVERNING BOARD r t Dr. John Henneit' , resident Beva Miller, Secretary ri571 f7Tim Trig Pesiden Kyle K