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Home My Public Portal AboutOctober 4 2012 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Thursday, October 4, 2012 Present: President Dr. John Hennette, Vice President Tim Trigg, Secretary Beva Miller, Kyle Kerrigan, Putnam County Public Library liaison Wes Wilson, Greencastle Community School Corporation liaison Wayne Lewis, and Greencastle City Council liaison Phyllis Rokicki Absent: None Also Present: Haylee Romalia, Kelly Robertson, Brian Meyer-Nomad Skate Shop, Eric Bernsee —Banner Graphic, Anne Provine and Joanne Kissinger, Assistant Parks & Recreation Director Troy Scott, Parks & Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President John Hennette and held in the Greencastle City Hall council room. Gingerbread Challenge: Haunted House Contest The following awards were handed out to the Gingerbread Challenge: Haunted House Contest winners: J Best of Show "Hale Hall" by Jacob & Lovinia Hale 1st Place Individual "Monster House" by Haylee Romalia 1st Place Family "Hale Hall" by Jacob & Lovinia Hale 1st Place Organization "The Eyes Have It" by Legacy Lane at Millpond Health Campus Public Input-None Minutes Following an attendance correction, which included Greencastle Community School Corporation liaison Wayne Lewis was in attendance at the September meeting, and on a motion from T.Trigg, second by K.Kerrigan,the minutes from the regular meeting held September 6, 2012 were approved as presented. All Ayes. Monthly Finances 1. Transfers — On a motion the list of transfers (see attached) were approved on a motion from T.Trigg, second by B.Miller. All Ayes 2. Claims — On a motion from K.Kerrigan, second by B.Miller, the monthly claims were approved as presented. All Ayes. Special Park Use Requests 1. Kid's Karnival —Kate Harris from the DePauw University sorority - Psi Lambda Xi — was present to make their annual request to hold their Kids Karnival fundraiser at Robe-Ann Park. On a motion from T.Trigg, second by K.Kerrigan the board approved their request. All Ayes. 2. Friends of the Dog Park Committee — Anne Provine, Friends of the Dog Park Committee presented a request to the board to begin a committee to support the 1 future Dog Park, which will be included in the Land & Water Conservation Fund Grant improvements at Big Walnut Sports Park. K.Kerrigan described his meeting with the group and felt it is a good thing and would benefit the park board. Anne Provine stated they will approach the Friends of the Park Association of Putnam County to see if they would encompass the Dog Park Committee as one of their sub-committees. On a motion from K.Kerrigan, second by B.Miller, the board approved the request to form the committee. All Ayes. 3. Nomad Skate Shop —B. Meyer appeared before the park board as a follow up to their request to set up their traveling skatepark shop at the Greencastle Skate Park. Director R.Weinschenk stated that he placed phone calls to both Plainfield and Franklin parks department's and received positive comments. They've already paid for the permit and wanted to provide notice that they will visit Greencastle on the first Saturday of the month. On a motion from T.Trigg, second by B.Miller their request was approved. All Ayes. New Business 1. "Mom, Dad, I want to be a " Program — Assistant Director T.Scott described a program, entitled, "Mom, Dad, I want to be a ". Each program will include a guest speaker on a special topic that may be of interest to young people. The first will be "Mom, Dad, I want to be a .... Pilot!" The board approved the idea and after a review as T.Scott to change the fee to $5.00 per child and $15.00 per family. They felt this would be easier on a larger families pocket. On a motion from B.Miller, second by K.Kerrigan, the board approved the fee with the aforementioned change. All Ayes. 2. BWSP Board of Director's Meeting — Dr. J.Hennette asked Director R.Weinschenk to discuss the Big Walnut Sports Park Board of Director's Meeting held the past Sunday evening. Director R.Weinschenk informed the board of the different topics, which included discussion of the donation of BWSP to the Greencastle Parks & Recreation Department. There is talk of continuing the board of directors after the turnover to give citizen representation to the differing leagues utilizing the facilities at BWSP. Old Business 1. 2012 Land & Water Conservation Fund Grant—Director R.Weinschenk stated that no new news has been received for our Land & Water Conservation Fund Grant. He hopes for an announcement this next month. 2. 2011 Land & Water Conservation Fund Grant — We are still awaiting the appraisal for the land match from BWSP board that is being completed by Hazeltine Land Appraisals. 3. Adult Softball— We received 23 team registrations for the Coed Softball League and should be entering their season end softball tournaments next week. 4. Pickup Trucks — Director R.Weinschenk asked that the board delay the bid sale of the two pickup trucks. He stated he needs to meet with City Attorney Laurie Hardwick for correct procedures. Director's Report 1. Monthly Report — Director R.Weinschenk gave a short report in regards to happenings within the Greencastle Municipal Park System. 2. Greencastle Youth Basketball 2 a. Program Confusion - Director R.Weinschenk gave a report that again this year the 15th year of the Greencastle Youth Basketball program n organized by the Greencastle Parks & Recreation Department will be interrupted by a competitive program organized by Greencastle Community School Corporation's Athletic Director Kelly Lewis. To add to the confusion, the Athletic Director even used the "Greencastle Youth Basketball" title for the school's program. Director R.Weinschenk stated that after a meeting with the Greencastle Youth Basketball Board of Directors, the board felt that we should proceed as usual and see how many registrations we receive. Director R.Weinschenk agreed. b. Registration Forms—Director R.Weinschenk also provided copies of this year's registration information for both the kindergarten "My First Shot!" Basketball Program, as well as the Greencastle Youth Basketball program. He also provided the sponsor form and the Monthly Program Announcement to be released through the schools for their reference. 3. Assistant Director's Recreation Program Report- Assistant Director T. Scott provided information to the park board which included a review of recently held events as well as upcoming activities. They include: a. "Mom, Dad, I want to be a .... Veterinarian!" b. "Mom, Dad, I want to be a .... Astronomer!" c. "Mom, Dad, I want to be a.... Artist!" d. "Mom, Dad, I want to be a .... Pilot!" e. Mommy&Me: Holiday Edition f. Walking Wednesdays ,-,, , g. The Great Pumpkin Decorating Contest h. Toddler Turkey Time i. Introduction to French Life Next Meeting As a reminder, the next regular meeting of the Greencastle Board of Park Commissioners will be held Thursday, October 4, 2012 at 7:30 p.m. in Greencastle City Hall. Adjournment On a motion from T.Trigg, second by K.Kerrigan, the park board meeting was adjourned at 8:10 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks & Recreation Department Minutes approved by: rl /,) ' % J— ) ----- --7"-- /e7-1 1 Dr. John Hennett , President Tim Trigg, V' resident ,,--s, ..,, ,,/ . Beva Mil er, Secretary Kyle Kean 3 GREENCASTLE PARKS & RECREATION DEPARTMENT (204)ACCOUNTS PAYABLE VOUCHER DOCKET "'"" October 4, 2012 Prepaid Claim Gordon Food Services Aquatics Center Concession supplies 557.17 TOTAL PREPAID EXPENSES $557.17 VENDOR DESCRIPTION AMOUNT Baker's Septic Services, Inc. Jaycee Park- Portalet Services 71.00 Black Lumber Company, Inc. 4 x 8 Sheet of Styrofoam insulation 18.29 Cintas First Aid& Safety Inspect&restock First Aid kit 46.65 Co-Alliance Gasoline& diesel fuel 901.12 Green's Electric Bandshell-replaced 100 amp service 580.00 Headley Hardware Facility maintenance expenditures 590.29 Horizon Business Center Expenditures: 109.95 ❑ Gen. supplies-cash register 38.50 ❑ Recreation supplies-paper 71.45 Humphrey's Outdoor Power Expenditures: 1,151.11 ❑ Gas & Oil-Motor oil 50.16 ❑ Repair parts 1,100.95 Kasey Wyett Aquatics Center rental refund 75.00 The Lock Shop BWSP-Change lock&keys 102.00 Spear Corporation Pool-Diving Board resurfacing kit 98.44 Spear Corporation Pool- Winterization of aquatics center 683.00 T.J. Fencing, Co. BWSP-Fencing for MS4 gas station 1,947.67 ❑ Facility Maintenance - $973.84 ❑ MS4 Funding $973.83 Tyco Integrated Systems Aquatics Center recurring alarm service 96.09 Wal-Mart Credit Card Expenditures: 85.37 Office supplies $73.94 3 Recreation supplies $11.43 WHS Stump Grinding Robe-Ann Park stump removal 450.00 TOTAL GENERAL EXPENSES $7,005.98 (212) PARK NON-REVERTING SOFTBALL FUND Baker's Septic Services, Inc. BWSP - Portalet Services 71.00 Brad Nobles Umpire men's softball-30 games 600.00 Card Services (Credit Card) Concessions - Rural King: Popcorn 47.98 Chris Huff Umpire Coed softball-6 games 120.00 Dianna Love Umpire Coed s'ball-23 games 460.00 Felicia Barger Scorekeeper Coed s'ball-27 games 195.75 Janie Briones Umpire Coed s'ball-9 games 180.00 Lisa Porter Scorekeeper Coed s'ball-20 games 147.00 Pat Ness Scorekeeper m &w softball-3 games 60.00 Sunset Ink Coed All-Star t-shirts 574.00 Tracy Huff Scorekeeper men's softball-31 games 235.20 Wal-Mart Credit Card Softball concession supplies 6.48 TOTAL PK NR SOFTBALL EXPENSES $2,697.41 GRAND TOTAL EXPENSE FOR THE MONTH $10,260.56 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$10,260.56 dated this 4th day of October, 2012. SIGNATURES OF GOVERNING BOARD / ----7&0?t/ 14,-A Dr. John nnett President Beva Miller, ecretary ,--- .-Z—ti-;-' "i__-- Tim Trig , ice Preside t Kyle Ke