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Home My Public Portal AboutNovember 1 2012 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Thursday, November 1, 2012 Present: President Dr. John Hennette, Vice President Tim Trigg, Secretary Beva Miller, Kyle Kerrigan, Greencastle Community School Corporation liaison Wayne Lewis, and Greencastle City Council liaison Phyllis Rokicki Absent: Putnam County Public Library liaison Wes Wilson Also Present: Eric Bernsee — Banner Graphic, Assistant Parks & Recreation Director Troy Scott, Parks &Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President John Hennette and was held in the Greencastle City Hall council room. Public Input-None Minutes On a motion from T.Trigg, second by K.Kerrigan, the minutes from the regular meeting held October 4,2012 were approved as presented. All Ayes. Monthly Finances - On a motion from K.Kerrigan, second by T.Trigg, the monthly claims were approved as presented. All Ayes. Special Park Use Requests -None Friends Of The Park, Special Projects, and Old Business 1. 2012 Land & Water Conservation Fund Grant Application — Director R.Weinschenk stated we haven't received any additional news, but did get a verbal confirmation that our application is complete and no additional information is needed. We still need to keep our forgers crossed. 2. 2011 Land & Water Conservation Fund Grant Project — Director R.Weinschenk reported hearing from Hazeltine Land Appraisals who is conducting the comparative study to determine the value of the match from Big Walnut Sports Park for the LWCF grant. They have requested estimates of value on the amenities existing on the land. This would included Softball field, fences, lights, scoreboard, outbuildings, etc. I have requested estimates from various fontractors for fencing and light values. Greencastle Youth Basketball& "My First Shot!"Basketball Director R.Weinschenk provided a quick update in regards to the basketball program offered by the department. He stated registration for this year's program, our 15 year of Greencastle Youth Basketball, has been poor and the Greencastle Youth Basketball Board of Directors would like to make a recommendation to extend the registration deadline two weeks without late penalty. Additional forms will be released through the Greencastle Community School Corporation. On a motion from B.Miller, second by 1 K.Kerrigan, the board approved the registration extension and dropped the late fee. All Ayes. Director's Monthly Report 1. Big Walnut Sports Park—R.Weinschenk mentioned the new roadway located at the east entrance to BWSP really dresses up the eastern entry way. The curb and gutter sets off the edges to the property. 2. BWSP Gas Station — Director R.Weinschenk informed the board that the new gas station at BWSP is finished. It was constructed, in part, using MS4 dollars with the rest from our park maintenance budget. It dresses up the maintenance area and the fences provide additional security from theft. 3. Park gates closed until April 1st — Director R.Weinschenk reminded the board that the gates to Jaycee Park and the Tennessee and Wood Street entrances to Robe-Ann Park will be closed until April 1st. As a reminder, the main gate at the Bloomington Street entrance to Robe-Ann Park will be closed with each snowfall until the snow on the roadways melt off. 4. Leaf pick up—With the help from the Greencastle Street Department, we have started our leaf pickup in Robe-Ann Park and some of our outlying areas. 5. Assistant Director's Report-Assistant Director T. Scott provided information to the park board which included a review of recently held events as well as upcoming activities. Some of the upcoming invents include: a. Programs i. Introduction to French Life — In cooperation with Depauw University we will hold this at Ridpath School on November 13 at the Ridpath Cafeteria. ii. Toddler Turkey Time — This will be held on November 8 at the Putnam County Museum. iii. Mom, Dad, I want to be — This program will be held on November 8 with an artist, November 15 with a radio & tv personality, December 15 with an astronomer. iv. Phone Calls from Santa — Our special line to the North Pole has been established for Saturday, December 8th. Technical help is needed with this one. v. Light the Park— This special fundraiser for additional lights will be held on Saturday, December 1 at Robe-Ann Park. We will be reserving a baby camel as this year's attraction. vi. Brickmania — We are still investigating November and December dates for our holiday and winter building programs. b. Training i. Putnam County Community Foundation - Assistant Director Troy Scott reviewed with the board some information learned at a recent seminar on advertising programs. These included "do's" and "don'ts" when using Facebook, Twitter, Websites, e-mail, direct mailings and news releases. He will apply the suggestions to our future programs to see if we can increase participation. ii. Crew Captain — Assistant Director T.Scott attended a training seminar through the Indiana Department of Natural Resources on providing programs based on fishing. Through his training he has earned the title, "Crew Captain" and has many resources open to 2 him. Our annual "Celebrate Kids Fishing Day" scheduled for Saturday, June 8, 2012 should be bigger and better. 6. Office Volunteer — Director R.Weinschenk informed the board that a volunteer for the office has been secured through RSVP program. Mrs. Bette Ireland will be working for approximately 8-hours per week on Tuesdays and Thursdays in the park department office. New Business 1. Crown Driveway — An inquiry into the new driveway being created out of Crown Equipment drew a request that anytime a property under the care of the park board is affected, that a presentation be given to the board. 2. Nomad Skate Shop—K.Kerrigan made an inquiry into the presence of Nomad Skate Shop. Director R.Weinschenk stated they set up in the park on the first Saturday of the month,without problem. 3. Dog Park — K.Kerrigan and R.Weinschenk reported that a group of dog enthusiasts met and are interested in helping design and establish rules for the future dog park. Next Meeting Director R.Weinschenk issued a reminder that the next regular meeting of the Greencastle Board of Park Commissioners will be held Thursday, November 1, 2012 at 7:30 p.m. in Greencastle City Hall. Adjournment On a motion from T.Trigg, second by K.Kerrigan, the park board meeting was adjourned at 8:04 p.m. All Ayes. Minutes respectfully submitted by: \ "` Roderick M. Weinschenk, Director Greencastle Parks &Recreation Department Minutes approved by: (\ / Dr. Johri e ette, r sident Tim Trigg,Vi. President -2/://17/1/ =() `/7� Beva Miller, Secretary Kyle Icierrigan 3 GREENCASTLE PARKS & RECREATION DEPARTMENT (204)ACCOUNTS PAYABLE VOUCHER DOCKET November 1, 2012 '' VENDOR DESCRIPTION AMOUNT A.A. Huber & Sons Winterize the aquatics center 724.00 A.M. Glass, Inc. Robe-Ann RR's—mirror replacement 69.12 Baker's Septic Services, Inc. Jaycee Park-Portalet Services 71.00 Card Services Toys R Us—Brickmania supplies 64.87 Co-Alliance Gasoline& diesel fuel 1,640.67 Headley Hardware Facility maintenance expenditures 412.62 Horizon Business Center Recreation supplies—paper 86.21 Humphrey's Outdoor Power Repair parts—leaf vacuum 98.60 Orkin Pest Control Park House - October 15 service call 84.72 Safety Solutions, Inc. Steel-toed shoes 227.00 Troy Scott Reimbursement for training session 15.00 Tyco Integrated Systems Aquatics Center recurring alarm service 211.09 Wal-Mart Credit Card Recreation supplies 23.26 TOTAL GENERAL EXPENSES $3,728.16 (212) PARK NON-REVERTING SOFTBALL FUND Baker's Septic Services, Inc. BWSP - Portalet Services 71.00 Brad Nobles Umpire coed softball— 11 games 220.00 Brad Nobles Umpire coed softball tourney—4 games 80.00 Chris Huff Umpire coed softball games— 17 games 340.00 /'1 Chris Huff Umpire coed softball tourney—2 games 40.00 Dianna Love Umpire coed s'ball— 19 games 380.00 Dianna Love Umpire coed softball tourney—2 games 40.00 Felicia Barger Scorekeeper Coed s'ball—20 games 145.00 Indiana Amateur Softball Association 24 dozen softballs 964.08 Janie Briones Umpire coed softball—21 games 420.00 Lisa Porter Scorekeeper coed softball— 12 games 88.20 Pat Ness Umpire coed softball— 16 games 320.00 Tracy Huff Scorekeeper coed softball—30 games 200.50 Tracy Huff Scorekeeper coed softball tourney—4 games 29.40 TOTAL PK NR SOFTBALL EXPENSES $3,338.18 GRAND TOTAL EXPENSE FOR THE MONTH $7,066.34 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$7,066.34 dated this 1st day of November, 2012. I ( d ..1 SIGNATURES OF GOVERNING BOARD -,z, , , ii , Cit"--, '044f , /1 Dr. John Henne , President Be a Miller, Secretary 9 , .1.."----- /1-/- ' ,-/- _. . Tim Trigg, is president e Kerrigafi G`� to