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Home My Public Portal AboutJANUARY 2012 thru DECEMBER 2012 "Happy New Year, 2012!" HAPPr ,�r� NFw thlio WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Thursday, January 5, 2012 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Introduction of New Board Member: Kyle Kerrigan 3. "Swearing In" Ceremonies: i-� a. Kyle Kerrigan- Commissioner, Greencastle Board of Park Commissioner b. Rod Weinschenk—Director, Greencastle Parks & Recreation Department 4. Public Input 5. Approval of Minutes of Regular Meeting—December 1, 2011 6. Finances -Approval of Monthly Claims & Invoices 7. Friends Of The Park, Special Projects, and Old Business a. Greencastle Civic League Spray Park b. 8. New Business 9. Director's Monthly Report 10. Board Retreat a. Review accomplishments of 2011 b. Discuss 1-Year Goals for 2012 c. Establish date for Park Board Retreat/ Spray Park Discussion d. City Council/Board Retreat—date: TBA 11. Adjournment Go4 WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Monday, January 16, 2012 TIME: 6:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Board Retreat a. Joint Discussion In Regards to Spray Park with Greencastle Civic League b. Greencastle Economic Development Area—Memo dated: January 11, 2012 c. Discuss& Establish Fiscal Year 2012 Departmental Goals d. City Council/Board Retreat—Date: Thursday, January 19, 8:30 p.m. 4. Miscellaneous 5. Adjournment -° D-00z NAPPY .,9/. GROUNDHOG DRY au viN GROUNDHOG WON'T NE? c , ,________ A, i DAY! WHAT: Greencastle Board of Park Commissioner's Meeting. WHEN: Ground Hog Day, Thursday, February 2, 2012 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 40 2. Public Input 3. Approval of Minutes a. Regular Meeting—January 5,2012 b. Special Board Retreat—January 16,2012 4. Finances- Approval of Monthly Claims&Invoices 5. Annual Board Reorganization 6. Special Park Use Requests 7. Greencastle Civic League a. Parkfest Schedule and Modifications b. Greencastle Civic League Spray Park—Letter of Understanding 8. Friends Of The Park, Special Projects, and Old Business 9. New Business 10. Director's Monthly Report s • s 400Pr' w. el: t'. ycjakoie 0„,ifrier WHAT: Greencastle Board of Park Commissioner's Meeting. WHEN: Thursday, March 1, 2012 TIME: 7:00 p.m. Judge the Brickmania Contest entries 7:30 p.m. Park Board Meeting WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Contest Awards a. Snow Sculpture Contest b. Brickmania Contest 3. Public Input 4. Approval of Minutes - Regular Meeting, February 2, 2012 5. Finances - Approval of Monthly Claims & Invoices 6. Special Park Use Requests 7. Greencastle Civic League a. Greencastle Civic League Letter of Support to be filed with Grant Requests b. Greencastle Civic League Spray Park—Letter of Understanding 8. Friends Of The Park, Special Projects, and Old Business 9. Personnel—Authorization to hire William Sauter into the Full-time Park Maintenance Supervisor's position 10. New Business a. Annual Brochure Review b. Approval of Programs and Registration Fees 11. Director's Monthly Report 12. Adjournment Nisk sk.4if 1 Wr fr apPli ad14 WHAT: Greencastle Board of Park Commissioner's Meeting. WHEN: Thursday, April 5, 2012 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes - Regular Meeting, March 1, 2012 4. Finances- Approval of Monthly Claims& Invoices 5. Special Park Use Requests a. March of Remembrance on April 15th—Bonnie Sparks 6. Friends Of The Park, Special Projects, and Old Business a. Greencastle Civic League Spray Park—Letter of Understanding b. Annual Brochure Review 7. Personnel—Authorization to hire Justin Eubank into the Full-time Park Maintenance Supervisor's position 8. New Business 9. Director's Monthly Report 10. Adjournment • - , ' grci j41, ' tce. ti app ?IVC all WHAT: Greencastle Board of Park Commissioner's Meeting. WHEN: Thursday, May 3, 2012 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes- Regular Meeting, April 5, 2012 4. Finances a. Approval of Line Item Transfers b. Approval of Monthly Claims & Invoices 5. Special Park Use Requests a. Greencastle Pediatric Dentistry— Special use of Greencastle Aquatics Center July 13 b. Greencastle Pack 99—Spring Campout at Big Walnut Sports Park on Saturday to Sunday, May 12 & 13 from 2:00 p.m. to 8:00 a.m. 6. Putnam County Visitor's Bureau Travel Plaza Welcome Center Building offer to relocate to Robe-Ann Park 7. Consideration of signing Contract with the State of Indiana Department of Natural Resources for 2011 Land & Water Conservation Grant for Big Walnut Sports Park Improvements 8. 2012 Land& Water Conservation Fund Grant Application a. Greencastle Civic League Spray Park Addition to Greencastle Aquatics Center b. Robe-Ann Park Tennis Court Resurfacing Project c. ADA sidewalk and pavement repairs; i.e. Bob Flanagan Bandshell, tennis courts, Shelter#2 playground 9. Personnel—Authorization to hire summer seasonal help oho 4vo WHAT: Greencastle Board of Park Commissioners Special Meeting WHEN: Wednesday, May 30, 2012 TIME: 7:00 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. 2012 Land & Water Conservation Fund Grant Application a. Discussion of 2012 LWCF grant proposal b. Seek public input in regards to LWCF grant proposal c. Approval to sign Resolution #2012-5/30 authorizing the department to submit a grant application for 2011 Land & Water Conservation Fund program for the 2012 Robe-Ann Park Improvement Project to include ... 1. Splash Park for Greencastle Aquatics Center 2. Tennis court improvements 3. Creation of basketball court 4. ADA driveway for Bob Flannigan Bandshell 3. Miscellaneous 4. Adjournment Check out the Greencastle Summer Running Club held at DePauw's Nature Park Tuesday & Thursday mornings at 7:00 a.m. Saturday mornings at 8:00 a.m. WHAT: Greencastle Board of Park Commissioner's Meeting. WHEN: Thursday, June 7, 2012 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes -Regular Meeting, May 3, 2012 Special Meeting, May 30, 2012 4. Finances - Approval of Monthly Claims& Invoices 5. Special Park Use Requests a. Greencastle Pediatric Dentistry— Special use of Greencastle Aquatics Center Friday, August 3rd, 6:00-8:00 p.m. —Heather Lewis b. Mikey's Friends of Charity—Charity fundraiser to be held in Robe-Ann Park with music in the bandshell, date TBA—Daniel Rader c. Putnam County Comprehensive Services—Season pass rates for clients and staff members 6. Personnel—Authorization to hire additional summer seasonal help 7. Friends Of The Park, Special Projects, and Old Business a. Update re: Greencastle Civic League Spray Park Update b. Update re: 2012 Land & Water Conservation Fund Grant Application c. Update re: Covered Bridge Project 8. New Business 9. Director's Monthly Report 10. Adjournment (L tF }ut ,, o"5`. x f "32S`£ p t �• i .; $ < vj�,*;iA"Sfjf ,,r ?� _ , _ $xy�, '3'*ri :::,:f.:* • - 4 • • s •� .,, ., s h£sa ,.t'knz,.� i x�-+ems - ate' Ss. -"F! • i }.. • . �' 'mi l? 5 4;.. . wE -�qy 1�3 - • t e uLt . 1• tk�,.S <a �a ' $• yrkaa1+ 4 +^ 04 - • �^l a n , .':P s7 z a • ,'S' ., ttr�yy \ ,z- . r ems, ! ' , y+y�/„: ._, , " ., - - • .ay r ,9a-. ;err e -4 x ` +2A .4i�s .� Y .•:# _ - fit - e # fi - � PVAyBs '�+ �P w .. :�,. Via. `Y .,?,+<a • • fs"i -bs tQSY� S4..t d - -If 4 - .. x •_ -ice { •• a`i • fi ''hW .p i e Il I * iiii . f , ?II" .`..it i , . r ,e. _ om99in u�ao , - .� . 4 / ;gat be-AnnP ( ,= .. , W sday, J . WHAT: Greencastle Board of Park Commissioner's Meeting. WHEN: Thursday, July 5, 2012 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes -Regular Meeting, June 7, 2012 4. Finances - Approval of Monthly Claims & Invoices 5. Special Park Use Requests 6. Friends Of The Park, Special Projects, and Old Business a. Update re: Greencastle Civic League Spray Park Update b. Update re: 2012 Land & Water Conservation Fund Grant Application c. Update re: 2011 Land & Water Conservation Fund Grant Project 7. New Business 8. Director's Monthly Report 9. Adjournment Join us for *� r - National Night Out /^ On Monday, August 6th ,jj6HT OVA From 5:00-8:00 p.m. Z°121114 At Robe-Ann Park POLICE-COMMUNITY PARTNERSHIPS WHAT: Greencastle Board of Park Commissioner's Meeting. WHEN: Thursday, August 2, 2012 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes -Regular Meeting, July 5, 2012 4. Finances - Approval of Monthly Claims & Invoices 5. Special Park Use Requests a. National Night Out— Smoke Free Event August 6th Robe-Ann Park b. 6. New Business a. Aquatics Center Extended Season Schedule b. Selling two pickup trucks at next park board meeting 7. Friends Of The Park, Special Projects, and Old Business a. Update re: 2012 Land & Water Conservation Fund Grant Application b. Update re: 2011 Land & Water Conservation Fund Grant Project 8. Director's Monthly Report 9. Adjournment s • • JOIN US FOR THE BRICKMANIA PROGRAM: MEGLEGODON SHARK! Wednesday, September 12th p , 6:00 - 7:30 p.m. at the Putnam County Museum WHAT: Greencastle Board of Park Commissioner's Meeting. WHEN: Thursday, September 6, 2012 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes -Regular Meeting, August 2, 2012 4. Finances - Approval of Monthly Claims & Invoices 5. Special Park Use Requests a. Pink Halloween Fun Run —Rebecka Howard b. 1st Annual "Gone to the Dogs" Softball Tournament—Robe-Ann Park on Saturday, September 15 —Monica Sargent with Friends of the Humane Society of Putnam County c. BSA Pack 99 Fall Mini-Camporee at Robe-Aim Park on Saturday & Sunday, September 22-23, 2012 —Jason Huff, Cubmaster 6. Aquatics Center Repairs 7. New Business 8. Friends Of The Park, Special Projects, and Old Business a. Update re: 2012 Land & Water Conservation Fund Grant Application b. Update re: 2011 Land & Water Conservation Fund Grant Project c. Selling two pickup trucks at October park board meeting 9. Director's Monthly Report 10.Adjournment •••• JOIN US FOR THE � � Pink Halloween Fun Run/Walk Fo Benefit the American Cancer Society On SATURDAY, OCTOBER 27TH 8:00 A.M. Registration, 9:00 A.M. Start At Robe-Ann Park, Shelter#5 _..-% Donations Are Welcome! WHAT: Greencastle Board of Park Commissioner's Meeting. WHEN: Thursday, October 4 TIME: 7:00 p.m. Judge the Brickmania Contest entries 7:30 p.m. Park Board Meeting WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Contest Awards a. Gingerbread Challenge: Haunted House Contest b. Brickmania Challenge: Haunted House Contest 3. Public Input 4. Approval of Minutes -Regular Meeting, September 6, 2012 5. Finances a. Approval of line Transfers b. Approval of Monthly Claims & Invoices 6. Special Park Use Requests a. Karnival for Kids Fundraiser in Robe-Ann Park on Sunday, October 7th, 12:00 Noon-5:00 p.m.—Laura Crawford, Psi Lambda Xi, DePauw University b. "Tent or Treat" in Robe-Ann Park on Sunday, October 28th, 4:00-6:00 p.m. —Katrina Asher,Northern Putnam County Girls Scouts c. Request to create a"Friends of the Dog Park Committee"—Ann Provine 7. Aquatics Center Repairs Discussion for use of Capital Non-Reverting Funds 8. Friends Of The Park, Special Projects, and Old Business a. Review of Nomad Skate Shop Request to Set Up in Robe-Ann Park b. Update re: 2012 Land& Water Conservation Fund Grant Application c. Update re: 2011 Land& Water Conservation Fund Grant Project d. Selling two pickup trucks at next park board meeting 9. Director's Monthly Report a. Monthly Program Announcement b. Greencastle Youth Basketball& "My First Shot!"Basketball Registration Forms c. Assistant Director's Report a. Approval of fees for "Mom,Dad,I want to be a..."program b. 10. New Business 1 1.Adjournment 1 • sCla aOQ Happy ,.„ L Thanksgiving ! ;II 440, J, _ ), WHAT: Greencastle Board of Park Commissioner's Meeting. WHEN: Thursday, November 1, 2012 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes -Regular Meeting, October 2, 2012 4. Finances -Approval of Monthly Claims & Invoices 5. Special Park Use Requests 6. Friends Of The Park, Special Projects, and Old Business a. Update re: 2012 Land& Water Conservation Fund Grant Application b. Update re: 2011 Land& Water Conservation Fund Grant Project 7. Director's Monthly Report a. Greencastle Youth Basketball& "My First Shot!"Basketball Program Update b. Upcoming Monthly Program Announcements c. Assistant Director's Report 8. Next Regular Meeting of the Greencastle Board of Park Commissioners: Thursday,December 6,2012 0 7:00 p.m. Contest Judging * Gingerbread House Contest * Brickmania Contest: Santa's Workshop 0 7:30 p.m. Board Meeting 9. Adjournment !'' WHAT: Greencastle Board of Park Commissioner's Special Meeting WHEN: Monday, November 26, 2012 TIME: 5:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Consideration of Greencastle Youth Basketball Board recommendation to not hold this year's Youth Basketball Program due to lack of registrations 4. Approval of Special Claims: Refund Registration and Sponsor fees 5. Miscellaneous ,� 6. Next Regular Meeting of the Greencastle Board of Park Commissioners: Thursday,December 6,2012 0 7:00 p.m. Contest Judging * Gingerbread House Contest * Brickmania Contest: Santa's Workshop 0 7:30 p.m. Board Meeting 7. Adjournment mny Cn11srrins ,. ' ' "Hello, Santa Calling ... `f11 ... To wish you and your family the " ' �" happiest and best of holiday wishes, safe travels, and a Happy New Year!" Yes? Sure 111 brim i t j yynx�u most bcvery w y good Good Byr WHAT: Greencastle Board of Park Commissioners' Meeting WHEN: Thursday, December 6, 2012 WHERE: Council Room in Greencastle City Hall AGENDA 7:00 p.m. JUDGING HOLIDAY CONTESTS 0 Gingerbread House Contest 0 Brickmania Holiday Challenge: Santa's Workshop Contest 7:30 p.m. GREENCASTLE BOARD OF PARK COMMISSIONER'S MEETING 1. Call to Order 2. Holiday Contest Awards Ceremony 3. Public Input 4. Approval of Minutes 0 Regular Meeting held: Thursday, November 1, 2012 Special Meeting held: Monday, November 26, 2012 5. Finances 0 Approval of Year-End Transfers Approval of Monthly Claims& Invoices 6. Special Park Use Requests Revive Mountain Bike Trails at Jaycee Park - Ted Kissel 7. Friends Of The Park, Special Projects, and Old Business 8. New Business 9. Director's Report °Director's Monthly Report Assistant Director's Recreation Program Report 10. Adjournment 0 0