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HomeMy Public PortalAboutJanuary 2020 thru December 2020 li,;,,...!.--- ,,,,,, ,,,-,.. .. ._ BRICKMANIA:• BIRTHDAY BASH ! . , ,.. ., . , Sunday, January 26th, 1:00 - 5:00 p.m. at the Putnam County Museum. Join us as we celebrate the birthday of the LEGO Building Block, view displays by IndyLUG, and help fill the shelves of the Putnam County Emergency Food Pantry! WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Thursday, January 2, 2020 TIME: 7:00 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order Ill 2. Public Input 3. Approval of Minutes of Regular Meeting—December 10, 2019 4. Monthly Finances - Approval of Claims & Invoices 5. Special Park Use Requests 6. Friends Of The Park, Special Projects, and Old Business a. Energy Conservation Solutions, Inc.—Aquatics Center Interior Improvement Project Update b. HWC—Aquatic Center Exterior Improvement Update 7. New Business 8. Director's Monthly Report 9. Park Board Annual Planning Retreat a. Discuss accomplishments of 2019 b. Direction for 2020—projects, programs, etc. c. Aquatics Center and Concession stand d. BWSP Usage Contracts 0 10. Adjournment YOUTH BASKETBALL • JOIN US FOR ... BBQ FUNDRAISER & SILENT AUCTION DATE: SATL RDAY, FEBRIJARY 22', 2020 TIME: FROM 10:00 AM TO 2:00 PM WHERE: DEER MEADOW SCHOOL CAFETERIA FEE: FREE-WILL DONATION!! WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Thursday,February 6,2020 TIME: 7:00 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes of Meetings a. Regular Meeting - January 2, 2020 b. Special Meeting - January 23, 2020 • 4. Monthly Finances - Approval of Claims & Invoices 5. Award Water Slide Removal Contract 6. Special Park Use Requests a. Greencastle Community School Corporation— Staff Appreciation Week request for donation b. Putnam County Comprehensive Services - Andrew Ranck 7. Friends Of The Park, Special Projects, and Old Business a. Energy Conservation Solutions, Inc. —Aquatics Center Interior Improvement Project Update b. HWC—Aquatic Center Exterior Improvement Update 7:30 p.m. BREAK 8. New Business a. Annual Board Reorganization b. Reappoint Tim Trigg to Planning Commission 9. Director's Monthly Report 10. Park Board Annual Planning Retreat a. Direction for 2020—projects,programs, etc. b. BWSP Usage Contracts c. Miscellaneous 11. Adjournment WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, March 5, 2020 - TIME: 7:00 p.m. WHERE: Greencastle City Hall Council Room o e St.PaFrch's Day AGENDA - tir 19 1. Call to Order 2. Announcement of Snow Sculpture Winners—Assistant Director Chrysta Snellenberger 3. Public Input 4. Approval of Minutes of Regular Meeting—February 6, 2020 5. Monthly Finances - Approval of Claims & Invoices 6. Special Park Use Requests a. Putnam County Summer Enrichment Program Annual Request—Misti Scott, Executive Director b. Calbert Way Park Improvement Project - Ivy Tech Classes, Jacob M. Widner c. Greencastle Community School Corporation Screen Free Week Prizes— Megan Ward • d. Putnam County Hospital Annual 5k, Saturday, May 30—Hanna Cline e. Request to offer a Beer Garden in Robe-Ann Park during Celebrate "4", Saturday, July 4th - Craig Allison, FOTP Celebrate "4"Committee 7. Park Board Annual Reorganization a. Annual Board Reorganization b. Reappoint Tim Trigg to Planning Commission 8. Old Business, Friends Of The Park and Special Projects a. Putnam County Comprehensive Services Summer Proposals— Tabled b. PCYSA Request to Replace Fences—Tabled c. Energy Conservation Solutions, Inc. —Aquatics Center Interior Improvement Project Update d. HWC Greencastle Aquatics Center Exterior Project Update a. Authorize and Sign Graves Construction Services Invoice #1 b. Authorize and Sign Change Order for additional 6' x 6' gate e. BWSP Usage Contracts 9. New Business a. 2020 Program Guide Fee Structure b. 2020 Aquatics Center Fee Structure 10. Director's Monthly Report a. Easter Egg Hunt b. Brickmania Contests judged April 2nd Meeting 11. Adjournment WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Thursday, April 2, 2020 TIME: 7:00 p.m. WHERE: Greencastle City Hall Council Room NOTE: The meeting will be held at City Hall Council Room; however, we will conform to the Governor's directives on"Social Distancing"(no more than 10 and 6' apart). For those who would like to meet via a conference call, are asked to register ahead for the meeting by calling(765) 301-0529 and we will make the meeting via a phone call from our I-phone. AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes of Regular Meeting—March 5,2020 4. Monthly Finances a. Adoption of Resolution 2020-01: A Resolution Addressing Deposit of Funds and Payment of Claims During Public Health Emergency b. Approval of Graves Construction Pay Request#2—Aquatics Center Renovation Project c. Approval of Monthly Claims & Invoices 5. Special Park Use Requests a. Rotary Club—Bob West 6. Old Business and Special Projects a. Energy Conservation Solutions, Inc. —Aquatics Center Interior Improvement Project Update b. HWC—Aquatic Center Exterior Improvement Update c. BWSP Project Updates a. Greencastle Youth Baseball Parking Lot Project b. Putnam County Youth Soccer Association Replacement Fence Project 7. New Business 8. Director's Monthly Report 9. Next Regular Meeting— 7:00 p.m., Thursday, May 7, 2020 10. Adjournment • WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, May 7, 2020 TIME: 7:00 p.m. WHERE: Greencastle City Hall Council Room NOTE: The meeting will be held at City Hall Council Room; however, we will conform to the Governor's directives on "Social Distancing" (no more than 10 attendees and 6' apart). Please note: The first 10 "In person attendees" will be reserved for park board members, the Mayor and essential park staff. We will be offering the meeting through ZOOM, available to your computer, cell phone or dial in phone, with audio only" at the following number. • Again, this is an audio only meeting scheduled for 7:00 pm on Thursday, May 7. • Call in number is 312-626-6799 • Meeting ID is 828 333 2867 • No password is required to enter the meeting. • AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes of Regular Meeting—April 2, 2020 • 4. Approval of Monthly Claims & Invoices 5. Special Park Use Requests 6. New Business a. Governor Holcomb's "Back On Track Indiana"Plan& COVID-19 b. Mayor's "Back on Track Indiana" Spreadsheet c. GPRD Summer Programming Recommendations to the Board 7. Old Business and Special Project Updates a. Energy Conservation Solutions, Inc. —Aquatics Center Interior Improvement Project Update b. HWC—Aquatic Center Exterior Improvement Update c. BWSP Project Updates a. Greencastle Youth Baseball Parking Lot Project b. Putnam County Youth Soccer Association Replacement Fence Project 8. Director's Monthly Report 9. Next Regular Meeting—7:00 p.m., Thursday, May 7, 2020 10. Adjournment lb 010 CELEBRATE KIDS FISHING DAY This Saturday, June 6th at Jaycee Park Pond v, Registration: 7:30 a.m.Contest Starts: 8:00 a.m. WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, June 4, 2020 TIME: 7:00 p.m. WHERE: Greencastle City Hall Council Room NOTE: The meeting will be held in the City Hall Council Room; however, we will conform to the Governor's directives on "Social Distancing" spacing everyone 6' apart. We ask that face coverings be worn, if possible. This meeting is offered through ZOOM, which is available through your computer or cell phone with"audio only". Access to meeting ... • Again, this is an"audio" only meeting scheduled for 7:00 pm this Thursday, June 4th. • Call in number is 312-626-6799 • Meeting ID is 828-333-2867 • No password is required to enter the meeting. AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes of Regular Meeting—May 7, 2020 4. Monthly Expenditures a. Greencastle Parks and Recreation Department—2020& 2021 Financial Statement from City Clerk Treasurer Lynda Dunbar b. Approval HWC Engineering Invoices 4, 5, 6 c. Graves Construction—pool improvement project a. Approval Graves Construction Invoice#3 b. Approval Change orders #2 &#3 d. Approval of Monthly Claims & Invoices 5. Special Park Use Requests a. Putnam County Pickleball Club—request to add windscreens—Mitch Dickerson b. Putnam County Pickleball Club—Grand reopening of the Pickleball Courts— Mitch Dickerson c. Kinetic Change—Request for park projects—Julie Carr d. Greencastle Youth Football—Request possible use of Big Walnut Sports Park e. PCPH "Shakespeared!" Youth Theatre Workshop—Caroline Good f. Parkfest—Reminder of June 16th start g. Indy Chaos l0U Girls Softball request practice space—Robe-Ann Park 6. 2020 Aquatics Season Discussion(Tabled 5/7/2020) 7. New Business a. Governor Holcomb's "Back On Track Indiana" Plan& COVID-19 b. Approval of Big Walnut Sports Park Field Usage Contracts a. Greencastle Youth Baseball use of 3 fields r b. Putnam County Youth Soccer Association—use of soccer fields c. Midwest Braves 18U Baseball use of NCAA/Babe Ruth field 8. Old Business and Special Project Updates a. Energy Conservation Solutions, Inc. —Aquatics Center Interior Improvement Project Update b. HWC—Aquatic Center Exterior Improvement Update—Waterslides c. BWSP Project Updates a. Greencastle Youth Baseball Parking Lot Project b. Greencastle Youth Baseball Dugouts c. Putnam County Youth Soccer Association Replacement Fence Project 9. Director's Monthly Report 10. Next Regular Meeting—7:00 p.m., Thursday, July 2,2020 11. Adjournment ; -'-: • i �` HAPPY4TH O # ' * OF JULY! WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, July 2, 2020 TIME: 7:00 p.m. WHERE: Greencastle City Hall Council Room NOTE: The meeting will be held in the City Hall Council Room; however, we will conform to the Governor's directives on "Social Distancing" spacing everyone 6' apart. We ask that face coverings be worn, if possible. This meeting is offered through ZOOM, which is available through your computer or cell phone with"audio only". Access to meeting ... • Again, this is an"audio" only meeting scheduled for 7:00 pm this Thursday, July 2"d • Call in number is 312-626-6799 • Meeting ID is 828-333-2867 • No password is required to enter the meeting. AGENDA 1. Call to Order 2. Public Input • 3. Approval of Minutes of Regular Meeting—June 4, 2020 4. Monthly Expenditures a. Approval HWC Engineering Invoice#7 b. Approval Graves Construction Invoice #4 c. Approval of Monthly Claims & Invoices 5. Special Park Use Requests 6. Aquatics Center Improvement Project(s) a. Interior- Energy Conservation Solutions, Inc. b. Exterior—Phase I: Waterslides—HWC Engineering c. Phase II: Interior& Shallow End—HWC Engineering 7. New Business 8. Old Business and Special Project Updates a. Putnam County Pickleball Club Updates b. BWSP Project Updates a. Kinetic Change—Bicycle Racks b. Pollinator Garden- DePauw Bonner Scholar Erin Pasch c. Greencastle Youth Baseball Parking Lot Project d. Greencastle Youth Baseball Dugouts e. Putnam County Youth Soccer Association Replacement Fence Project c. Governor Holcomb's "Back On Track Indiana"Plan& COVID-19 d. Recreation Programming a. Parkfest: Concerts-in-the-Park Series Update • b. Brick-Mania: Lady Liberty c. Brick-Mania: Pluto's Birthday 9. Director's Monthly Report 10. Next Regular Meeting—7:00 p.m., Thursday, August 6, 2020 11. Adjournment 104th Running of the Indy 500 Sunday, August 23 41111 „N, " : s NBC begins coverage at 1 :O0 p.m. WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, August 6, 2020 TIME: 7:00 p.m. WHERE: Greencastle City Hall Council Room NOTE: The meeting will be held in the City Hall Council Room; however, we will conform to the Governor's directives on "Social Distancing" spacing everyone 6' apart. We ask that face coverings be worn, if possible. This meeting is offered through ZOOM, which is available through your computer or cell phone with"audio only". Access to meeting ... • Again,this is an"audio" only meeting scheduled for 7:00 pm this Thursday, August 6.. • Call in number is 312-626-6799 • Meeting ID is 828-333-2867# • No password is required to enter the meeting. AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes of Regular Meeting—July 2, 2020 4. Monthly Expenditures a. Approval HWC Engineering Invoice#8 b. Approval Graves Construction Invoice#5 c. Approval of Monthly Claims & Invoices 5. Special Park Use Requests a. "Voices of Recovery"Program in Robe-Ann Park, Sept. 19 — Sheila Holloway b. "Lights In The Park"Program—Kate Knahl, Greencastle Civic League and Putnam County Convention and Visitor's Bureau 6. Aquatics Center Improvement Project(s) a. Interior- Energy Conservation Solutions, Inc. b. Phase I—Approval of Graves change order#2—Extension of completion time. c. Phase II: Interior& Shallow End—HWC Engineering 7. New Business 8. Old Business and Special Project Updates a. Putnam County Pickleball Club Updates—bleacher pad b. BWSP Project Updates 1) Kinetic Change 2) Pollinator Garden- DePauw Bonner Scholar Erin Pasch 3) Greencastle Youth Baseball Parking Lot Project 4) Greencastle Youth Baseball Dugouts 5) Putnam County Youth Soccer Association Replacement Fence Project c. Governor Holcomb's "Back On Track Indiana" Plan& COVID-19 d. Recreation Programming 1) Brick-Mania: Pluto's Birthday 9. Director's Monthly Report 10. Next Regular Meeting— 7:00 p.m., Thursday, September 3, 2020 11. Adjournment j 4116. NOTE: The meeting will be held in the City Hall Council Room; however, we will conform to the Governor's directives on "Social Distancing" spacing everyone 6' apart. We ask that face coverings be worn, if possible. This meeting is offered through ZOOM, which is available through your computer or cell phone with"audio only". Access to meeting ... • Again,this is an"audio" only meeting scheduled for 7:00 pm this Thursday, September 3rd • Call in number is 312-626-6799 • Meeting ID is 828-333-2867# • No password is required to enter the meeting. WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, September 3, 2020 TIME: 7:00 p.m. WHERE: Greencastle City Hall AGENDA ® 1. Call to Order 2. Public Input& Special Park Use Requests a. PCCS - County Corn Toss Tournament at BWSP—Anita Edenfield b. Kinetic Change—Host Bicycle Ride at BWSP—Julie Carr 3. Approval of Minutes of Regular Meeting—Monday, August 6, 2020 4. Monthly Expenditures a. Approval HWC Engineering Invoice#9 b. Approval Graves Construction Invoice #6 c. Approval of Monthly Claims & Invoices 5. Aquatics Center Improvement Project(s) a. Phase I—Approval of Graves change order#2—Extension of completion time. b. Phase II: Interior& Shallow End—HWC Engineering 6. New Business 7. Old Business and Special Project Updates a. BWSP Project Updates 1) Kinetic Change 2) Pollinator Garden - DePauw Bonner Scholar Erin Pasch 3) Greencastle Youth Baseball Parking Lot Project 4) Greencastle Youth Baseball Dugouts 5) Putnam County Youth Soccer Association Replacement Fence Project 8. Director's Monthly Report 9. Next Regular Meeting— 7:00 p.m., Thursday, October 1, 2020 a. Judging Annual Gingerbread Haunted House (Dracula's Lair) Contest b. Judging Annual Brick-Mania: Haunted House (Dracula's Lair) Contest 10. Adjournment Greencastle Board of Park Commissioners Non-Minutes of the Regular Meeting • Thursday, September 3, 2020 The Regular Meeting of the Greencastle Board of Park Commissioners was not held on Thursday, September 3 due to the lack of a quorum. The meeting was rescheduled for Wednesday, September 9, 2020, 7:00 p.m. in the common council meeting room of Greencastle City Hall Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks & Recreation Department Minutes approved by: Tlim Trigg, iden Dr. J enn tte, Vice President • Cathy Merr , Secretary Joan Muncie • 1 • NOTE: The meeting will be held in the City Hall Council Room; however, we will conform to the Governor's directives on "Social Distancing" spacing everyone 6' apart. We ask that face coverings be worn, if possible. This meeting is offered through ZOOM, which is available through your computer or cell phone with"audio only". Access to meeting ... • Again,this is an"audio" only meeting scheduled for 7:00 pm this Wednesday, September 9 • Call in number is 312-626-6799 • Meeting ID is 828-333-2867# • No password is required to enter the meeting. WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Rescheduled to Wednesday, September 9th, 2020 TIME: 7:00 p.m. WHERE: Greencastle City Hall AGENDA 1. Call to Order • 2. Public Input& Special Park Use Requests a. PCCS - County Corn Toss Tournament at BWSP—Anita Edenfield b. Kinetic Change—Host Bicycle Ride at BWSP—Julie Carr c. Let's Chalk About Racial Justice—Sunday, September 27, 5:00-9:00 p.m., Putnam County Greater Good, Kayce Kean 3. Approval of Minutes of Regular Meeting—Monday, August 6, 2020 4. Monthly Expenditures a. Approval HWC Engineering Invoice#9 b. Approval Graves Construction Invoice#6 c. Approval of Monthly Claims & Invoices 5. Aquatics Center Improvement Project(s) a. Phase I—Waterslide Project Punch List Update—HWC Engineering, Kyle Lueken b. Phase II:- Consideration to award project—HWC Engineering, Kyle Lueken 6. New Business a. Lights in the Park—Greencastle Civic League, Kate Knaul b. Greencastle Aquatics Center—Locker discussion 7. Old Business and Special Project Updates a. BWSP Project Updates 1) Pollinator Garden - DePauw Bonner Scholar Erin Pasch 2) Greencastle Youth Baseball Parking Lot Project 3) Greencastle Youth Baseball Dugouts 4) Putnam County Youth Soccer Association Replacement Fence Project • 8. Director's Monthly Report 9. Next Regular Meeting— 7:00 p.m., Thursday, October 1, 2020 a. Judging Annual Gingerbread Haunted House(Dracula's Lair) Contest b. Judging Annual Brick-Mania: Haunted House (Dracula's Lair) Contest 10. Adjournment Tike" I' for WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, October 1, 2020 TIME: 7:00 p.m. WHERE: Greencastle City Hall NOTE: The meeting will be held in the City Hall Council Room; however, we will conform to the Governor's directives on "Social Distancing" spacing everyone 6' apart. We ask that face coverings be worn, if possible. This meeting is offered through ZOOM, which is available through your computer or cell phone with"audio only". Access to meeting ... • Again, this is an"audio" only meeting scheduled for 7:00 pm this Thursday, October 1st • Call in number is 312-626-6799 • Meeting ID is 828-333-2867# • No password is required to enter the meeting. AGENDA A. 6:50 p.m. Judging Annual Gingerbread Haunted House (Dracula's Lair) Contest Judging Annual Brick-Mania: Haunted House (Dracula's Lair) Contest 1. 7:00 p.m. Call to Order 2. Public Input& Special Park Use Requests a. Greencastle Main Street Trick-or-Treating event at BWSP - Mike Richmond b. "Thank You!" - The Athletes of Putnam County Special Olympics c. 3. Approval of Minutes of Regular Meeting a. Thursday, September 3, 2020—Non-Meeting b. Wednesday, September 9, 2020—Regular Meeting 4. Monthly Expenditures -Approval of Monthly Claims& Invoices 5. Aquatics Center Improvement Project(s)Update a. Phase I—Update b. Phase II—Consideration and authorization of contract for Phase II improvements 6. New Business 7. Old Business and Special Project Updates a. BWSP Project Updates 1) Kinetic Change—Volleyball court 2) Pollinator Garden- DePauw Bonner Scholar Erin Pasch 3) Greencastle Youth Baseball Parking Lot Project 4) Greencastle Youth Baseball Dugouts IP 5) Putnam County Youth Soccer Association Replacement Fence Project 8. Director's Monthly Report 9. Next Regular Meeting—7:00 p.m., Thursday,November 5,2020 10. Adjournment NI __ __ _ D LVV. - i__--- I WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, November 5, 2020 TIME: 7:00 p.m. WHERE: Greencastle City Hall NOTE: The meeting will be held in the City Hall Council Room; however, we will promote the Governor's directive on "Social Distancing" spacing everyone 6' apart and request that face coverings be worn. In accordance, this meeting will be offered through ZOOM, which is available through your computer or cell phone. Access to meeting ... • Call in number is 312-626-6799 • Meeting ID is 828-333-2867# • No password is required to enter the meeting. AGENDA 1. Call to Order III2. Public Input& Special Park Use Requests a. Putnam County Hospital—request to post"Save Your Superhero"banners b. 3. Approval of Minutes of Regular Meeting—Thursday, October 1, 2020 4. Monthly Expenditures - Approval of Monthly Claims & Invoices 5. New Business a. CECON—Discussion on proposal to complete park design b. 6. Old Business and Special Project Updates a. Greencastle Main Street Trick-or-Treating event at BWSP b. Aquatics Center Improvement Project(s)Update 1) Phase I Project Update 2) Phase II Projects Update c. BWSP Project Updates 1) Kinetic Change—Volleyball court 2) Pollinator Garden- DePauw Bonner Scholar Erin Pasch 3) Greencastle Youth Baseball Parking Lot Project 4) Greencastle Youth Baseball Dugouts 5) Putnam County Youth Soccer Association Replacement Fence Project 7. Director's Monthly Report a. "My First Shot!" and Youth Basketball Program Update b. Upcoming Programs 1 8. Next Regular Meeting—7:00 p.m., Thursday, December 3,2020 9. Adjournment TI5ocisibmviR B WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, December 3, 2020 TIME: 7:00 p.m. WHERE: Greencastle City Hall NOTE: The meeting will be held in the City Hall Council Room; however, we will promote the Governor's directive on "Social Distancing" spacing everyone 6' apart and request that face coverings be worn. In accordance, this meeting will be offered through ZOOM, which is available through your computer or cell phone. Access to meeting ... • Call in number is 312-626-6799 • Meeting ID is 828-333-2867# • No password is required to enter the meeting. AGENDA 6:50 p.m. Judging Annual Gingerbread House Contest Judging Annual Brick-Mania Contest 1. Call to Order 2. Public Input& Special Park Use Requests 3. Approval of Minutes of Regular Meeting—Thursday,November 5, 2020 4. Monthly Expenditures a. Approval final billing Graves Construction b. Approval HWC invoice#12 c. Approval of Monthly Claims & Invoices 5. New Business a. Consideration of establishing 2021 park board meeting nights at 7:00 p.m. on the 1st Wednesday of each month b. 6. Old Business and Special Project Updates a. Aquatics Center Improvement Project(s) Update 1) Phase I Project Update 2) Phase II Projects Update b. BWSP Project Updates 1) Greencastle Youth Baseball Parking Lot Project 2) Greencastle Youth Baseball Dugouts 3) Putnam County Youth Soccer Association Replacement Fence Project c. Greencastle Civic Leagues "Festival of Lights"Update 7. Director's Monthly Report a. "My First Shot!" and Youth Basketball Program Update • b. Upcoming Programs 8. Next Regular Meeting—7:00 p.m., TBD, 2021 9. Adjournment