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Home My Public Portal AboutJanuary 2 2020 Regular Session r Greencastle Board of Park Commissioners Minutes of the Regular Meeting Monday, January 2, 2020 Present: President Tim Trigg, Vice President Dr. John Hennette, Secretary Cathy Merrell, Joanna Muncie Absent: Greencastle Community School Corporation liaison Brittany Labhart Putnam County Public Library liaison David Taylor Also Present: Mayor Bill Dory, Banner Graphic Reporter Eric Bemsee, Park Maintenance Supervisor David Bault, Assistant Parks and Recreation Director Chrysta Snellenberger, and Parks & Recreation Director Rod Weinschenk Call to Order President Tim Trigg called the regular meeting of the Board of Park Commissioners to order 7:00 p.m. in the city hall common council meeting room. Approval of Minutes — Director R.Weinschenk presented minutes from the regular meeting held on Tuesday, December 10, 2019. The minutes were accepted on a motion from J.Hennette, second by J.Muncie. All Ayes. • Approval of Monthly Claims & Invoices - Director R.Weinschenk presented the monthly claims and invoices to the board. C.Merrell asked about the trash can lids and wondered if they'd match the ones ordered last year. R.Weinschenk confirmed they are black painted metal and match. On a motion from C.Merrell, second by J.Muncie the monthly claims were approved. All Ayes. Public Input -None Friends of the Park, Special Projects and Old Business 1. Energy Conservation Solutions, Inc. — Aquatics Center Interior Improvement — Director R.Weinschenk gave a quick update in regards to the Aquatics Center Improvement Project. Photos capturing the newly painted ceilings and walls, as well as new light fixtures installed by Three Kings Electric were passed around. As a subcontractor, Scorpion will being prepping interior floors next week. 2. HWC — Aquatics Center Exterior Improvements - Director R.Weinschenk gave a quick update in regards to the Aquatics Center Improvement Project. The park bond in the amount of$1.6 million for improvements was finalized and the "money is in the bank". Phase I improvements to be ready for the 2020 swim season include: a. Water Slide — Removal of the 26-year old waterslide, wooden fence and pump, and then replacing it with two new waterslides. One will be a waterslide and the second will be a speed slide. b. Drop Slide—A drop slide will be installed with entry into the deep end. c. Slide Colors—Colors were confirmed for the three slides, which included the 1 three secondary colors on the color wheel. The waterslide will be orange and white, the speed slide green and white, while the drop slide purple and white. These will tie the south side of the aquatics center to the Bob York Splash Park on the north end. 3. Parkhouse — We installed a new black 3-D shingled roof two years ago with the help of some insurance monies received, so we closed the year with a plan to improve the exterior aesthetics of the park house. a. Bush Removal - We removed the overgrown bush located to the left of the front door, which has already it helped dress up the front of the house. b. New Front Door- We've purchased a new interior and storm door to replace the existing, which doesn't seal well, especially during a western wind. The doors are setting ready to install, and we are awaiting bids to install them with warmer weather. 4. Tennis/Pickleball Courts — McCollough Excavating completed the base. Asphalt and new color coating will be completed this spring. A tournament is scheduled for July 4th New Business 1. Brick-Mania Birthday Bash—Director R.Weinschenk promoted the Brick-Mania Birthday Bash to be held at the Putnam County Museum. The museum receives grants based on the number of people through the door so we hope to help with that. Our goal is to surpass last year's 300 attendees and hit closer to the 500 mark with as many food items for the food pantry. IndyLUG members have been scheduled to display their LEGO creations and we have some local LEGO enthusiasts as well. • 2. Snowman Contest — C.Merrell made an inquiry about the snowman contest and wondered if we received any entries with the last snowfall. C.Snellenberger replied we received six! 3. 2019 Accomplishments — Director R.Weinschenk gave a synopsis of the accomplishments in the park during 2019, with the following highlighted: a. New Assistant Director—Adding C.Snellenberger to the department's lineup has been a blessing. With the intentions of working park maintenance, she was introduced to the aquatics center and then to the Assistant Director's position; and is doing a great job! b. BWSP Playground - 2019 saw the dedication of the Double Web Crawler playground climber which was purchased by friends, family and estate of Stephanie Hunter. The climber has proven to be popular with the young guests to the park. c. Kinetic Change, Inc. — Kinetic Change through the Carr Family, installed four pieces of exercise equipment along the central pathway at Big Walnut Sports Park targeting the adult user. d. Aquatics Center Improvements—Already discussed. 4. Work Session—A work session has been scheduled for 7:00 p.m., Thursday, January 23`1 with the following items to be discussed: a. GAC Improvement Bid Award b. GAC Concession Stand c. Christmas Decorations and Competition • 2 d. Robe-Ann Park Accessibity and Beautifcation e. Park Program Fees Next Regular Meeting February - It was noted that the February regular meeting of the Greencastle Board of Park Commissioners will be held on the first Thursday evening, February 6, 2020 in Greencastle City Hall at 7:30 p.m. Adjournment On a motion from C.Merrell, second by J.Hennette, the park board meeting was adjourned at 8:40 p.m. All Ayes. Minutes respectfully submitted by: --� Roderick M. Weinschenk, Director Greencastle Parks & Recreation Department Minutes approved by: Tim Trigg, President Dr. J Hennette ice President Cathy Merrell ecretary Joann Muncie • 3 r GREENCASTLE PARKS & RECREATION DEPARTMENT • (204) ACCOUNTS PAYABLE VOUCHER DOCKET January 2, 2020 VENDOR DESCRIPTION AMOUNT AA Huber& Sons, Inc. Aquatics Center winterize building 1,009.65 Black Lumber Company, Inc. Dryer hose and clamp 4.98 Card Services Rec. supplies: Brickmania& Grinch Brkfst 767.70 Endeavor Communications Pool alarm service 49.90 Headley Hardware Park maintenance supplies 130.61 Humphrey's Outdoor Power Park equipment repairs 120.42 Kay Park Recreation 4 black trash can lids 958.00 Wal-Mart Credit Card Expenditures: 305.32 • Office supplies $ 20.72 • Recreation supplies $258.72 • Park Maintenance $ 5.94 • Youth Basketball $ 19.94 Total General Operation Expenses $3,346.58 GRAND TOTAL MONTHLY EXPENSES $3,346.58 0 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$3,346.58 dated this 2nd day of January, 2020. SIGNATURES OF GOVERNING BOARD 7 1/4 ..--k 1YUMLLLJ Tim TrAg, r ident Cathy Merre Secretary y I . Dr. Jo ennette, ice Presi ent Jo na Muncie 411