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Home My Public Portal AboutJuly 2 2020 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Thursday, July 2, 2020 Present In-Person: President Tim Trigg Secretary Cathy Merrell Virtually: Joanna Muncie Absent: Vice President Dr. John Hennette Greencastle Community School Corporation liaison Brittany Labhart Putnam County Public Library liaison David Taylor Also Present: Mayor Bill Dory, Banner Graphic Reporter Eric Bernsee, Putnam Pickleball Players representatives Mitch Dickerson, Park Maintenance Supervisor David Sault, and Parks & Recreation Director Rod Weinschenk NOTE: The regular meeting of the Greencastle Board of Park Commissioners was held in the City Hall Council Room and offered virtual attendance by Zoom conference call in conformance to the Governor's directives on "Social Distancing" (6' apart physical distancing). Call to Order • President Tim Trigg called the regular meeting of the Board of Park Commissioners to order 7:02 p.m. in the city hall common council meeting room. Public Input -None Approval of Minutes Director R.Weinschenk presented minutes from the regular park board meeting held on Thursday, June 4, 2020. The minutes were accepted on a motion from C.Merrell, second by T.Trigg. All Ayes. Monthly Finances 1. Approval HWC Engineering Invoice#7—After discussion and on a motion from C.Merrell, second by J.Muncie, the board authorized president T.Trigg to sign the authorization and submit the invoice for payment. All Ayes. 2. Graves Construction Invoice#5—After discussion and on a motion from C.Merrell, second by J.Muncie,the board authorized president T.Trigg to sign the authorization and submit the invoice for payment. All Ayes. 3. Approval of Monthly Claims & Invoices a. Inquiry — J.Muncie asked what the 12 bacteria sample kits purchased from the Indiana State Dept. of Health were for. Director Weinschenk explained the need to send a bacterial water sample taken from the splash park to the state each week. b. Approval - Director R.Weinschenk presented the monthly claims and invoices to • the board. On a motion from J.Muncie, second by C.Merrell the monthly claims were approved. All Ayes 1 Special Park Use Requests - None Old Business and Project Updates 1. Aquatics Center Interior Improvement Project Update—the inside work has been finished by Energy Conservation Solutions, Inc. Some trim around the outside still needs to be painted, soffit trim painted and gutters installed. 2. Aquatic Center Phase I Improvement Update—the waterslide project is going well. The steel and fiberglass has been delivered with steel installed so the deck looks like a metal forest. Installation of the colorful fiberglass slides should begin next week. 3. Aquatic Center Phase II Improvements—This morning, a meeting was held at the aquatics center to discuss the phase II improvements. a. Exterior improvements - Slides were presented with zero depth beach entry changes and the possible features that could be installed to entertain the youngest patron. Estimate for features was $35,000 to 38,000. b. Interior Improvements—It was decided to stick to interior renovations that target the middle section of the bathhouse, instead of an addition to the bulding. Adding two family changing rooms and alternate entrances to both existing restrooms, creating a new storage room and ticket office at the front entrance were planned. c. Budget—Different options were discussed along with the budget options. Discussion is needed as to where some extra funds can be allocated from. More than likely taken from the improvements to the Robe-Ann Park drives. d. Timelines—It was discussed that drawings will take a month, three weeks for bidding and notice to award, with construction completed throughout the winter and next spring with an early May opening for water quality concerns. e. Motion—On a motion from C.Merrell, second by J.Muncie,the board agreed to • complete the interior renovations, exterior improvements and timelines. All Ayes. 4. Grand reopening of the Pickleball Courts—Following the completion of the tennis court project, M.Dickerson and the Putnam Pickeball Club would like to hold a small celebration centered on a Grand Reopening of the Pickleball and Tennis Courts and have scheduled it for July 18th or 25`h 5. Big Walnut Sports Park Improvements a. Keith Carr Basketball Courts — Julie Carr and Kinetic Change, with help from family and friends, have made improvements to the basketball area, which include flower gardens, new benches from Pingleton Sawmill, and even dressed up a trash receptacle. b. Pollinator Garden - Erin Pasch, Bonner Scholar from DePauw University along with Kinetic Change are completing a Pollinator Garden at Big Walnut Sports Park. She is taking an unusual experimental approach with "solarization", in essence constructing a greenhouse with plastic which will germinate any new seeds, but then kill them off so we can plant native flowering plants that benefit pollinating insects. c. BWSP Project Updates — Mayor B.Dory gave an update in regards to the Greencastle Youth Baseball Parking Lot, dugout replacement, and soccer fence line projects. 6. In Robe-Ann Park a. Emerald Palace Mural — At the Emerald Palace in Robe-Ann Park, we had two of our young park maintenance workers along with park board member C.Merrell repaint and paint some of the play features within. I have asked our young people to come up with a mural that we can add to this portion of the 2 Emerald Palace. This particular spot tends to be a victim of graffiti, so we will add a mural to prevent that. b. Tennis and Pickleball Courts — Harris Barriers is on site to add three coats of green and two coats of blue. 7. Parkfest— The Greencastle Civic League held their first concert-in-the-park on Tuesday evening, June 16th. Through announcements and signage, "social distancing" was promoted and for the most part, patrons are seen wearing masks into the park and have located their seats following"social distancing" requirements. 8. PCPH "Shakespeared!" Youth Theatre Workshop — Caroline Good, DePauw University professor and member of the Putnam County Play House will be holding their "Shakespeared!" Youth Theatre Workshop in the band shelter on Wednesday to Sunday, July 15 to 19. Because Covid-19 limitations have been placed on the playhouse, she wanted the outdoor venue. 9. Recreational Programming - Now that the park amenity side is taken care of, we have held a few programs which include: a. Adult Softball — A few teams have made inquiries, and will begin in mid- July. Most teams wish to wait until this fall. b. Park Aerobics — Ok, maybe "Park Yoga" with Gigi Fenlon will use green space in Robe-Ann Park taking advantage of shade trees. Six sessions will be offered and if attended well, more will be considered. c. Brick-Mania 1) Lady Liberty — Wednesday night, July 1st we held the most requested program and based it on Lady Liberty. We began with a MOC (My Own Creation) contest bringing something built at home, carried into the band shelter and a story shared about it. Offered to only 6 LEGO fans, we drew five participants. 2) Pluto —Disney's Pluto in preparation for his birthday will be held on Wednesday, September 2nd . Again offered to only 6 Lego fans, we will hold this program in the band shelter with each to their own picnic table. d. Other upcoming.Programs 1) Bubbles For Toddlers — To be held in Robe-Ann Park on Tuesday, August 11 we will hold a bubble party for our younger citizens. We will provide all bubbles, wands and trays and promote social distancing as far as the bubbles carry us! Led by Chrysta Snellenberger, Assistant Director our entry fee is Free! 2) International Left Hander's Day! — Thursday, August 13th we will recognize the differences between left and right handers with some special activities. Led by Chrysta Snellenberger, Assistant Director our entry fee is Free! 3) Chalk Up the Park For Toddlers — Tuesday, August 18th we are asking for some our younger citizens to help decorate the soccer parking lot at Big Walnut Sports Park. Led by Chrysta Snellenberger, Assistant Director our entry fee is Free! 4) Creative Writing Club — Wednesday, August 19 & 26 and September 2, 9, 16 and 23 we will be meeting in Robe-Ann Park at the Band Shelter to learn about different styles of writing and write our own stories. $5.00 per individual will be charged to help with 3 supplies and, of course, inspirational snacks. Led by Chrysta Snellenberger, Assistant Director this should prove to be fun for all! 5) Cards of Any Kind — On Thursday, October 8, 15, 22 and 29 we will be meeting at the band shelter to play card games. This is an opportunity for parents and grandparents to introduce to their young family members the rules for their favorite card games. We will try Bridge, Euchre, Spades, Hearts, Go Fish and my favorite Sequence! This program will be led by Chrysta Snellenberger, Assistant Director and the entry fee is Free! Next Regular Meeting—Director R.Weinschenk reminded all the next regular meeting has been scheduled for 7:00 p.m., Thursday, September 3, 2020. A virtual meeting may be possible. Adjournment The meeting was adjourned on a motion from C.Merrell, second by J.Muncie, the park board meeting was adjourned at 8:14 p.m. All Ayes Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks & Recreation Department Minutes approved by: l - 4111 Tim Trigg esident D . Jo He te, Vice resident CAV--4Z- L-eJ Cathy Merre , Secretary Joann uncie e 4 GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET July 2"d, 2020 VENDOR DESCRIPTION AMOUNT AA Huber& Sons, Inc. Replace gaskets mixing valves 257.64 Baker's Septic Service Park port-a-let service 162.00 Black Lumber Company, Inc. Treated lumber 13.59 Denday Damos Shelter refund—Covid-19 50.00 Endeavor Communications Pool alarm service 49.90 Forest Commodities, Inc. Tenderturf and landscape mulch 1,368.50 Headley Hardware Park maintenance supplies 837.89 Horizon Business Center Office supplies 158.65 Humphrey's Outdoor Power Equipment repair expenditure 1,256.64 Indiana State Dept. of Health 12 pool bacteria sample kits 180.00 JTN Services Mower repair—belts 112.19 Mary Pierce Shelter Refund—Covid-19 50.00 NAPA Auto Parts, Greencastle Tri-ball hitch and pull pins 76.98 Orkin Park House recurring pest services 103.96 Putnam County Comprehensive Services Park maintenance services 1,151.25 Spear Corporation Splash Park start up&touchpad 3,590.54 Sunset Ink Uniform—Orange safety tees & sweatshirts 228.00 Wal-Mart Credit Card Expenditures: 88.40 • Pool Chemicals $25.26 • Recreation Supplies $63.14 Total General Operation Expenses $9,736.13 SPECIAL PARK PROJECTS FUND—AQUATICS CENTER Graves Construction Services Invoice#4 - Aquatics Center Renovations 342,857.70 HWC Engineering 0 Invoices#7 4,805.28 Total Special Park Projects—Aquatics Center $347,662.98 GRAND TOTAL MONTHLY EXPENSES $357,399.11 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$$357,399.11 dated this 2nd day of July, 2020. SIGNATURES OF GOVERNING BOARD TVtuvult Tim Trig_Vesident Cathy Me�ell, Secretary T1 �J t; Ll zt!k c,. Dr. John Hennette, Vice President Joanna Muncie