The URL can be used to link to this page

Home My Public Portal AboutFebruary 4 2021 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Thursday, February 4, 2021 Present: President Tim Trigg, Secretary Cathy Merrell, Pete Meyer and Joanna Muncie (virtually) Absent: Greencastle Community School Corporation liaison Brittany Labhart and Putnam County Public Library liaison David Taylor Also Present: Jessica Hartman and Todd Burch with Civil Engineering Consultants (CECon), Mayor Bill Dory, City Council Liaison Jake Widner, Banner Graphic Reporter Eric Bernsee, Park Maintenance Supervisor David Bault, and Parks& Recreation Director Rod Weinschenk NOTE: The regular meeting of the Greencastle Board of Park Commissioners was held in the City Hall Council Room and offered virtual attendance by Zoom conference call in conformance to the Governor's directives on "Social Distancing". Administration the Oath of Office(s) 1. Cathy Merrell - He also renewed Cathy Merrell's Oath of Office. (She has served on the park board since June 6th, 2013 replacing Kyle Kerrigan.) 2. Pete Meyer - Mayor Bill Dory administered the Oath of Office to new park board member Pete Meyer. (He fills the vacancy from the resignation of Dr. John Hennette.) 3. Park Board Term Schedule: • Brittany Labhart Ex-Officio GCSC School Board Term ends: 01/01/2020 • David Taylor Ex-Officio PC Public Library Term ends: 01/01/2020 • Tim Trigg Mayor appointee Term ends: 01/01/2023 • Joanna Muncie Mayor appointee Term ends: 01/01/2024 • Cathy Merrell Mayor appointee Term ends: 01/01/2025 • Pete Meyer Mayor appointee Term ends: 01/01/2025 Call to Order Rescheduled from the new regular meeting time of the first Wednesday of the month due to lack of quorum, the regular meeting of the Board of Park Commissioners was called to order on Thursday, February 4th at 7:00 p.m. by Park Board President Tim Trigg. The meeting was held in the common council meeting room of Greencastle City Hall. Public Input& Special Park Use Requests - None Park Board Restructuring At this time the annual restructuring of the Greencastle Board of Park Commissioners took place. The following slate was filled on a motion from C.Merrell, second by J.Muncie. All Ayes. 1 • • President Cathy Merrell • Vice President Tim Trigg 411) • Secretary/Treasurer Joanna Muncie Approval of Minutes Director R.Weinschenk presented minutes from the regular park board meeting held on Thursday, January 7,2021. The minutes were accepted on a motion by C.Merrell, second by J.Muncie. All Ayes. Monthly Expenditures 1. Approval BCMI Invoice #2 - The board approved the document on a motion from C.Merrell, second by J.Muncie. All Ayes. 2. Approval HWC Invoice #13 —The board approved the document on a motion from C.Merrell, second by P.Meyer. All Ayes. 3. Approval of Monthly Claims—The monthly claims and invoices were approved on a motion from C.Merrell, second by P.Meyer. All Ayes New Business 1. CECon Park Plan — Todd Burch and Jessica Hartman with Civil Engineering Consultants (CECon) were in attendance to present a preliminary plan for the improvements to Robe-Ann Park. The park board had a very good conversation and proposed some changes and other projects. These included: a. Greenscape - The proposed improvements would increase and highlight different areas of greenspace within the park. Dedication trees located across the drive from the tennis and pickleball courts were preserved, along with the picnic table and grill located there. b. Basketball courts — redefining the north parking lot serving the ballfield, Emerald Palace Playground and shelter #5 would create a dedicated basketball court on the existing parking lot. The remaining portion could be used as green space. c. Large circle drive — significant discussion was held in regards to the creation of the circle drive and how it would open the park during the Christmas holidays. Ad downfall would be the amount of traffic that will be traveling through the park perhaps as a pass through from Wood Street to Bloomington Street. Some kind of traffic flow devices will be needed to slow traffic. Speed bumps were not preferred. d. Raised Crosswalk — Newcomer to the board, P.Meyer explained a speed calming device that he has seen on college campuses to help slow traffic speed, i.e. a raised crosswalk. This type of crosswalk is ADA accessible as the crosswalk would come off the curb at sidewalk level and serve as slowing device because it is raised. This type of crosswalk was suggested between the restrooms crossing the street to the Emerald Palace Playground and the Anderson Street exit. e. Parking lots —A reconfiguring of the parking lots with diagonal spaces will help control traffic as the patron pulls out of the stall pointing in the direction 2 travel is desired. Also, with defined parking lots, we can add more parking spots. 2. Aquatics Center Lockers — Director R.Weinschenk ask to revisit and reviewed different options for the aquatics center lockers for two restrooms. Options included postconsumer recycled plastic lockers set for padlocks, lockers that were coin operated, and lockers that were token operated. After some discussion in regards to the pros and cons of coin or token operated locks, P.Meyer suggested looking into lockers that were opened with a key that could be held at the front desk and then checked out to the customer. He has seen successful use of this type in university settings. Director R.Weinschenk will investigate this option and bring back information to the next meeting for the purchase. Old Business 1. Greencastle Aquatics Center a. Mammoth Construction — Mammoth Construction will begin the Phase II Interior improvements to the bath house project within the next two weeks. b. BCMI - Boyle Construction Management Inc. started the Phase II exterior improvements and a progress meetings have been held. 2. Big Walnut Sports Park Improvement Projects a. Baseball Parking Lot - Fuetz work stopped in November and will proceed with the coming of warmer weather. b. Soccer sidewalk — Again work has stopped and will proceed with the coming of warmer weather. 4110 c. Baseball Dugouts — A portion of the construction of the six dugouts for the Greencastle Youth Baseball Program was rebid. Fuetz will lay the footers and floor and construct the concrete block walls. Spiker Excavating will then construct the supports and roof and install new chain link fences. Director's Report Director R.Weinschenk reviewed his director's report highlighting the following: 1. Winnie the Pooh Day! —Held on January 14t , Winnie the Pooh's Birthday was held at the Putnam County Museum and targeted preschool and elementary aged youth. A half dozen kids participated. 2. Mr. Potato Head Tells His Holiday Story! - Mr. Potato Head was set for Tuesday, January 19th and held in the park & recreation department office. Two families participated. 3. Make Someone's Heart Go Pitter Patter— The "Make Someone's Heart Go Pitter Patter" program is offered for two main reasons, 1) to offer a craft program for area scrap bookers, fraternal and service organizations, and student groups to create a special Valentine to be given to someone, and 2) to pass these Valentines to residents in our area extended care facilities. If interested in making Valentines for someone, do so by February 5th. A flyer was provided. 4. Brick-Mania Chinese New Year! — Scheduled for Friday, February 12 from 6:00- 7:30 p.m. at the at the Putnam County Museum this program will celebrate and 3,800 year old holiday celebrated in China. Brick-Mania Chinese New Year includes a special LEGO kit that can be assembled and taken home, treats and drinks, all for • $24.00 entry fee. 3 5. P & E Model Railway — Director R.Weinschenk reminded the board that our partnership continues with the Pacific & Eastern Model Railroad Club and the • Putnam County Museum through Saturday, February 20. Tours of the club's model railroad layout will be given each Saturday from 10:00 a.m. to 2:00 p.m. with a scheduled appointment through the Putnam County Museum at(765) 653-8419. Next Regular Meeting Director R.Weinschenk reminded everyone that the next regular meeting of the Greencastle Board of Park Commissioner's meeting will be held the first Wednesday of the month, March 3, 2021 at 7:00 p.m. Adjournment The monthly park board meeting was adjourned at 8:26 p.m. on a motion from C.Merrell, second by P.Meyer. All Ayes Minutes respectfully submitted by: Roderick M. Weinsc enk, Director Greencastle Parks & Recreation Department Minutes approved by: Cathy Merr , President Tim Trigg, reside t Joanna Muncie, Secretary Pete e 4 411111111kL City of Greencastle k u 2` s w-' City Hall ' - �`- : William A. Dory, Jr. ne North Locust Street, P.O. Box 607 `, Greencastle, Indiana 46135 Mayor 765-653-3100 February 1, 2021 Mr. Pete Meyer 106 Taylor Place Greencastle, Indiana 46135 Dear Pete: Thank you for agreeing to serve on the Greencastle Board of Park Commissioners. The work done by this Board touches more people than any of the city's other boards, and I know you will help to make experiences in our parks more impactful. As you know, the term of office is four years, concluding January 1, 2025. Meetings are regularly scheduled for the first Wednesday of the month at City Hall or virtually and begin at 7:00 p.m. Enclosed is a list of Commission members which shall be made part of our public records. If you wish to have any of the information pertaining to you changed, please let us know. Should you have any questions,feel free to contact Parks and Recreation Director Rod Weinschenk at 653-3395 or reinschenka,cityofgreencastle.com, or contact my office at 653-3100. Thank you, again, for agreeing to serve your community. I look forward to the many opportunities we have to make Greencastle a better place to live. Sincerely, William A. Dory, Jr. Mayor WAD:lah Enclosure /e".• cc: Rod Weinschenk, Director, Parks and Recreation cor-gen\parkbdmerrel12021.lah City of Greencastle aS�LE: City Hall � ; -'' William A. Dory, Jr. ne North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 NqQd rk� Mayor 765-653-3100 February 1, 2021 Ms. Cathy Merrell 523 East Anderson Street Greencastle, Indiana 46135 Dear Cathy: Thank you for agreeing to continue to serve on the Greencastle Board of Park Commissioners. The work done by this Board touches more people than any of the city's other boards, and I know you will help continue making experiences in our parks more impactful. As you know, the term of office is four years, concluding January 1, 2025. Meetings are regularly scheduled for the first Wednesday of the month at City Hall or virtually and begin at 7:00 p.m. Enclosed is a list of Commission members which shall be made part of our public records. If you wish to have any of the information pertaining to you changed,please let us know. Should you have any questions,feel free to contact Parks and Recreation Director Rod Weinschenk at 653-3395 or rweinschenk@cityofgreencastle.com, or contact my office at 653-3100. Thank you, again, for agreeing to serve your community. I look forward to the many opportunities we have to make Greencastle a better place to live. Sincerely, /97 William A. Dory, Jr. Mayor WAD:lah Enclosure �., cc: Rod Weinschenk, Director, Parks and Recreation cor-gen\pa rkbd merrel I2021.la h GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET • Thursday, February 4, 2021 VENDOR DESCRIPTION AMOUNT Baker's Septic Service BWSP & Jaycee Parks port-a-let service 142.00 Black Lumber Company, Inc. 2 hole line post& treated lumber 95.41 Card Services Expenditures: 221.95 Recreation Supplies $106.95 Education& Training$115.00 Endeavor Communications Monthly alarm services for pool 49.90 Headley Hardware Facility Maintenance Supplies 136.32 Headley Hardware Facility Maintenance Supplies 136.46 Horizon Business Center Copy Paper and Sharpie pens 73.63 Humphrey's Outdoor Power Kubota front end loader repairs 84.12 JTN Services, Inc. John Deere Gator repairs, tune up &tires 572.32 Taylor Made Awards Dr. John Hennette's Service Award 79.50 Walmart Recreation program supplies 7.72 Total General Operation Expenses $1,599.33 • (212) PARK NON-REVERTING SOFTBALL FUND Flying W Awards Fall Coed Softball Awards 87.75 Total Non-Reverting Softball Expenses $87.50 • SPECIAL PARK PROJECTS FUND—AQUATICS CENTER HWC Engineering GAC engineering—pay request#13 41,376.48 Boyle Construction Management, Inc. GAC Phase II (outside) improvements 30,748.62 Total Special Park Projects—Aquatics Center $72,125.10 GRAND TOTAL MONTHLY EXPENSES $73,811.93 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$73,811.93 dated this 4th day of February, 2021. SIGNATURES OF GOVERNING BOARD (.- P17./A&Tim Trigg, sident Cathy Merrell ecretary Pe er Meyer Joanna Muncie 0