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Home My Public Portal AboutMarch 3 2021 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday March 3, 2021 Present: President Cathy Merrell, Vice President Tim Trigg, Secretary Joanna Muncie (virtually) and Pete Meyer Absent: Greencastle Community School Corporation liaison Brittany Labhart, Putnam County Public Library liaison David Taylor Also Present: Todd Burch with Civil Engineering Consultants (CECon), Krista Mullinix and Kaitlin Tipsword with the Putnam County Public Library, Mindy Duckett with the Purdue Extension office, Sara Campbell with Putnam County Soil and Water Conservation Department, Andrew Ranck with Putnam County Comprehensive Services, Ja'el Thomas with Depauw University Bonner Scholar Program, Mayor Bill Dory, Banner Graphic Reporter Eric Bernsee, Park Maintenance Supervisor David Bault, Assistant Director Chrysta Snellenberger, and Parks& Recreation Director Rod Weinschenk Call to Order 40 The regular meeting of the regular meeting of the Board of Park Commissioners was called to order on Wednesday March 3, 2021 at 7:00 p.m. by Park Board President Cathy Merrell. The meeting was held in the common council meeting room of Greencastle City Hall. It should be noted the regular meeting of the Greencastle Board of Park Commissioners was held in the City Hall Council Room and offered virtual attendance by Zoom conference call in conformance to the Governor's directives on "Social Distancing". Public Input& Special Park Use Requests - None 1. Shakespeare In The Park—A.Ranck was in attendance and thanked the park board for the opportunity to hold and direct Shakespeare-In-The-Park last fall. He hopes the opportunity will be available this fall. 2. PCCS Summer Maintenance Contract—Mr. Ranck with Putnam County Comprehensive Services was present to discuss the annual contract for summer park maintenance contract. Mayor B.dory offered to fund this position through the City's EDIT Fund. Details of the work schedule will be worked out between Mr. Ranck and Weinschenk. The board accepted the maintenance proposal on a motion from T.Trigg, second by J.Muncie. All Ayes. 3. Albin Pond Trail Walk — K.Mullinix and K.Tipsword with the Putnam County Public Library, M.Duckett with the Purdue Extension office, S.Campbell with Putnam County Soil and Water Conservation Department were in attendance to present a proposal to install a Story Walk along the Albin Pond Trail. Approximately 1 20 locations would be designed for the ease of park maintenance and installed at no cost to the parks and recreation department. Maintenance of each location would be completed by the group. This project would be completed in the memory of Sue Crafton, Conservationist with the Soil and Water Conservation District of Putnam County who passed away in 2017. After discussion and on a motion by T.Trigg, second by P.Meyer the proposal was accepted. All Ayes. Approval of Minutes Director R.Weinschenk presented minutes from the regular park board meeting held on Thursday, February 4, 2021. The minutes were accepted on a motion by P.Meyer, second by T.Trigg. All Ayes. Monthly Expenditures 1. Approval BCMI Pay Application #3 - The board approved the document on a motion from P.Meyer, second by T.Trigg. All Ayes. 2. Approval Mammoth Pay Application #1 - The board approved the document on a motion from, T.Trigg second by P.Meyer. All Ayes. 3. HWC Invoice #14 — The board approved the document on a motion from P.Meyer, second by T.Tigg. All Ayes. 4. Approval of Monthly Claims — After a review, the monthly claims and invoices were approved on a motion from T.Trigg, second by J.Muncie. All Ayes Old Business •1. CECon Park Plan — Todd Burch with Civil Engineering Consultants (CECon) was in attendance to present the plan for the improvements to Robe-Ann Park. The park board liked the plan laid out by T.Burch. Park board president C.Merrell stated she liked the idea of two way traffic in the vicinity of the Emerald Palace and tennis courts. The addition of dedicated sidewalks within the park will help with pedestrian use of the drives through the park. 2. Aquatics Center Lockers — Director R.Weinschenk presented his findings in regards to the lockers for the aquatics center. Lockers with keyed locks were approved at the cost of$13,894.78 paid from the Park Non-Reverting Capital line on a motion from P.Meyer, second by T.Trigg. All Ayes. 3. Greencastle Aquatics Center a. Mammoth Construction — An update of the Mammoth Construction Phase II Interior improvements to the bath house project was given. b. BCMI - Boyle Construction Management, Inc. has started the Phase II exterior improvements and are moving quickly. c. Big Walnut Sports Park Improvement Projects — Fuetz has returned to BWSP nad are moving quickly with the improvements to the Greencastle Youth Baseball parking lot, soccer sidewalk and new fences, and the GYB dugouts. Spiker Excavating will then construct the supports and roof and install new chain link fences. • 2 . . Director's Report Director R.Weinschenk reviewed his director's report highlighting the following: 1. Make Someone's Heart Go Pitter Patter — The "Make Someone's Heart Go Pitter Patter" program was offered in February and went off bigger than expected with over 2,000 card received which were then passed out to residents in our area extended care facilities. Kudos went out to Assistant Director C.Snellenberger for the program's success. 2. Brick-Mania Chinese New Year! — Held at the Putnam County Museum, this program was celebrated on Friday, February 12 from 6:00-7:30 p.m. with discussion of the 3,800 year old holiday Chinese holiday. The Brick-Mania Chinese New Year included a LEGO kit,treats and drinks,which drew four participants. 3. P & E Model Railway — The Pacific & Eastern Model Railroad Club was dismantled and put away on Saturday, February 20th ending our 7-month partnership with the Putnam County Museum. We will look at next fall during November's Model Railroad Month for another program. 4. Easter Programs — Although we will not be holding our Annual Easter Egg Hunt again this year, we will be holding the following ... a. Non-Traditional Easter Egg Hunt — Scrapbook style cut-out Easter Eggs are placed in businesses around town and participants fill out an entry form playing card following clues to each business. Participants trade their completed card for a chocolate Easter Bunny. b. Easter Egg Hunt Take-Home Kit — A kit that contains 1-chocolate Easter • Bunny and 18 —filled prize plastic eggs are included in each kit. Each plastic egg will hold candy, toy, donated stuffed animal and/or coupon to one of our local restaurants. The participant then can take home their kits and set up a personal Easter Egg Hunt anywhere they want to and at their leisure. c. The Great Bunny Hunt — Following clues released view Facebook, participants hunt for one of two bunnies hidden within the municipal parks system. A Russell Stover chocolate prize will be traded for the bunny once it is returned to the office, where it will be cleaned and sanitized before placed in the park again. d. Brick-mania Easter Egg Hunt— Brick-Mania Easter Egg Hunt will be held in city hall as in year's past, with attendance limited to 6 kids and their parents. e. Easter Peep's Contest — We will hold a contest to see who can be the most creative creating a habitat for their Peeps, which will be judged at the April park board meeting. Next Regular Meeting Director R.Weinschenk reminded everyone that the next regular meeting of the Greencastle Board of Park Commissioner's meeting will be held the first Wednesday of the month, April 7th, 2021 at 7:00 p.m. in Greencastle City Hall. It was also noted the judging of our Peeps and Brick-Mania Creativity Contest will be held prior to the meeting. 3 -4 Adjournment ID The monthly park board meeting was adjourned at 8:02 p.m. on a motion from T.Trigg, second by P.Meyer. All Ayes A Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks & Recreation Department Minutes approved by: Cathy Merr 1, President Tim Trigg, i e President ioaLha a tit 4, in 1ILfl ( ,C ! a Muncie, Secretary Pete Meyer 4 GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET Wednesday, March 3, 2021 VENDOR DESCRIPTION AMOUNT Baker's Septic Service BWSP&Jaycee Parks port-a-let service 142.00 Card Services Recreation Supplies 122.47 Disc Golf Association Two replacement tee signs&kits 177.73 Endeavor Communications Monthly alarm services for pool 49.90 Headley Hardware Facility Maintenance Supplies 184.76 Horizon Business Center Office supplies—paper& folders 251.09 Humphrey's Outdoor Power Snow blower repairs—replace starter ropes 193.10 JTN Services, Inc. Repair air compressor 154.95 NAPA Greencastle Pickup truck replacement parts 44.74 National Entertainment Technologies Toy & candy filled Easter Eggs 625.00 Neal Tire New Tire 150.05 Walmart Office supplies 13.30 Total General Operation Expenses $2,109.09 SPECIAL PARK PROJECTS FUND—AQUATICS CENTER Boyle Construction Management, Inc. Phase II (Exterior) improvements#3 7,611.87 HWC Engineering Project Engineering—pay request#14 4,801.70 Mammoth, Inc. Phase II (Interior) improvements#1 30,827.00 411 Total Special Park Projects—Aquatics Center $43,240.57 GRAND TOTAL MONTHLY EXPENSES $45,349.66 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$45,349.66 dated this 31d day of March, 2021. SIGNATURES OF GOVERNING BOARD lLX Cathy Merrell resident Tim Trigg, e Pres ent Joanna Muncie, Secretary Peter Meyer