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Home My Public Portal AboutJune 2 2021 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday, June 2, 2021 Present: President Cathy Merrell, Vice President Tim Trigg, Secretary Joanna Muncie, Pete Meyer and Greencastle Community School Corporation liaison Brittany Labhart Absent: Putnam County Public Library liaison David Taylor Also Present: Mayor Bill Dory and grandson William Dory, Banner Graphic Reporter Eric Bernsee, Park Maintenance Supervisor David Bault, and Parks & Recreation Director Rod Weinschenk Call to Order The regular meeting of the regular meeting of the Greencastle Board of Park Commissioners was called to order on Wednesday, June 2, 2021 at 7:00 p.m. by Park Board President Cathy Merrell. The meeting was held in Greencastle City Hall. Public Input& Special Park Use Requests -None Approval of Minutes 1110 Director R.Weinschenk presented minutes the month's meetings. 1. Regular Meeting — The park board reviewed minutes from the regular park board meeting held on Wednesday, May 5, 2021. The minutes were accepted on a motion by P.Meyer, second by J.Muncie. All Ayes. 2. Special Meeting — After a review of the minutes from the special meeting held on Thursday, May 27, 2021, they were accepted on a motion by J.Muncie, second by T.Trigg. All Ayes. Monthly Expenditures Approval of Monthly Claims —After a review of the monthly claims and invoices, they were approved on a motion from P.Meyer, second by J.Muncie. All Ayes Old Business 1. LWCF Grant Filed — Director R.Weinschenk informed the board that the Land and Water Conservation Fund Grant proposal requesting $500,00.00 in federal funding from the Indiana Department of Natural Resources Division of Outdoor Recreation was filed electronically on Tuesday, June 1. A verification email of receipt was received from Bob Bronson, executive director. 2. Aquatics Center Improvement Project Update a. Interior Renovations - An update of the Mammoth Construction Phase II Interior improvements to the bath house project was given. b. Exterior Improvements — An update Boyle Construction Management, 410 Inc.'s exterior improvements was given. 1 New Business 1. Quick Start Tennis — Director R.Weinschenk explained that the Quick Start Tennis • Program has traditionally used the Tennis and Pickleball Courts for their lessons, thus the recommendation of the $300 fee approved at the last meeting. In clarification, since they will be using only the Pickleball courts he asked them to drop the fee to $250.00. After discussion, the park board approved the request on a motion from T.Trigg, second by J.Muncie. All Ayes. 2. Aquatics Concession Stand Report—Park Board President C.Merrell asked how the concession stand did the past week. J.Muncie reported that we have had a good start to date, only open from Monday, May 31 to Tuesday, June 1. She is looking forward to the rest of the season. Director's Report 1. Summer Preparations - Director R.Weinschenk reported that his director's report would be simple considering most of the month of May was spent maintaining 140- acres of park land, starting seasonal personnel, and wrapping up the aquatics center improvement projects and preparing for the summer swim season. 2. Police Boot Camp — Police Boot Camp will be held in Robe-Ann Park beginning on Monday, June 14 and run through Friday, June 18. This partnership with the Greencastle Police Department and other area law enforcement agencies has received many registrations and may set a record number for participation. Next Regular Meeting Director R.Weinschenk reminded everyone that the next regular meeting of the • Greencastle Board of Park Commissioner's meeting will be held the first Wednesday of the month, July 7, 2021 at 7:00 p.m. in Greencastle City Hall. Adjournment The monthly park board meeting was adjourned in record time at 7:16 p.m. on a motion from T.Trigg, second by J.Muncie. All Ayes Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks & Recreation Department Minutes approved by: .1441(44, Cathy Men , President Tim Trigg, e President JoarOa Muncie, Secreta Pete Meyer Y 2 GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET Wednesday, June 2, 2021 VENDOR DESCRIPTION AMOUNT AA Huber& Sons, Inc. Aquatics center—De-winterize facility 2,956.24 AA Huber& Sons, Inc. Expenditures: 1,200.77 • Park house-water heater$1,051.13 • Aquatics-Sloan valve kits $ 49.64 AA Huber& Sons, Inc. Aquatics Center—Concessions sink 431.81 Anchor Industries, Inc. Funbrella canopies and pole clamps 3,996.40 Baker's Septic Service BWSP &Jaycee Parks port-a-let service 142.00 Black Lumber Co Treated lumber 12.89 Brenntag Mid-South, Inc. Aquatics—Acid to balance pH 894.92 CDW Government Supplies Aquatics - HDMI cables &adapters 278.69 Dave's Heating and Cooling Office air conditioning service call 79.00 Flying W Awards Custom pool signage w/donation 153.90 Forest Commodities Tenderturf playground safety surfacing 1,850.00 Gold Medal Aquatics concession supplies 369.95 Greencastle Offset Printing Aquatics—Office supplies—passes 366.00 Headley Hardware Expenditures: 956.18 • Park maintenance supplies $567.16 • Pool maintenance supplies $389.02 Horizon Business Center Office supplies 74.26 • Humphrey's Outdoor Power Repair parts—mower parts 557.46 JTN Services, Inc. Repair parts—generator and mower parts 233.59 Lawson Welding, LLC. Aquatics - Angle iron pump room repair 125.00 NAPA Auto Parts Vehicle repair parts &maintenance supplies 96.59 Pingleton Sawmill, Inc. White oak border posts 540.00 Spear Corporation Expenditures: 8,463.98 • Pool repair parts 1,265.67 • Pool chemicals 4,554.61 • Pool maintenance 2,643.70 State Chemical Cleaning chemicals 291.70 Stone's Auto Body Specialists Aquatics—Repair&paint pool grates 500.00 Sutton-Garten Company Aquatics chemicals—Argon gas welding 46.25 Taylor Made Awards Aquatics—Locker key numbers 153.90 The Lifeguard Store Uniforms—Lifeguard suits & supplies 801.50 3 Kings Electric Aquatics—electrical work new pump 385.00 Total General Operation Expenses $25,957.98 PARK NON-REVERTING CAPITAL OUTLAY Spear Corporation Aquatics Center—new circulation pump 11,548.13 • Total Park Non-Reverting Capital Outlay Expenses $11,548.13 SPECIAL PARK PROJECTS FUND—AQUATICS CENTER Boyle Construction Management, Inc. Phase II (Exterior) -pay request#6 36,245.17 Graves Construction Services Phase I waterslides—pay request#2 96,430.50 HWC Engineering Project Engineering—pay request#17 7,233.00 • Mammoth, Inc. Phase II (Interior) - pay request#4 22,681.51 Total Special Park Projects—Aquatics Center $162,590.18 GRAND TOTAL MONTHLY EXPENSES $200,096.29 (Over) ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$200,096.29 dated this 2nd day of June, 2021. SIGNATURES OF GOVERNING BOARD Cathy Merrel President Tim Trig , i e Pre i en Jo nna Muncie, Secretary Q Peter e r •