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Home My Public Portal AboutJuly 7 2021 Regular Session Greencastle Board of Park Commissioners #"'* Minutes of the Regular Meeting Wednesday, July 7, 2021 Present: President Cathy Merrell, Vice President Tim Trigg, Secretary Joanna Muncie, Pete Meyer Absent: Putnam County Public Library liaison David Taylor and Greencastle Community School Corporation liaison Brittany Labhart Also Present: Mayor Bill Dory, Banner Graphic Reporter Eric Bernsee, Sheila Holloway with PCRC, and Parks & Recreation Director Rod Weinschenk Call to Order The regular meeting of the regular meeting of the Greencastle Board of Park Commissioners was called to order on Wednesday, July 7, 2021 at 7:00 p.m. by Park Board President Cathy Merrell. The meeting was held in Greencastle City Hall. Public Input-None Approval of Minutes • Director R.Weinschenk presented minutes of the regular monthly meetings held on Wednesday, June 2, 2021. The minutes were accepted on a motion by J.Muncie, second by P.Meyer. All Ayes. Monthly Expenditures After a review of the monthly claims and invoices, they were approved on a motion from T.Trigg, second by P.Meyer. All Ayes Special Park Use Requests 1. Mackenzie Meyer Scholarship Fundraiser—Board member P.Meyer discussed and requested permission to pass through Robe-Ann Park as part of a Halloween 5K Run/Walk as a fundraiser for the Mackenzie Meyer Scholarship Fund at Greencastle High School. The run will be held on Saturday afternoon, October 23, 2021. On a motion from J.Muncie, second by T.Trigg, the motion passed — 3 Ayes and 1 Abstention (P.Meyer). 2. Wounded Warrior Run - Matthew Wilson, a.k.a. Patriot Runner requested permission to hold a 5K fundraiser for the "Wounded Warrior Project Carry Forward Campaign" at Big Walnut Sports Park on Saturday, August 28 from 9:00 a.m. to 11:00 a.m. The board approved the request on a motion by T.Trigg, second by J.Muncie. All Ayes. 3. Putnam County Fair Parade Use of Robe-Ann Park — Director RWeinschenk informed the park board that portions of the annual fair parade will be staged in Robe-Ann Park and wanted official approval. On a motion from P.Meyer, second by J.Muncie, the request was approved. All Ayes. 1 4. "Voices of Recovery" - Sheila Holloway attended was present to request permission to a "Voices of Recovery" Program in Robe-Ann Park on Saturday, August 28-29. She discussed the program schedule. On a motion from P.Meyer, second by T.Trigg, •r the request was approved. All Ayes. Old Business Aquatics Center Improvement Project Update 1. Interior Renovations - An update of the Mammoth Construction Phase II Interior improvements to the bath house project was given. 2. Exterior Improvements — An update Boyle Construction Management, Inc.'s exterior improvements was given. New Business 1. Aquatics Concession Stand Report — J.Muncie gave an update on revenues and expenses to date. 2. Staff Appreciation—J.Muncie also added that she has a great appreciation for both Chrysta and the fact that Rod is always available and on call 24-7. Director's Report 1. Police Boot Camp — Police Boot Camp was held in Robe-Ann Park from June 14 to June 18. This partnership with the Greencastle Police Department and other area law enforcement agencies drew 43 participatns. 2. Celebrate "4" Review — All who attended this year's celebration gave a positive review of the event. • 3. Mike Rokicki 5K Road Run — The Annual Mike Rokicki 5K Road Run was held Saturday morning, July 3, attracting 70 particpants. Aproximately 25 young individuals participated in the Firecracker Fun Run. He provided the official news release. 4. Pancake Breakfast — The Greencastle Civic League's Annual Independence Day Pancake Breakfast was held on Saturday, as well and drew a good number of hungry people. 5. Cornhole Tournament — Twelve (12) teams, twenty-four (24) individuals participated in the Annual Cornhole Tournament with this year's winners and defending champions being Zach Mally and Greg Myers! 6. Glow-Necklace Sales—We were able to recruit five young individuals from DePauw University, Greencastle High School and South Putnam High School to help us peddle glow-necklaces through the crowds, prior to the fireworks. These five individuals were able to raise $537.00 toward offsetting the cost of the fireworks. 7. Parkfest: Concerts-in-the-Park Series — Working with LaToshia Everson, this summer's Parkfest: Concerts-in-the-Park series dates were approved and set at this month's park board meeting. Remaining dates include: Tuesdays, July 6, 13, 20 & 27. 8. Shelter Rentals — Monitored the weekly shelter rental schedule comparing RecDesk website to city hall's reservation book, and then prepared postings for each shelter. 2 Next Regular Meeting Director R.Weinschenk reminded everyone that the next regular meeting of the Greencastle Board of Park Commissioner's will be held the first Wednesday of the month, August 4, 2021 at 7:00 p.m. in Greencastle City Hall. Adjournment The monthly park board meeting was adjourned in record time at 7:45 p.m. on a motion from T.Trigg, second by J.Muncie. All Ayes Minutes respectfully submitted by: Roderick M. Wei chenk, Director Greencastle Parks &Recreation Department Minutes approved by: OCC04/141,041-11-Y Cathy Merrell, President Tim Trigg, Vce President � A jn Jo nna Muncie, Secretary y ' Pete Meyer 3 GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET • Wednesday, July 7, 2021 VENDOR DESCRIPTION AMOUNT AA Huber& Sons, Inc. Parkhouse Repairs-faucet leaks 919.08 Baker's Septic Service BWSP & Jaycee Parks port-a-let service 142.00 Banner Graphic Annual subscription renewal 132.00 Black Lumber Co. Treated lumber 16.39 Black Lumber Co. Makita Cordless Tool Kit Combo 819.99 Brenntag Mid-South, Inc. Aquatics-Acid to balance pH 774.08 Butler's L.P. & Fertilizer Facility maintenance supplies 750.00 Card Services Pool Concession supplies 919.41 Disc Golf Association(DGA) Disc Golf Course - 2 replacement tee signs 177.73 Don's Auto Repair Dodge pickup repairs 536.29 Double Bee Fence, Co. Pickleball courts-short gate 200.00 G.A.S. Productions Aquatics-Public address system 1,719.00 Gold Medal Products Pool Concession supplies 584.95 Headley Hardware Expenditures: 1,561.57 • Park maintenance supplies $964.60 • Pool maintenance supplies $596.97 Horizon Business Center Office supplies 133.39 Humphrey's Outdoor Power Park maintenance repair parts 620.31 Indiana Dept. of Health Aquatics-Bacterialogical pool test kits 502.00 Indiana Parks & Recreation Association Maintenance Expo Registration 30.00 • JTN Services, Inc. Park maintenance repair parts-mower belt 112.99 Kiefer Aquatics/Lifeguard Store Aquatics-Lifeguard uniform supplies 801.50 NAPA Auto Parts Battery cable terminal 2.49 Spear Corporation Expenditures: 3,259.44 • Pool repair parts 1,328.87 • Pool chemicals 1,930.57 S5 Security Solutions Aquatics Security System 1,080.20 State Chemical Cleaning chemicals 291.70 Stephanie Hoffa Aquatics Instructor-AquaFit 180.00 Sunset Ink Uniforms-Park maintenance 520.75 Taylor Made Awards Uniforms-Lifeguard& aquatics shirts 869.40 Taylor Made Awards Uniforms-Lifeguard tees 55.97 Taylor Made Awards Recreation Supplies-5K/Fun run tees 1,009.40 3 Kings Electric Aquatics-concessions LED lighting 1,020.00 Travis Grimes Construction Aquatics-front window repair 272.38 Walmart Credit Card Aquatics-television, brackets and radio 278.57 Walmart Credit Card Expenditures: 2,466.60 • Office supplies 223.40 • Concession supplies 1,771.23 • Recreation supplies 110.66 • Pool maintenance supplies 342.44 • Uniforms 18.87 • York Automotive Group Vehicle repair parts 66.57 Total General Operation Expenses $22,826.15 (Over) PARK NON-REVERTING SOFTBALL Butler's L.P. & Fertilizer Softball Field maintenance supplies 580.00 Total Park Non-Reverting Capital Outlay Expenses $580.00 SPECIAL PARK PROJECTS FUND—AQUATICS CENTER HWC Engineering Project Engineering—pay request#18 6,031.50 Total Special Park Projects—Aquatics Center $6,031.50 GRAND TOTAL MONTHLY EXPENSES S29,437.65 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$29,437.65 dated this 7th day of July, 2021. SIGNATURES OF GOVERNING BOARD 111 7)44A/1/Uke-2 -7;111 /71-'i4jv Cathy Me 1, President Tim Trigg, e President O L i i e, .-------- PeterJo a Muncie, Secreta Meyer II