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Home My Public Portal AboutSeptember 1 2021 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday, September 1, 2021 Present: President Cathy Merrell, Vice President Tim Trigg, Secretary Joanna Muncie and Pete Meyer Absent: Putnam County Public Library liaison David Taylor and Greencastle Community School Corporation liaison Brittany Labhart Also Present: Banner Graphic Reporter Eric Bernsee, Mayor Bill Dory, Daughters of the American Revolution representative Diana Brumfield, Alicia Shamel from WREB, and Parks & Recreation Director Rod Weinschenk Call to Order The regular meeting of the Greencastle Board of Park Commissioners was called to order on Wednesday, September 1, 2021 at 7:00 p.m. by Park Board President Cathy Merrell. The meeting was held in Greencastle City Hall. Public Input - None Approval of Minutes Director R.Weinschenk presented minutes of the regular monthly meetings held on Wednesday, August 4, 2021. The minutes were accepted on a motion by T.Trigg, second by J.Muncie. All Ayes. Monthly Expenditures 1. Impact Wrench — Park board president C.Merrell asked about the purpose of the impact wrench and its use. Director R.Weinschenk informed the board that the lid of the leaf strainer basket located within the pool circulation system is held on with nuts and bolts. The impact wrench makes removal of the nut easier than using an open- end hand wrench. We also purchased it on sale at Black Lumber Company. 2. Approval of Claims & Invoices - After a review of the monthly claims and invoices, they were approved on a motion from T.Trigg, second by J.Muncie. All Ayes Special Park Use Requests 1. September l lth Ceremony—Diana Brumfield, Daughters of the American Revolution Washburn Chapter, was present to request permission to hold a 9/11 remembrance at the new band shelter in Robe-Ann Park. The event will be open to the public and will be followed by a tree planting. She asked that the rental fee for the band shelter be waived. On a motion by P.Meyer, second by J.Muncie, the board approved the activity and agreed to waive the rental fee. All Ayes. 4110 2. MHA 5K—Representing Mental Health America, J.Muncie requested use of the • Greencastle-to-Fillmore trail for the annual MHA 5K to be held on Saturday, October 9. Registration will begin at 8:00 a.m., event at 8:30 a.m. On a motion by T.Trigg, second by P.Meyer, the board approved the request. 3Ayes, 0 Nayes, 1 Abstention (J.Muncie). 3. COVID Vaccination and Testing Clinic—RWeinschenk presented this event informing them that the first three COVID vaccination and testing clinics were successful and the Putnam County Health Department would like to schedule two additional days on Friday and Saturday, September 3 & 4. 4. Winter Lights Festival—Kate Knahl, Greencastle Civic League, presented a request to hold their winter lights event beginning Saturday, December 4 to January 6tn Old Business and Special Project Updates 1. Aquatics Center Improvement Project Update(s) a. Graves Construction—Waiting on waterslide winterization b. BCMI - Exterior Improvements Completed c. Mammoth Construction—Who completed interior improvements still have one set of doors to repair. The set that opens to the deck. 2. Land and Water Conservation Grant Update — We are awaiting preliminary word on our Land & Water Conservation Fund Grant application, which could be sometime between October this year and March of 2022. New Business—None Director's Report • Park Director R.Weinschenk reviewed his monthly director's report. Secretary and concessions manager J.Muncie made the inquiry as to the Kona Ice contract. Director R.Weinschenk stated we could expect a check around $1,500. Miscellaneous Mayor B.Dory stated he had some "good news!" and requested that the minutes reflect his announcement and presentation. 1. Tennessee & Wood Street Update—Mayor B.Dory informed the board that Fuetz was back on site and should wrap up the Tennessee and Wood Street project soon. This project will include sidewalks to create a loop around and through Robe-Ann Park, as well as curbed and gutter roadways. 2. Southside Park Improvements—Mayor B.Dory announced that the Redevelopment Commission(RDC) has agreed to fund Civil Engineering Consultants (CEC)to design a plan for park roadway and ADA improvements from the log cabin, past the skatepark,to the aquatics center to the aquatics center, splash park, tennis and Pickleball court parking lots. 3. Indianapolis and Jackson Street Connections—Mayor B.Dory stated that the RDC has also agreed to fund improvements to both Indianapolis Road and Jackson Street creating pedestrian access with concrete sidewalks. This will provide safer walkways for the children to get to school, as well as fill in some missing links around town. • 2 A Next Regular Meeting • Board President C.Merrell reminded everyone that the next regular meeting of the Greencastle Board of Park Commissioner's will be held the first Wednesday of month on October 6, 2021 at 7:00 p.m. in Greencastle City Hall. Adjournment The monthly park board meeting was adjourned in record time at 7:36 p.m. on a motion from T.Trigg, second by J.Muncie. All Ayes Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks & Recreation Department Minutes approved by: .l Cathy Men , President Tim Trigg, V. resident Jo4t ina Muncie, Secretary 3 • GREENCASTLE PARKS & RECREATION DEPARTMENT • (204) ACCOUNTS PAYABLE VOUCHER DOCKET Wednesday, September 1, 2021 VENDOR DESCRIPTION AMOUNT Baker's Septic Service BWSP & Jaycee Parks port-a-let service 142.00 Black Lumber Company, Inc. Makita impact wrench 193.99 Butler's L.P. & Fertilizer, Inc. Esplanade weed killer 170.00 Forest Commodities Tenderturf& landscape mulch 511.00 Headley Hardware Expenditures: 870.75 • Pool chemicals 46.00 • Park maintenance supplies 641.39 • Pool maintenance supplies 183.36 Horizon Business Center Office supplies 238.53 Humphrey's Outdoor Power Expenditures: 448.33 • Oil 27.50 • Park repair parts 420.83 NAPA Auto Parts Expenditures: 53.82 • Park vehicle repair parts 149.99 • Pool maintenance supplies 61.93 Rod Weinschenk Reimbursement for expenses: 84.02 • Park maintenance supplies 16.02 • CPR and First Aid training 68.00 411) S5 Security Solutions Aquatics Center Security System& repair 259.85 Spear Corporation Pool chemicals 2,177.95 Spear Corporation Pool chemicals 621.04 Stephanie Hoffa AquaFit Instructor 150.00 Walmart Credit Card Expenditures: 725.88 • Concession supplies 682.78 • Park Maintenance Supplies 43.10 Total General Operation Expenses $6,647.16 PARK NON-REVERTING SOFTBALL Cory Huff Umpire coed softball games 50.00 Total Park Non-Reverting Capital Outlay Expenses $50.00 SPECIAL PARK PROJECTS FUND—AQUATICS CENTER BCMI (Boyle Construction Mgmt Inc. Final Pay Application#7 11,174.64 Total Special Park Projects—Aquatics Center $11,174.64 GRAND TOTAL MONTHLY EXPENSES $17,871.80 - Over - ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$17,871.80 dated this 1St day of September, 2021. SIGNATURES OF GOVERNING BOARD 71— Cathy Me ell, President Tim Trigg ice President A VUTA. Secr u✓1 � Joina Muncie, ary Peter Me r A A