HomeMy Public PortalAboutJanuary 4 2018 Regular Session Greencastle Board of Park Commissioners
Minutes of the Regular Meeting
Thursday, January 4, 2018
Present: President Beva Miller, Vice President Dr. John Hennette, Secretary
Cathy Merrell, and Community School Corporation liaison Dr. Wayne
Lewis
Absent: Tim Trigg, Putnam County Public Library liaison David Taylor and City
Council liaison Steve Fields
Also Present: WREB reporter Russell Harvey, WGRE reporters Shelby Fuhoen & Ben
Zepp, Park Maintenance Supervisor David Bault, Assistant Director Erin
Ray, Mayor Bill Dory, & Parks& Recreation Director Rod Weinschenk
Call to Order
The regular meeting of the Board of Park Commissioners scheduled for Thursday,
January 4th was called to order at 7:30 p.m. by President B.Miller in the City Council
room of Greencastle City Hall.
Public Input-None
Approval of Minutes — Director R.Weinschenk presented minutes from the regular
meeting held on Monday, December 11, 2017. C.Merrell made a motion to accept the
minutes, which were seconded by J.Hennette. All Ayes.
Approval of Monthly Claims & Invoices
1. Inquiry
a. Grady invoice - C.Merrell inquired into the Grady Brothers asphalt project
invoice and asked if it was for the overlay off of Anderson Street.
R.Weinschenk confirmed the project. W.Lewis stated that having a new
consistent surface will look better than not.
b. Flower Pots—C.Merrell then asked who donated the flower pots placed at the
entrance. Weinschenk stated we received four concrete flower pots, with two
placed at the Anderson Street entrance and two placed on the Emerald Palace
end.
2. Claims & Invoices - On a motion from J.Hennette, second by T.Trigg, the monthly
claims and invoices were approved as presented. All Ayes.
Special Park Uses -None
5-Year Master Plan
Director R.Weinschenk gave a quick update in regards to our Master Plan.
1. Draft Plan—to be submitted to the DNR by January 15th
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2. Final Review Meeting — Cory Daly with HWC will be present at the February
park board meeting for the final public presentation and input session of the master
plan.
3. Public Input Session—At this time, Director R.Weinschenk explained that we would
open this portion of the meeting as an input session for the 5-Year Master Plan, while
we discuss the homework assigned by Cory Daly.
4. Homework—Cory Daly with HWC Engineering sent the"draft"chapter on the
Master Plan Implementation schedule for othe board to review. Directions included:
a. The projects listed under each park have not been prioritized, so during
discussion, we need to prioritize them by ranking them from 1-5, with 1 being
completed in 2018, 2 in 2019, etc.
b. Since some of the projects maybe unachievable, rank them with a question
mark.
c. If you know of a project that you would like to see implemented,but it is not
on the list; please bring that forth during discussion, with a proposed
timeline.projects, programs, etc.
5. Board Homework — At this time, R.Weinschenk led discussion in regards to the
implementation schedule that was requested by C.Daly. The board had good
questions and conversation in regards to many of the topics and projects to be
completed over the next 5+ years. They prioritized many of the events. The board
discussed project listed and gave suggestions of some not (please review the notes
attached).
6. Written suggestions — following the public input session, written notes were
received from Mayor B.Dory and Assistant Director E.Ray.
7. Implementation Schedule — Director R.Weinschenk will take the notes from the
meeting and create an implementation schedule to give to C.Daly.
Old Business
Band Shelter Project — Director R.Weinschenk gave an update in regards to the band
shelter project.
1. State Approval -New construction plans have been submitted to the State of Indiana
and we're still awaiting approval.
2. Project schedule — We are looking at starting the ground breaking in early spring
with a late May,June 1st completion date.
3. OCRA Grant Award — J.Hartman and R.Weinschenk made the trip to the state
house to receive the certificate of award for the OCRA Grant Award.
4. Electricity — We will hopefully address some of our holiday decoration electrical
needs during construction of the band shelter. Example: punching an electrical outlet
under the roadway to hide within the smokehouse, so we can light up the south side
of the Bloomington Street entryway.
Next Meeting
The next regular meeting of the Greencastle Board of Park Commissioners will be held
on Thursday evening, February 1st, 2018 at 7:30 p.m. in Greencastle City Hall and will
include the annual restricting and presentation of the 5-year master plan by C. Daly,
HWC Engineering.
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Adjournment
On a motion from J.Hennette, second by C.Merrell. the park board meeting was
adjourned at 9:16 p.m. All Ayes.
Minutes respectfully submitted by:
Roderick M. Weinsche , Director
Greencastle Parks & Recreation Department
Minutes approved by:
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Beva Mil er, President Dr. John Hennette, Vice President
ett:ri 17)4I/Vill
Cathy Merrell, Secretary Tim Tr' g
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GREENCASTLE PARKS & RECREATION DEPARTMENT
411, (204) ACCOUNTS PAYABLE VOUCHER DOCKET
January 4th, 2018
VENDOR DESCRIPTION AMOUNT
AA Huber& Sons, Inc. Robe-Ann Park restroom parts 60.20
Baker's Septic Services, Inc. BWSP &Jaycee Park Portalet service 162.00
Card Services Recreation program supplies 416.07
Grady Brothers Robe-Ann- Anderson St. entry overlay 1,700.00
Greencastle Offset Printers Rec. program postcards 217.00
Headley Hardware Facility maintenance supplies 385.42
Horizon Business Center Office - Copy paper 93.13
Humphrey's Outdoor Power, Inc. Repair parts—Kubota tractor 303.41
Indiana Parks & Recreation Department Annual IPRA Membership dues 578.00
NAPA Auto Parts Tail light assembly 83.49
Putnam Inn Breakfast with the Grinch fee 250.00
RHS (Republic Services) Trash left in park 29.32
Rod Weinschenk Reimburse parking garage fees 15.00
Taylor Made Awards Gingerbread& Brickmania awards 36.00
3 Kings Electric Robe-Ann Park restroom furnace repair 85.00
Wal-Mart Credit Card Recreation supplies—Halloween programs 193.86
Total General Operation Expenses $4,607.90
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(211) PARK NON-REVERTING BASKETBALL FUND
Wal-Mart Credit Card Basketball supplies 170.53
Total Non-Reverting Basketball Expenses $170.53
GRAND TOTAL MONTHLY EXPENSES S4,778.43
ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS
We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s)
consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are
hereby allowed in the total amount of$4,778.43 dated this 4th day of January, 2018.
SIGNATURES OF GOVERNING BOARD
Beva Tge,
, President Cathy M ite1 S cretary
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Tim Trigg, Vice President Dr.John Hen tte