HomeMy Public PortalAboutFebruary 1 2018 Regular Session Greencastle Board of Park Commissioners
Minutes of the Regular Meeting
Thursday, February 1, 2018
Present: President Beva Miller, Tim Trigg, Secretary Cathy Merrell, and
Community School Corporation liaison Dr. Wayne Lewis
Absent: Vice President Dr. John Hennette, Putnam County Public Library liaison
David Taylor and City Council liaison Steve Fields
Also Present: Cory Daly — HWC Engineering, Eric Bernsee - Banner Graphic, Shelby
Fuhoen - WGRE, Molly Henderson with Relay For Life 5K, Ted Kissel
with Jaycee Park Mountain Bike Trails, Mayor Bill Dory, & Parks &
Recreation Director Rod Weinschenk
Call to Order
The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m.
by President B.Miller in the City Council room of Greencastle City Hall.
Public Input — A special park use request was heard from Molly Henderson who was
present to request permission to hold a 5K Road Run fundraiser for the upcoming Relay
For Life event on Saturday, March 17th in Robe-Ann Park. She would like to start and
1111 end at Robe-Ann Park, shelter #5. The date has been reserved through the Mayor's
office, and the board suggested she request permission to use the city streets at the next
city council meeting and meet with Police Chief Tom Sutherlin regarding help crossing
231 at Seminary Street. The board granted here request on a motion from C.Merrell,
second by T.Trigg, All Ayes.
Approval of Minutes — Director R.Weinschenk presented minutes from the regular
meeting held on Monday, December 11, 2017. The minutes were accepted on a motion
from B.Miller, second by C.Merrell. All Ayes.
Approval of Monthly Claims & Invoices - Director R.Weinschenk presented the
monthly claims and invoices to the board. On a motion from C.Merrell, second by
T.Trigg,they were approved as presented. All Ayes.
5-Year Master Plan
Director R.Weinschenk introduced Cory Daly with HWC Engineering who gave an
update in regards to our Master Plan.
1. Draft Plan — Was submitted to the DNR by January 15th. Comments have not yet
been received back from the DNR.
2. Final Review Meeting—C.Daly then gave a presentation to the public discussing the
contents of the plan and implementation schedule.
3. Park Sketches — C.Daly then unveiled two renderings of Robe-Ann Park and both
Calbert Way and Ballard Family Parks.
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a. Robe-Ann Park
1) Travel Patterns - C.Daly noted that in our preliminary
discussions, it was mentioned that we wanted to look at creating a
loop through the park that would condone a Christmas light tour,
while at the same time controlling vehicular traffic through the
park. He rerouted the roadway directly behind the softball field,
which opens up expansion to the aquatics center. The Tennessee
entrance to the park is eliminated. All travel through the park
would take a counter-clockwise travel route.
2) Wood Street Entrance — would hold two way travel patterns into
and exiting the aquatics center parking lot.
3) Parking — A new parking lot was added on the south side of the
park with an entrance off of Tennessee Street. Additional parking
was created on the north side by relocating shelter#5.
4) Basketball courts — In many of the meetings held, basketball
facilities were discussed. Two new courts were constructed both
located on the south side of the park. The existing court will then
serve solely as a parking lot.
5) Aquatics Center expansion — with the new roadway behind the
softball field and elimination of the Tennessee entrance to the park,
this new area could include construction of the lazy river and a
second water slide.
• 6) Additional Shelters — in his rendering, new shelters were
proposed off proposed parking lot to be constructed off of
Tennessee street and directly west of the skatepark, on the hill
across from Charlie's Restaurant, and off of the aquatics center
parking lot.
7) Vendor Row - The existing road located between Shelter #1, the
central restroom and softball field would become a walkway,
which would serve as "vendor row" during large park events like
the annual Celebrate"4" Independence Day Festival.
8) Native Prairie Plantings — To alleviate mowing time, C.Daly
proposed converting some grass areas to native prairie grass and
flower plantings. These would only need to be mowed or burned
once a year.
9) Curb, gutter and Lighting— In the rendering and to dress up this
central highlight to Greencastle, curb, gutter and decorative
lighting fixtures were added along the roadways.
10) Board Comments
a) Anderson Street Pedestrian Walk — Although not depicted,
the board did state we wanted to include the Anderson Street
Pedestrian Walkway into the park on the new rendering. This
was the conversion of the 24' street into a 10' walkway. It will
eliminate the proposed parking lot directly west of the Emerald
Palace.
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b) Shelter—An additional shelter could be added directly west of
the Emerald Palace, instead.
c) Wood Street — it was felt that rerouting Wood Street toward
the Quarry would open up possible parking and a sidewalk on
the east side of the aquatics center.
b. Ballard Family & Calbert Way Parks—C.Daly provided a concept drawing
of a new proposed entry way to the east end of Greencastle. Because of their
locations to each other, Ballard Family and Calbert Way Parks would become
set of sister parks.
1) Calbert Way Park — this park located on the northwest corner of
the intersection to Wal-Mart entrance and because of the trailhead
for the People Pathways route to and from Fillmore and due to the
lift-station located in the park, a set of restrooms and paved roads
and parking areas have been proposed.
2) Ballard Family Park — hoping to use donation of the land as a
match for a possible Land & Water Conservation Fund Grant
project, Ballard Family Park would be used as a rest stop for users
of the People Pathways trail, with the construction of a park shelter
to be used as a possible trailhead for 5K events, a loop walkway
through the park, which highlight the many heritage planting areas
on the existing property.
3) Board Comments — comments received from the park board and
public included the need for a parking lot maybe located off of the
Wal-Mart parking lot entrance.
c. Public Comments
1) Jaycee Park — comments received included construction of
camping facilities, community building/nature center, modern
restrooms, and better fishing access.
2) Big Walnut Sports Park — positive comments were received in
regards to the new parking lot and ADA sidewalks under
construction serving the girls softball fields and the new one
planned for the boy's baseball fields. Renovation of the central
concessions/restroom facility to hold a meeting room and an indoor
youth sports training facility has been requested.
3) Quarry — Although listed as a future option in the master plan,
suggestions received from the public during the meeting included
acquiring the property as an addition to Robe-Ann Park and making
better fishing access. This could also provide pedestrian short-cut
to both the Middle School and High School campuses.
4. Adoption of the Plan—C.Daly explained that the 5-Year Master Plan will need to be
voted into adoption with a clause to consider the responsive comments from the
Indiana Dept. of Natural Resources. We would also like a comment allowing the
Board President to sign any and all documents required by the DNR. On a motion
from T.Trigg, second by C.Merrell, the board voted to adopt the 5-Year Master Plan
• pending comments from the Indiana Department of Natural Resources and to allow
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• the park board president to sign all documents required. The motion passed, "All
Ayes".
T.Trigg finished the discussion with C.Daly and HWC Engineering with a hearty, "Thank
you for your outstanding work!"
Annual Board Reorganization
1. Slate of Officers - After some discussion,the slate of officers was set as:
a. President—Tim Trigg as board president
b. Vice President—Dr. John Hennette as vice president
c. Secretary/Treasurer—Cathy Merrell will continue as secretary/treasurer
2. Approval—Nomination ceased and on a motion by T.Trigg, second by C.Merrell,the
board approved the 2018 slate of officers. All Ayes.
Old Business/Director's Monthly Report
1. Band Shelter Project — Director R.Weinschenk gave an update in regards to the
band shelter project.
a. State Approval - New construction plans have been submitted to the State of
Indiana and we're still awaiting approval.
b. Project schedule — We are looking at starting the ground breaking in early
spring with a late May, June 1st completion date.
c. Drainage—We will address drainage issues, separately from this project.
S 2. Brick-Mania: LEGO Birthday Bash!
a. Photos — director R.Weinschenk provided a number of photos taken during
the event.
b. Food Pantry—Conducted as a food-raiser for the Putnam County Emergency
Food Pantry, the event gathered 268 items and $39.00 in change for those in
need.
c. Positive Comments — All positive comments were received in regards to the
event.
3. Upcoming programs
a. Cupid's Valentine Workshop — Set for Monday, February 12th at
Greencastle City Hall.
b. BBQ Fundraiser — Set for Saturday, February 24 will conclude this year's
basketball program and be held at Deer Meadow Elementary School.
c. Easter Egg Hunt — Scheduled for Saturday, March 24t at 10:00 a.m. in
Robe-Ann Park.
Miscellaneous
Director R.Weinschenk asked citizen Mr. Ted Kissel for his comments in regards to
Jaycee Park. Mr. Kissel reiterated the need for camping facilities, events which promote
healthy activities like fishing and trail use. He added, "We should do everything we can
do to promote trail use, both walking and bicycling."
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• Next Meeting
The next regular meeting of the Greencastle Board of Park Commissioners will be held
on Thursday evening, March 1st, 2018 at 7:30 p.m. in Greencastle City Hall and will
include the annual
Adjournment
On a motion from T.Trigg, second by C.Merrell, the park board meeting was adjourned at
8:42 p.m. All Ayes.
Minutes respectfully submitted by:
Roderick M. Weinschenk, Director
Greencastle Parks & Recreation Department
Minutes approved by:
Tim Trigg, esident Dr. John Hennet , ice President
7/1/
Cathy Merrell, Secretary Beva iller
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