The URL can be used to link to this page

Home My Public Portal AboutApril 5 2018 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Thursday, April 5, 2018 Present: Vice President Dr. John Hennette, Secretary Cathy Merrell, Beva Miller, Community School Corporation liaison Michael Scott Absent: President Tim Trigg, Putnam County Public Library liaison David Taylor and City Council liaison Steve Fields Also Present: Bobby Lancaster & Hanna Newlin — Beyond Homeless Shelter, Eric Bernsee - Banner Graphic, Mayor Bill Dory, Assistant Director Erin Ray and Parks& Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:32 p.m. by Vice President J.Hennette in the City Council room of Greencastle City Hall. Public Input—None Approval of Minutes — Director R.Weinschenk presented minutes from the regular meeting held on Thursday, March 1, 2018. The minutes were accepted on a motion from B.Miller, second by C.Merrell. All Ayes. Approval of Monthly Claims & Invoices - Director R.Weinschenk presented the monthly claims and invoices to the board. On a motion from C.Merrell, second by B.Miller,the claims and invoices were approved as presented. All Ayes. Special Request 1. Beyond Homeless Fundraiser — Bobbie Lancaster and Hanna Newlin were present to request use of the new band shelter on Sunday, July 15, 2018 from 6:00-10:00 p.m. in Robe-Ann Park for ... "An Evening of Worship!" (See flier). The concert will be conducted as a fundraiser for the Beyond Homeless Shelter; and so as not to conflict with each other, both the band shelter and shelter#1 have already been reserved with shelter reservation fees of$60.00 being charged (Not- For-Profit rate). The board requested a Certificate of Liability Insurance. On a motion from C.Merrell, second by B.Miller,the Beyond Homeless Fundraiser was approved. All Ayes. 2. "Just For Kids" Lunchtime Concert Series - Bobbie Lancaster also made the request to the board for permission to schedule a youth concert series for 1:00 p.m. each Monday afternoon between June 4th and July 16th. (See flier). She felt this would provide entertainment for the kids leaving SPARK and remaining in the park during the school's summer lunch program. Ms. Lancaster stated her church would be open to paying the rental fees. The board requested a Certificate of Liability Insurance. On a motion from B.Miller, second by C.Merrell, the Youth Concert Series was approved. All Ayes. 1 3. GCSC Summer Food Program — A written request was presented to the board from the Greencastle Community School Corporation for permission to hold the Summer Lunch Program in shelter #5 in Robe-Ann Park, like the past few years. Director R.Weinschenk stated the program has always been well attended and the park staff have taken advantage of the meals. On a motion from C.Merrell, second by B.Miller the request was approved. All Ayes. 4. Keith Carr Memorial 5K — Mrs. Julie Carr was present and requested permission to use the Albin Pond Trail between Deer Meadow and Ridpath Schools on Saturday, June 9th around 5:00 p.m. in the afternoon for a portion of the annual Keith Can 5K Run. On a motion from B.Miller, second by C.Merrell the request to use the trail was granted. All Ayes. Spiker Excavating Contract - Mayor B.Dory was present to present the contract for both the Band Shelter Improvement and the Robe-Ann Park Drainage Projects. B.Dory gave a description of the project, explained the details of the contract, and informed the board the project will be paid for by EDIT funds. After discussion and on a motion from C.Merrell, second by B.Miller, the park board approved both the projects and contracts authorizing Vice President J.Hennette to sign the documents. All Ayes. 5-Year Master Plan Documents —Director R.Weinschenk presented the final document from HWC Engineering, the Board Resolution Adopting Plan, and Assurance of ADA Compliance. The board approved the plan and signed the documents, as needed on a motion from B.Miller, second by C.Merrell. All Ayes. American Red Cross Contracts —Director R.Weinschenk requested permission to enter into an agreement with the American Red Cross in regards to two different programs. The first is in regards to Learn-To-Swim Lessons, and the second is in regards to an Aquatics Examiner Service. The latter will provide training, inspections and employee evaluations. After brief discussion, the park board approved the request and authorized Director R.Weinschenk to sign the documents on a motion from C.Merrell, second by B.Miller. All Ayes. Director's Report 1. Annual Easter Egg Hunt—the Annual Easter Egg Hunt was postponed from Saturday, March 24th and held on Saturday, March 31 st. Many portions of Robe- Ann Park was not available due to recent rains. Approximately 700 chldren helped pick up the 7,000 eggs spread throughout Robe-Ann Park. 2. Brick-Mania: Easter Egg Hunt — The Brick-Mania: Easter Egg Hunt was held on Tuesday, March 27th from 6:30 to 8:30 p.m. in Greencastle City Hall. Nine of the 12 spots were filled. A special Lego Easter kit, which includes two mini- figures were hidden in eggs hidden around city hall. A special Easter Egg Hunt Lego display was available for the kids to view along with other games and activities. 3. Advertisement Pencils — Director R.Weinschenk presented #2 Pencils inscribed with "Greencastle Parks & Recreation Department, www.greencastleparks.com and (7765) 653-3395"to each park board member. 2 . . 4. Annual Brochure—the March to September brochure is back from the Banner Graphic and Director R.Weinschenk presented it to the board. Mayor B.Dory complimented it and stated it was very well organized. The board had many compliments,too. Dr. J.Hennette requested a box be delivered to his office, so he may make them available in his waiting room. 5. Earth Week Tree Plantings—On Monday, April 23 we have scheduled Earth Day tree plantings. On Friday, April 27 we will plant trees as part of Arbor Day. All plantings will be done at Big Walnut Sports Park. Next Meeting The next regular meeting of the Greencastle Board of Park Commissioners will be held on Thursday evening, May 3, 2018 at 7:30 p.m. in Greencastle City Hall. Adjournment On a motion from C.Merrell, second by B.Miller, the park board meeting was adjourned at 8:16 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks & Recreation Department Minutes approved by: Tim/Trig , resident Dr. Jo enn te, Vice President Cathy Merr 1, Secretary Beva Miller 3 4 -, GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET April 5th, 2018 111 VENDOR DESCRIPTION AMOUNT AA Huber& Sons, Inc. Park House—water heater repairs 139.00 Baker's Septic Services, Inc. BWSP & Jaycee Park Portalet service 142.00 Banner Graphic/Rust Publishing 24 page program brochure 3,700.00 Black Lumber Company, Inc. Gorilla Glue, lumber& grinding wheel 72.31 Card Services Expenditures: 1,142.95 • Recreation supplies: $253.95 • Park Maintenance: $889.00 Headley Hardware Expenditures: 330.47 • Park Maintenance $285.64 • Park House—paint supplies $ 44.83 Horizon Business Center Office Expenses: 3-Ring binder&pens 33.68 Horizon Business Center Office Expenses: index stack paper 18.69 Humphrey's Outdoor Power, Inc. Repair parts—mower repair parts 187.49 Indiana Parks &Recreation Association IPRA annual training: ER, DB & TW 1,080.00 JTN Services, Inc. Mower&JD gator repairs 823.91 NAPA Auto Parts Emerald Palace replacement chain barrier 298.72 National Pen Company GPRD pencils for National Night Out! 206.69 Orkin Recurring pest service 94.30 Thomas Ditching, Inc. Replace backboard Keith Carr Court 250.00 Wal-Mart Credit Card Recreation supplies 223.08 illTotal General Operation Expenses $8,743.29 (211) PARK NON-REVERTING BASKETBALL FUND Greencastle Community School Corp. Gym usage fees 900.00 Walmart Youth basketball fundraiser supplies 59.86 Total Non-Reverting Basketball Expenses $959.86 (212) PARK NON-REVERTING SOFTBALL FUND Gold Medal Softball Concession start up food product 242.44 Mid-America Sales Association (MASA) Softball diamond care products 1,709.17 Total Non-Reverting Basketball Expenses $1,951.61 GRAND TOTAL MONTHLY EXPENSES $11,654.76 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$11,654.76 dated this 5th day of April, 2018. SIGNATURES OF GOVERNING BOARD Tim Trig:., 're• •if Cathy Merrell ecretary lirh_ ..:,,,„,14 --&(.4 Dr.Joh `-nnette, / e President Beva Miller /