HomeMy Public PortalAboutJune 11 2018 Regular Session fleillir- i _
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Cool off this summer at the Greencastle Aquatics Center!
WHAT: Greencastle Board of Park Commissioners Meeting.
WHEN: Monday, June 11, 2018
TIME: 7:00 p.m.
WHERE: Micaela Cancilla Park located behind Mama Nunz Restaurant;
unless it is raining, then we will meet in the upper meeting
room in Greencastle City Hall
AGENDA
1. Call to Order
2. Recognize donation from the Glenn Baker family and Baker's Septic Services
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3. Public Input
4. Approval of Minutes of Regular Meeting—May 3, 2018
5. Monthly Finances - Approval of Claims& Invoices
6. Special Park Use Requests
a. Putnam County Comprehensive Services Request for Season Passes
7. New Business
a. Dixie Chopper—Replaced by insurance after fire
b. Summer Coed Softball League Fee
8. Friends Of The Park, Special Projects, and Old Business
a. Band Shelter Update
b. BWSP League Contracts Update
9. Director's Monthly Report
10. Adjournment
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4110 Greencastle Board of Park Commissioners
Minutes of the Regular Meeting
Thursday, June 11, 2018
Present: President Tim Trigg, Vice President Dr. John Hennette, Secretary Cathy
Merrell,
Absent: Beva Miller, Community School Corporation liaison Michael Scott, City
Council liaison Steve Fields, Putnam County Public Library liaison
David Taylor
Also Present: Nora Baker & Jessica Saucerman, Girls Youth Softball representative
Becky Hunsinger, Eric Bernsee - Banner Graphic, Parks & Recreation
Director Rod Weinschenk
Call to Order
The regular meeting of the Board of Park Commissioners was called to order at 7:00 p.m.
by President Tim Trigg at Micaela Cancilla Park.
Recognition of Donation
Mrs. Nora Baker, wife to Glenn Baker, and her granddaughter Jessica Saucerman were in
attendance to present the Baker Septic Services donation of two shaded benches to our
• newest park, Micaela Cancilla Park. Mrs. Baker presented a check to cover the purchase
of the two benches. The board was very grateful and expressed their gratitude toward the
addition to the park.
Public Input
Mrs. Becky Hunsinger, with Girls Youth Softball was present to request the possible use
of the Greencastle Aquatics Center and Robe-Ann Park on Saturday morning, August
11`h for a Triathlon fundraiser. Registration would begin at 7:00 a.m., with the event
starting at 8:00 a.m. The swim portion would be held at the aquatics center, then a
bicycle trip to BWSP and back, and finish with a 5K run following the Rokicki 5K route
through DePauw campus. The park board asked for a Certificate of Liability Insurance
listing the City of Greencastle as an additional insured, agreed on a rental fee of$85.00,
requested being listed as an event sponsor, and requested an update on Thursday, July
5th. On a motion by John Hennette, second by Cathy Merrell, the motion passed "All
Ayes".
Approval of Minutes — Director R.Weinschenk presented minutes from the regular
meeting held on Thursday, May 3, 2018. The minutes were accepted on a motion from
J.Hennette, second by C.Merrell. All Ayes.
Approval of Monthly Claims & Invoices - Director R.Weinschenk presented the
monthly claims and invoices to the board. There was discussion in regards to the Dixie
Chopper mower purchase covered by an insurance claim. On a motion from J.Hennette,
second by C.Merrell the monthly claims were approved as presented. All Ayes.
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Coed Softball Fees
Director R.Weinschenk updated the board on the summer softball program. Due to the 410
lack of interest in the men's and women's softball programs, he has gathered teams and
will conduct a coed softball program—not to replace the fall coed softball program—at a
fee of $380 per team. On a motion from John Hennette, second by Cathy Merrrell the
board approved the change and new fee. All Ayes.
Director's Report
1. Bob Flanigan Bandshell—Director R.Weinschenk was asked about the band shelter
project and July 4th. He reported that the shelter will not be finished by July 4th;
however, and with the blessing of the State of Indiana Dept. of Homeland Security
[State of Indiana Fire Marshall] it should be far enough along to utilize the
completed base for the concert presentations. It looks great now, he can't wait to see
the completed project.
2. Pacific & Eastern Model Railroad Club—Working through Putnam County
Museum board member David Zeiner and Museum Director Lisa Mock,the P & E is
has set up a temporary display in the community room of the Putnam County
Museum. Director R.Weinschenk presented a copy of the P & E newsletter for their
review.
Next Meeting
The next regular meeting of the Greencastle Board of Park Commissioners will be held
on Thursday evening, July 5th, 2018 at 7:30 p.m. in Greencastle City Hall.
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Adjournment
On a motion from C.Merrell, second by B.Miller, the park board meeting was adjourned
at 7:52 p.m. All Ayes.
Minutes respectfully submitted by:
Roderick M. Weinschenk, Director
Greencastle Parks & Recreation Department
Minutes approved by:
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Tim Trig resident Dr, ohn Hennett , Vince P esident
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Cathy Merrell, Secretary Beva Miller
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