HomeMy Public PortalAboutJuly 5 2018 Regular Sessio Greencastle Board of Park Commissioners
Minutes of the Regular Meeting
Thursday, July 5, 2018
Present: President Tim Trigg, Vice President Dr. John Hennette, Secretary Cathy
Merrell, Beva Miller, Community School Corporation liaison Michael
Scott,
Absent: City Council liaison Steve Fields, Putnam County Public Library liaison
David Taylor
Also Present: Mayor Bill Dory, Girls Youth Softball representative Becky Hunsinger,
Eric Bernsee - Banner Graphic, Parks & Recreation Director Rod
Weinschenk
Call to Order
The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m.
by President Tim Trigg in the City Council Room in City Hall.
Public Input/Special Park Use Requests
1. GYS Triathlon Fundraiser - Mrs. Becky Hunsinger, with Girls Youth Softball was
present to update the board on her June request to use the Greencastle Aquatics
Center and Robe-Ann Park on Saturday morning, August 11 th for a Triathlon
• fundraiser. Registration would begin at 7:00 a.m., with the event starting at 8:00
a.m. The swim portion would be held at the aquatics center, then a bicycle trip to
BWSP and back, and finish with a 5K run following the Rokicki 5K route through
DePauw campus. Certificate of Liability Insurance has been issued, rental
reservation fee is covered, sponsors found with more expected.
2. Eagle Scout Bat House Project Update— Eagle Scout Andrew Fajt, BSA Troop 99,
was present to give a conclusion update to his bat house project. He place bat houses
in three locations along the Albin Pond Trail Project. The actual project was
completed in October 2017, with his Eagle Scout Board meeting held on May 25,
2018 where it was approved. Following his presentation, the board thanked A.Fajt
for choosing our park system for his project.
3. Pickleball Courts — Michael Harris, president of the local Pickle Ball club was
present to request additional courts. On July 4th a tournament was held using the six
existing pickleball courts with 6 more temporary courts marked out on two of the
three tennis courts. The board requested Mr. Harris' return to our August meeting for
further discussion.
Approval of Minutes — Director R.Weinschenk presented minutes from the regular
meeting held on June 11, 2018. The minutes were accepted on a motion from J.Hennette,
second by C.Merrell. All Ayes.
Approval of Monthly Claims & Invoices - Director R.Weinschenk presented the
monthly claims and invoices to the board. There was discussion in regards to the new
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water heater installed which serves the concession stand at the Greencastle Aquatics
Center and one for tree removal. On a motion from B.Miller, second by J.Hennette, the
monthly claims were approved. All Ayes.
Director's Report
1. Celebrate "4" Independence Day Celebration — After receiving many
compliments in regards to how the park looked and the job the park crews did during
the annual event held in Robe-Ann Park, Director R.Weinschenk gave a quick report
on further happenings on the 4th of July.
2. Bob Flanigan Bandshell — Director R.Weinschenk gave a quick update in regards
to the bandshelter and how it made all the music sound great.
Next Meeting
The next regular meeting of the Greencastle Board of Park Commissioners will be held
on Thursday evening, August 2,2018 at 7:30 p.m. in Greencastle City Hall.
Adjournment
On a motion from C.Merrell, second by B.Miller, the park board meeting was adjourned
at 8:19 p.m. All Ayes.
Minutes respectfully submitted by:
Roderick M. Weinsche k, Director
Greencastle Parks & Recreation Department
Minutes approved by: •
c- ?715/1—
Tim Trigg, President Dr. John Hennette, Vi President
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Cathy Merre Secretary Beva Miller
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GREENCASTLE PARKS & RECREATION DEPARTMENT
(204) ACCOUNTS PAYABLE VOUCHER DOCKET
July 5, 2018
VENDOR DESCRIPTION AMOUNT
AA Huber& Sons, Inc. Pool —replace water heater& faucet 1,617.33
American Red Cross 2018 LTS facility fees 200.00
Baker's Septic Services, Inc. BWSP& Jaycee Park Portalet service 142.00
Banner Graphic Annual Subscription 129.00
Black Lumber Company, Inc. Cement& screw eyes 158.82
Brenntag Pool - Hydrochloric acid to balance pH 890.85
Butler's L.P. & Fertilizer Field marker chalk& straw 18.75
Card Services Expenditures: 133.69
• Office supplies 46.00
• Employee Training & Brkfst 87.69
Cash Concrete Fiber tube form 103.35
Criss Construction GAC replace office window& door 3,455.00
Gail Vermillion Refund unused individual season pass 55.00
Gold Medal Pool concessions supplies 438.55
Gordon Food Service Pool —Concession supplies for resale 3,971.55
Greencastle Civic League 7/4 Pancake Breakfast payment 575.00
Headley Hardware Expenditures: 1,369.22
Hoosier Times GPRD graduation advertisement 30.00
Horizon Business Center Office supplies 148.85
Humphrey's Outdoor Power, Inc. Park repair parts 919.87
Indiana State Dept. of Health Pool water bacteriological testing 360.00
Indiana State Dept. of Homeland Security Amusement& Entertainment Permit 237.00
Joe Spiker Excavating Tree stump removal 1,767.50
JTN Services, Inc. Mower blades and exmark repairs 260.53
Lifeguard Store Lifeguard suits & safety pool equipment 205.00
Marsee's Tree Service Robe-Ann Park remove &trim trees 4,400.00
NAPA Greencastle Maintenance repairs parts 253.12
Pepsi Beverage Company Pool—Product for resale 916.04
Spear Corporation Pool—Chemicals& season start up 8,784.38
Taylor Made Awards SPARK t-shirts 272.18
Wal-Mart Credit Card Expenditures: 908.39
• Office supplies: 32.68
• Pool concession supplies 519.56
• Recreation supplies 68.46
• Pool maintenance 287.69
York Chevrolet Buick GMC, Inc. Oil & filter 39.08
Total General Operation Expenses $32,760.05
•
Over
ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS i
We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s)
consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are
hereby allowed in the total amount of$32,760.05 dated this S`h day of July, 2018.
SIGNATURES OF GOVERNING BOARD
Tim Tri , resid t Cathy Merrell(Secretary
Dr. Join 1-�ennette, ce 'resident Beva Miller
�I / 160
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