HomeMy Public PortalAboutAugust 2 2018 Regular Session Greencastle Board of Park Commissioners
Minutes of the Regular Meeting
Thursday, August 2, 2018
Present: President Tim Trigg, Secretary Cathy Merrell, Beva Miller, Community
School Corporation liaison Michael Scott, Putnam County Public
Library liaison David Taylor, City Council liaison Steve Fields
Absent: Vice President Dr. John Hennette
Also Present: James & Theresa Childress, Julie Carr — Kinetic Change, Mayor Bill
Dory, Eric Bernsee - Banner Graphic, Parks & Recreation Director Rod
Weinschenk
Call to Order
The regular meeting of the Board of Park Commissioners was called to order at 7:31 p.m.
by President Tim Trigg in the City Council Room in City Hall.
Public Input/Special Park Use Requests
1. Jaycee Park Concerns — Mr. & Mrs. Childress were presented and voiced concerns
in regards to activities in Jaycee Park. Living across from the park, they stated that
they have seen people driving in and out at all hours of the night. They also stated
• that no one uses the park anymore, even to fish. One afternoon, while mowing his
lawn, Mr. Childress stated someone took a gun shot at him as he heard the bullet pass
within 6-inches of his head. They gave a few suggestions in regards to the property
a. Install gated entrance— They would like to see a gated entrance be installed at
road's edge to keep users out.
b. Donate the property — They suggested donating the property to a veteran's
group to use the property for therapy.
c. Sell the property— He also made the inquiry as to whether the city would sell
the property.
Mayor B.Dory informed the group that at one time the airport did allow hunters to
help thin the herds of deer within the forested area to the north of Jaycee Park, but
that hasn't happened for a while. Director R.Weinschenk addressed the concerns
stating he makes frequent drives through the park and often sees people fishing or
eating in the shelters. He stated he will have his crews complete additional patrols
through the park, will ask the local police department to do the same, will make an
inquiry of the airport crews to see if they have video cameras, look into installing
surveillance signs.
2. GYS Triathlon Fundraiser — Director R.Weinschenk reminded the board of the
Girls Youth Softball Triathlon Fundraiser to be held at the Greencastle Aquatics
Center and Robe-Ann Park on Saturday morning, August 11th
3. Riley 5K Run —Jon Clark with Walmart Distribution requested permission to hold a
5K fundraiser along the BWSP pathway on September 8, 2018 for Riley Children's
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• Hospital. Approval was given on motion from C.Merrell, second by B.Miller. All
Ayes.
4. Girls Scouts Annual 5K Fundraiser — Melanie Welker with the Central Indiana
Girls Scouts requested permission hold a fundraiser 5K around the BWSP pathway on
Saturday evening, April 5th, 2019. Since this is a repeated annual event, the board
approved the request on a motion from B.Miller, second by C.Merrell. All Ayes.
5. Kinetic Change Activities — J.Carr with Kinetic Change was present to make two
inquiries ...
a. Exercise Equipment — Mrs. Carr described the type of exercise equipment
they suggest being added to the park. Director R.Weinschenk and she toured
the park to establish locations for the installation fo the first two pieces of
equipment. The board is excited about the progress.
b. Basketball Court Sun Shelter — Mrs. Carr also inquired into the interest of
the board for the addition of a sun shelter next to the Kieth Carr Basketball
Court. The board is very interested and wanted to move forward with a future
visit and possible design.
Approval of Minutes — Director R.Weinschenk presented minutes from the regular
meeting held on July 5, 2018. The minutes were accepted on a motion from B.Miller,
second by C.Merrell. All Ayes.
Approval of Monthly Claims & Invoices
1. Card Services Bill - Director R.Weinschenk stated that at the time of the board
II/ meeting the Card Services bill had yet to arrive and would include a claim for new
deck chairs for the pool. He requested permission to prepay the bill and would
present the actual claim at the September meeting. The board apprpoved the request
on a motion from C.Merrell, second by B.Miller. All Ayes.
2. Monthly Claims Approved - Director R.Weinschenk presented the monthly claims
and invoices to the board. On a motion from B.Miller, second by C.Merrell, the
monthly claims were approved. All Ayes.
New Business
End of Season Schedule—Director R.Weinschenk presented the end-of-season schedule
for the Greencastle Aquatics Center. On a motion from B.Miller, second by C.Merrrell
the request to modify the pool's daily schedule was approved. All Ayes.
Director's Report
1. New Pathway Inquiry — Council member Steve Fields made an inquiry into the
status of the new pathway located along Veteran's Memorial Highway. He was
concerned about the piles of dead trees located along the path and the timeline of
removal. Mayor B.Dory explained the need to remove them early due concerns
about the Indiana Brown Bat habitat and the company hired has been slow in
removing them. They should return soon.
2. Bob Flanigan Bandshell — Director R.Weinschenk gave a quick update in regards
to the band shelter project.
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3. BWSP Parking Lot Project — The parking lot that will serve the Girls Softball
League has been finished using funds provided by the Greencastle Redevelopment
Commission. The boy's set of fields will be next and are in the design phase now.
Bike With A Biologist Program
The board received a request to use the Calbert Way Park Greencastle-to-Fillmore Trail
for the Bike With a Biologist bike ride on Saturday, September 1, 2018 at 9:00 a.m.
After a review of the bicycle route, which begins at the Fillmore end of the trail, travels
toward Greencastle, but reverses itself at county road 300; which is the eastern boundary
of the Calbert Way park trail. Director R.Weinschenk stated the board didn't have
jurisdiction over the route, but we will prepare our section since many may travel through
our section to get there.
Next Meeting
The next regular meeting of the Greencastle Board of Park Commissioners will be held
on Thursday evening, September 6, 2018 at 7:30 p.m. in Greencastle City Hall.
Adjournment
On a motion from C.Merrell, second by B.Miller, the park board meeting was adjourned
at 8:34 p.m. All Ayes. •
Minutes respectfully submitted by:
• Roderick M. Weinschenk, Director
Greencastle Parks & Recreation Department
Minutes approved by:
Tim Trigg, President Dr. ohn e tte Vice resident
Cathy Merre Secretary Beva Miller
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GREENCASTLE PARKS & RECREATION DEPARTMENT
• (204) ACCOUNTS PAYABLE VOUCHER DOCKET
August 2, 2018
,
VENDOR DESCRIPTION AMOUNT
Baker's Septic Services, Inc. 7/4, BWSP &Jaycee Park Portalet service 355.00
Black Lumber Company, Inc. Treated lumber for tables 65.88
Butler's L.P. & Fertilizer Field chalk and grass seed (band shelter) 274.00
DePauw University Refund - CL & CD pool rental 75.00
Flying W Awards Rokicki 5K Run Awards 415.80
Gold Medal Pool concessions supplies 433.25
Gordon Food Service Pool—Concession supplies for resale 1,389.23
Headley Hardware Expenditures: 1,427.94
Horizon Business Center Office supplies 88.22
Humphrey's Outdoor Power, Inc. Park repair parts—mowers and chainsaw 3,576.89
In The Swim Pool - 8 Chaise lounges 1,575.86
Koorsen Environmental Services Pool—inspect&clean concessions exhaust 475.00
Kristene &Jesse Stokes Pool—refund pool party deposit 75.00
NAPA Greencastle Maintenance repairs parts 111.01
Orkin Park house—recurring pest service 99.96
Pepsi Beverage Company Pool—Product for resale 3,181.86
Spear Corporation Pool—Chemicals 2,483.85
ii, State Chemical Facility maintenance supplies 657.00
3 Kings Electric Robe-Ann—install outlet in Shelter#1 175.00
Wal-Mart Credit Card Expenditures: 1,482.95
• First Aid supplies 145.47
• Pool concession supplies 1,111.38
• Facility maintenance 96.63
• Uniform supplies 15.00
• Recreation supplies 86.77
• Pool maintenance 27.70
York Chevrolet Buick GMC, Inc. Tail light repair electric harness 32.92
Total General Operation Expenses $18,451.62
(212) PARK NON-REVERTING SOFTBALL FUND
Brad Nobles Umpire 15 games 176.00
Butler's L.P. & Fertilizer Field chalk 17.00
Lisa Porter Scorekeeper 9 games 90.00
Vicki Gibson Scorekeeper 3 games 30.00
Wal-Mart Credit Card Softball concessions 28.84
Total Non-Reverting Softball Expenses $341.84
GRAND TOTAL MONTHLY EXPENSES $18,793.46
- Over -
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ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS
We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s)
consisting of 2 page(s) and, except for claims not allowed as shown on this docket, such claims are
hereby allowed in the total amount of$18,793.46 dated this 2nd day of August, 2018.
SIGNATURES OF GOVERNING BOARD
T
Tim Trigg, ; s dent Cathy Me 1, Secretary
Dr. John Hennette, Vice President Beva Miller