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Home My Public Portal AboutOctober 8 2018 Regular Session - ,.,,,_ 'IOW .._. ,top*--- 1 co, c ,j,,,,® ____ ._, (...,. ...,,r 1111 f ,, f -- . -- - -,it v alit , . WHAT: Greencastle Board of Park Commissioners Meeting WHEN: 6:00 p.m., Monday, October 8, 2018 WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Park Special Use Requests& Public Input a. Dessert Dash, Sunday, October 28, 3:00 p.m. Albin Pond Pathway—Kari Schimpf b. • 3. Approval of Minutes—September 6, 2018 4. Finances -Approval of Monthly Claims& Invoices 5. Old Business 6. New Business a. Halloween Extravaganza—Help Needed 1) Pumpkin Carving Contest-Judges 2) Hunt for the Great Pumpkin- Layers and Sitters b. Personnel—Assistant Director Resignation 7. Director's Report/Upcoming Programs a. Glow Throw Disc Golf Tournament held Saturday, September 29th b. Youth Basketball Registration Now Open c. My First Shot! Basketball Registration Now Open d. Model Railroading 101 Registration Now Open 8. Next Meeting—Thursday,November 1, 2018, 7:30 p.m. in Greencastle City Hall • 9. Adjournment Greencastle Board of Park Commissioners Minutes of the Regular Meeting Monday, October 8, 2018 Present: President Tim Trigg, Secretary Cathy Merrell, Beva Miller, Absent: Vice President Dr. John Hennette, City Council liaison Steve Fields, Putnam County Public Library liaison David Taylor, Greencastle Community School Corporation liaison(Vacant) Also Present: Bennett Curtis — WGRE DePauw University, Eric Bernsee - Banner Graphic, Assistant Director Erin Ray, and Parks & Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order on Monday, October 8, 2018 at 6:12 p.m. p.m. by Vice President Dr. John Hennette in the City Council Room in City Hall. It should be noted that a quorum could not be met on the regular meeting night of Thursday, October 4 and was rescheduled for tonight. Public Input/Special Park Use Requests .5k Dessert Dash - The First Baptist Church is planning a .5k Dessert Dash on Saturday, November 3 at 5:00 p.m. to raise money for their charity W.O.W. (Walking On Water) Project. This project will help build a well in Africa through World Vision to provide 2,800 gallons of clean water a day for over three hundred people. So far, First Baptist Church has a goal of$15,000 and are currently half way there by selling t-shirts, holding breakfast fundraisers, along with free will offerings. Something a little more exciting is the .5k Dessert Dash, which will target those people who don't like running a full 5K Run. Hosted at First Baptist Church, this event will utilize the small path located begind the church. Registration fees include a variety of sweets for a fee of$15 or $25 with a shirt. On a motion from C.Merrell, second by B.Miller, use of the pathway for the event was approved. All Ayes. Approval of Minutes — Director R.Weinschenk presented minutes from the regular meeting held on September 6, 2018. The minutes were accepted on a motion from B.Miller, second by C.Merrell. All Ayes. Approval of Monthly Claims & Invoices 1. Movie-In-The-Park — C.Merrell made an inquiry in regards to the Jumanji: Welcome to the Jungle movie. Assistant Director E.Ray stated aver 50 people attended the event and it was a"good movie on a good night!" 2. RecDesk Subscription — It was mentioned that the annual subscription is due and although it costs $3,900 per year, over $8,100.00 was generated through the program this past year. Fiscal year 2019 looks even more promising. 3. Monthly Claims Approved - Director R.Weinschenk presented the monthly claims and invoices to the board. On a motion from B.Miller, second by C.Merrell, the monthly claims were approved. All Ayes. • New Business 1. Halloween Extravaganza—three events are included in this program and help is needed for each • a. Revenge of Frankenstein—Supervision is needed for electrical drill and painting b. Pumpkin Carving Contest—Supervision is needed due to use of sharp cutting and carving tools, followed by judging of the entries c. Hunt for the Great Pumpkin—fashioned after an Easter Egg Hunt, layers, sitters and event supervision is needed 2. Personnel—Assistant Director E.Ray has resigned her position as Assistant Director to take the position of Recreation Program Coordinator for the City of Auburn, Indiana. She is moving closer to friends and relatives. She stated she has learned a lot from Director Weinschenk and using her learned skills in northern Indiana 3. New Revenue Streams—In lieu of the budget cuts mention at the last meeting, the board made an inquiry with Assistant Director E.Ray for potential increases at the aquatics center for 2019. She reviewed a list. a. Increase Rental Rates—She reminded the board to stress private pool rentals and suggested review the fee vs expenses. Suggestion: $25 increase to the rates b. Birthday Parties—Review the birthday party fee schedule c. Daily fees 1) Admission fees—Keep at$5 per person unless we make improvements to the attractions included 2) Twilight Swim—Do away with Family Swim and offer Twilight Swim from 5:00-7:00 p.m. at a$2.00 discount. This might entice • patrons who may have just left work to swim for a short time in the cooler part of the day. 3) Adult Lap Swim - Move Lap Swim from 11:00-12:00 noon to 7:00 a.m. to 10:00 a.m. and discount the fee to $3.00 per visit instead of$5. d. Bob York Splash Park—although unintentional, this addition has caused a decrease in young swimmer admissions through the front door. She suggests we make the splash park available "free of charge"before Memorial Day weekend and after the aquatics center closes for the season. In-Season, admission is only allowed through the front door following the daily fee schedule. This may promote season pass sales. e. Facility Improvements—she also suggest improvements are needed to address aesthetics of the facility. 1) Lockers—remove old and install new ones. A large number are not needed,but new ones are. 2) Changing Rooms—renovations are needed in both restrooms to bring them into society's norms. Add changing rooms, redo floors, paint walls. 3) Bicycle Racks—Remove the two old large sets and install one new decorative bike racks. 4) Amenities—Add pool amenities like ... a) Lazy River—following our 5-year master plan, complete this • addition 2 b) Speed slide—it could be installed off of he existing slide stand c) Drop slide—stand alone slide d) Fences—hire a company to repair existing chain link fences 00 and to stain the old wooden fences (maybe the color chosen for the band shelter) e) Chairs—purchase more deck chairs and chaise lounges t) Umbrella—install another shade structure Director's Report 1. Past Programs a. Glow Throw Disc Golf Tournament was held on Saturday, September 29th and drew 24 throwers. A great time was had by all. 2. Upcoming Programs a. Youth Basketball-Registration is now open with a$10 discount until October 31 b. My First Shot! Basketball -Registration is now open with a 410 discount until October 31 c. Model Railroading 101 -Registration is now open. November is Model Railroading Month and in partnership with the Putnam County Museum and Pacific &Eastern Model Railroading Club we will hold a"how to ..." class introducing participants to the basics of model railroading. An entry fee of $28 includes a model train car,model building,train track and supplies to detail a module which can be taken home afterwards. This program will follow the Boy Scouts of America Railroading Merit Badge book. Next Meeting • 1. November - It was noted that the next regular meeting of the Greencastle Board of Park Commissioners will be held on Thursday evening, November 1, 2018 at 7:30 p.m. in Greencastle City Hall. 2. December- It was noted that the December regular meeting of the Greencastle Board of Park Commissioners will be held on Thursday evening, December 6, 2018 in Greencastle City Hall and begin with the judging of our annual Holiday Contests at 7:15 p.m. Awards and the regular meeting will start at 7:30 p.m.. Adjournment On a motion from C.Merrell, second by B.Miller, the park board meeting was adjourned at 6:41 p.m. All Ayes. _ Minutes respectfully submitted by: Roderick M. Weinschenk,Director Greencastle Parks &Recreation Department Minutes approved by: Tim Trigg, President Dr. Jo ennette; ice President C/0: 41, Cathy Mena, Secretary Beva Miller 3 i GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET October 8, 2018 VENDOR DESCRIPTION AMOUNT AJW LLC—Rockville John Deere Gator repair parts 62.48 Baker's Septic Services, Inc. BWSP & Jaycee Park Portalet service 142.00 Big Bounce Fun House Rentals Dive-In Movie Night 869.14 Big Bounce Fun House Rentals Movie-In-the-Park: Jumanji 944.29 Butler's L.P. & Fertilizer, Inc. Field marking chalk 25.50 Card Services Recreation Supplies—Model Railroading 127.15 Headley Hardware Park maintenance supplies 140.72 Horizon Business Center Office supplies—badge holders,punch 11.75 Humphrey's Outdoor Power, Inc. Expenditures: 155.64 • Park repair parts—mowers $150.39 • Oil $5.25 Innova Disc Golf Recreation supplies: Discs for tournament 525.72 Oriental Trading Recreation supplies: Great Pumpkin Hunt 69.84 RecDesk Software Annual RecDesk subscription 3,900.00 Spear Corporation Pool chemicals 105.50 3 Kings Electric Electric repairs—shelter#2 95.00 Wal-Mart Credit Card Expenditures: 79.03 • Recreation supplies 55.25 • • Pool maintenance 23.78 York • Chevrolet Buick GMC, Inc. Vehicle repairs—2012 Silverado Tailgate 436.66 Total General Operation Expenses $7,690.42 (212) PARK NON-REVERTING SOFTBALL FUND Brad Nobles Umpire Coed Softball—21 games 462.00 Butler's L.P. & Fertilizer, Inc. Field marking chalk 25.50 Chris Huff Umpire Coed Softball—5 games 110.00 Gold Medal Softball concession supplies 95.70 Indiana Amateur Softball Association Softballs 448.05 Lisa Porter Scorekeeper coed softball— 17 games 170.00 Phil 0-Neal Umpire coed softball— 11 games 242.00 3 Kings Electric Electric repairs—shelter#2 685.00 Vicki Gibson Scorekeeper coed softball—23 games 230.00 Walmart Softball concession stand 7.94 Total Non-Reverting Softball Expenses S2,476.19 GRAND TOTAL MONTHLY EXPENSES S10,166.61 - Over - ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s) and, except for claims not allowed as shown on this docket, such claims are • hereby allowed in the total amount of$10,166.61 dated this 8th day of October, 2018. SIGNATURES OF GOVERNING BOARD 14- Tim Trig , residern Cathy Merrel Secretary -174 Dr. John Hennette,Vice President Beva Miller • •