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HomeMy Public PortalAboutDecember 6 2018 Regular Session 1Phiii(*‘ reak►cast At the Putnam Inn on 411111114:‘ Saturday, �� T � the December 15th Seating is limited, ‘411 ',ring, so register today! WHAT: Greencastle Board of Park Commissioners' Meeting WHEN: Thursday, December 6, 2018 WHERE: Council Room in Greencastle City Hall AGENDA 7:15 p.m. JUDGING HOLIDAY CONTESTS 1. Gingerbread House Contest 2. Brickmania Holiday Challenge: "Santa Claus" Contest 7:30 p.m. GREENCASTLE BOARD OF PARK COMMISSIONER'S MEETING 1. Call to Order 2. Awards 3. Public Input/ Special Park Use Requests 4. Approval of Minutes - Regular Meeting held Thursday,November 1, 2018 5. Approval of Monthly Claims & Invoices 6. Personnel 7. Friends Of The Park, Special Projects, and Old Business a) Band shelter Project Update b) 8. New Business 9. Director's Report 10. Set January Park Board Meeting date(s) a) Regular Meeting- January 3rd is first Thursday of the month b) Discuss dates for Board Retreat 11. Adjournment Greencastle Board of Park Commissioners • Minutes of the Regular Meeting Monday, December 10, 2018 Present: President Tim Trigg, Vice President Dr. John Hennette, Secretary Cathy Merrell, Greencastle Community School Corporation liaison Brittany Labhart, & City Council liaison Steve Fields Absent: Beva Miller and Putnam County Public Library liaison David Taylor Also Present: Eric Bernsee - Banner Graphic and Parks & Recreation Director Rod Weinschenk Call to Order President Tim Trigg called the regular meeting of the Board of Park Commissioners to order 7:00 p.m. in the cafeteria at Deer Meadow Primary School. Approval of Minutes — Director R.Weinschenk presented minutes from the regular meeting held on Monday, December 10, 2018. The meeting was rescheduled from Thurday evening, December 6 due to lack of quorum. The minutes were accepted on a motion from J.Hennette, second by C.Merrell. All Ayes. Approval of Monthly Claims & Invoices - Director R.Weinschenk presented the • monthly claims and invoices to the board. On a motion from C.Merrell, second by J.Hennette the monthly claims were approved. All Ayes. Personnel The interview committee is continuing candidate interviews. Friends of the Park, Special Projects and Old Business 1. Band Shelter Update — Director R.Weinschenk has received notification that the Building Commissioner/Inspector Patrick Thibodeau conducted a final inspection on the band shelter within Robe Ann Park and issued a "Certificate of Occupancy". Although there are a few items needing completed - a light fixture - this states we may use it. 2. 2019 FY Budget a. Pool Revenues vs Expenses — The park board reviewed a list of suggestions for the 2019 season based on a review of the 2018 season. b. January Retreat — the park board agreed to discuss these further at the park board retreat in January. 2019 Park Board Retreat The park board agreed to follow the January regular meeting with the annual board retreat. • 1 Next Meeting December - It was noted that the December regular meeting of the Greencastle Board of • Park Commissioners will be held on Thursday evening, January 3, 2019 in Greencastle City Hall at 7:30 p.m. Adjournment On a motion from C.Merrell, second by B.Miller, the park board meeting was adjourned at 7:35 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks &Recreation Department Minutes approved by: 7";/;2 Tim Trig resident Dr. hn Hi. nette, Vice President Cjb-thlicrige4teLL 97A Cathy Merrell, ecretary Beva Miller 2 GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET December 6, 2018 VENDOR DESCRIPTION AMOUNT AA Huber& Sons, Inc. Winterize pool, splash park& BWSP 1,098.05 Baker's Septic Services, Inc. BWSP &Jaycee Park Portalet service 142.00 Black Lumber Company, Inc. 4 x 4 posts for Campus Link Trail 121.84 Burdge Boots D.Bault safety work boots 165.60 Burdge Boots R.Weinschenk safety work boots 168.00 C.A.N. Surety Direct Bill Bond 100.00 Forest Commodities, Inc. Playground safety surfacing 540.00 Headley Hardware Park maintenance supplies 133.54 Horizon Business Center Copy paper, name badges 90.55 Reynolds Farm Equipment Repair parts—Gator 198.36 Wal-Mart Credit Card Expenditures: 166.15 • Recreation supplies 122.64 • Park maintenance supplies 43.51 York Chevrolet Buick GMC Chevy Silverado oil change 39.08 Total General Operation Expenses 52,963.17 40 (212) PARK NON-REVERTING SOFTBALL FUND Walmart End of season team award photos 15.02 Total Non-Reverting Softball Expenses S 15.02 GRAND TOTAL MONTHLY EXPENSES S2,978.19 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$2,978.19 dated this 6th day of December, 2018. SIGNATURES OF GOVERNING BOARD Tim Trigg` esident Cathy Merrell, Secretary Dr. J ' Henn e, ice resident Beva Miller