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Home My Public Portal AboutJanuary 2008 thru December 2008 (2) P per'- - _ NI 4evyr e a: -r, WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Wednesday, January 2, 2008, 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA i. Call to Order a. Welcome New Member b. Review Board Duties 2. Public Input 3. Approval of Minutes—Wednesday, December 5, 2007 4. Finances-Approval of Monthly Claims&Invoices 5. Special Request—Collegiate Bicycle Race at Big Walnut Sports Park on Sunday, March 2 by DePauw Bicycle Club 6. Friends Of The Park, Special Projects, and Old Business a. People Pathways a. Phase I: Greencastle-to-Fillmore Trail b. Phase III, Part 1: Albin Pond Trail Project c. Phase III, Part 2: Safe Routes to School Trail Project b. Mary Rogers Field Park c. Land&Water Conservation Grant -BWSP d. Big Walnut Sports Park Roadway Project 7. New Business 8. Director's Report—Review 2008 Goals 9. Next Meeting a. Wednesday, February 6, 2008 b. Annual Board Reorganization 10. Adjournment ‘114. yr '; Y"C rr"' a u •1 ham•` {�4h :: Happy - =� President's x . A Day hY y443;ry .J3s r•t. 4!� 4 • WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Wednesday, February 6, 2008 at 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Administration of Oath of Office 2. Call to Order 3. Annual Board Reorganization 4. Public Input 5. Approval of Minutes-Regular Meeting&Park Board Annual Retreat—Wednesday, January 2nd,2008 6. Finances-Approval of Monthly Claims&Invoices 7. Friends Of The Park, Special Projects,and Old Business a. Phase III: Albin Pond Trail& SRTS Project Update b. LWCF Grant Project—Big Walnut Community Park c. Mary's Field Park Update d. Robe-Ann Park/Clearwaters Property Update 8. New Business 9. Director's Report a. Monthly Report b. Assistant Director's Recreation Program Report 10. Adjournment F � � Happy d St. Patrick's • €* i i .#. f ly , WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Wednesday, March 5, 2008 WHERE: Greencastle City Hall Council Room TIME: 7:00 p.m. Brick-Mania (Lego-Building) Contest Judging 7:30 p.m. Board of Park Commissioners Meeting AGENDA 1. Call to Order 2. Brick-Mania(Lego Building) Contest Awards 3. Approval of Minutes - Regular Meeting& Park Board Annual Retreat—Wednesday, February 6, 2008 4. Finances -Approval of Monthly Claims& Invoices 5. Public Input Session for 5-year Master Plan 6. Friends Of The Park, Special Projects, and Old Business a. Phase III: Albin Pond Trail & SRTS Project Update b. LWCF Grant Project—Big Walnut Community Park c. Mary's Field Park Update d. Robe-Ann Park/Clearwaters Property Update 7. New Business 8. Director's Report a. Monthly Report b. Assistant Director's Recreation Program Report 9. Adjournment APrTi Drinj t o af. WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Wednesday, April 2, 2008 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Approval of Minutes—March 5, 2008 3. Finances-Approval of Monthly Claims & Invoices 4. Special Park Request—Drew Christy Benefit fundraiser 5. Greencastle Civic League—Approval of Parkfest 2008 Program Schedule 6. Approval of 2008 Shelter, Aquatics and Program Fees 7. Friends Of The Park, Special Projects, and Old Business a. Phase III: Albin Pond Trail& SRTS Project Update b. LWCF Grant Project—Big Walnut Community Park c. Mary's Field Park Update d. Robe-Ann Park/Clearwaters Property Update e. Public Input Session for 5-year Master Plan 8. New Business 9. Director's Report a. Monthly Report b. Assistant Director's Recreation Program Report P',, 10. Adjournment WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Wednesday, May 7, 2008 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Approval of Minutes—April 2, 2008 3. Finances a. Resolution Authorizing a Temporary Loan for the City of Greencastle Parks &Recreation Fund b. Approval of Monthly Claims & Invoices 4. Special Park Request a. Cloverdale Head Start—Waive shelter rental fees b. Putnam County Comprehensive Services—Reduced pool passes c. Dan Stockton- Senior Center waive shelter rental fees for concert fundraiser 5. Modify 2008 Shelter, Aquatics and Program Fees—Men's Softball fees 6. Friends Of The Park, Special Projects, and Old Business a. Phase III: Albin Pond Trail& SRTS Project Update b. LWCF Grant Project—Big Walnut Community Park c. Mary's Field Park Update d. Robe-Ann Park/Clearwaters Property Update 7. New Business a. Personnel—Approval for List of Summer Help b. Aquatics Center—Plumbing issues 8. Director's Report a. Monthly Report b. Assistant Director's Recreation Program Report 9. Adjournment r� I S Welcome to the Greencastle Aquatics Center! WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Wednesday, June 4, 2008 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Approval of Minutes—May 7, 2008 3. Finances - Approval of Monthly Claims& Invoices /'. 4. Special Requests 5. Notice of public hearing on amendment of the downtown economic development area 6. Personnel—Approval for List of Summer Help 7. Friends Of The Park, Special Projects, and Old Business a. Phase III: Albin Pond Trail & SRTS Project Update b. LWCF Grant Project—Big Walnut Community Park c. Mary's Field Park Update d. Robe-Ann Park/Clearwaters Property Update 8. Personnel—Approval of Seasonal Hire: Lifeguard 9. New Business 10. Director's Report a. Monthly Report b. Assistant Director's Recreation Program Report 11. Adjournment 4 4 10 \ ,+ ,r. ., Celebrate «4�� ,•, . At , . Robe-Ann Park! ! ,, )4)n L Happy 4th of July! WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Wednesday, July 2, 2008 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Approval of Minutes—June 4, 2008 3. Finances a. Approval of Monthly Claims& Invoices b. Authorization to request a temporary loan for parks operations budget 4. Special Requests: a. Linda Merkel,National Night Out Chair—Request to promote a tobacco-free event 5. Report on Jaycee Park dam from Civil Engineering Consultants 6. Review Celebrate "4"Committee's event schedule for the annual Independence Day Celebration—July 4th 7. Friends Of The Park, Special Projects, and Old Business a. Phase III: Albin Pond Trail & SRTS Project Update b. LWCF Grant Project—Big Walnut Community Park c. Mary's Field Park Update d. Robe-Ann Park/Clearwaters Property Update 8. New Business a. 2008 FY Budget Discussion and Approval 9. Director's Monthly Report 10. Adjournment Register your vb. 3 , Coed Softball Team ' ' in our fall leagues, ' • now! it 0 I _ WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Wednesday, August 6, 2008 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Approval of Minutes—July 2, 2008 3. Finances a. Approval of Monthly Claims& Invoices 4. Special Requests: a. Free"Tribute to Elvis" Concert by Matt Hicks on Saturday, August 16, 8:00- 9:30 p.m. —Request to wave shelter rental fees - Randy Parker b. Request to register voters at adult softball games in Robe-Ann Park—Darrell Runnells 5. Friends Of The Park, Special Projects, and Old Business a. Phase III: Albin Pond Trail & SRTS Project Update b. LWCF Grant Project—Big Walnut Community Park c. Mary's Field Park Update d. Robe-Ann Park/Clearwaters Property Update 6. New Business 7. Director's Monthly Report 8. Adjournment 1 GREENCASTLE 11 \ham . ��`VI. AND RECREATION WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Wednesday, September 3, 2008 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Approval of Minutes a. July 2, 2008 b. August 6, 2008 3. Finances a. Approval of Monthly Claims&Invoices 4. Special Requests: a. Saturday, September 13, 2008 Cub Scout Pack 99 Campout at Robe-Ann Park b. Saturday, September 27, 2008 Humane Society Fundraiser at Robe-Ann Park 5. Friends Of The Park, Special Projects, and Old Business a. Phase III: Albin Pond Trail & SRTS Project Update b. LWCF Grant Project—Big Walnut Community Park c. Mary Rogers Field Park d. Robe-Ann Park 6. Personnel—Resignation of Assistant Director Amanda Thorn 7. New Business 8. Director's Monthly Report 9. Adjournment 405 S. Bloomington St. • Greencastle, Indiana 46135 • 765-653-3395 I 14,10101 • ". Happy 2 � } - • Thanksgiving ! T WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Wednesday, November 5, 2008 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room ''-s\ AGENDA N 1. Call to Order 2. Public Input 3. Approval of Minutes of Regular Meeting—October 1, 2008 4. Finances a. Approval of budget transfers b. Approval of Monthly Claims& Invoices 5. Robe-Ann Park Drainage Presentation—Michael Smiley&Kyla Scheuermann 6. Friends Of The Park, Special Projects, and Old Business a. Shelter#1 Replacement Project—Jan Firebaugh W b. Phase III: Albin Pond Trail & SRTS Project Update c. LWCF Grant Project—Big Walnut Community Park 7. Personnel—Assistant Director's position update 8. New Business 9. Director's Monthly Report 10. Adjournment ar • � WHAT: Greencastle Board of Park ..obre,u Commissioners Meeting '4 +. • WHEN: Wednesday, December 3, 2008 • fp, A TIME: Greencastle City Hall Council t,et Room s..g.tatea AGENDA 7:00 p.m. Judging Holiday Contests • Gingerbread House Contest • Santa Woodcarving Contest • Lego Santa Claus Building Contest 7:30 p.m. Greencastle Board of Park Commissioner's Meeting 1. Call to Order 2. Announcement of Holiday Contest Awards 3. Public Input 4. Approval of Minutes of Regular Meeting—November 5, 2008 5. Finances a. Approval of budget transfers b. Approval of Monthly Claims& Invoices 6. Friends Of The Park, Special Projects,and Old Business a. Shelter#1 Replacement Project—Jan Firebaugh b. Phase III: Albin Pond Trail& SRTS Project Update c. LWCF Grant Project—Big Walnut Community Park (1) Approval of change order A-2 for BWSP re: Decrease final quantities of asphalt for LWCF project 7. Personnel—Establish a hiring committee to review applications for Assistant Director's position 8. New Business 9. Director's Monthly Report 10. Adjournment �r