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Home My Public Portal AboutJanuary 2 2008 Regular Sesson Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday, January 2, 2008 Present: Vice President Tim Trigg, Secretary Kara Thomas,Dr. John Hennette, Russ Evens,and Putnam County Library Ex-Officio Member Wes Wilson, Absent: Greencastle Community Schools Ex-Officio Member Barbara Bryan Also Present: Alex Billingsley—DePauw University Bicycle Team, People Pathways President Joy Marley,Banner Graphic Reporter Adam Coates,Assistant Director Amanda Thorn, Park Maintenance Steward David Bault, and Parks & Recreation Director Rod Weinschenk Call to Order The evening's meeting was called to order at 7:30 p.m. by Vice President T.Trigg in the city council meeting room of Greencastle City Hall. Welcome The park board welcomed newcomer R.Evens to the voting side of the Greencastle Board of Park Commissioners. Public Input-None Minutes December,2007 Corrections -Director R.Weinschenk presented minutes from the regular board meeting held on Wednesday,December 5,2007. Two corrections were noted that Leslie Hanson was present at the meeting and that she resigned both the board president position as well as her position on the park board, due to her extensive travels throughout the winter months. Director R.Weinschenk will provide a set of corrected minutes at the February meeting for approval and signatures. Finances Director R.Weinschenk presented a list of monthly claims against the department. On a motion by J.Hennette, second by K.Thomas,the claims were approved as presented. All Ayes. Special Usage Request—Depauw Bicycle Team A.Billingsley with the DePauw University Bicycle Team was in attendance to request permission to use the new asphalt drive through Big Walnut Sports Park and the roadways to the west,south and east of the park for a bicycle race on March 2,2008. The board reminded him that he will also need to seek permission from the City of Greencastle for Capital Drive,Putnam County for use of the county roads to the south and east, and Big Walnut Sports Park for their portion of the park. On a motion from R.Evens, second by J.Hennette,the board approved the request assuming approval would be granted from the other three boards. All Ayes. 1-02-08 Minutes—page two Friends Of The Park,Special Projects, and Old Business 1. Indiana Brownfields Program Grants a. Maple Berry Park-Director R.Weinschenk informed the board that the IWM Consulting Group has finished the project and had received their 1 t/z" thick Final Assessment Report for the Maple Berry Park East Brownfield/ Petroleum Remediation Grant project. He stated the document is available for review in the parks&recreation department office. b. Robe-Ann Park: Clearwaters Corner-Director R.Weinschenk informed the board that we have received unofficial word from Brad Gentry from IWM Consulting Group that the work conducted through the Petroleum Remediation Grant for Greencastle: Clearwaters Garden Center: Clearwaters site is clean. Unofficially there was only one soil boring that showed traces of petroleum residual, but it wasn't enough to warrant remediation. The official word will follow. He stated that we can begin development of the projects that we have scheduled. 2. Mary Rogers Field Park Project—We are awaiting sign designs from Toni Tomlinson. 3. Big Walnut Sports Park Project(s) a. Project Change—Following evaluation of the DePauw bicycle race,we may drop the proposed permanent concrete speed bumps and install temporary ones. b. Asphalting- Wabash Valley Asphalt Company should continue when the asphalt plants open mid-April. 4. People Pathways a. Phase 1: Greencastle-To-Fillmore Trail-The parks department ordered a new sign to designate the pedestrian pathway between Greencastle and Fillmore. The previous sign had been destroyed by a passing motorist late last year. The sign was carved by Tomlinson Signs from Cloverdale. As soon as locates are complete and the weather breaks, it will be installed at the entrance to Calbert Way Park which serves as our trailhead to the Greencastle-to-Fillmore Trail. b. Phase III: Albin Pond Trail/SRTS 1) Property Appraisals—Information from three real estate agents in regards to the local land values has been passed to John Newlin for value comparisons. Once his return letter has been completed, and with authorization from INDOT,we will be ready to extend"offers to purchase". 2) Civil Engineering Consultants—Garth Hughes has submitted the first set of"Final Check Prints"and received comments back,along with a list of other items. He is in the process of revising the plans for submission to INDOT for their review. 3) Russell Property—I have passed electronic copies of the Russell Property cleanup report from QEPI to both INDOT and Garth Hughes. 1-02-08 Minutes—page three 4) Phase IV: The Campus Link Trail—No new news Personnel Director R.Weinschenk asked the board to request a change in the City's Personnel Ordinance which would change the second full-time position to one (1)year-round part- time and one(1)6-month part-time position. Bill Merkel is now working on a part-time full-time basis and is doing excellent work. The second position would be seasonal and help in the parks prior and after our part-time seasonal summer positions are hired. After some discussion and on a motion from R.Evans, second by J.Hennette,the board approved the request. All Ayes. Director's Report 1. Youth Basketball Program—The parks&recreation youth basketball program will resume play on Saturday,January 12 with games played at TZ Intermediate, Deer Meadow Primary and the High School Auxiliary Gymnasium. Approximately 280 participants are registered for the program. 2. Assistant Director's Report—A.Thom gave a short report on recreation programs offered by the department,which included Mommy&Me Program 2007, Santa's Little Helpers, Santa Calling, and upcoming programs like Holidays Around the World, Snow Sculpture, etc. Park Board members reminded A.Thorn that advertising is the key for the programming and presented suggestions to help. J.Hennette offered to post fliers in his office. Adjournment On a motion from J.Hennette, second by K.Thomas,the board meeting was adjourned at 9:10 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk,Director Greencastle Parks &Recreation Department Minutes approved by: 7.-f-07--7-r- ii/ to"..2--, Vt. Shnii4g- Tim Triggyice President Kara omas, Secretary Dr. John Hennette Russell Evans e GREENCASTLE PARKS & RECREATION DEPARTMENT January 2008 ACCOUNTS PAYABLE VOUCHER DOCKET r VENDOR DESCRIPTION AMOUNT ADT Security Services Alarm services & repairs 77.56 Black Lumber Co. Inc. Wood for picnic table repairs 45.06 Cintas First Aid& Safety Floor mats&first aid supplies 30.80 Co-Alliance-Midland Coop Gasoline 1,062.87 Flying W Awards Awards for Santa Carving&Houses 87.00 Greencastle Automotive Supply Break line and fuel filter 6.48 Headley Hardware Facility Maintenance Supplies 150.07 Humphrey's Outdoor Power Screw knob,handles, &mower repairs 227.66 Indiana Parks&Recreation Association Annual membership 355.00 Orkin Pest Control Routine pest maintenance park house 72.00 Quill Corporation Copy paper&other office supplies 392.82 Refuse Handling Service Trash pickup 25.00 Thomas Ditching Inc. BWSP-repair water line break 585.15 Wal-Mart Credit Card Expenses: 225.27 0 Office supplies = 165.95 C Recreation supplies = 43.91 0 Facility maintenance = 15.41 TOTAL GENERAL EXPENSES $3,342.74 PARK NON-REVERTING BASKETBALL FUND ,.-•. Clay Spencer Basketball Scorekeeper-6 games 35.10 Greencastle Community School Corp. Gym usage fees 1,500.00 Holly Spear Basketball Scorekeeper-7 games 40.95 Jim Pritchard Basketball Official-3.5 games 56.00 Katie Trigg Basketball Scorekeeper-4 games 23.40 Nick Pritchard Basketball Official-3.5 games 56.00 Rebecca Seahorn Basketball Scorekeeper-4 games 23.40 TOTAL PK NR BASKETBALL EXPENSES $1,734.85 GRAND TOTAL EXPENSE FOR THE MONTH $5,077.59 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$5,077.59 dated this 2nd day of January,2003. SIGNATURES OF GOVERNING BOARD ` 7 ' _ Cry^_ l%/0 ....14 //64/ Ti`in Trigg,t President Kara Thomas, Secretary Dr. John H nnette Russell Evans GREENCASTLE PARKS & RECREATION DEPARTMENT January 2008 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT ADT Security Services Alarm services &repairs 77.56 Black Lumber Co. Inc. Wood for picnic table repairs 45.06 Cintas First Aid& Safety Floor mats &first aid supplies 30.80 Co-Alliance—Midland Coop Gasoline 1,062.87 Flying W Awards Awards for Santa Carving&Houses 87.00 Greencastle Automotive Supply Break line and fuel filter 6.48 Headley Hardware Facility Maintenance Supplies 150.07 Humphrey's Outdoor Power Screw knob,handles, &mower repairs 227.66 Indiana Parks&Recreation Association Annual membership 355.00 Orkin Pest Control Routine pest maintenance park house 72.00 Quill Corporation Copy paper&other office supplies 392.82 Refuse Handling Service Trash pickup 25.00 Thomas Ditching Inc. BWSP—repair water line break 585.15 Wal-Mart Credit Card Expenses: 225.27 E( Office supplies = 165.95 ® Recreation supplies = 43.91 El Facility maintenance = 15.41 TOTAL GENERAL EXPENSES $3,342,74 PARK NON-REVERTING BASKETBALL FUND ' ' Clay Spencer Basketball Scorekeeper—6 games 35.10 Greencastle Community School Corp. Gym usage fees 1,500.00 Holly Spear Basketball Scorekeeper—7 games 40.95 Jim Pritchard Basketball Official—3.5 games 56.00 Katie Trigg Basketball Scorekeeper—4 games 23.40 Nick Pritchard Basketball Official—3.5 games 56.00 Rebecca Seahorn Basketball Scorekeeper—4 games 23.40 TOTAL PK NR BASKETBALL EXPENSES $1,734.85 GRAND TOTAL EXPENSE FOR THE MONTH $5,077.59 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$5,077.59 dated this 2nd day of January,2001. SIGNATURES OF GOVERNING BOARD Tim Trigg,Vice President Kara Thomas, Secretary Dr.John Hennette Russell Evans 4410 410