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Home My Public Portal AboutFebruary 6 2008 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday, February 6, 2008 Present: Board President Tim Trigg, Secretary Kara Thomas,Russ Evens, Putnam County Library Ex-Officio Member Wes Wilson,and Greencastle Community Schools Ex-Officio Member Barbara Bryan Absent: Dr. John Hennette Also Present: Mayor Sue Murray,Banner Graphic Reporter Adam Coates,Assistant Director Amanda Thorn, Park Maintenance Steward David Bault, and Parks&Recreation Director Rod Weinschenk Call to Order The evening's meeting was called to order at 7:33 p.m. by President T.Trigg in the city council meeting room of Greencastle City Hall. Oath of Office Mayor S.Murray was in attendance and administered the oath of office to newly appointed board member R.Evens. The members welcomed R.Evens to the Board of Park Commissioners. Board Reorganization With the absence of board member J.Hennette the board elected to wait for our annual reorganization until later in the meeting, in case J.Hennette was running late. Public Input-None Minutes December 5,2007 -Director R.Weinschenk presented a corrected set of minutes from the regular board meeting held on Wednesday, December 5, 2007. On a motion from K.Thomas, second by R.Evens,the minutes with changes were approved. All Ayes. January 2,2008—Director R.Weinschenk presented minutes from the regular meeting held on Wednesday,January 2, 2008. On a motion from K.Thomas, second by R.Evens, the minutes were approved as presented. All Ayes. Finances Director R.Weinschenk presented a list of monthly claims against the department. On a motion by R.Evens, second by K.Thomas,the claims were approved as presented. Vote for approval: R.Evens and K.Thomas. Vote against: None. Abstained: T.Trigg, due to a claim from Obsidian Screen Graphics on the docket. Friends Of The Park, Special Projects, and Old Business 1. People Pathways Projects— a. Phase I: Greencastle-To-Fillmore Trail- The new People Pathways: Greencastle to Fillmore sign has been installed. A photo was provided. I 2-6-08 Minutes—page two b. Phase III: Albin Pond Trail/SRTS 1. Property Appraisals—All property appraisals have been received for the Albin Pond project. Information from three real estate agents in regards to the local land values has been received from John Newlin and passed on to INDOT for their review. We are awaiting a response. 2. Civil Engineering Consultants—Garth Hughes is working on revisions to the plans, based on comments received by INDOT. 3. Safe Routes to School Project—Again,this project is moving parallel to the Albin Pond Trail project and the ball is in INDOT's court awaiting authorization to extend"offers to purchase". c. Phase IV: The Campus Link Trail—No new news Land & Water Conservation Grant for Big Walnut Community Park 1. Claims—After a short meeting with the City Clerk Treasurer's office, we will pay all claims for LWCF project through the Non-Reverting Capital Fund, borrowing money from the Rainy Day fund. We will pay the loan back once we have received reimbursement from the DNR. 2. Disc Golf—I have extended a letter of acceptance of Steve Madsen's proposal for design of our disc golf course at approximately$600. 3. Playground Equipment—We have met with playground representatives from Parkreation and Little Tikes and discussed the playground we have in storage. Some modifications may be needed. Volunteer help will be needed to install the equipment, and the ATLI Fraternity has already volunteered to help some funding and volunteers. 4. Educational panel—To meet the educational kiosk portion of the grant, we have also inquired into a butterfly educational panel. We are awaiting quotes for that. 5. Butterfly and wildflower Gardens—I have contacted the Master Gardeners Program to the possibly adopt the proposed butterfly and wildflower garden. I am awaiting a return call. Clearwaters Acquisition 1. Storage Tanks - The underground storage tanks that IWM returned to dig for, were a couple of bags of garbage buried in a hole—in essence,nothing. The 1-inch thick Final Assessment Report for the Former Clearwater Garden from IWM Consulting Group is in my office for review. 2. Topsoil—Approximately 80 loads of topsoil delivered to the property from the Vectren gas pipeline project east of town. We are awaiting the ground to dry out to have it spread and then plant grass seed. 3. Rotary Club Sign a. Sign design -A second concept drawing has been requested from Toni Tomlinson for the new Robe-Ann Park sign for the corner of the Clearwater corner. b. Shrubworks—Cost estimates for trees and plants for around the sign have been requested of Stephanie Sheldon with Shrubworks. c. Trees 2-6-08 Minutes—page three i. Cub Scout trees—Once the topsoil is spread,we can plant the seven flowering crabapple trees from Pack 99 and friends,which will be purchased through a Youth Philanthropy Grant from the Putnam County Foundation. ii. Friends of the Park—Three Blue Spruce trees will be planted behind the new"Robe-Ann Park" as a backdrop for the sign. Maple Berry Park Final Report—IWM Consulting Group's 11/2-inch thick Final Assessment Report for Maple Berry Park East Brownfield site is in my office for review. 1. Mary Rogers Field Park Project—We are awaiting sign designs from Toni Tomlinson. Recreation Programs 1. Youth Basketball Program - We held a special coaches meeting to get everybody back on track. The final awards have been ordered and will be handed out the fmal day of the program, scheduled for Saturday, February 16. 2. Walk-N-Talk Program - We have partnered with DePauw University to create a Walk-N-Talk Program which will utilize the DePauw's in-door track facility on �-. Monday, Wednesday and Friday mornings from 8:00-10:00 a.m. from now until the end of March. Friday's will be a special day with a light brunch served from 10:00- 10:30 a.m. and a guest speaker scheduled for the fmal Friday of the month. Fee- $15.00 per person, which includes a special program t-shirt. 3. LegoMania—We've had many inquiries for two special programs, Lego Workshop will be held Sunday, February 10 at City Hall, 1:00-4:00 p.m. Members of the Indy LUG,Indianapolis Lego User Group, will be in attendance to provide instruction and hints to kids of all ages. Completed Lego projects will be displayed and we will provide an assortment of Lego Building Blocks to help stimulate the imaginations of our participants during the workshop. The workshop will be followed by a Lego- Mania Contest which will be judged at the park board meeting on Wednesday, March 5, at City Hall,judged by park board. 4. Call for Legos - With these two great programs,we would also like to request help locating some used Lego Building Blocks. If you happen to have a bucket, box or container of Lego parts that are going unused in your home,please consider donating them to the parks&recreation department. Board Reorganization As the last order of business for the evening,the following nominations were made (volunteered) for the board reorganization: President T.Trigg Vice President K.Thomas �-r Secretary R.Evens 2-6-08 Minutes—page four On a motion from R.Evens, the nominations ceased. On a motion from K.Thomas, second by R.Evens, the board accepted the nominations. All Ayes. Adjournment On a motion from J.Hennette, second by K.Thomas, the board meeting was adjourned at All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks & Recreation Department Minutes approved by: d Tim Trigg, Vic' P esident �� gg Kar Thomas, Secretary Dr. John Hennette Russell Evans t"'N' E.D.I.T.FUND-PHASE III: ALBIN POND TRAIL PROJECT Civil Engineering Consultants People Pathways: Albin Pond Trail 14,305.00 Newlin-Johnson Co., Inc. Update appraisal letter 600.00 TOTAL PHASE III: ALBIN POND TRAIL PROJECT $14,905.00 L.W.C.F. PROJECT: BIG WALNUT COMMUNITY PARK Hannum, Wagle &Cline Engineering Professional services& supervision 1,389.37 Wabash Valley Asphalt Company, LLC Asphalting payments#1 &2 113,264.23 TOTAL PHASE III: ALBIN POND TRAIL PROJECT $114,653.60 GRAND TOTAL EXPENSE FOR THE MONTH $135,597.02 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s)and,except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$135,597.02 dated this 6th day of February,2008. SIGNATURES OF GOVERNING BOARD Tim Trigg,Vice President Kara Thomas, Secretary Dr. John Hennette Russell Evans GREENCASTLE PARKS & RECREATION DEPARTMENT February 6, 2008 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT ADT Security Services Alarm services& repairs 77.56 Artesian Water Laboratory 12 pool kits,2007 pool water testing 305.00 Black Lumber Co. Inc. Shingles, deckwood,treated lumber 113.50 Bret Hurley Construction BWSP-wall, door&door pad 1,410.00 Bright Futures Game Night supplies, Easter prizes 102.61 Butler's L.P. &Fertilizer Jaycee Park L.P.tank rental 125.00 Cintas First Aid& Safety Floor mats& first aid supplies 22.50 Co-Alliance-Midland Coop Gasoline&Diesel Fuel 323.80 Don's Garage, Inc. Carburetor repairs to 1987 GMC truck 614.53 Fine Print Book Store Employee uniform jackets 348.00 Flying W Awards Awards for GPRD pinewood derby 75.60 Greencastle Automotive Supply Vehicle maintenance supplies: El Repair parts = 136.56 0 Gas& Oil = 44.66 Greencastle Rotary Club Quarterly membership dues&lunch 102.00 Headley Hardware Facility Maintenance Supplies 62.15 Humphrey's Outdoor Power Repairs to chainsaws 115.73 Indiana Green Expo 2-Registrations to annual conference 240.00 -*""" Indiana Parks & Recreation Association 2-Registrations to annual conference 500.00 National City Visa Almost Home-Employee luncheon 87.83 Pingleton Sawmill, Inc. Poplar seats and tops for rustic tables 105.60 Republic Services (RHS) Clearwaters-dispose of wooden posts 20.00 Rod Weinschenk Reimbursement for IPRA conference 34.21 Service Glass of Greencastle Replace rear glass in 1987 truck 175.00 Wal-Mart Credit Card Expenses: 261.90 Ef Office supplies = 100.98 El Recreation supplies = 34.48 ® Facility maintenance = 126.90 TOTAL GENERAL EXPENSES $5,222.52 PARK NON-REVERTING BASKETBALL FUND Clay Spencer Basketball Scorekeeper- 12 games 70.20 Holly Spear Basketball Scorekeeper- 17 games 99.45 Jim Pritchard Basketball Official- 10.5 games 168.00 Katie Trigg Basketball Scorekeeper- 10.5 games 61.44 Nick Pritchard Basketball Official- 10.5 games 168.00 Obsidian Screen Graphics 6 replacement t-shirts 143.50 Rebecca Seahom Basketball Scorekeeper- 13 games 76.05 Ryan Stevens Basketball Scorekeeper-5 games 29.26 TOTAL PK NR BASKETBALL EXPENSES $815.90 E.D.I.T.FUND-PHASE III: ALBIN POND TRAIL PROJECT Civil Engineering Consultants People Pathways: Albin Pond Trail 14,305.00 Newlin-Johnson Co., Inc. Update appraisal letter 600.00 TOTAL PHASE HI:ALBIN POND TRAIL PROJECT $14,905.00 L.W.C.F. PROJECT: BIG WALNUT COMMUNITY PARK Hannum, Wagle &Cline Engineering Professional services& supervision 1,389.37 Wabash Valley Asphalt Company,LLC Asphalting payments#1 &2 113,264.23 TOTAL PHASE III: ALBIN POND TRAIL PROJECT $114,653.60 GRAND TOTAL EXPENSE FOR THE MONTH $135,597.02 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s)and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$135,597.02 dated this 6th day of February,2008. SIGNATURES OF GOVERNING BOARD 4-/1 Jho-nd, Tim Trigg, Vice President Kara omas, Secretary „-; Dr. John Hennette Russell Evans