The URL can be used to link to this page

Home My Public Portal AboutMarch 5 2008 Regular Session .-� Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday, March 5, 2008 Present: President Tim Trigg, Vice President Kara Thomas, Secretary Russ Evens, Putnam County Library Ex-Officio Member Wes Wilson, and Greencastle Community Schools Ex-Officio Member Barbara Bryan Absent: Dr. John Hennette Also Present: Mayor Sue Murray, Banner Graphic Reporter Adam Coates,Assistant Director Amanda Thorn, Park Maintenance Steward David Bault, Parks& Recreation Director Rod Weinschenk, and the many contestants and visitors to the Lego-Mania Contest Call to Order The evening's meeting was called to order at 7:00 p.m. by President T.Trigg in the city council meeting room of Greencastle City Hall. Lego Mania Contest Judging for the Lego-Mania Contest was held from 7:00-7:35 p.m., with awards following. The winners for the contest were: Public Input for 5-Year Master Plan Comments received during the 5-Year Master Plan input session included: • Indoor Swimming Pool o Indoor/climate controlled Learn-to-Swim Program o Family swimming activities, like waterslides, lazy rivers, water playgrounds and spray features. • Bathrooms next to Soccer fields at Big Walnut Sports Park • Keep the Greencastle Aquatics Center open until Labor Day • Adult Volleyball League(s)during the fall and winter months Minutes February 6,2008—Director R.Weinschenk presented minutes from the regular meeting held on Wednesday, February 6,2008. On a motion from K.Thomas, second by R.Evens,the minutes were approved as presented. All Ayes. Claims On a motion from K.Thomas, second by R.Evens, the claims against the department were approved as presented. All Ayes. Friends Of The Park, Special Projects,and Old Business 1. People Pathways a. Phase I-Members of Greencastle's Pack 99 Cub Scouts and Webelos dens constructed nine bird-houses as part of a conservation project. The birdhouses will be hung this spring along the Greencastle-to-Fillmore trail. 3-5-08 Minutes—page two b. Phase III: Albin Pond Trail & SRTS Project Update project have i. STP Amendments—STP amendments INDOT s working on getting the been cleared up and Crawfordsvilleurchasing SRTS property. funds released, so we may begin p raisals have been received for ii. Property Appraisals—All property a ppto the Albin Pond and Safe Routes Trail Projects and passed to INDOT, and we will be contacted as soon as our appraisals are approved. p p iii. Civil Engineering Consultants t �INDOe �nts.nt a list of Garth Hughess to S CEC, CEC and are awaitingchanges will resubmit the plans as soon as he can. projects iv. Projects"kinned"—INDOT has requested q k ri the that two togethence the twoo save are moving parallel to each other, money during the construction phase. c. "Spring Fling" —J. Marley informe�eencast a ohe board aFi lmore T�1 on Area 30 Career Center will hold fundraiser on the Thursday,May 8 . 2. LWCF Grant Project—Big Walnut Community Park a. Claims—There were questions on methods�� ment through the CityTeresa Glenn n Tuesd Clerk Treasurer's office,but after a short meeting February 5th we will pay all claims through theNon-Revertingw1 loan once, borrowing money from the Rainy Day fund. P we have received reimbursement from the DNR. b. Disc Golf has accepted our proposal for laying i. Steve Madsen, from Bloomington, park out a disc golf course at Big Walnut Community . ii. John Wilson,from Greencastle,has come forward to help with the project. An avid disc golf player,he has asked to sit on the design committee. has made a modification c. playground Equipment—The playground company to the playground we have instorage.a will We install to hl it this elp with lunged funding i. ATSZ Fraternity has Y volunteered and volunteers. ii. Educational panel—We have led next to the butterfly garden.d the quotations for e Since it educational kiosk to be m than expected, is a custom-made panel,the price quote came in higherP so we will put off any Gardens decision purchase d. Butterfly and wildflower I have contacted the Master Gardeners Program through the Purdue Extension office in reference to the possible adoption of the three flower garden(s)that have been created as part of this project. 3. Mary's Field Park Update—Toni Tomlinson of Tomlinson Signs out of Cloverdale has been chosen to complete the project and we are awaiting sign designs for the park. 3-5-08 Minutes—page three 4. Robe-Ann Park/Clearwaters Property Update a. Topsoil—The 80 loads of topsoil delivered from the Vectren gas pipeline project were flattened this past month by Hurley Construction, and although it still looks rough, we are awaiting the ground to dry out to spread it further and then seed it. b. Rotary Club Sign i. Sign design—Toni Tomlinson and I met to discuss the revision for the new Robe-Ann Park sign for the corner of the Clearwater corner. ii. Shrubworks—I met with Stephanie Sheldon with Shrubworks to discuss tree and other plantings around the sign. I am awaiting cost estimates, etc. iii. Trees 1) Cub Scout trees—We are awaiting the topsoil to be spread before planting the seven flowering crabapple trees from Pack 99 and friends. The trees will be planted along Tennessee and Bloomington Streets to provide a nice border planting around the property. These trees are made possible through a Youth Philanthropy Grant from the Putnam County Foundation. 2) Friends of the Park—Three Blue Spruce trees will be planted behind the new"Robe-Ann Park"as a backdrop for the sign. Two will be purchased, with the Blue Spruce currently located at Mary Rogers Field Park being dug up and replanted as part of the trio. c. Maple Berry Park—The final report from IWM Consulting Group's,which is a 1%2-inch thick document for Maple Berry Park East brownfield site has been received and is in my office for review. 5. Mary Rogers Field Park- Joan Davis and I met with Toni Tomlinson to discuss designs for a park sign for the new park. Ms. Tomlinson will work up a detail for our review. New Business 1. NPSI—D.Bault and I will be attending a National Playground Safety Inspectors Course Wednesday through Friday,March 5-7 in Cannel. 2. Boy Scouts of America—Director R.Weinschenk informed the board that he is seeking Scoutmaster Specific training in the near future in hopes of serving in the scoutmaster role for Greencastle Boy Scouts Troop 99. Although he is crossing over into the Boy Scout program with his son, the youth leadership training should benefit him in his job, as well. 3. Severe Weather Week—R.Evens informed the group that it was Severe Weather Week. 3-5-08 Minutes—page four 4. Aquatics Hours—Russ Evens requested the board consider keeping the Greencastle Aquatics Center open until Labor Day. Past problems include: a. Staffing issues-Availability of management and Lifeguard personnel, due to the early start up dates for both the local high schools and colleges. b. Attendance—Following the staffing issues, August attendance isn't very strong and, in the past,the numbers weren't there to justify staying open. c. Expenses—With the budget constraints put on the department over the last 5- years,the numbers weren't there to justify staying open. Recreation Programs 1. Youth Basketball Program—The last day of the program was Saturday, February 16,with end-of-season coaches evaluations solicited. 2. Walk N-Talk Program—Although not widely attended(lots of registrations),we have received many inquiries in regards to the program. We are partnering with the DePauw University Track and Cross Country Program utilizing their facility on Monday, Wednesday and Friday mornings from 8:00-10:00 a.m. until the end of March. The fee for the program is$15.00 per person,which includes a special program t-shirt and a lite brunch on Fridays. 3. Global Village Night—We are partnering with DePauw University to establish a modern languages workshop, which will target area families for a 6-week program. Thirty-five people were in attendance at the initial meeting, led by top-level language arts students and DePauw professors. Adjournment On a motion from R.Evens, second by K.Thomas,the board meeting was adjourned at 8:45 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks &Recreation Department Minutes approved by: 7:1--17-2,evck/ 164 a ‘iliorta Tim Trig , President Kara Thomas,Vice President Dr. Jo ennette Russell Evans, Secretary ,-.., GREENCASTLE PARKS& RECREATION DEPARTMENT March 5, 2008 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION ADT Security Services Alarm services repairs AMOUNT & B & R Fire Protection Co, Inc. 77.56 Inspect hood system at pool 105.00 Banner Graphic Black Lumber Co. Inc. Annual subscription 108.00 Bret Hurley Construction Silt fence, Styrofoam, 2"x 8"s 118.52 Bright Futures Park house-repair soffit and facia 600.00 Bulletin board supplies-W& T 13.98 Cintas First Aid& Safety Floor mats& first aid supplies 14.00 Co-Alliance-Midland Coop Gasoline&Diesel Fuel Fastenal Nuts& bolts, cutting wheels 570.47 7 Headley Hardware Facility Maintenance Supplies 32.39 Humphrey's Outdoor Power Mower repair parts 345.98 Indiana Parks & Recreation Association 2 x National Playground Inspection course 940.00 Menard's Split rail fence-Mary's National City Visa Checker sets, Mommy& Me supplies ppliies 1, 69.90 896.48 El Office supplies = 18.95 El Recreation supplies = 811.57 National Entertainment Technologies Toy-filled Easter eggs lities t& empty enance= 65 96 /'', ty eggs765.32 Orkin Pest Control February scheduled service 72.00 Pingleton Sawmill, Inc. 15 -6"x6"x 10' border posts 247.50 Wal-Mart Credit Card Expenses: Er Office supplies = 16.29 363.93 El Recreation supplies = 347.64 TOTAL GENERAL EXPENSES $7,064.98 PARK NON-REVERTING BASKETBALL FUND Clay Spencer Basketball Scorekeeper- 12 games 70.20 Flying W Awards Awards for Youth Basketball Program 1,790.00 Cy Spencer Basketball Scorekeeper- 12 games 70.20 Holly Spear Basketball Scorekeeper-7 games 61.44 Jim Pritchard Basketball Official- 10.5 games 168.00 Katie Trigg Basketball Scorekeeper- 10.5 games 61.44 Nick Pritchard Basketball Official- 10.5 games 168.00 Rebecca Seahorn Basketball Scorekeeper-9 games 52,65 Ryan Stevens Basketball Scorekeeper-3.5 games 20.48 TOTAL PK NR BASKETBALL EXPENSES $2,462.41 - over- PARK NON-REVERTING SOFTBALL FUND chalk 888.00 Butler's L.P. &Fertilizer Soil master red/rapid dry/field TOTAL PK.N.R. SOFTBALL EXPENSES $888.00 L,W.C.F.PROJECT: BIG WALNUT COMMUNITY PARK Hannum,Wagle & Cline Engineering Professional services& supervision 350.00 TOTAL LWCF PROJECT EXPENSES $350.00 GRAND TOTAL EXPENSE FOR THE MONTH $10,765.39 ALLOWANCE OF ACCOUNToo PAYABLE VOUCHERS Docket(s) We have examined the Accounts Payable of theforegoing on this consisting of 2 page(s) and, except for claims not allowed asses dayMarchthis SIGNATURES OF GOVERNING BOARD ,2 t1Yj1Ci Kara. omas,Vice President Tim Trigg;. r si ent Dr. John Hennette Russell Evans, Secretary