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Home My Public Portal AboutApril 2 2008 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday, April 2, 2008 Present: President Tim Trigg,Vice President Kara Thomas, Secretary Russ Evens,Dr. John Hennette,Putnam County Library Ex-Officio Member Wes Wilson,and Greencastle Community Schools Ex-Officio Member Barbara Bryan Absent: None Also Present: Mike White—Drew Christy Benefit,Banner Graphic Reporter Adam Coates, Park Maintenance Steward David Bault,Parks&Recreation Director Rod Weinschenk Call to Order The evening's meeting was called to order at 7:30 p.m. by President T.Trigg in the city council meeting room of Greencastle City Hall. Public Input—Drew Christy Benefit Mike White presented a fundraising plan that would raise funds for the care of Drew Christy a Greencastle native who is under long-term care due to a car accident. This fundraiser would be held in Robe-Ann Park on Saturday,May 17,from Noon until 4:00 p.m. A few bands and entertainment will be scheduled,with family-oriented music and the inflatable play structures from Big Bounce House. Mr.White made a request to waive the shelter reservation fees for shelters#1 and the bandshell, which totaled$50.00. On a motion from R.Evens,seconded by J.Hennette,the board agreed to drop the shelter fees and to include three(3) 10-punch passes as door prizes. All Ayes. Minutes Director R.Weinschenk presented minutes from the regular meeting held on Wednesday,March 5,2008. On a motion from K.Thomas, second by R.Evens,the minutes were approved as presented. All Ayes. Claims An inquiry was made in regards to the departmental policy for purchasing protective footwear, steel-toed boots,for the departmental employees. The department will purchase protective foot- wear on one occasion for each full-time employee. On a motion from J.Hennette, second by R.Evens,the claims against the department were approved as presented. All Ayes. Parkfest Schedule On a motion made by R.Evens, second by J.Hennette,the board approved the summer concert series Parkfest schedule coordinated by the Greencastle Civic League. The schedule will begin on the first Tuesday in June and proceed until the end of July. All Ayes. Approval of 2008 Shelter,Aquatics and Program Fees After a review of the proposed fees,an inquiry was made in regards to the pros and cons of resident/non-resident fees. Overall the feelings in regards to the 2007 fees were to keep the fees the same and hope that by not raising the fees for amenities and programs that more memberships and registrations will be taken. 4-2-08 Minutes-page two 1. 10-Punch Pass-The board felt that to stimulate purchases,they would like to drop the 10- punch pass from$30.00 to$25.00 through July 5 ,2008. At that point,the pass would return to$30.00. This suggestion was approved on a motion from R.Evens, second by J.Hennette. All Ayes. 2. Shelter 32—An inquiry was made in reference to the conflicts in usage at Shelter#2, located next to the skatepark. R.Weinschenk stated that the rentals taken prior to taking the shelter "off-line"didn't report any conflicts. He would recommend that we give it a try again and since some of the picnic tables have been removed,to rent it as a whole at$50.00 and discontinue the"half' rentals. This was approved on a motion by K.Thomas, second by Hennette. All Ayes. 3. Fees Schedule—On a motion from J.Hennette the board accepted the remaining fee schedule; second by K.Thomas. All Ayes. Aquatics Season R.Evens made an inquiry about a longer aquatics season. R.Weinschenk explained that we usually try and stay open as late as possible,but are tied to the availability of pool management and lifeguard staff. At the same time,once school begins attendance drops off greatly. At the urging of the park board,Director R.Weinschenk will investigate the possibility of a longer pool season. Friends Of The Park,Special Projects,and Old Business Director R.Weinschenk reviewed his monthly director's report. New Business 1. NPSI—D.Bault and R.Weinschenk have not heard the results from National Playground Safety Inspectors Course attended March 5-7 in Carmel. 2. Recreation Report—Assistant Director A.Thom reported on the recreation programs offered in the last month,which included the Family Foreign Language Workshop offered in cooperation with DePauw University's modern language department,Mommy and Me, Mother Goose Readers Program, SPARK. Adjournment On a motion from J.Hennette, second by K.Thomas,the board meeting was adjourned at 8:30 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk,Director Greencastle Parks&Recreation Department Minutes approved by: ;'6.‘ Tim Tn._ si ent Kara Thomas,Vice President Dr.John Henne Russell Evans, Secretary GREENCASTLE PARKS& RECREATION DEPARTMENT April 2, 2008 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT ADT Security Services Alarm services&repairs 77.56 Allied Wholesale Electrical Supplies Replacement light bulbs 51.16 Baker's Septic Services Inc. BWSP—portalet services 71.00 Bret Hurley Construction Clearwaters—remove rock and spread dirt 700.00 Butler's LP and Fertilizer, Inc. BWSP- Grass seed for sports fields 73.00 Cintas First Aid& Safety Floor mats 11.25 Clark's Lawn& Garden Mower blades and replacement belts 520.80 Co-Alliance—Midland Coop Gasoline&Diesel Fuel 122.77 Fastenal Nuts&bolts, cutting wheels 22.57 Flying W Awards Lego-Mania Awards supplies 95.61 Gold Medal Products Supplies: 780.20 0 Concession supplies = $333.10 Q Recreation supplies =$437.10 Greencastle Automotive Supply Replacement headlight for 1996 truck 7.99 Headley Hardware Facility Maintenance Supplies 110.80 Horizon Business Center Legal Pads,manila folders 15.78 Humphrey's Outdoor Power BWSP-mower battery 33.95 , . Indiana Parks&Recreation Association 2 x National Playground Inspection course 940.00 Menard's Split rail fence—Mary's Field& BWSP 1,769.90 National City-Visa Steak& Shake—NPSI lunch Neal Tire and Auto Service Replace tire for John Deere Gator 18.95 Phillips Upholstery& Commercial Sew Repair pool umbrellas 80.00 Republic Services—Greencastle Trash service pickup 31.42 Safety Solutions, Inc. Steel-toed workshoes for personnel 354.00 Spear Corporation Pool equipment repairs 209.16 Wal-Mart Credit Card Expenses: 88.10 H Recreation supplies = 88.10 York Chrysler Jeep Dodge, Inc. Dodge pickup maintenance 68.21 TOTAL GENERAL EXPENSES $6,254.18 PARK NON-REVERTING SOFTBALL FUND Gold Medal Products Concession Supplies 954.91 Mid-America Sports Advantage Diamond maintenance products 1,587.00 TOTAL PK. N.R. SOFTBALL EXPENSES $2,541.91 r^ GRAND TOTAL EXPENSE FOR THE MONTH $8,796.09 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s)and,except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$8,796.09 dated this 2nd day of April, 2008. SIGNATURES OF GOVERNING BOARD z K44 7-9- Tim Trigg, President ) Kara Thomas, Vice President Dr. John ette Russell Evans, Secretary r• GREENCASTLE PARKS& RECREATION DEPARTMENT April 2, 2008 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION ADT Security Services AMOUNT Alarm services &repairs 77.56 Allied Wholesale Electrical Supplies Replacement light bulbs Baker's Septic Services Inc. BWSP—portalet services 71.10 71.00 Bret Hurley Construction Clearwaters—remove rock and spread dirt 700.00 Butler's LP and Fertilizer,Inc. BWSP- Grass seed for sports fields 73.00 Cintas First Aid & Safety Floor mats 11.25 Clark's Lawn& Garden Mower blades and replacement belts 520.80 Co-Alliance—Midland Coop Gasoline& Diesel Fuel Fastenal Nuts&bolts, cutting wheels 122 77 22.57 Flying W Awards Lego-Mania Awards supplies 95.61 Gold Medal Products Supplies: I Concession supplies =$333.10 780.20 Greencastle Automotive Su l Q Recreation supplies =$437.10 Headley Hardware pp y Replacement headlight for 1996 truck 7.99 Facility Maintenance Supplies 110.80 Horizon Business Center Legal Pads,manila folders 15.78 Humphrey's Outdoor Power BWSP-mower battery 33.95 Indiana Parks&Recreation Association 2 x National Playground Inspection course 940.00 Menard's Split rail fence—Mary's Field&BWSP 1,769.90 National City-Visa Steak& Shake—NPSI lunch Neal Tire and Auto Service Replace tire for John Deere Gator Phillips Upholstery&Commercial Sew Repair pool umbrellas 80.00 00 Republic Services—Greencastle Trash service pickup 31.42 Safety Solutions, Inc. Steel-toed workshoes forpersonnel 31.00 Spear Corporation 354.00 Wal-Mart Credit Card Pool equipment repairs 209.16 Expenses: 88.10 Cat Recreation supplies = 88.10 York Chrysler Jeep Dodge,Inc. Dodge pickup maintenance 68.21 TOTAL GENERAL EXPENSES $6,254.18 PARK NON-REVERTING SOFTBALL FUND Gold Medal Products Concession Supplies Mid-America Sports Advantage 87.0 � Diamond maintenance products 1,587.00 TOTAL PK:.N.R. SOFTBALL EXPENSES $2,541.91 r. GRAND TOTAL EXPENSE FOR THE MONTH $8,796.09 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS .� We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s)and,except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$8,796.09 dated this 2nd day of April, 2008. SIGNATURES OF GOVERNING BOARD a/I it 4 4 frn Tim Trig resident Kara Thomas,Vice President /e2-0-f" Dr. Jo ennette Russell Evans, Secretary