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Home My Public Portal AboutMay 7 2008 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday, May 7, 2008 Present: President Tim Trigg,Vice President Kara Thomas, Secretary Russ Evens,and Dr.John Hennette Absent: Putnam County Library Ex-Officio Member Wes Wilson and Greencastle Community Schools Ex-Officio Member Barbara Bryan Also Present: Mayor Sue Murray, David Bault,and Parks&Recreation Director Rod Weinschenk Call to Order Due to a conflicting meeting,the evening's meeting was called to order at 7:30 p.m.by President T.Trigg and held in the upper meeting room of Greencastle City Hall. Minutes Director R.Weinschenk presented minutes from the regular meeting held on Wednesday,April 7, 2008. On a motion from R.Evens, second by K.Thomas,the minutes were approved as presented. All Ayes. Finances 1. Resolution 2008-3—Mayor S.Murray was in attendance to discuss the financial situation the City of Greencastle,along with many other municipalities, is in due to House Bill 101. To be able to cover the bills the parks department will incur throughout the summer,the park board will need to request a loan from elsewhere within the city's budget. On a motion from J.Hennette, second by K.Thomas,the park board approved a Resolution Authorizing a Temporary Loan for the City of Greencastle Parks&Recreation Fund. All Ayes. 2. Claims a. Light bulbs—Mayor S.Murray inquired as to whether or not the light bulbs ordered for the tennis courts were the energy efficient bulbs. D.Bault,with the parks maintenance department,confirmed that he had ordered energy efficient bulbs. b. Approval—A motion to approve the claims as presented by Director R.Weinschenk was made by R.Evens, second by J.Hennette. All ayes. Special Park Request 1. Cloverdale Head Start—The board received and considered a request from the Cloverdale Head Start program to waive the$30.00 shelter rental fee on Thursday,May 22, 2008. On a motion from J.Hennette, second by K.Thomas,the board agreed to waive the shelter rental fee. All Ayes. 2. Putnam County Comprehensive Services—The board received and considered a request from Putnam County Comprehensive Services for discounted season passes for their clientele as in years past. PCCS will purchase two family passes at$130.00 each,for a total of $260.00. Those passes will be rotated between clients with eight attending at a time. Since they are working and supervising their clients,two PCCS personnel members will be admitted free of charge. On a motion from R.Evens, second by J.Hennette,the board approved the request. All Ayes. 3. Senior Center Fundraiser—The board received and considered a request from Dan Stockton who would like to perform a benefit concert for the senior center on June 7t. The bandshell and shelter#1 have both been reserved and Mr. Stockton presented a song list for the board's review. On a motion from R.Evens, second by K.Thomas,the board approved • 5-7-08 Minutes—page two used of the bandshell and would require the$30.00 rental fee;however, since it is the city's policy to require joint rental of Shelter#1,the park board waived the$20 fee for use of shelter#1. All Ayes. 2008 Program Fees: Men's Softball In review of the Men's Slow-Pitch Softball League,the players decided to forego the purchase of season-end t-shirts and distribute participation plaques to each team. In review of the budget,this would decrease the cost of the league by at least$75.00 per team,so Director R.Weinschenk asked the park board to consider decreasing the men' s registration fee from$600.00 per team to $525.00 per team. It was also the hope that the decrease would increase participation in the program. On a motion from J.Hennette,second by R.Evens,the board agreed to decrease the fee. All Ayes. Friends Of The Park,Special Projects,and Old Business Director R.Weinschenk reviewed his monthly director's report included in the packet. New Business 1. Personnel—Director Rod Weinschenk presented a list for the park board's approval of applicants to fill the summer seasonal positions offered by the parks&recreation. 2. Aquatics Center Plumbing—Director R.Weinschenk informed the boards that we have a plumbing problem mushroom fountain located in the baby pool. Upon start-up this spring, Spear Corporation informed him that because of the way it was plumbed,the mushroom feature presents a potential safety issue which could lead to entrapment and drowning or disembowelment if a patron should sit on the opening. To correct the situation we would need to rip up the deck and install a second and/or third"draw point". Because of timeline 140 issues,the problem will not be taken care of by Memorial Day. Director R.Weinschenk's recommendation is that due to the timeline issues and fmancial considerations is to not turn the mushroom on and use it as a shade feature this season,and to make the necessary repairs prior to next season. The board was in full agreement. Adjournment On a motion from J.Hennette,second by K.Thomas,the board meeting was adjourned at 8:30 p.m. All Ayes. Minutes respectfully submitted by: Roderick M.Weinschenk,Director Greencastle Parks&Recreation Department Minutes approved by: c'! �,t/Y�rjll� _ Tim Trigg, ice Pres ident Kara Thomas, Secretary QIC Dr.John I,lennette Russell Evans 4 (""` Name Position Mtg. YIN Inservice Y/N Beck, Jennifer Con N Bryan, Pat Con Y Campbell, Dakota Con Y Fenwick, Lynn Con Y Good, Keri Con Y Holmes, Ashley Con Y Hubble, Morgan Con Y Masters, Sharon Con/SPARK(sub) Y Miller, Jessica Con Y Ness, Victor Con Y Patterson, Shelby Con N Peart, Jennifer Con N Seahorn, Becca Con N Small, Annalise Con Y Timm,Audrey Con Y Allred,Ashley LG Y Bannon, Amanda LG Y Birt, Kayla LG N Cantonwine, Jackie LG Y Collins, Erika LG Y Diebold, Sheila LG Y Dory, William LG N , .., Ganaway, Caitlin LG/Con Y Hazel, Emma LG Y Johnson, Brice LG N Mahoney, Kory LG N Murtagh, Kelsey LG/Con Y Paul, Anthony LG/Con Y Phillips, Jacey LG N Pierce, Chris LG Y Salman, Miles LG Y Smith, Briana LG/Con Y Smith, Luke LG Y Soster, Erica LG/Con Y Taggort, Jon LG Y Terry, Mogan LG Y Weaver, Jonathan LG/Con Y Wedemeyer, Seth LG Y Werner, CJ LG Y Wood, Dustin LG N Woodall, Justin LG Y Crowe, Gary Maint N Downing, Joe Maint Y Jedele, Mark Maint/LG (sub) Y Prichard, Nick Maint N Allen, Megan SPARK/Con (sub) N Custis, Sheree SPARK Y s' A 1, Fisher, Sydni SPARK Y Jones, Jeanette SPARK N Sid Schmelzer, Katie SPARK/LG N Scott, Debby SPARK N Simms, Leslie SPARK Y Watson, Amanda SPARK/Con N Johnson, Jessica Con Manager Y Hoffa, Stephanie GAC Manager Y il,, April 14, 2008 Rob Weinschenk 405 S. Bloomington Greencastle, IN 46135 To Whom It May Concern, IRob: Please forward this request for the town board meeting that will be help 5/7/08. 11 This letter is to request the fee of$30.00 waived for the shelter house, #5 on May 22, 2008.The shelter house will be used for the Head Start End of Year Family Celebration. Head Start is a free program for income eligible families that provides healthy, nutritional meals and social emotional support for the developing young children, and their families. Head Start is a non-profit organization and any money that is raised for the Head Start Program, goes right back to the children.Thank you for your consideration of our request and if you need further information, please contact Andrea King, Lead Teacher at 795-2103. T nkYou, Andrea King, Lead -acher ill Cloverdale Head Start Mini-Clovers PO Box 582 Cloverdale, IN 46120 795-2103 Fax 795-2108 40 `\„\p EHENs,i,e /. try 10 m —cc----. 0 -, o- n 630 Tennessee St.,Greencastle,IN.46135•Phone:(765)653-9763 or(888)653-9763•Fax(765)653-3646 VOCATIONAL SERVICES Josi Blanton Vocational EvaluationPutnam County Comprehensive Service Work Adjustment Supported Employment Community Based Placement 630 Tennessee St. Job Club/Job Seeking Skills Community Work Evaluation Greencastle, In 46135 Community Sheltered Work Follow-Along Vocational Counseling 888-653-9763 Ext. 108 ADULT DAY SERVICES Fax: 765-653-3646 Sheltered Work Regular Work Mobile Work Crew May To Whom It Concern: Catering Habilitation Group Habilitation Individual Habilitation For the past several years, the Greencastle Park Board has been generous enough to provide RESIDENTIAL SERVICES Putnam County Comprehensive Services with reduced pool passes for our consumers with 7 s GroupTennessee HomSt.eilk Developmental Disabilities. We would like to once again this year request 2 family passes at Grtle,IN (765)653-436246135 full price with 2 free passes for accompanying staff. This would allow us to bring 8 consumers Women's Group Home with 2 staff. We thank you for your consideration of this request in advance. 1217 Bloomington St. Greencastle,IN 46135 (765)653-3316 COMMUNITY LIVING Thank You, Putnam,Fountain,Warren,Montgomery Clinton ' 6&" ► Q Johnson Owen Monroe Counties i Semi Independent Living Jost ;lanton Medicaid Waiver Choice Residential Director SUPPORT SERVICES Diagnostics&Evaluation Transportation Transition Protection&Advocacy Information Referral • �l GREENCASTLE PARKS & RECREATION DEPARTMENT May7, 2008 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT A.A. Huber& Sons Incorporated BWSP-Repairs to restrooms amenities 211.08 ADT Security Services Alarm services& repairs 77.56 Allied Wholesale Electrical Supplies 12 - Replacement light bulbs for tennis cts. 466.50 Baker's Septic Services Inc. BWSP-portalet services 71.00 Banner Graphic Help wanted adds for seasonal staff 367.52 Black Lumber Co, Inc. 4-2"x 10"x 12' Pine lumber planks 45.96 Butler's LP and Fertilizer, Inc. Fertilizer and grass seed, straw 547.00 Cintas First Aid& Safety Floor mats and first aid supplies 14.00 Co-Alliance-Midland Coop Gasoline& Diesel Fuel 475.23 Forest Commodities, Inc. Playground mulch and plant bed mulch 2,539.15 GE Capital Information IKON copier annual rental fee 836.52 Gold Medal Products Concession Supplies: 251.00 Greencastle Rotary Club Quarterly membership dues 66.00 Hannum, Wagle& Cline Engineering BWSP - Professional engineering services 1,650.00 Headley Hardware Facility Maintenance Supplies 209.46 HP Products Bulk toilet paper purchase 441.07 Humphrey's Outdoor Power Repairs to mowers 436.65 IKON office solutions Annual maintenance services 1,291.02 National City-Visa Expenses: 321.78 0 Recreation Supplies = $226.23 0 Facility Maintenance = $ 95.55 Neal Tire and Auto Service flat tire repair 13.00 Orkin Pest Control April Service Call 72.00 Putnam County Health Department Attendance Safe-Sery Class 85.00 Republic Services-Greencastle Trash service pickup 20.00 Safety Solutions, Inc. Steel-toed workshoes for personnel 94.00 Silly Safaris Shows, Inc. Booking fee for animal show for SPARK 200.00 State Chemical Manufacturing Co. Cleaning supplies 705.00 Spear Corporation Pool equipment repairs 209.16 Wal-Mart Credit Card Expenses: 102.19 0 Office Supplies = $31.48 0 Recreation supplies =$46.43 0 Facility Maintenance = $24.28 York Chrysler Jeep Dodge, Inc. Dodge pickup maintenance 68.21 TOTAL GENERAL EXPENSES $11,887.06 PARK NON-REVERTING SOFTBALL FUND Gold Medal Products Concession Supplies 450.61 w Pepsi-Americas Softball concession supplies 322.94 Wabash Foodservice Nacho Cheese 52.67 Walmart Softball Concession supplies 203.31 TOTAL PK. N.R. SOFTBALL EXPENSES $1,029.53 GRAND TOTAL EXPENSE FOR THE MONTH $12,916.59 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$12,916.59 dated this 7th day of May, 2008. SIGNATURES OF GOVERNING BOARD Tim Trigg, President Kara Thomas, Vice President Dr. John Hennette Russell Evans, Secretary 410 440 GREENCASTLE PARKS& RECREATION DEPARTMENT May7, 2008 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT A.A. Huber& Sons Incorporated BWSP-Repairs to restrooms amenities 211.08 ADT Security Services Alarm services& repairs 77.56 Allied Wholesale Electrical Supplies 12 - Replacement light bulbs for tennis cts. 466.50 Baker's Septic Services Inc. BWSP-portalet services 71.00 Banner Graphic Help wanted adds for seasonal staff 367.52 Black Lumber Co, Inc. 4-2"x 10"x 12' Pine lumber planks 45.96 Butler's LP and Fertilizer, Inc. Fertilizer and grass seed, straw 547.00 Cintas First Aid& Safety Floor mats and first aid supplies 14.00 Co-Alliance-Midland Coop Gasoline&Diesel Fuel 475.23 Forest Commodities, Inc. Playground mulch and plant bed mulch 2,539.15 GE Capital Information IKON copier annual rental fee 836.52 Gold Medal Products Concession Supplies: 251.00 Greencastle Rotary Club Quarterly membership dues 66.00 Hannum, Wagle& Cline Engineering BWSP -Professional engineering services 1,650.00 Headley Hardware Facility Maintenance Supplies 209.46 HP Products Bulk toilet paper purchase 441.07 Humphrey's Outdoor Power Repairs to mowers 436.65 ,-� IKON office solutions Annual maintenance services 1,291.02 National City-Visa Expenses: 321.78 PJ Recreation Supplies = $226.23 Q Facility Maintenance = $ 95.55 Neal Tire and Auto Service flat tire repair 13.00 Orkin Pest Control April Service Call 72.00 Putnam County Health Department Attendance Safe-Sery Class 85.00 Republic Services-Greencastle Trash service pickup 20.00 Safety Solutions,Inc. Steel-toed workshoes for personnel 94.00 Silly Safaris Shows, Inc. Booking fee for animal show for SPARK 200.00 State Chemical Manufacturing Co. Cleaning supplies 705.00 Spear Corporation Pool equipment repairs 209.16 Wal-Mart Credit Card Expenses: 102.19 Q Office Supplies = $31.48 Recreation supplies =$46.43 O Facility Maintenance = $24.28 York Chrysler Jeep Dodge, Inc. Dodge pickup maintenance 68.21 TOTAL GENERAL EXPENSES $11,887.06 PARK NON-REVERTING SOFTBALL FUND Gold Medal Products Concession Supplies 450.61 Pepsi-Americas Softball concession supplies 322.94 Wabash Foodservice Nacho Cheese 52.67 Walmart Softball Concession supplies 203.31 TOTAL PK. N.R. SOFTBALL EXPENSES $1,029.53 GRAND TOTAL EXPENSE FOR THE MONTH $12,916.59 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s)and,except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$12,916.59 dated this 7th day of May, 2008. SIGNATURES OF GOVERNING BOARD 7- l/� <(.L. Tim Trigg,'Prisident 'V' Kara omas, ice President (0,\) ''"1"Qe— ("/ Dr. John Hennette Russell Evans, Secretary S GREENCASTLE PARKS& RECREATION DEPARTMENT r- May7, 2008 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT A.A. Huber& Sons Incorporated BWSP-Repairs to restrooms amenities 211.08 ADT Security Services Alarm services&repairs 77.56 Allied Wholesale Electrical Supplies 12 - Replacement light bulbs for tennis cts. 466.50 Baker's Septic Services Inc. BWSP-portalet services 71.00 Banner Graphic Help wanted adds for seasonal staff 367.52 Black Lumber Co, Inc. 4-2"x 10"x 12' Pine lumber planks 45.96 Butler's LP and Fertilizer, Inc. Fertilizer and grass seed, straw 547.00 Cintas First Aid& Safety Floor mats and first aid supplies 14.00 Co-Alliance-Midland Coop Gasoline&Diesel Fuel 475.23 Forest Commodities, Inc. Playground mulch and plant bed mulch 2,539.15 GE Capital Information IKON copier annual rental fee 836.52 Gold Medal Products Concession Supplies: 251.00 Greencastle Rotary Club Quarterly membership dues 66.00 Hannum, Wagle & Cline Engineering BWSP -Professional engineering services 1,650.00 Headley Hardware Facility Maintenance Supplies 209.46 HP Products Bulk toilet paper purchase 441.07 Humphrey's Outdoor Power Repairs to mowers 436.65 IKON office solutions Annual maintenance services 1,291.02 National City-Visa Expenses: 321.78 Lf Recreation Supplies = $226.23 Q Facility Maintenance = $ 95.55 Neal Tire and Auto Service flat tire repair 13.00 Orkin Pest Control April Service Call 72.00 Putnam County Health Department Attendance Safe-Sery Class 85.00 Republic Services-Greencastle Trash service pickup 20.00 Safety Solutions, Inc. Steel-toed workshoes for personnel 94.00 Silly Safaris Shows, Inc. Booking fee for animal show for SPARK 200.00 State Chemical Manufacturing Co. Cleaning supplies 705.00 Spear Corporation Pool equipment repairs 209.16 Wal-Mart Credit Card Expenses: 102.19 Q Office Supplies = $31.48 Ll Recreation supplies = $46.43 0 Facility Maintenance = $24.28 York Chrysler Jeep Dodge, Inc. Dodge pickup maintenance 68.21 TOTAL GENERAL EXPENSES $11,887.06 PARK NON-REVERTING SOFTBALL FUND Gold Medal Products Concession Supplies 450.61 Pepsi-Americas Softball concession supplies 322.94 Wabash Foodservice Nacho Cheese 52.67 Walmart Softball Concession supplies 203.31 '`.", TOTAL PK. N.R. SOFTBALL EXPENSES $1,029.53 GRAND TOTAL EXPENSE FOR THE MONTH $12,916.59 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s)and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$12,916.59 dated this 7th day of May, 2008. SIGNATURES OF GOVERNING BOARD / WY--r---7-2_ (./ (146- /on d Tim Trigg, dent J Kara Thomas,Vice President \ / i/%/LA , Dr. John Herniate Russell Evans, Secretary