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Home My Public Portal AboutJune 4 2008 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday, June 4, 2008 Present: President Tim Trigg, Vice President Kara Thomas, Secretary Russ Evens, Dr. John Hennette, Putnam County Library Ex-Officio Member Wes Wilson, Greencastle Community Schools Ex-Officio Member Barbara Bryan, and City Council Liaison John Lanie Absent: None Also Present: Banner Graphic Correspondent Adam Coates, Park Maintenance Supervisor David Bault, and Parks&Recreation Director Rod Weinschenk Call to Order The evening's meeting was called to order at 7:32 p.m. by President T.Trigg and held in the City Council meeting room of Greencastle City Hall. Minutes Director R.Weinschenk presented minutes from the regular meeting held on Wednesday, May 7th,2008,with attached list of 2008 seasonal hires. On a motion from K.Thomas, second by R.Evens,the minutes with attachment were approved as presented. All Ayes. Finances -Claims 1. Abstention—President T.Trigg informed the group that he would be abstaining from voting on the claims, due to the fact that Obsidian Screen Graphics was listed. 2. Approval—A motion to approve the claims as presented by Director R.Weinschenk was made by J.Hennette, second by K.Thomas. The motion passed 3-0-1. Special Park Request-None Personnel Director R.Weinschenk requested the board to hire John Taggart as a lifeguard and learn- to-swim instructor. He has recently acquired his Lifeguard, Water Safety Instructor and Lifeguard Training Instructors Certifications. On a motion from J.Hennette, second by K.Thomas,the board approved the request. All Ayes. Friends Of The Park, Special Projects,and Old Business Director R.Weinschenk reviewed his monthly director's report included in the packet, which highlighted: 1. Mary Rogers Field Park impromptu park dedication 2. Mary Rogers Field Park sign 3. Daughters of the American Revolution Log Cabin Museum 4. Land& Water Conservation Fund Grant project for Big Walnut Community Park 5. People Pathways Projects: a. Phase III, Part 1: Albin Pond Trail Project b. Phase III, Part 2: Safe Routes to School Project 6. Robe-Arm Park a. New Robe-Ann Park sign purchased by Rotary Club b. Blue spruce tree c. Crimson King Maples to be purchased by Greencastle Civic League and Kiwanis organizations 7. Adult Slow-Pitch Softball and other upcoming recreation programs New Business -None Adjournment On a motion from J.Hennette, second by K.Thomas, the park board meeting was adjourned at 8:07 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks &Recreation Department Minutes approved by: Tim Trigg, Vice a President Kara Thomas, Secretary Dr. J nnette Russell Evans GREENCASTLE PARKS& RECREATION DEPARTMENT June 4, 2008 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT A.A. Huber& Sons Incorporated Aquatics- Start-Up 1,389.98 ADT Security Services Aquatics- Alarm services&repairs 77.56 Allied Wholesale Electrical Supplies Aquatics-fluorescent light bulbs 54.45 B &R Fire Protection Company Fire Extinguisher Inspection 145.50 Black Lumber Co, Inc. 4-2"x 10"x 12' Pine lumber planks 79.89 Brenntag Mid-South, Inc. Aquatics-Muriatic Acid for pH 829.16 Butler's LP and Fertilizer, Inc. Grass seed 146.00 Cintas First Aid& Safety Expenses: 14.00 O First Aid Supplies =$ 2.75 O Facility Maintenance =$11.25 City of Greencastle Postage Reimbursement 71.63 Co-Alliance-Midland Coop Gasoline& Diesel Fuel 1,415.41 Cox Electric Contractors Aquatics -Replaced two light fixtures 376.50 D & S Tree Service Cabled and removed cracked tree 1,275.00 Fastenal Safety glasses & latex safety gloves 32.52 Gold Medal Products Aquatics-Concession Supplies 846.61 Greencastle Automotive Supply Repair to GMC pickup &trailer 91.94 Greencastle Equipment Rental Aquatics - Electric jackhammer 57.75 HBG Insurance&Bonds Bond park department employees 100.00 Headley Hardware Facility Maintenance Supplies 473.94 Horizon Business Center Dry erase markers,highliter, dividers 41.77 Humphrey's Outdoor Power Expenses: 778.50 O Gas& Oil = $ 29.45 O Tires&Tubes = $ 35.33 0 Repair parts = $713.72 IKON office solutions Aquatics-Annual copier services 578.65 In The Swim Aquatics Expenses: 1,252.77 O Repair parts = $280.86 O Facility maintenance = $971.91 Marine Rescue Products Aquatics Expenses: 1,215.45 0 Gen.supplies-tubes =$337.50 O Uniform supplies = $877.95 Midwest Regional Turf Foundation Annual agency membership 125.00 National City-Visa Expenses: 105.43 O Repair parts- wier =$16.72 O Training-Aquatics pizza =$65.80 O Facility Maintenance = $22.91 Neal Tire and Auto Service Flat tire repair 13.00 Obsidian Screen Graphics Spark leader, concession& lifeguard tees 361.25 Pepsi-Americas Aquatics- Concession supplies 889.25 Quill Aquatics- Replacement time clock ribbon 46.76 Rich's TV/Radio Shack Aquatics- Two mobile phone batteries 29.98 Rod Weinschenk Aquatics-Reimburse for start up cash 300.00 Shrubworks, Inc. Aquatics - Two purple prince crabapples 130.00 ..,� Spear Corporation Aquatics Expenses: 7,435.86 0 Repair parts = $713.26 El Facility maintenance =$6,722.60 State Chemical Manufacturing Co. Aquatics- Cleaning supplies 560.00 U.S.I., Inc. Aquatics-Photo pouches for passes 410.49 Wabash Foodservices Pool concession supplies 1,245.57 Wal-Mart Credit Card Expenses: 422.78 0 Recreation supplies =$206.90 0 Facility Maintenance =$215.88 York Chrysler Jeep Dodge, Inc. Dodge pickup maintenance 68.21 TOTAL GENERAL EXPENSES $23,488.56 PARK NON-REVERTING SOFTBALL FUND Baker's Septic Services Inc. BWSP-portalet services 71.00 David Market Construction Softball Registration Refund -Overpayment 75.00 Gold Medal Products Concession Supplies 216.53 Magic Circle Corporation Softball Registration Refund-Overpayment 75.00 Pat Ness Softball Umpire fees 144.00 Pepsi-Americas Softball concession supplies 728.34 Wabash Foodservice Softball concession supplies 343.14 Walmart Softball Concession supplies 12.78 TOTAL PK. N.R. SOFTBALL EXPENSES $1,665.79 LAND& WATER CONSERVATION FUND GRANT PROJECT BIG WALNUT COMMUNITY PARK Wabash Valley Asphalt Company Payment#2 for pavement 6,882.71 TOTAL LWCF GRANT EXPENSES $6,882.71 GRAND TOTAL EXPENSE FOR THE MONTH $32,037.06 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s)and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$32,037.06 dated this 4th day of June, 2008. SIGNATURES OF GOVERNING BOARD tlartiKj Tim Trigg, Preside t Kara Thomas, Vice President „may -o�� Dr. John Hennette Russell Evans, Secretary �`'� Rod Weinschenk Aquatics-Reimburse for start up cash 300.00 Shrubworks,Inc. Aquatics-Two purple prince crabapples 130.00 Spear Corporation Aquatics Expenses: 7,435.86 El Repair parts = $713.26 El Facility maintenance =$6,722.60 State Chemical Manufacturing Co. Aquatics - Cleaning supplies 560.00 U.S.I.,Inc. Aquatics-Photo pouches for passes 410.49 Wabash Foodservices Pool concession supplies 1,245.57 Wal-Mart Credit Card Expenses: 422.78 El Recreation supplies =$206.90 El Facility Maintenance =$215.88 York Chrysler Jeep Dodge, Inc. Dodge pickup maintenance 68.21 TOTAL GENERAL EXPENSES $23,488.56 PARK NON-REVERTING SOFTBALL FUND Baker's Septic Services Inc. BWSP-portalet services 71.00 David Market Construction Softball Registration Refund-overpayment 75.00 Gold Medal Products Concession Supplies 216.53 Magic Circle Corporation Softball Registration Refund-Overpayment 75.00 Pat Ness Softball Umpire fees 144.00 Pepsi-Americas Softball concession supplies 728.34 Wabash Foodservice Softball concession supplies 343.14 Walmart Softball Concession supplies 12.78 TOTAL PK.N.R. SOFTBALL EXPENSES $1,665.79 LAND & WATER CONSERVATION FUND GRANT PROJECT BIG WALNUT COMMUNITY PARK Wabash Valley Asphalt Company Payment#2 for pavement 6,882.71 TOTAL LWCF GRANT EXPENSES $6,882.71 GRAND TOTAL EXPENSE FOR THE MONTH $32,037.06 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s) and,except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$32,037.06 dated this 4th day of June, 2008. SIGNATURES OF GOVERNING BOARD Tim Trigg, President Kara Thomas, Vice President Dr. John Hennette Russell Evans, Secretary Roderick Weinschenk From: Laurie Hardwick[Irhardwick@cityofgreencastle.com] Sent: Monday, June 02, 2008 3:55 PM To: 'Shannon Norman'; 'Roderick Weinschenk' The Indiana Code requires that I provide the attached Public Notice to your offices. If you could, would you please forward this to Park Board, BZA and Plan Commission? Thank you. Laurie 6/4/2008 LEGAL NOTICE Notice to Taxpayers and All Other Persons Affected by the Adoption of Declaratory Resolution Amending the Downtown Economic Development Area NOTICE OF PUBLIC HEARING ON AMENDMENT OF THE DOWNTOWN ECONOMIC DEVELOPMENT AREA Taxpayers of the Greencastle ("City") Redevelopment District ("District") and all other persons affected hereby are notified that the Greencastle Redevelopment Commission ("Commission") at a meeting held May 21, 2008 adopted a Declaratory Resolution amending the Downtown Economic Development Area ("Area") and approving the amended Economic Development Plan ("Plan")for the Area. The Declaratory Resolution also enlarges the allocation area ("Allocation Area")that currently exists. The Commission will use incremental property taxes levied and collected in the Allocation Area in accordance with IC 36-7-14 and IC 36-7-25 for economic development projects pursuant to Indiana Code. Copies of Redevelopment Commission Declaratory Resolution 2008-1, and the Plan, maps, plats, and other documentation prepared in support of the action of the Commission can be inspected at the following locations: Office of the Department of Redevelopment in care of the City Attorney City Hall, 1 N. Locust Street Greencastle, Indiana Putnam County Library 102 East Walnut Street Greencastle, Indiana Putnam County Auditor Courthouse Greencastle, Indiana The Declaratory Resolution and Plan significantly expands the Allocation Area to include several blocks in the downtown area. It also added several projects for which the tax increment may be used, including provisions to construct a possible third parking lot at an undetermined location, and utility repair, as well as the projects included in the original plan, (which included the construction of a parking lot at the southeast corner of Indiana and Columbia Streets, the removal of the old city hall and construct a parking lot, and the construction of other miscellaneous streetscape, alley, sidewalk, street, and utility improvements). Notice is further given that the Commission will hold a public hearing on Wednesday, June 18, 2008 at the hour of 5:30 p.m., local time, at the Greencastle City Hall, 1 North Locust Street, Greencastle, Indiana. At the time fixed for the hearing or at any time prior thereto any person interested in the proceedings may file a written remonstrance, objection, or comment with the City Attorney at City Hall. At the public hearing,which may be adjourned from time to time, the Commission shall receive and hear all persons interested in or affected by the proceedings and shall consider all comments, remonstrances, objections and any written remonstrances and written objections that have been filed. After considering the evidence presented, the Commission shall determine the appropriateness and reasonableness of the proposal to amend the Downtown Economic Development Area, take final action determining the public utility and benefit of the proposed projects, and confirm, modify, or rescind the resolution. The final action taken by the Commission shall be recorded and is final and conclusive, except that an appeal may be taken in the manner prescribed by IC 36-7-14-18. Dated this 6th day of June, 2008. Greencastle Redevelopment Commission Publication Information: Publish one time no later than June 6, 2008. Send invoice to: Greencastle Redevelopment Commission c/o City Attorney City of Greencastle P 0 Box 607 Greencastle, IN 46135 Send Proof-of-Publication to: Greencastle Redevelopment Commission c/o City Attorney City of Greencastle P 0 Box 607 Greencastle