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Home My Public Portal Aboutr 06:072 ~£5alurWt1 aI ltr£ ~araugtr at I;!lad£r£t, ~ ~ ;Ð ~ No #06-72 II Date of Adoption February 9, 2006 AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES WITH T&M ASSOCIATES - CARTERET PARK POND RESTORATION PROJECT WHEREAS, the Borough of Carteret, ("Borough"), is in need of specialized engineering services with regard to the engineering design, preparation of bid documents and construction contract documents, processing of the bid submittals, recommendation of the award of a contract and construction administration with regard to the Carteret Park Pond Restoration Project; and WHEREAS, the Borough's Engineers, T&M Associates, possess the requisite skill and expertise to provide said services; and WHEREAS, T &M Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $110,000.00; and WHEREAS, the Mayor and Council have reviewed said proposal; WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough ofCarteret, County of Middlesex, State of New Jersey, as foIlows: 1. That the proposal from T &M Associates for professional engineering services related to the engineering design, preparation of bid documents and construction contract documents, processing of the bid submittals, recommendation of the award of a contract and construction administration with regard to the Carteret Park Pond Restoration Project, at a total amount not to exceed $110,000.00, billable in accordance with T&M Associates' existing contract with the Borough, is hereby approved; 2. That annexed hereto is a copy of said proposal; 3. That this action is approved as an award of a professional servIces contract pursuant to NJ.S.A. 40A:II-5(l)(a). I , ~ COUNCILMAN YES BELLINO X DIAZ ;- , X I Aòopted this 9'" day of February, 2006 and certified as a true copy of the original on February 10, 2006. KATHLEEN M. BARNEY, RMC/CMC Municipal Clerk RECORD OF COUNCIL VOTE NO NV A.B. COUNCILMAN YES NO NV A.B. NAPL R 0 ~ X x - lr1dicate Vote AB - Absent NV - Not Voting XOR - Indicates Vote to Overrule Yeto Adopted at a meeting of the Municipal Council C F.K ¡j ih1nrnu£4 nf (fu¡rf.erd MIDDLESEX COUNTY .N,W ;JJ "..~ OFFICE OF KATHLEEN M. BARNEY, RMClCMC MUNICIPAL CLERK TEL (732) 541-3800 FAX (732) 541-8925 61 COOKE AVENUE CARTERET, NEW JERSEY 01008 Date February 17. 2006 TO: Patrick J. DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF A V AILABLE FUNDS: For: PROFESSIONAL ENGINEERING SERVICES ~.ARTF.RF.T PARK POND RESTORATION PROJECT Name of Account: T&H Associates -- AMOUNT TO BE ENCUMBERED: Not to exceed $110,OOO.00:at an hourly rate accord~ng to schedU~~ -:P. , _.I-U /ílt:d /"1"-.../'97;, /----~ KATHLEEN M. BARNEY, Municipal Clerk CERTIflCATIONOFAVAILAB~ITYOFmœms , I, Treyl.!f~LQf..tJu,BQ'V'.¡g..t¡.cl'Carte<et,_dc hcr"€:by œrtify·tha~enr1ì:Joon\íàilií&leintlie cUITeni-=~ .. budget to enable the MunicipaJ Council to authorize the entering into a contract between the Borough of Carteret and: --1 ; ,;,.. 4-ð"Jx, The funds available for this.contract are in the Budget, in the account of V V C. -<n·-~II·r.I).. ;20). -5)',;)(,/,).;).. Cocl_d.{ ",_).",(. S'."ìJ...,-H .~ in the amount of /10, "'''"0, ~ , By this certification. I have hereby encumbered the above named account t1 r the amount of the contract. ~ J, DeBLASIO, Treasurer Date: ). /, ., I ~I. KMBI cp '\~ .Jk / u '7;L llV{fr; (fJ;kJ cl/¿/(, r-r ~ 4i:llD ~ ro ~ '-t-- ~ -' - CART-01221 January 27, 2006 Mayor & Borough Council c/o Ms, Kathleen M. Barney, Borough Clerk Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 ¡ c Re: Carteret Park Pond Restoration Contract Administration and Field Inspection Services Deck and Walkway Design Services \ tv'-~ \ The Borough is currently eva mg bids for the restoration of Carteret Park Pond, The estimated value of the project work is $1 ,000, As you are aware, the project is partially funded by an NJDEP Green Acres Program Dear Mayor and Council Members: T &M Associates provided supplemental design phase services, including but not limited to, design of a new observation deck, perimeter walkway, pond reconfiguration, and lighting plans for the pond restoration project The scope of services and fee for this work is presented below, We will also assist the Borough in securing permits and with sediment disposal and fish relocation activities, We will address NJDEP comments on the Borough's permit submissions and assist the Borough in its efforts to identify a sediment disposal site within the Borough and in dealings with Princeton Hydro and identifying a site for fish relocation, T &M Associates will also provide contract administration and field inspection services for the project Our Construction Services Division Manager and myself will coordinate project construction inspection activities, The following is a description of the services we will provide, the anticipated performance period for these services and the budget for the cost of same, SCOPE OF SERVICES - CONSTRUCTION PHASE The construction inspection effort will be accomplished in three phases ~ Pre-Construction, Construction and Post Construction. Pre-Construction Phase ~ T &M will request the contractor to prepare and submit its prop se b . line project schedule and detailed cost breakdown for the lump sum items. Included in the ojec Ischedule will be the contractor's submittal schedule outlining its plan for submission of shop d w gs, technical data sheets and other submittal documents, H:\Cart\QI 221\Com:spondcncc\Mayor & Council_DJN_Propos<Jl Conlrac\ Admin & Field Inspect Svcs.doc Le: Mayor & Borough Council c/o Ms. Kathleen M. Barney, Borough Clerk Borough of Carteret CART4Jt22l January 27, 2006 Page 2 Re: Carteret Park Pond Restoration Contract Administration and Field Inspection Services Upon receipt of contract documents and prior to the start of any site activity, we will conduct a pre- construction meeting. All participants of the project team will be invited to this kick-off meeting _ Borough personnel involved in day-to-day operations that interface with the work; contractor; utility reps, as required, and our construction team. At this meeting, among other topics, there will be an exchange of requirements, needs and protocols necessary for the project. A police representative will be invited; and a procedure for notifying local residents will be determined. Construction Our construction team, consists of individuals each with a specific role and responsibility in carrying out the construction management plan. The Project Manager (PM) has day-to-day responsibility for contract administration. He and his inspector will monitor performance with the baseline schedule and contracted costs. The team will perform the required inspection and conduct periodic job meetings, as determined by the PM necessary to discuss performance to-date, any design and contract issues and upcoming tasks and plans for their implementation. We will produce and distribute minutes of all meetings. Our staff will provide part-time construction coverage Monday through Friday. As necessitated by the contractor's work schedule, on-site inspection will be provided, as required, beyond an eight-hour workday and Saturdays. We will notify the Borough if we feel full-time inspection is needed. In the field, our staff will monitor the construction activity including performing and documenting inspections to determine if the work is done in general conformance with the contract plans and specifications. We will notify the contractor in writing of any unacceptable work or material, track the deficient condition and inspect the work until it meets the contract requirements. We will monitor surrounding property owners and general public concerns that may arise during the construction phase. We will work closely with the neighboring property owners attempting to minimize disruption and inconvenience to the residents. Monthly contractor payment requisitions will be processed by our office with a recommendation for payment presented to the Borough. Pay items will be checked for accuracy with field measurements taken during the month. Post-Construction During this phase, we will perform a final inspection of the work with involvement from the Borough as desired, issue a punchlist to the contractor and track and check corrective work until completed. Particular attention will be given to the restoration of adjacent property. We will manage the contract closeout process, including execution of any affidavits, release of liens, production of maintenance bond, warranties/guarantees, operations and maintenance manuals and other technical data, as required. ¡ :\Carf"O 1221 \Correspondcnce\Mayor & Council_DJN _Proposal Contract Admin & field Inspect Svcs.doc Le: Mayor & Borough Council c/o Ms. Kathleen M. Barney, Borough Clerk Borough of Cartcret CART -01221 January' 27, 2006 Page 3 Re: Carteret Park Pond Restoration Contract Administration and Field Inspection Services SCOPE OF SERVICES - DESIGN PHASE We have conducted analyses of various alternative perimeter wall designs for the Carteret Park pond project. The analyses considered various wall types and materials, including sheet piling to allow raising the surface water elevation. In addition, alternative concept plans discussed and evaluated enlarging the pond, pond depth, edge stabilization details, and associated park amenities. In addition to the above described analyses, as a result of several project concept development meetings, at your request, we are prepared to perform the following additional design tasks concerning the pond restoration and dredging: 1. The pond perimeter will be expanded on the northwest side and an island created within the pond as a result of the widening. Side slope stabilization rip-rap will be designed and installed along the new pond edge and island. Rip-rap details will be developed. In order to widen the pond, the bocce court adjacent to the pond will require relocation and a construction detail will be provided for a new bocce court. The site plan will not include a location or grading plan for the relocated bocce court. The Borough will determine the location in the field during construction. 2. A new at grade timber deck will be designed along the northeast side of the pond to surround the existing tree of the general size discussed at our meeting (50' x 70'). A railing will be provided along the edge of the pond (wooden railing with vertical rails used at Waterfront Park Pier, Phase I) and the deck will be designed to be ADA accessible. No special features or amenities are included in the design. A maximum of two alternative decking materials will be included in the contract. 3. The perimeter concrete walkway will receive a stamped and color coated asphalt overlay similar to Waterfront Park Phase II. This work will include repair of the concrete walkway including replacement of the bridge section with metal handrails along the southeast portion of the pond. 4. Lighting will be designed for the top of the piers for the proposed decorative wall around the pond. This will require additional electrical service and distribution design and light fixture selection. SCHEDULE The contract performance period for the contractor is set by the contract documents at 200 calendar days from Notice of A ward. Although the construction schedule outcome is influenced by many factors, including the contractor's relative ability/management acumen, weather, material availability, and unanticipated utility/subsurface conflicts, we find the 200 calendar day schedule to be reasonable. This proposal is based on providing part-time inspection and contract administration services for a period of 6 1/2 months from the Notice of Award with construction. H:\Cart\01221\Correspondence\Mayor & Council_DJN_Proposal Contract Admin & rield Inspect Svcs,doc Le: Mayor & Borough Council c/o Ms. Kathleen M. Barney. Borough Clerk Borough of Carteret CART-OI221 January 27. 2006 Page 4 Re: Carteret Park Pond Restoration Contract Administration and Field Inspection Senices FEE Design Phase - We propose to provide the design work and permit, sediment disposal and fish relocation assistance, described above for a cost not to exceed $34,400. This fee includes our efforts to date to perform concept revisions and the alternative analyses. Construction Phase - Compensation for our services as set forth above is proposed on an hourly basis, to be invoiced monthly. Fees are based on the rate schedule in our municipal engineering contract. Any independent testing laboratory costs will be billed directly to the Borough. Based on the scope of work described above, the assigned performance period (200 calendar days) and the applicable rates, I estimate a budget cost of $94,500 for our services on this project. The following is a summary of proposed project fees: Design Services Permit Assistance Sediment Disposal and Fish Relocation I $ 26,100.00 $ 2,800.00 $ 5,500.00 ---- i/i o o Design Phase Construction Phase Construction Services Base Bid Alternate A-I Alternate A-2 vf~ l? '(;- ~p /;\) '7;< f) 0) " 00.00 / Very truly yours, TOTAL If you have any questions or require additional information, please advise. T &M ASSOCIATES DONALD J. NORBUT, P.E., C.M.E. CARTERET BOROUGH ENGINEER DJNlhan c: Patrick DeBlasio, Chief Financial Officer Robert Bergen, Borough Attorney 1I:\Cart\OI 221\Correspondence\Mayor & Council_D.JN_Proposal Contract Admin & Field Inspect Svcs,doc ELEVEN TINDAll ROAD MIDDLETOWN. N,j 07748-2792 (132) 671-6400 * ~ax í7:-J2) 671-73GS'- vV\,vvV tandmassociates com -&M ASSOCIATES CART-01221 ~ January 27, 2006 Mayor & Borough Council c/o Ms. Kathleen M. Barney, Borough Clerk Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 Re: Carteret Park Pond Restoration Contract Administration and Field Inspection Services Deek and Walkway Design Services Dear Mayor and Council Members: The Borough is currently evaluating bids for the restoration of Carteret Park Pond. The estimated value of the project work is $1,500,000. As you are aware, the project is partially funded by an NJDEP Green Acres Program. T &M Associates provided supplemental design phase services, including but not limited to, design of a new observation deck, perimeter walkway, pond reconfiguration, and lighting plans for the pond restoration project. The scope of services and fee for this work is presented below. We will also assist the Borough in securing permits and with sediment disposal and fish relocation activities. We will address NJDEP comments on the Borough's permit submissions and assist the Borough in its efforts to identifY a sediment disposal site within the Borough and in dealings with Princeton Hydro and identifying a site for fish relocation. T &M Associates will also provide contract administration and field inspection services for the project. Our Construction Services Division Manager and myself will coordinate project construction inspection activities. The following is a description of the services we will provide, the anticipated performance periDd for these services and the budget for the cost of same. SCOPE OF SERVICES - CONSTRUCTION PHASE The construction inspection effort will be accomplished in three phases - Pre-Construction, Construction and Post Construction. I~ ~·-;t)6 Pre-Construction Phase (!~~ ~ T&M will request the contractor to prepare and submit its proposed baseline project schedule and detailetJi7)t2 <f(!,/ cost breakdown for the lump sum items. Included in the project schedule will be the contractor's submittal schedule outlining its plan for submission of shop drawings, technical data sheets and other =-b submittal documents. /~ H:\Cart\O 1221 \Corrcspondence\Mayor & Council__ OJN _Proposal Contract Admin & Field Inspect Svcs.doc ~ \ /" J t: ~ C t ENGINEERS * PLANNERS * lANDSCAPE ARCHITECTS * ENVIRONMENTAL SCIENTISTS' SURVEYORS CI\i¡1 ' E~~C: I Pi':Jd' E~J'./iR(JI\j\,1Lr"Ht"" 'k"1ECH!\~~ICþ'1 ' MJf\!iClP/Ii_" SITE" SOLID "/v'i\STE:: ' S Ir1UCTUP.i:\i._ TRi\FF:C" TH.~I\J~;I'Uí- 'ÄTiCi'.] REGIO",AL OFf-ICtS IN TOMS RIVeR. MOOREST(J\^i.'J CLi\RK and SAèl jUAr~ PUERi 0 RiCO Lc: Mayor & Borough Council c/o I\Is. Kathleen M. Barney, Borough Clerk Borough of Carteret ~M ASSr:lCIATFS CAH.T-OI221 .January 27, 2006 Page 2 Re: Carteret Park Pond Restoration Contract Administration and Field Inspection Services Upon receipt of contract documents and prior to the start of any site activity, we will conduct a pre- construction meeting. All participants of the project team will be invited to this kick-ofT meeting - Borough personnel involved in day-to-day operations that interface with the work; contractor; utility reps, as required, and our construction team. At this meeting, among other topics, there will be an exchange of requirements, needs and protocols necessary for the project. A police representative will be invited; and a procedure for notifying local residents will be determined. Construction Our construction team, consists of individuals each with a specific role anci responsibility in carryiog out the construction management plan. The Project Manager (PM) has day-to-day responsibility for contract administration. He and his inspector will monitor performance with the baseline schedule and contracted costs. The team will perform the required inspection and conduct periodic job meetings, as determined by the PM necessary to discuss performance to-date, any design and contract issues and upcoming tasks and plans for their implementation. We will produce and distribute minutes of all meetings. Our staff will provide part-time construction coverage Monday through Friday. As necessitated by the contractor's work schedule, on-site inspection will be provided, as required, beyond an eight-hour workday and Saturdays. We will notify the Borough if we feel full-time inspection is needed. In the field, our staff will monitor the construction activity including performing and documenting inspections to determine if the work is done in general conformance with the contract plans and specifications. We will notif'y the contractor in writing of any unacceptable work or material, track the deficient condition and inspect the work until it meets the contract requirements. We will monitor surrounding property owners and general public concerns that may arise during the construction phase. We will work closely with the neighboring property owners attempting to minimize disruption and inconvenience to the residents. Monthly contractor payment requisitions will be processed by our office with a recommendation for payment presented to the Borough. Pay items will be checked for accuracy with field measurements taken during the month. Post-Construction During this phase, we will perform a final inspection of the work with involvement from the Borough as desired, issue a punchlist to the contractor and track and check corrective work until completed. Particular attention will be given to the restoration of adjacent property. We will manage the contract closeout process, including execution of any affidavits, release of liens, production of maintenance bond, warranties/guarantees, operations and maintenance manuals and other technical data, as required. 11:\Cart\01221\Corrcspondence\Mayor & Council_DJN_Proposal Contract Admin & Field Inspect Svcs.doc ~M ASSOCIATES Le: \layor & Borough Council c/o Ms. Kathleen M. Barney, Borough Clerk Borough of Carteret CART-Ot221 .January 27, 2006 l'agc3 Rc: Carterct Park Pond Restoration Contract Administration and Field Inspection Services SCOPE OF SERVICES DESIGN PHASE We have conducted analyses of various alternative perimeter wall designs for the Carteret Park pond project. The analyses considered various wall types and materials, including sheet piling to allow raising the surface water elevation. In addition, alternative concept plans discussed and evaluated enlarging the pond, pond depth, edge stabilization details, and associated park amenities. In addition to the above described analyses, as a result of several project concept development meetings, at your request, we are prepared to perform the following additional design tasks concerning the pond restoration and dredging: I. The pond perimeter will be expanded on the northwest side and an island created within the pond as a result of the widening. Side slope stabilization rip-rap will be designed and installed along the new pond edge and island. Rip-rap details will be developed. In order to widen the pond, the bocce court adjacent to the pond will require relocation and a construction detail will be provided for a new bocce court. The site plan will not include a location or grading plan for the relocated bocce court. The Borough will determine the location in the field during construction. 2. A new at grade timber deck will be designed along the northeast side of the pond to surround the existing tree of the general size discussed at our meeting (50' x 70'). A railing will be provided along the edge of the pond (wooden railing with vertical rails used at Waterfront Park Pier, Phase I) and the deck will be designed to be ADA accessible. No special features or amenities are included in the design. A maximum of two alternative decking materials will be included in the contract. 3. The perimeter concrete walkway will receive a stamped and color coated asphalt overlay similar to Waterfront Park Phase II. This work will include repair of the concrete walkway including replacement of the bridge section with metal handrails along the southeast portion ofthe pond. 4. Lighting will be designed for the top of the piers for the proposed decorative wall around the pond. This will require additional electrical service and distribution design and light fixture selection. SCHEDULE The contract performance period for the contractor is set by the contract documents at 200 calendar days from Notice of A ward. Although the construction schedule outcome is intluenced by many factors, including the contractor's relative ability/management acumen, weather, material availability, and unanticipated utility/subsurface contlicts, we find the 200 calendar day schedule to be reasonable. This proposal is based on providing part-time inspection and contract administration services for a period of 6 1/2 months from the Notice of A ward with construction. H:\Cart\01221\Correspondence\Mayor & Council_DJN_Proposal Contract Admin & rield Inspect Svcs,doe -nM A!"iSOCIATES CART-Ot221 January 27, 2006 Page 4 Le: Mayor & Borough Council c/o Ms. Kathleen M. Barney, Borough Clerk Borough of Carteret Rc: Carteret Park Pond Restoration Contract Administration and Field Inspection Services FEE Design Phase - We propose to provide the design work and permit, sediment disposal and fish relocation assistance, described above for a cost not to exceed $34,400. This fee includes our efforts to date to perform concept revisions and the alternative analyses. Construction Phase - Compensation for our services as set forth above is proposed on an hourly basis, to be invoiced monthly. Fees are based on the rate schedule in our municipal engineering contract. Any independent testing laboratory costs will be billed directly to the Borough. Based on the scope of work described above, the assigned performance period (200 calendar days) and the applicable rates, ¡estimate a budget cost of $94,500 for our services on this project. Thc following is a summary of proposed project fees: Design Phasc Design Services Permit Assistance Sediment Disposal and Fish Relocation $ 26,100.00 $ 2,800.00 $ 5,500.00 Construction Phase Construction Services Base Bid Alternate A-I Alternate A-2 $ 67,100.00 $ 12,500.00 $ 14.900.00 TOTAL $128,900.00 If you have any questions or require additional information, please advise. Very truly Y0urs" I' &M AS DONALD J. NORBUT, P.E., C.M.E. CARTERET BOROUGH ENGINEER DJN/han c: Patrick DeBlasio, Chief Financial Officer Robert Bergen, Borough Attorney H:\Cart\O 122 l\Correspondence\Mayor & Council_DJN_Proposal Contract Admin & Field Inspect Svcs.doc