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Home My Public Portal About2023-02-15 packet Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Please call (573) 634-6410 with questions regarding agenda items. Board of Directors Wednesday, February 15, 2023 at 12:00 p.m. Meeting Location: Boone-Bancroft Room, John G. Christy Municipal Building 320 E. McCarty, Jefferson City, MO 65101 - Enter through Main Lobby THIS MEETING IS AVAILABLE VIRTUALLY TO JOIN VIRTUALLY: https://jeffersoncity.webex.com/jeffersoncity/j.php?MTID=m5bcd5dcab549e58e5711bb96a0cf90ee CALL-IN AVAILABLE AT: 1-404-397-1516 MEETING NUMBER: 2497 455 6632 MEETING PASSWORD: 1234 TENTATIVE AGENDA 1. Call to order, roll call, and determination of a quorum 2. Public comment 3. Adoption of the agenda as printed or amended 4. Approval of the minutes from the meeting of January 18, 2023 5. Communications Received 6. Old Business 7. New Business A. Transportation Alternative Program Grant Rankings Action Requested: Review, discussion, and approval of ranking order. Staff Report: CAMPO is required to review and rank applications for funding through the Transportation Alternative Program (TAP) that are located within the CAMPO planning area. Four applications within the CAMPO area were received by Central District MoDOT for this funding round. The Technical Committee recommendation for ranking is included in the attached staff report. B. Title VI Program – DRAFT Action Requested: Review and discussion. Staff Report: Recipients of Federal Transit Administration (FTA) funding are federally required to report certain general information to determine compliance with Title VI of the Civil Rights Act of 1964, including a Public Participation Plan and Language Assistance Plan. New in 2023 is the development of a combined Title VI Program for CAMPO and JEFFTRAN, Jefferson City’s transit division. CAMPO and JEFFTRAN are both recipients of FTA funding and are required to update the Title VI Program every three years. A 45-day public comment period opened on February 3rd. See the attached staff report and draft document for more detail. 8. Other Business A. 2023-2027 Transportation Improvement Program (TIP) – Annual update of the TIP is underway B. FY 2023 Unified Planning Work Program (UPWP) – Annual development of the UPWP is underway C. Capital Area Active Transportation Plan D. Status of Current Work Tasks E. Announcements • State Transportation Planning Partners Meetings – February 23, 2023 9. Next Meeting Date Wednesday, March 15, 2023 at 12:00 p.m. - Boone-Bancroft Room, City of Jefferson City Hall 10. Adjournment Capital Area Metropolitan Planning Organization Room 120 320 E. McCarty, Jefferson City, MO 65101 Phone 573.634.6410 Fax 573.634.6457 Minutes/Capital Area Metropolitan Planning Organization Board of Directors January 18, 2023 1 MINUTES Board of Directors CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION January 18, 2023 12:00 p.m. BOARD MEMBERS PRESENT Ron Fitzwater, Chairman, Jefferson City Eric Barron, Jefferson City (designee for Sonny Sanders) Mike Lester, Jefferson City Matt Morasch, Jefferson City (arrived at 12:07 p.m.) Gerry Stegeman, Jefferson City Eric Landwehr, Cole County Doug Reece, St. Martins, Small Cities Representative Machelle Watkins, MoDOT Roger Fischer, Callaway County BOARD MEMBERS ABSENT Jeff Hoelscher, Vice Chairman, Cole County Brandon Ruediger, Holts Summit Jack Deeken, Jefferson City Jon Hensley, Jefferson City EX-OFFICIO MEMBERS PRESENT (Non-Voting) Luke Holtschneider, Jefferson City Regional Economic Partnership Dan Weitkamp, FHWA EX-OFFICIO MEMBERS ABSENT (Non-Voting) Eva Steinman, FTA Cathy Brown, Missouri Office of Administration Tamara Tateosian, Callaway County Chamber of Commerce CAMPO STAFF PRESENT (Non-Voting) Lisa Dittmer, Administrative Assistant Katrina Williams, Planner GUESTS Christopher Scott, Holts Summit Community Betterment Association Rachel Senzee, City of Jefferson 1. Call to order, roll call, and determination of a quorum. Chairman Fitzwater called the meeting to order at 12:04 p.m. Ms. Dittmer took roll call. A quorum was present with 8 of 13 members or their designee present. Mr. Morasch arrived at 12:07 p.m. making 9 of 13 voting members or designees present. 2. Public Comment None 3. Adoption of the agenda as printed or amended Mr. Landwehr moved and Mr. Lester seconded to approve the agenda as amended. The motion passed unanimously. Minutes/Capital Area Metropolitan Planning Organization Board of Directors January 18, 2023 2 4. Approval of the minutes from the meeting of December 21, 2022 Mr. Landwehr moved and Mr. Lester seconded to approve the minutes from the Regular Meeting of December 21, 2022 as printed. The motion passed unanimously. 5. Communications Received Mr. Barron advised notification was received that ONE DOT and the Governor both approved the 2023-2027 TIP Amendment #3. 6. Old Business No Old Business 7. New Business A. Federal Performance Measures Mr. Barron stated MPO’s are required to establish performance targets under the Fixing America’s Surface Transportation (FAST) Act. MPO’s have three options to choose from: to develop CAMPO’s own performance targets within the different categories, vote to support the State of Missouri/MoDOT’s targets, or a mix of supporting state targets in certain categories and developing CAMPO’s own targets on others. Staff is proposing to support the statewide targets adopted by MoDOT in all four categories of Safety, Bridge/Pavement, System Performance, and Transit Asset Management. Historically, CAMPO (and most other small area MPO’s in Missouri) has pursued supporting the statewide targets, through a vote by the Board of Directors to support the statewide targets. Mr. Barron gave an overview of the statewide targets in each category. Mr. Reece motioned and Mr. Fischer seconded to support the statewide safety targets, pavement and bridge targets, system performance targets, and transit asset management targets established by MoDOT. The motion passed unanimously. 8. Other Business A. 2023-2027 Transportation Improvement Program (TIP) Ms. Williams stated development of the 2024-2028 TIP has started, TIP is a 5-year financial program of transportation projects to be implemented within the Metropolitan Planning Area (MPA). The TIP is updated annually by CAMPO in cooperation with local jurisdictions Applications and budget information for Federally Funded Transportation Projects are due to CAMPO staff by February 24, 2023. B. FY2023 Unified Planning Work Program (UPWP) Ms. Williams stated staff has begun work on the FY2024 UPWP, which is expected to be adopted by May 2023. This annual process starts very early due to the City of Jefferson’s budget process. The estimated draft budget for FY2024 is approximately $183,951 with 80% federally funded through the Consolidated Planning Grant (CPG) and 20% funded through local match (15% from City of Jefferson, 5% from Cole County). This estimate does include an estimate for salary increases and $30,000 for professional services to use on the Metropolitan Transportation Plan Update if needed. It is projected that CAMPO will have a balance of approximately $471,670 at the end of FY2023 of CPG funds. CAMPO usually maintains a pool of funds that can be used for professional services/large planning processes like the Active Transportation Plan. Major tasks in FY2024 include development of the FY2025 UPWP and the 2025-2029 TIP, technical assistance, Metropolitan Transportation Plan Update, Urbanized Area/Planning Area review, and Functional Classification Review. Ms. Williams directed members to contact her with any questions, comments, or input on possible projects. Mr. Barron advised the city planning division and CAMPO division does not have a lot Minutes/Capital Area Metropolitan Planning Organization Board of Directors January 18, 2023 3 of staff resources to be pursuing additional projects and the focus for the next year will be on federal requirements that CAMPO has to fulfill. Mr. Fischer inquired if there is funding available for the additional ramp on South Summit Drive that has been previously discussed and better access to the Katy Trail. Ms. Williams advised CAMPO has received a lot of comments in the Active Transportation Plan involving Katy Trail Access in North Jefferson City/Callawa y County. Comments include having better signage and better access; implementation of these would involve other jurisdictions including: Callaway County, MoDOT, Department of Natural Resources, and State Parks. C. Capital Area Active Transportation Plan Ms. Williams stated the second round of engagements occurred December 1st and 2nd, which included a steering committee meeting, a public meeting, three walk-audits, and an outreach booth at Downtown Living Windows. A draft network plan and prioritization survey has been developed and is available for responses online. Another steering committee meeting is expected to be scheduled in March of 2023. D. Title VI Program Update Ms. Williams stated CAMPO and JEFFTRAN both receive Federal Transit Administration (FTA) funding and are federally required to update the Title IV Program every three years. Staff received clearance from FTA and MoDOT staff to submit a combined Title VI Program for CAMPO and JEFFTRAN under the umbrella of the city. The formal 45-day public comment period will start in February 2023. Several boards will review the draft Title VI Program with the final document needing approval by the CAMPO Board of Directors and City of Jefferson City Council. A draft document was provided to the Technical Committee, MoDOT Title VI Coordinator, and is available on the CAMPO and JEFFTRAN webpages. E. Status of Current Work Tasks • 2024-2028 Transportation Improvement Program (TIP) Development. Discussed earlier in the meeting. • FY 2024 Unified Planning Work Program Development. Discussed earlier in the meeting. • Capital Area Active Transportation Plan. Discussed earlier in the meeting. • Title VI Program Update. Discussed earlier in the meeting. • Federal Performance Measures. Discussed earlier in the meeting. • JEFFTRAN Transit Facility Feasibility Study. A final document has been completed and is under review by the Federal Transit Administration and Jefferson City Public Works Staff. • GIS/Technical Assistance. Staff continues to provide technical assistance regarding GIS data and mapping to member jurisdictions for various projects. The City of Jefferson City Council approved a fare change for JEFFTRAN bus fares on January 17, 2023 that goes in effect February 6th. CAMPO has helped with JEFFTRAN products such as route guides and website information; these items will be updated by CAMPO staff soon. • FY 2023 Unified Planning Work Program (UPWP) Administrative Modification. Staff completed an administrative modification to accommodate the award of Transportation Engineering Assistance Program (TEAP) grant to Cole County for the development of an ADA transition plan. Minutes/Capital Area Metropolitan Planning Organization Board of Directors January 18, 2023 4 • Unfunded Needs. The document has been finalized and is available on the MoDOT website. F. Announcements Ms. Williams reminded members to complete the CAMPO member survey that was sent out recently. The survey is needed for the Title VI program update. The Statewide Planning Partners meeting is in February 2023, all are welcome to attend. 9. Next Meeting Date – Wednesday, February 15, 2023 at 12:00 p.m. in the Boone-Bancroft Room, City of Jefferson City Hall 10. Adjournment Meeting was adjourned at 12:47 p.m. Respectfully Submitted, Lisa Dittmer, Administrative Assistant Agenda Item 7A Page 1 of 2 CAMPO Board of Directors Staff Report Transportation Alternative Program Grant Rankings February 15, 2023 Summary CAMPO is required to review and rank applications for funding through the Transportation Alternative Program (TAP) that are located within the CAMPO planning area. Four applications within the CAMPO area were received by Central District MoDOT for this funding round. The Technical Committee has reviewed the applications and has provided a ranking recommendation to the Board of Directors. Timeline Rankings are due to Central District MoDOT by February 21. Project Submittals within CAMPO Area See attached abbreviated applications and visuals. - Rainbow Drive Sidewalk (Cole County) – This project involves construction of 3,000 feet of sidewalk along Rainbow Drive (from Hunters Run to Terra Bella) near Pioneer Trails Elementary School. This would be an extension of existing sidewalk in the area. Project Cost is $721,000 with 31% match proposed. - Falcon Lane Pedestrian Improvements (Wardsville) – This project involves construction of 1,400 feet of sidewalk along Falcon Lane to connect school buildings and parking areas to the athletic complex at the Blair Oaks School Campus. Project Cost is $494,900 with 20% match proposed. - Boggs Creek Greenway (Jefferson City) – This project involves construction of 2,700 feet of multi-use trail (greenway) to connect Riverside Park to St. Louis Road, including bridge over Boggs Creek. Project Cost is $959,703 with 48% match proposed. - Stadium and Satinwood Pedestrian Improvements (Jefferson City) – Project involves construction of 1,765 feet of 10’ wide multi-use trail and 1,170 feet of sidewalk around a new Satinwood/Stadium roundabout style intersection. Project Cost is $627,645 with 20% match proposed. Ranking Criteria (per MoDOT TAP process) Within the MoDOT review process, applications are analyzed based on a points system in the following areas: Category Points Ability to meet reasonable progress on federal projects 5 Project Description 40 Clarity of Project and Scope of Work Safety Concern or Needs being Addressed Proximity to Activity Center Connectivity to Existing Facilities and Networks Documentation of Sponsor and Planning Area support 5 Evidence of Public Involvement 5 Addressing Barriers to Access 10 Support within an adopted plan 5 Ability to fund Maintenance/Operations 5 Detailed and Complete Budget 15 Level of Local Match 10 TOTAL 100 CAMPO Staff participate in the points ranking process for applications not contained within the CAMPO region – and – the other planning partners within Central District participate in the ranking process. Agenda Item 7A Page 2 of 2 Staff Analysis For the purposes of discussion, staff will provide the following observations: Half of the available points are focused on the benefits of the project: connectivity, safety improvement, proximity to activity centers, and addressing barriers to access. Projects that are providing these benefits are more likely to get funded. Projects with a higher percentage match are more likely to get funded. The process is fairly competitive this cycle, with 9 application submittals totaling $5.2 million in requested funding but only $1.11 million available. MoDOT staff have requested information on whether applicants would be willing to increase their match or accept partial funding. Staff Recommendation Staff do not have a recommendation on the ranking order. Staff would recommend that the ranking order be reflective of the MoDOT scoring criteria in order to lend support to projects that have the best funding prospects within the MoDOT process. Technical Committee Recommendation The Technical Committee reviewed the applications at their February 2 meeting and voted to recommend the following ranking order: 1. Falcon Lane Pedestrian Improvements 2. Boggs Creek Greenway 3. Rainbow Drive Sidewalk 4. Stadium and Satinwood Pedestrian Improvements Recommended Form of Motion: Motion for approval of the ranking order (1, 2, 3, 4) and instruct staff to forward the ranking order to MoDOT. TRANSPORTATION ALTERNATIVES PROGRAM 6XSSOHPHQWDO&DOO APPLICATION FORM 1. Project Sponsor Name 2. Project Sponsor Type 3. Project Sponsor Contact Information Contact Person: Title: Mailing Address: City: State: MO Zip Code: Daytime Telephone: Email: 4. Project Name 5. Eligible Project Category 6. Project Location Provide Project location map (Label attachment as 'Attachment A - Project Location Map') Project Route: From/To: Project Length (feet/miles), if applicable: https://www.modot.org/local-public-agency Additional information can be found in the Transportation Alternatives Program Guide: MoDOT District:County: 1 of 6 Will this project impact MoDOT Right of Way?Yes No ,I<HVSURYLGHletter of consent from the MoDOT Area Engineer per Section A.10. of the 202 TAP Guide. 6XEPLWWKHDSSOLFDWLRQIRUUHYLHZWRWKHDUHDHQJLQHHUE\-DQXDU\ Based on 200 Census data, is the project located in an area with a population of: 9. Project Sponsor has completed MoDOT online LPA training within the past 2 years? 10. Does the Project Sponsor have an active or incomplete SRTS, TE or TAP project? (0-5 pts.) If Yes, provide the Federal Project Number(s): Yes No Name and title of person in Responsible Charge: Yes p NoN Yes p No 200 Census dat OHVVWKDQ p j 5,00 to ,WR D8(, Cole County ZT3CQYMTLKE9 County Mattheuw Prenger Cole County Engineer 5055 Monticello Rd Jefferson City 65109 573-636-3614 mprenger@colecounty.org Rainbow Drive - Sidewalk - Near Pioneer Trail Public School (2) Construction of infrastructure-related projects and systems that will provide safer routes for non-drivers Cole County Central Rainbow Drive Hunters Run RD/Terra Bella Dr 3000 ft Mattheuw Prenger - Cole County Engineer TEAP068 ✔ ✔ ✔ ✔ 11. Project Description (0-4 pts.) (Refer to Sec F of the 202 TAP Guide, Limited to 3500 Characters with spaces) 12. Project Information (Location map showing project limits required)(No more than 10 pages) (Label Attachment as 'Attachment B - Project Information') 13. Official Project Sponsor Funding Resolution (No more than 10 pages) A Resolution is REQUIRED for application to be considered for award of funding. 14. MPO / RPC Letter of Support (if applicable)(No more than 10 pages) (Label attachment as 'Attachment C - Certification of Funding and Support') Directional Maps, Site Maps, and Photographs. Items 12 - 14 (0-5 pts.) (Label attachment as 'Attachment D - MPO/RPC Letter of Support') 2 of 6 The benefit of this section of sidewalk along Rainbow Drive is the connectivity of Pioneer Trail Elementary School to a dense residential area just east of the school. The first section of the project was done in 2014 with a Safe Routes to School project. This project will extend services to 3 different large subdivisions that are along Rainbow Drive. The concrete sidewalk will be 5' wide, ADA compliant and constructed of concrete. This will include a pedestrian crossing at Henwick Lane. The County is willing to bring a 30% match in order to show their commitment to the project. 15. Evidence of Public Involvement and Support (0-5 pts.) Attach letters of support and other documentary evidence of public interest. (Label attachments as 'Attachment E - Evidence of Public Involvement and Support') meetings and events held to discuss the project. (Limited to 1,640 Characters with spaces ) 16. If submitting more than 1 TAP application, please rank the priority of this submittal. of (Examples: 1 of 1, 2 of 4, 1 of 3) 17. Property Ownership and Acquisition Information (No more than 10 pages) (Label attachments as 'Attachment F - Property Ownership and Acquisition Information') Real Property Acquisition Act? 18. Will this project reconstruct existing infrastructure and/or address existing barriers to access? Describe below. (0-10 pts.) If your entity has adopted an ADA Transition Plan, include as 'Attachment G - Transition Plan'. (No more than 10 pages) Provide evidence of public involvement summary, include dates and information about public Was the property acquired in accordance with the Uniform Relocation Assistance and Is the property needed for the project already acquired? If No - How will it be acquired? If Yes - When was the property acquired and how? All proposals must provide documentation of the Sponsor's property rights by title of ownership, lease, or easement for all property within the project limits. d/or add Yes existing No ordance with th Yes he Uniforh th No t Yes ddh No 3 of 6 11 ✔ The property needed for the sidewalk is within ROW. Temporary easements will be requested if needed. ✔ This project will address existing barriers to access by providing a safe alternative for pedestrians to travel. (<= 23 months) Identify all parties responsible for short and long term maintenance and operation. Will sponsor be able to maintain improvements for a minimum of 25 years? Estimate all maintenance and operations costs for the project below. (yearly basis) Task Cost Freq. TOTAL (Executing contract, hiring consultant, planning, schematic and design, utility relocation, etc.) Estimate the amount of time it will take to complete the project from start to finish. Approximate the time required for each activity. The activities can run concurrently causing the total time to be different from the total of the activities. Consider time for, but not limited to: Planning Activities Environmental Clearance 2. Project Implementation Schedule* ROW Acquisition Projects proposing to encroach or cross railroad right of way, must include documentary evidence (Label attachment as 'Attachment H - Railroad Right of Entry Letter/Agreement') 19. Railroad Right of Entry Letter/Agreement (if applicable ) from the railroad granting a right of entry or an executed encroachment agreement. 2.3URMHFWLVLPSOHPHQWLQJDUHFRPPHQGDWLRQIURPDQDGRSWHGSODQ"SWV /DEHODWWDFKPHQWDV $WWDFKPHQW,±/RFDO5HJLRQDO3ODQ ,IWKHSURSRVHGSURMHFWZLOOFRQVWUXFWIDFLOLWLHVIRUELF\FOHVDQGRUSHGHVWULDQVLQFOXGHGRFXPHQWDU\ HYLGHQFHIURPWKH&LW\RU&RXQW\VWDWLQJWKDWWKHSURMHFWKDVEHHQLQFOXGHGLQWKHHQWLW\ VELF\FOH SHGHVWULDQSODQRUWKHELF\FOHSHGHVWULDQFRPSRQHQWRIDQDGRSWHGORFDORUUHJLRQDOSODQ (Assessments, possible mitigation for Hazardous Materials, permits, review by other agencies ) Months (Surveying, appraisals, title transfer, clearance, etc.) 2. Maintenance and Operations (0-5 pts.) Project Design and Plan Preparation of PS&E Package (Including PS&E Review by MoDOT District and other agencies.) Project Construction/Implementation (Advertising/hiring contractor, demolition, construction, inspection, etc.) Other *Per Reasonable Progress Policy, construction contract must be awarded within 23 months of funding allocation Projected Time in Months Annual CostMaintenance Task Yes No Yes No 4 of 6 ✔ 2 2 2 10 6 22 Cole County Public Works will be responsible for all short and long term operations and maintenance. ✔ Snow Removal $ 100 4 $400.00 Repairs/Up Keep $ 1,100 1 $ 1,100.00 $0.00 $0.00 $0.00 $0.00 $ 1,500.00 Preliminary Engineering/Design (if requesting reimbursement)1 . Right of Way costs (if requesting reimbursement)2 . 3 . Construction Engineering/Inspection (if requesting reimbursement)4 . 5 . 6 . (provide attachment with detailed explanation) 7 . Local Match: of Total Project Cost (Line 7)8 . Federal Funds Requested: of Line 7 9 . Not Started Subtotal of Costs (Line 1 - Line 4): Other eligible costs Total Project Cost: 25. Project Budget Summary (0, or pts.) List all project costs to be incurred by the applying entity on page 5 for a complete itemized cost estimate. Itemized Construction Cost Estimate: (from Attachment K) By submitting an application, the applying entity commits that if this project is selected for funding, a construction contract will be awarded within 23 months of project funding allocation. % Complete Complete FINAL SUBMISSION DUE DATE FOR ALL DOCUMENTATION -DQXDU\ by 4:00pm CDT 26. Project Commitment The construction plans for this project are currently: Completed TAP application packets must be submitted by email to the respective District representative and be received by 4:00 p.m. on -DQXDU\ . MoDOT reserves the right to deem a TAP application package ineligible for funding if not received by the prescribed deadline. In the event an LPA is unable to provide an emailed PDF copy of the application; the LPA shall coordinate with the district representative and deliver the completed project application by prescribed deadline. The minimum amount of local cash match required is 20%, Sponsors are not limited in their maximum local match. If a larger local match is provided, please adjust the percentages accordingly. 20-24% local match earns 0 pts., 25-35% match earns pts., >35% match earns pts.) 6 of 6 $ 60,000.00 $ 0.00 $ 621,000.00 $ 40,000.00 $ 721,000.00 $ 721,000.00 31%$ 221,000.00 69%$ 500,000.00 ✔ 5DLQERZ'U6LGHZDON3URMHFW&LW\RI-HIIHUVRQ0LVVRXUL&ROH&RXQW\0LVVRXUL1RWHV3DUFHOGDWDLVIRUDVVHVVPHQWSXUSRVHVRQO\,WLVQRWDOHJDOVXUYH\DQGGRHVQRWSXUSRUWWRUHSUHVHQWDSURSHUW\ERXQGDU\VXUYH\RIWKHSDUFHOVVKRZQ,WVKRXOGQRWEHXVHGIRUFRQYH\DQFHVRUWKHHVWDEOLVKPHQWRISURSHUW\ERXQGDULHV'RQRWXVHIRUQDYLJDWLRQIWBegin ProjectEnd Project TRANSPORTATION ALTERNATIVES PROGRAM 6XSSOHPHQWDO&DOO APPLICATION FORM 1. Project Sponsor Name 2. Project Sponsor Type 3. Project Sponsor Contact Information Contact Person: Title: Mailing Address: City: State: MO Zip Code: Daytime Telephone: Email: 4. Project Name 5. Eligible Project Category 6. Project Location Provide Project location map (Label attachment as 'Attachment A - Project Location Map') Project Route: From/To: Project Length (feet/miles), if applicable: https://www.modot.org/local-public-agency Additional information can be found in the Transportation Alternatives Program Guide: MoDOT District:County: 1 of 6 Will this project impact MoDOT Right of Way?Yes No ,I<HVSURYLGHletter of consent from the MoDOT Area Engineer per Section A.10. of the 202 TAP Guide. 6XEPLWWKHDSSOLFDWLRQIRUUHYLHZWRWKHDUHDHQJLQHHUE\-DQXDU\ Based on 200 Census data, is the project located in an area with a population of: 9. Project Sponsor has completed MoDOT online LPA training within the past 2 years? 10. Does the Project Sponsor have an active or incomplete SRTS, TE or TAP project? (0-5 pts.) If Yes, provide the Federal Project Number(s): Yes No Name and title of person in Responsible Charge: Yes p NoN Yes p No 200 Census dat OHVVWKDQ p j 5,00 to ,WR D8(, Village of Wardsville GAQTHJG4Y1Q1 City Shirley Stackman City Clerk 5805 Wardsville Rd Wardsville 65101 573-635-2625 villageofwardsville@gmail.com Falcon Lane Pedestrian Improvements (4) Construction of infrastructure-related projects to improve the ability of students to walk and bicycle to school Cole County Central Falcon Lane High School/Athletic Complex 1400ft Shirley Stackman ✔ ✔ ✔ ✔ 11. Project Description (0-4 pts.) (Refer to Sec F of the 202 TAP Guide, Limited to 3500 Characters with spaces) 12. Project Information (Location map showing project limits required)(No more than 10 pages) (Label Attachment as 'Attachment B - Project Information') 13. Official Project Sponsor Funding Resolution (No more than 10 pages) A Resolution is REQUIRED for application to be considered for award of funding. 14. MPO / RPC Letter of Support (if applicable)(No more than 10 pages) (Label attachment as 'Attachment C - Certification of Funding and Support') Directional Maps, Site Maps, and Photographs. Items 12 - 14 (0-5 pts.) (Label attachment as 'Attachment D - MPO/RPC Letter of Support') 2 of 6 At the heart of the Village of Wardsville is the Blair Oaks School District. Blair Oaks is a rapidly growing school district that is currently undergoing expansion via a recently built new High School. This has led to greater needs for student and traffic handling methods. With the construction of the new high school the parking lot has become an asset of additional parking for ball games, but currently there are no direct sidewalks that lead to the ballfields from the high school parking area. Pedestrians would need to travel through the intermediate and elementary complexes to access existing sidewalks to get to the ballfields. To avoid that, the village and district has been shutting down Falcon Lane during games allowing attendees to walk freely down the road to the ballfields. The terrain on the edges of the road are not conducive for people to walk through the ditch line of Falcon Lane which is why the road is necessary to use. The 2022 Blair Oaks Football season hosted 11 home games. The 2023 Baseball schedule shows 22 home games that will draw people to the Athletic Complex. The Falcon Lane pedestrian upgrades would allow for a road crossing from the High School parking area to the middle school, then attach approximately 1400 feet of 8ft wide sidewalks along the westbound side of Falcon Lane from existing sidewalks at the intermediate school parking area down to existing sidewalk access at the Falcon Athletic Complex. This will create safe ADA access to the sports complex area from the main parking area and allow Falcon Lane to remain open to traffic during game time. This project is running in conjunction to a Cole County Communities grant. The Communities grant will be covering turn lane additions and a portion of the gutter work needed for proper storm water handling. By funding this project it will allow the projects to be run in conjunction with each other and minimize the impacts of construction and the number of times Falcon Lane will need to be shut down. 15. Evidence of Public Involvement and Support (0-5 pts.) Attach letters of support and other documentary evidence of public interest. (Label attachments as 'Attachment E - Evidence of Public Involvement and Support') meetings and events held to discuss the project. (Limited to 1,640 Characters with spaces ) 16. If submitting more than 1 TAP application, please rank the priority of this submittal. of (Examples: 1 of 1, 2 of 4, 1 of 3) 17. Property Ownership and Acquisition Information (No more than 10 pages) (Label attachments as 'Attachment F - Property Ownership and Acquisition Information') Real Property Acquisition Act? 18. Will this project reconstruct existing infrastructure and/or address existing barriers to access? Describe below. (0-10 pts.) If your entity has adopted an ADA Transition Plan, include as 'Attachment G - Transition Plan'. (No more than 10 pages) Provide evidence of public involvement summary, include dates and information about public Was the property acquired in accordance with the Uniform Relocation Assistance and Is the property needed for the project already acquired? If No - How will it be acquired? If Yes - When was the property acquired and how? All proposals must provide documentation of the Sponsor's property rights by title of ownership, lease, or easement for all property within the project limits. d/or add Yes existing No ordance with th Yes he Uniforh th No t Yes ddh No 3 of 6 The need for upgrades in the Falcon Lane corridor have been a topic of public meetings starting in March as they worked to apply for a Cole County Communities grant to assist in paying for the upgrades. They were discussed at meetings on March 2, 2022, April 6, May 4, June 1, October, November 2, December 7, and January 4, 2023 when the funds were approved to apply for TAP. Blair Oaks School has added their support for the project that will be an asset to their students and the safe organization of events at the district. 11 ✔ Some property will need to be acquired through easement with the school. ✔ This project will add ADA access to the Athletic Complex from the High School parking area where currently there isn't easy access for mobility challenged pedestrians. (<= 23 months) Identify all parties responsible for short and long term maintenance and operation. Will sponsor be able to maintain improvements for a minimum of 25 years? Estimate all maintenance and operations costs for the project below. (yearly basis) Task Cost Freq. TOTAL (Executing contract, hiring consultant, planning, schematic and design, utility relocation, etc.) Estimate the amount of time it will take to complete the project from start to finish. Approximate the time required for each activity. The activities can run concurrently causing the total time to be different from the total of the activities. Consider time for, but not limited to: Planning Activities Environmental Clearance 2. Project Implementation Schedule* ROW Acquisition Projects proposing to encroach or cross railroad right of way, must include documentary evidence (Label attachment as 'Attachment H - Railroad Right of Entry Letter/Agreement') 19. Railroad Right of Entry Letter/Agreement (if applicable ) from the railroad granting a right of entry or an executed encroachment agreement. 2.3URMHFWLVLPSOHPHQWLQJDUHFRPPHQGDWLRQIURPDQDGRSWHGSODQ"SWV /DEHODWWDFKPHQWDV $WWDFKPHQW,±/RFDO5HJLRQDO3ODQ ,IWKHSURSRVHGSURMHFWZLOOFRQVWUXFWIDFLOLWLHVIRUELF\FOHVDQGRUSHGHVWULDQVLQFOXGHGRFXPHQWDU\ HYLGHQFHIURPWKH&LW\RU&RXQW\VWDWLQJWKDWWKHSURMHFWKDVEHHQLQFOXGHGLQWKHHQWLW\ VELF\FOH SHGHVWULDQSODQRUWKHELF\FOHSHGHVWULDQFRPSRQHQWRIDQDGRSWHGORFDORUUHJLRQDOSODQ (Assessments, possible mitigation for Hazardous Materials, permits, review by other agencies ) Months (Surveying, appraisals, title transfer, clearance, etc.) 2. Maintenance and Operations (0-5 pts.) Project Design and Plan Preparation of PS&E Package (Including PS&E Review by MoDOT District and other agencies.) Project Construction/Implementation (Advertising/hiring contractor, demolition, construction, inspection, etc.) Other *Per Reasonable Progress Policy, construction contract must be awarded within 23 months of funding allocation Projected Time in Months Annual CostMaintenance Task Yes No Yes No 4 of 6 ✔ 3 3 3 3 10 22 The school will share responsibility on the sidewalks ✔ Snow removal $ 100 3 $ 300.00 $0.00 $0.00 $0.00 $0.00 $0.00 $ 300.00 Preliminary Engineering/Design (if requesting reimbursement)1 . Right of Way costs (if requesting reimbursement)2 . 3 . Construction Engineering/Inspection (if requesting reimbursement)4 . 5 . 6 . (provide attachment with detailed explanation) 7 . Local Match: of Total Project Cost (Line 7)8 . Federal Funds Requested: of Line 7 9 . Not Started Subtotal of Costs (Line 1 - Line 4): Other eligible costs Total Project Cost: 25. Project Budget Summary (0, or pts.) List all project costs to be incurred by the applying entity on page 5 for a complete itemized cost estimate. Itemized Construction Cost Estimate: (from Attachment K) By submitting an application, the applying entity commits that if this project is selected for funding, a construction contract will be awarded within 23 months of project funding allocation. % Complete Complete FINAL SUBMISSION DUE DATE FOR ALL DOCUMENTATION -DQXDU\ by 4:00pm CDT 26. Project Commitment The construction plans for this project are currently: Completed TAP application packets must be submitted by email to the respective District representative and be received by 4:00 p.m. on -DQXDU\ . MoDOT reserves the right to deem a TAP application package ineligible for funding if not received by the prescribed deadline. In the event an LPA is unable to provide an emailed PDF copy of the application; the LPA shall coordinate with the district representative and deliver the completed project application by prescribed deadline. The minimum amount of local cash match required is 20%, Sponsors are not limited in their maximum local match. If a larger local match is provided, please adjust the percentages accordingly. 20-24% local match earns 0 pts., 25-35% match earns pts., >35% match earns pts.) 6 of 6 $ 460,400.00 $ 34,500.00 $ 494,900.00 $ 494,900.00 20%$ 98,980.00 80%$ 395,920.00 20 Paul Samson, PE - EngineerMO# PE-2002016730FALCON LANEIMPROVEMENTSP:\2014\14-400-VILLAGE OF WARDSVILLE\2022 Falcon Lane\14-400 Falcon Lane.dwg, 1/10/2023 11:44:17 AM TRANSPORTATION ALTERNATIVES PROGRAM 6XSSOHPHQWDO&DOO APPLICATION FORM 1. Project Sponsor Name 2. Project Sponsor Type 3. Project Sponsor Contact Information Contact Person: Title: Mailing Address: City: State: MO Zip Code: Daytime Telephone: Email: 4. Project Name 5. Eligible Project Category 6. Project Location Provide Project location map (Label attachment as 'Attachment A - Project Location Map') Project Route: From/To: Project Length (feet/miles), if applicable: https://www.modot.org/local-public-agency Additional information can be found in the Transportation Alternatives Program Guide: MoDOT District:County: 1 of 6 Will this project impact MoDOT Right of Way?Yes No ,I<HVSURYLGHletter of consent from the MoDOT Area Engineer per Section A.10. of the 202 TAP Guide. 6XEPLWWKHDSSOLFDWLRQIRUUHYLHZWRWKHDUHDHQJLQHHUE\-DQXDU\ Based on 200 Census data, is the project located in an area with a population of: 9. Project Sponsor has completed MoDOT online LPA training within the past 2 years? 10. Does the Project Sponsor have an active or incomplete SRTS, TE or TAP project? (0-5 pts.) If Yes, provide the Federal Project Number(s): Yes No Name and title of person in Responsible Charge: Yes p NoN Yes p No 200 Census dat OHVVWKDQ p j 5,00 to ,WR D8(, City of Jefferson VDNHEABWLHK6 City David Bange City Engineer 320 E. McCarty Street Jefferson City 65101 573-634-6433 dbange@jeffersoncitymo.gov Multi-Use Trail St. Louis Road to Riverside Park (1) Construction of on- and off-road trail facilities for predestrians, bicyclists, & other non-motorized forms of transportation Cole County Central Along Boggs Creek St. Louis Road to Riverside Park 2,700 feet David Bange, City Engineer TAP-3100(527) & TAP-3100(528) ✔ ✔ ✔ ✔ 11. Project Description (0-4 pts.) (Refer to Sec F of the 202 TAP Guide, Limited to 3500 Characters with spaces) 12. Project Information (Location map showing project limits required)(No more than 10 pages) (Label Attachment as 'Attachment B - Project Information') 13. Official Project Sponsor Funding Resolution (No more than 10 pages) A Resolution is REQUIRED for application to be considered for award of funding. 14. MPO / RPC Letter of Support (if applicable)(No more than 10 pages) (Label attachment as 'Attachment C - Certification of Funding and Support') Directional Maps, Site Maps, and Photographs. Items 12 - 14 (0-5 pts.) (Label attachment as 'Attachment D - MPO/RPC Letter of Support') 2 of 6 The project will consist of a 10-foot-wide concrete multi-use trail that will begin near the intersection of E. McCarty Street with St. Louis Road and extend along Boggs Creek, ultimately crossing over it and connecting into Riverside Park and its existing trail network. This trail will provide direct access to the Park for those living along and off of St. Louis Road as well as the Landwehr Hills subdivision among others. Together these area contain in excess of 700 residential parcels. This trail will also provide an easier route for those same individuals who may desire to travel into downtown Jefferson City or points to the west. It does this in two ways, firstly it provides a separate facility increasing the safety and comfort level of those traveling in that direction and secondly the trail circumnavigates a large hill that separates the eastern and western branches of Boggs Creek. By doing so it creates a connection that is virtually flat between St Louis Road and Grant Street. For those traveling under human power being able to go around this hill removes a significant barrier to their westward travels. Once in the park an individual can make use of the trail system within the park or connect into the newly installed bike infrastructure on Grant Street and either E. McCarty or High Street to connect to downtown and from there to the Katy Trail State Park or the 7.3-mile-long Wears Creek Greenway. The trail itself will follow Boggs Creek to a point just downstream of the confluence of the eastern and western branches of the creek at which point the trail will cross the creek and the adjoining floodway on a series of bridges and enter the southeastern corner of the park. The Vetter property which is slated to be transfered to City ownership by donation will be the home of a portion of the trail and consists of just over thirteen acres. This property will become part of Riverside Park with the trail serving as the only access to this new park land. It is envisioned that these thirteen acres will be developed with additional nature and mountain biking trails. The construction of this trail is particularly timely as a new amphitheater has been built in the Park and the availability of vehicular parking is very limited. Being able to access the park by foot or bike will help address this parking shortfall by allowing people to walk or cycle to the the park. The park will also soon be the home of a botanical garden that will be connected to the existing trail system within the park. This garden will surely be a draw for those who enjoy nature and would enjoy the natural environment provided by the trail. The park is also home to one of the two swimming pools in Jefferson City. Providing a safe and convenient trail into the park creates the opportunity for children to reach this amenity without the need for an adult to drive them there. 15. Evidence of Public Involvement and Support (0-5 pts.) Attach letters of support and other documentary evidence of public interest. (Label attachments as 'Attachment E - Evidence of Public Involvement and Support') meetings and events held to discuss the project. (Limited to 1,640 Characters with spaces ) 16. If submitting more than 1 TAP application, please rank the priority of this submittal. of (Examples: 1 of 1, 2 of 4, 1 of 3) 17. Property Ownership and Acquisition Information (No more than 10 pages) (Label attachments as 'Attachment F - Property Ownership and Acquisition Information') Real Property Acquisition Act? 18. Will this project reconstruct existing infrastructure and/or address existing barriers to access? Describe below. (0-10 pts.) If your entity has adopted an ADA Transition Plan, include as 'Attachment G - Transition Plan'. (No more than 10 pages) Provide evidence of public involvement summary, include dates and information about public Was the property acquired in accordance with the Uniform Relocation Assistance and Is the property needed for the project already acquired? If No - How will it be acquired? If Yes - When was the property acquired and how? All proposals must provide documentation of the Sponsor's property rights by title of ownership, lease, or easement for all property within the project limits. d/or add Yes existing No ordance with th Yes he Uniforh th No t Yes ddh No 3 of 6 This trail was proposed in the in the 2007 Jefferson City Greenway Trails Master Plan and is supported by the 2016 Capitol Area Pedestrian and Bicycle Plan which was produced by CAMPO. Greenway trails and connections into City parks is also supported by the 2017 Parks Master Plan in which 75% of the survey respondents listed greenways and trail connections as the most important park amenity for their family. Currently CAMPO is engaged in the development of the Capital Area Active Transportation Plan. The proposed trail is included in that plan and has been reviewed by stakeholders and the public during public meetings that were held on December 1st and 2nd 2022. Public input on the plan continues to be gathered through online surveys. Current information gathered from this public outreach has indicted that Parks are among the most desired destinations for pedestrian and bicycle travel. 12 ✔ The intention is to acquire easements from the properties addressed as 1911 St. Louis Road and 301 Riverside Drive after receiving the grant. At this time the Vetter family has indicated their intention to donate their property to the City. ✔ ✔ This trail will allow a means to go around the hill that separates the eastern and western branch of Boggs Creek. Doing so will enable people on the eastern side of the Boggs Creek drainage basin to more easily reach Riverside Park and the downtown area by avoiding that hill and by making use of the trail system within the park to more easily climb into the Wears Creek drainage basin in which the majority of the City is located. (<= 23 months) Identify all parties responsible for short and long term maintenance and operation. Will sponsor be able to maintain improvements for a minimum of 25 years? Estimate all maintenance and operations costs for the project below. (yearly basis) Task Cost Freq. TOTAL (Executing contract, hiring consultant, planning, schematic and design, utility relocation, etc.) Estimate the amount of time it will take to complete the project from start to finish. Approximate the time required for each activity. The activities can run concurrently causing the total time to be different from the total of the activities. Consider time for, but not limited to: Planning Activities Environmental Clearance 2. Project Implementation Schedule* ROW Acquisition Projects proposing to encroach or cross railroad right of way, must include documentary evidence (Label attachment as 'Attachment H - Railroad Right of Entry Letter/Agreement') 19. Railroad Right of Entry Letter/Agreement (if applicable ) from the railroad granting a right of entry or an executed encroachment agreement. 2.3URMHFWLVLPSOHPHQWLQJDUHFRPPHQGDWLRQIURPDQDGRSWHGSODQ"SWV /DEHODWWDFKPHQWDV $WWDFKPHQW,±/RFDO5HJLRQDO3ODQ ,IWKHSURSRVHGSURMHFWZLOOFRQVWUXFWIDFLOLWLHVIRUELF\FOHVDQGRUSHGHVWULDQVLQFOXGHGRFXPHQWDU\ HYLGHQFHIURPWKH&LW\RU&RXQW\VWDWLQJWKDWWKHSURMHFWKDVEHHQLQFOXGHGLQWKHHQWLW\ VELF\FOH SHGHVWULDQSODQRUWKHELF\FOHSHGHVWULDQFRPSRQHQWRIDQDGRSWHGORFDORUUHJLRQDOSODQ (Assessments, possible mitigation for Hazardous Materials, permits, review by other agencies ) Months (Surveying, appraisals, title transfer, clearance, etc.) 2. Maintenance and Operations (0-5 pts.) Project Design and Plan Preparation of PS&E Package (Including PS&E Review by MoDOT District and other agencies.) Project Construction/Implementation (Advertising/hiring contractor, demolition, construction, inspection, etc.) Other *Per Reasonable Progress Policy, construction contract must be awarded within 23 months of funding allocation Projected Time in Months Annual CostMaintenance Task Yes No Yes No 4 of 6 ✔ 2 2 6 8 5 23 This trail will be owned and maintained by the City of Jefferson Parks and Recreation Department ✔ snow plow $ 200 2 $ 400.00 concrete repair $ 1,000 0.1 $ 100.00 $0.00 $0.00 $0.00 $0.00 $ 500.00 Preliminary Engineering/Design (if requesting reimbursement)1 . Right of Way costs (if requesting reimbursement)2 . 3 . Construction Engineering/Inspection (if requesting reimbursement)4 . 5 . 6 . (provide attachment with detailed explanation) 7 . Local Match: of Total Project Cost (Line 7)8 . Federal Funds Requested: of Line 7 9 . Not Started Subtotal of Costs (Line 1 - Line 4): Other eligible costs Total Project Cost: 25. Project Budget Summary (0, or pts.) List all project costs to be incurred by the applying entity on page 5 for a complete itemized cost estimate. Itemized Construction Cost Estimate: (from Attachment K) By submitting an application, the applying entity commits that if this project is selected for funding, a construction contract will be awarded within 23 months of project funding allocation. % Complete Complete FINAL SUBMISSION DUE DATE FOR ALL DOCUMENTATION -DQXDU\ by 4:00pm CDT 26. Project Commitment The construction plans for this project are currently: Completed TAP application packets must be submitted by email to the respective District representative and be received by 4:00 p.m. on -DQXDU\ . MoDOT reserves the right to deem a TAP application package ineligible for funding if not received by the prescribed deadline. In the event an LPA is unable to provide an emailed PDF copy of the application; the LPA shall coordinate with the district representative and deliver the completed project application by prescribed deadline. The minimum amount of local cash match required is 20%, Sponsors are not limited in their maximum local match. If a larger local match is provided, please adjust the percentages accordingly. 20-24% local match earns 0 pts., 25-35% match earns pts., >35% match earns pts.) 6 of 6 $0.00 $0.00 $ 959,703.00 $0.00 $ 959,703.00 $0.00 $ 959,703.00 48%$ 459,703.00 52%$ 500,000.00 ✔ E. McCarty Street St. Louis Road Kristy Schiefer 1809 E. McCarty Street Steve and Colleen Meredith 1841 E. McCarty Street WRS Rental LLC 1913 St. Louis Road Union Electric Co. 301 Riverview Drive Louis and Naomi Vetter Riverview Drive Riverview DriveRiverside Park Attachment B - Project Information Legend Multi-use Trail Bridge Photo Labels 1 2 3 4 4 TRANSPORTATION ALTERNATIVES PROGRAM 6XSSOHPHQWDO&DOO APPLICATION FORM 1. Project Sponsor Name 2. Project Sponsor Type 3. Project Sponsor Contact Information Contact Person: Title: Mailing Address: City: State: MO Zip Code: Daytime Telephone: Email: 4. Project Name 5. Eligible Project Category 6. Project Location Provide Project location map (Label attachment as 'Attachment A - Project Location Map') Project Route: From/To: Project Length (feet/miles), if applicable: https://www.modot.org/local-public-agency Additional information can be found in the Transportation Alternatives Program Guide: MoDOT District:County: 1 of 6 Will this project impact MoDOT Right of Way?Yes No ,I<HVSURYLGHletter of consent from the MoDOT Area Engineer per Section A.10. of the 202 TAP Guide. 6XEPLWWKHDSSOLFDWLRQIRUUHYLHZWRWKHDUHDHQJLQHHUE\-DQXDU\ Based on 200 Census data, is the project located in an area with a population of: 9. Project Sponsor has completed MoDOT online LPA training within the past 2 years? 10. Does the Project Sponsor have an active or incomplete SRTS, TE or TAP project? (0-5 pts.) If Yes, provide the Federal Project Number(s): Yes No Name and title of person in Responsible Charge: Yes p NoN Yes p No 200 Census dat OHVVWKDQ p j 5,00 to ,WR D8(, City of Jefferson VDNHEABWLHK6 City David Bange City Engineer 320 E. McCarty Street Jefferson City 65101 573-634-6433 dbange@jeffersoncitymo.gov Stadium and Satinwood Pedestrian and Intersection Improvements (2) Construction of infrastructure-related projects and systems that will provide safer routes for non-drivers Cole County Central Stadium Boulevard Trail at JCMG to Lynnwood Drive 1,500 feet David Bange, City Engineer TAP-3100(527) & TAP-3100(528) ✔ ✔ ✔ ✔ 11. Project Description (0-4 pts.) (Refer to Sec F of the 202 TAP Guide, Limited to 3500 Characters with spaces) 12. Project Information (Location map showing project limits required)(No more than 10 pages) (Label Attachment as 'Attachment B - Project Information') 13. Official Project Sponsor Funding Resolution (No more than 10 pages) A Resolution is REQUIRED for application to be considered for award of funding. 14. MPO / RPC Letter of Support (if applicable)(No more than 10 pages) (Label attachment as 'Attachment C - Certification of Funding and Support') Directional Maps, Site Maps, and Photographs. Items 12 - 14 (0-5 pts.) (Label attachment as 'Attachment D - MPO/RPC Letter of Support') 2 of 6 The project will be centered around the intersection of Stadium Boulevard and Satinwood Drive and will consist of a number of components. The pedestrian and non-motorized components of this project include the construction of a 10-foot-wide multi-use trail that would begin where the existing Stadium multi-use trail turns northward near the Jefferson City Medical Group building and extend across the creek on a pedestrian bridge, from there it would follow West Stadium Boulevard to Satinwood Drive where it will cross through the intersection and continue along Stadium Boulevard to Lynnwood Drive. From the Satinwood intersection it would double back to Portabello Drive for a future trail connection to the Colonial Hills Subdivision. For its part the extension to Lynnwood Drive is the first phase of a multi-use trail that will generally follow Stadium Boulevard and ultimately connect to the existing East Branch Greenway multi-use trail adjacent to Jefferson City High School and Lincoln University. The total length of the multi-use trail would be 1,765 feet. The project will also include the construction of approximately 1,170 feet of sidewalk connecting Satinwood Drive to Lynnwood Drive, completing the pedestrian connection to Portabello Place Drive, and tie into the existing sidewalk along the southern leg of Satinwood Drive. The extension of the multi-use trail connects Satinwood Drive and the connecting streets and subdivisions to the 7.3-mile-long Wears Creek Greenway which extends from the City's westerly most subdivision to the doorstep of downtown Jefferson City, and through sidewalks and marked cycling infrastructure to the Missouri River Bridge and on to the Katy Trail State Park. The proposed trail and sidewalk provide pedestrian access to Cedar Hill Elementary School, and in conjunction with a TAP project awarded to the City in 2022 will provide a pedestrian connection to Capitol City High School. For its part the Wears Creek Greenway into which this multi-use trail will connect provides access to numerous commercial, medical, and recreational facilities along its length providing pedestrian and cycling connections for both commuter and recreational trips. The other components of the project include the construction of a concrete box culvert to eliminate street and structure flooding at the intersection, as well as the construction of a roundabout to address the acute intersection geometry, create a visual separation between primarily commercial uses to the west and residential uses to the east, and replaces an existing traffic signal that is not complaint with current standards. The plans have not been developed to the point of certainty, but it may be possible for the proposed stormwater culvert to be used as a pedestrian underpass. If that is determined to be possible then the alignment of the trail may be modified through the intersection to take advantage of that possibility. 15. Evidence of Public Involvement and Support (0-5 pts.) Attach letters of support and other documentary evidence of public interest. (Label attachments as 'Attachment E - Evidence of Public Involvement and Support') meetings and events held to discuss the project. (Limited to 1,640 Characters with spaces ) 16. If submitting more than 1 TAP application, please rank the priority of this submittal. of (Examples: 1 of 1, 2 of 4, 1 of 3) 17. Property Ownership and Acquisition Information (No more than 10 pages) (Label attachments as 'Attachment F - Property Ownership and Acquisition Information') Real Property Acquisition Act? 18. Will this project reconstruct existing infrastructure and/or address existing barriers to access? Describe below. (0-10 pts.) If your entity has adopted an ADA Transition Plan, include as 'Attachment G - Transition Plan'. (No more than 10 pages) Provide evidence of public involvement summary, include dates and information about public Was the property acquired in accordance with the Uniform Relocation Assistance and Is the property needed for the project already acquired? If No - How will it be acquired? If Yes - When was the property acquired and how? All proposals must provide documentation of the Sponsor's property rights by title of ownership, lease, or easement for all property within the project limits. d/or add Yes existing No ordance with th Yes he Uniforh th No t Yes ddh No 3 of 6 This trail was proposed in the in the 2007 Jefferson City Greenway Trails Master Plan and is supported by the 2016 Capitol Area Pedestrian and Bicycle Plan which was produced by CAMPO. Currently CAMPO is engaged in the development of Capital Area Active Transportation Plan. The proposed trail is included in that plan and had been reviewed by stakeholders and the public during public meetings that were held on December 1st and 2nd 2022. Public input on the plan is currently being gathered through online surveys of which more than 800 have been received. In response to the question where people would like to be able to travel by foot and bike large percentages of the respondents listed places such as downtown, grocery stores, parks, and schools as top destinations all of which are made accessible to those living adjacent to Satinwood Drive and the connecting streets and subdivisions with the construction of the proposed trail extension. 22 ✔ The project will require the purchase of at least one and possibly a second residential property and a partial taking of a third. A permanent trail easement will also be required from another property. The remainder of the project will take place on Right of Way that is controlled by the City. The development of right of way plans and property acquisition will begin following the receipt of the the grant. The attached documents show the ownership of the properties as they currently exist. ✔ ✔ There is an existing sidewalk on Satinwood Drive that ends short of the intersection of Brandy Lane. The sidewalk ramps on either side of Stadium are non compliant and while a crosswalk is marked across the northern leg of Stadium Boulevard there is no sidewalk to receive someone making use of the crossing. Because of the skew of the intersection the crossing is complex requiring staging in painted islands and there are no pedestrian signal heads or means of pedestrian detection at the traffic signal. The project will build compliant pedestrian facilities in every quadrant of the intersection and provide crosswalks across every leg of the intersection. (<= 23 months) Identify all parties responsible for short and long term maintenance and operation. Will sponsor be able to maintain improvements for a minimum of 25 years? Estimate all maintenance and operations costs for the project below. (yearly basis) Task Cost Freq. TOTAL (Executing contract, hiring consultant, planning, schematic and design, utility relocation, etc.) Estimate the amount of time it will take to complete the project from start to finish. Approximate the time required for each activity. The activities can run concurrently causing the total time to be different from the total of the activities. Consider time for, but not limited to: Planning Activities Environmental Clearance 2. Project Implementation Schedule* ROW Acquisition Projects proposing to encroach or cross railroad right of way, must include documentary evidence (Label attachment as 'Attachment H - Railroad Right of Entry Letter/Agreement') 19. Railroad Right of Entry Letter/Agreement (if applicable ) from the railroad granting a right of entry or an executed encroachment agreement. 2.3URMHFWLVLPSOHPHQWLQJDUHFRPPHQGDWLRQIURPDQDGRSWHGSODQ"SWV /DEHODWWDFKPHQWDV $WWDFKPHQW,±/RFDO5HJLRQDO3ODQ ,IWKHSURSRVHGSURMHFWZLOOFRQVWUXFWIDFLOLWLHVIRUELF\FOHVDQGRUSHGHVWULDQVLQFOXGHGRFXPHQWDU\ HYLGHQFHIURPWKH&LW\RU&RXQW\VWDWLQJWKDWWKHSURMHFWKDVEHHQLQFOXGHGLQWKHHQWLW\ VELF\FOH SHGHVWULDQSODQRUWKHELF\FOHSHGHVWULDQFRPSRQHQWRIDQDGRSWHGORFDORUUHJLRQDOSODQ (Assessments, possible mitigation for Hazardous Materials, permits, review by other agencies ) Months (Surveying, appraisals, title transfer, clearance, etc.) 2. Maintenance and Operations (0-5 pts.) Project Design and Plan Preparation of PS&E Package (Including PS&E Review by MoDOT District and other agencies.) Project Construction/Implementation (Advertising/hiring contractor, demolition, construction, inspection, etc.) Other *Per Reasonable Progress Policy, construction contract must be awarded within 23 months of funding allocation Projected Time in Months Annual CostMaintenance Task Yes No Yes No 4 of 6 ✔ 2 3 6 8 8 23 This trail will be owned and maintained by the City of Jefferson Parks and Recreation Department. The street improvements will be maintained by the City of Jefferson Street Department ✔ Pavement Marking $ 1,000 0.25 $ 250.00 Lighting $ 2,000 0.1 $ 200.00 Snow plowing $ 200 4 $ 800.00 Street Sweeping $ 100 4 $ 400.00 Pavemenet Maintenance $ 2,000 0.1 $ 200.00 $0.00 $ 1,850.00 Preliminary Engineering/Design (if requesting reimbursement)1 . Right of Way costs (if requesting reimbursement)2 . 3 . Construction Engineering/Inspection (if requesting reimbursement)4 . 5 . 6 . (provide attachment with detailed explanation) 7 . Local Match: of Total Project Cost (Line 7)8 . Federal Funds Requested: of Line 7 9 . Not Started Subtotal of Costs (Line 1 - Line 4): Other eligible costs Total Project Cost: 25. Project Budget Summary (0, or pts.) List all project costs to be incurred by the applying entity on page 5 for a complete itemized cost estimate. Itemized Construction Cost Estimate: (from Attachment K) By submitting an application, the applying entity commits that if this project is selected for funding, a construction contract will be awarded within 23 months of project funding allocation. % Complete Complete FINAL SUBMISSION DUE DATE FOR ALL DOCUMENTATION -DQXDU\ by 4:00pm CDT 26. Project Commitment The construction plans for this project are currently: Completed TAP application packets must be submitted by email to the respective District representative and be received by 4:00 p.m. on -DQXDU\ . MoDOT reserves the right to deem a TAP application package ineligible for funding if not received by the prescribed deadline. In the event an LPA is unable to provide an emailed PDF copy of the application; the LPA shall coordinate with the district representative and deliver the completed project application by prescribed deadline. The minimum amount of local cash match required is 20%, Sponsors are not limited in their maximum local match. If a larger local match is provided, please adjust the percentages accordingly. 20-24% local match earns 0 pts., 25-35% match earns pts., >35% match earns pts.) 6 of 6 $0.00 $0.00 $ 627,645.00 $0.00 $ 627,645.00 $0.00 $ 627,645.00 20%$ 127,645.00 80%$ 500,000.00 ✔ Stadium BoulevardSatinwood Drive Brandy LanePortabello Place Drive InglenookDriveLynnwood DriveAttachment B - Project InformationStadium and Satinwood Drive Pedestrian and Intersection ImprovementsLegendMulti-use TrailSidewalkStreet/Roundabout Curb and PavementBox CulvertMulti-use Trail (future phases) Agenda Item 7B CAMPO Board of Directors Staff Report Title VI Program Update February 15, 2023 Summary The Federal Transit Administration (FTA) requires recipients to report certain general information to determine compliance with Title VI of the Civil Rights Act of 1964. The collection and reporting of this information constitutes a recipient’s Title VI Program. To ensure compliance with 49 CFR Section 21.9 (b), the FTA requires that all recipients document their compliance with this chapter by submitting a Title VI Program to the FTA’s regional civil rights officer once every three years. As subrecipients, the Capital Area Metropolitan Planning Organization submits the information contained in this plan to their primary recipient, MoDOT, on a schedule to be determined by the primary recipient, and is to be included as part of their Title VI Program. JEFFTRAN has a similar requirement. The 2023 Title VI Program will look different from previous iterations. CAMPO staff and JEFFTRAN staff will submit a joint City of Jefferson Title VI Program to meet the requirements for both agencies. FTA staff and MoDOT staff have agreed to this joint submission. The plan consists of copies of many of our documents along with our activities involving civil rights: • Title VI annual certifications and assurances • Title VI Notice to the Public • Title VI Complaint Procedures • Title VI Complaint Form • List of Transit-Related Title VI Investigations, Complaints, and Lawsuits • Public Participation Plan • Language Assistance Plan • Committee Membership • Demographic Profile of CAMPO & Maps • Responses to several Title VI questions The draft document is included with this staff report and is available on the CAMPO webpage at. https://www.jeffersoncitymo.gov/campo. Technical Committee Recommendation The Technical Committee recommended opening a 45-day public comment period and review of the draft document that the CAMPO Board of Direct review and approve the document in March pending Board of Directors review and any public comments received. Due to the nature of creating a joint agency document, staff will vet the draft Title VI Program through the CAMPO Technical Committee, City of Jefferson Public Transit Advisory Committee, City of Jefferson Public Works and Planning Committee, and City of Jefferson City Council. The final document will need approval by both the CAMPO Board of Directors and City of Jefferson City Council. A public hearing is required and has been scheduled for March 20th at 6:00pm during a regularly scheduled City of Jefferson City Council Meeting. Any comments should be forwarded to Katrina Williams at 573-637-6536 or kawilliams@jeffcitymo.org. City of Jefferson Title VI Program For CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION (CAMPO) & JEFFTRAN Date filed with MoDOT Transit Section: ____DRAFT____ Click or tap to enter a date. The preparation of this plan was financed in part by the U.S. Department of Transportation, Federal Highway Administration, and Federal Transit Administration in cooperation with the Missouri Department of Transportation. The opinions, findings, and conclusions expressed in this report are not necessarily those of the Federal Highway Administration, Federal Transit Administration, or the Missouri Department of Transportation. City of Jefferson Title VI Nondiscrimination Policy The City of Jefferson is committed to the policy that no person shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity on the grounds of race, color, sex, age, disability or national origin, in accordance with Title VI of the Civil Rights Act of 1964, and the Civil Rights Restoration Act of 1987 (P.L. 100.259). Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. MPO Administration is provided by the City of Jefferson Department of Planning and Protective Services/Planning Division 320 East McCarty Jefferson City, Missouri Telephone 573-634-6410 http://www.jeffersoncitymo.gov/campo JEFFTRAN Administration is provided by the City of Jefferson Department of Public Works/ Transit Division 320 East McCarty Jefferson City, Missouri Telephone 573-634-6410 http://www.JEFFTRAN.org DRAFT Resolution – City Council DRAFT Resolution – CAMPO Board of Directors DRAFT CONTENTS Title VI Program Requirements ............................................................................................... 1 General Requirements (Chapter III) Checklist ..................................................................................................................... 1 Requirements of Transit Providers (Chapter IV) Checklist - JEFFTRAN ...................................................................... 1 Requirements of MPOs (Chapter VI) Checklist - CAMPO ............................................................................................... 1 Title VI Assurances ................................................................................................................... 2 Title VI Notice to the Public ................................................................................................... 4 Title VI Complaint Procedures & Complaint Form ............................................................... 6 List of transit-related Title VI investigations, complaints, and lawsuits ............................ 11 Title VI Compliance Report Submission Process ................................................................. 11 Documenting Evidence of Agency Staff Title VI Training ................................................... 11 Agency Information ............................................................................................................... 12 General Program Responsibilities ........................................................................................................................................... 12 Responsibilities of the Title VI Coordinator ........................................................................................................................ 12 Responsibilities of Other Staff Members .............................................................................................................................. 13 JEFFTRAN Overview .............................................................................................................. 13 JEFFTRAN Service Standards ................................................................................................................................................... 15 Service Policies ............................................................................................................................................................................ 15 CAMPO Overview ................................................................................................................... 16 CAMPO Board of Directors Membership ........................................................................................................................... 17 Demographic Profile of the Metropolitan Planning Area ................................................... 19 A note on U.S. Census data. .................................................................................................................................................... 19 Minority Populations .................................................................................................................................................................. 20 Low-Income (Poverty) Populations ........................................................................................................................................ 21 Elderly Populations ..................................................................................................................................................................... 22 Identifications of Mobility Needs of Minority Populations .................................................. 23 Disparate Impact Analysis ...................................................................................................... 23 JEFFTRAN Public Participation Plan .................................................................................... 24 Goal ........................................................................................................................................... 24 Identification of Stakeholders ................................................................................................ 24 Targeted Public Participation Plan for Minority, Low-Income and LEP Populations ...... 25 Jefftran Public Comment Procedures ................................................................................... 26 Transit Notice Posting and Publishing ................................................................................................................................... 26 Public Comment .......................................................................................................................................................................... 28 Response to Public Input .......................................................................................................................................................... 28 Access to Records ...................................................................................................................................................................... 30 Title VI Outreach Best Practices ........................................................................................... 30 DRAFT 2023 – 2026 Title VI Program Public Engagement Process ................................................ 31 Summary of 2019-2023 Public Outreach Efforts .................................................................. 31 Proposed Fare Increase Public Engagement 2022-2023 ................................................................................................... 31 Example public Notices .......................................................................................................... 32 CAMPO Public Participation Plan ....................................................................................... 34 Desired Outcomes ................................................................................................................... 35 Evaluation of Effectiveness ..................................................................................................... 35 Survey Results .......................................................................................................................... 36 2023 Board of Directors and Technical Committee Survey ........................................................................................... 36 2019 Public Participation Survey Results .............................................................................................................................. 37 2022 City of Jefferson Citizen Participation Plan ................................................................................................................ 37 Participation Policies ............................................................................................................... 39 Public Notice & Accessibility ................................................................................................................................................... 39 Emergency Meetings ................................................................................................................................................................... 40 Effective Communication & Visualization ............................................................................................................................. 40 Outreach & Engagement ........................................................................................................................................................... 40 Coordination ................................................................................................................................................................................ 41 Public Comment Procedures ................................................................................................. 42 Plan Specific Procedures ......................................................................................................... 45 Metropolitan Transportation Plan .......................................................................................................................................... 45 Transportation Improvement Program ................................................................................................................................. 46 Coordinated Public Transit-Human Services Transportation Plan ................................................................................ 48 Title VI Program, Public Participation Plan, & Language Assistance Plan ..................................................................... 49 Unified Planning Work Program ............................................................................................................................................. 50 Special Accommodations .......................................................................................................................................................... 51 Non-discrimination Policy ........................................................................................................................................................ 51 City of Jefferson/CAMPO Limited English Proficieny Plan ................................................. 53 Service Area Description .......................................................................................................................................................... 53 Four Factor Analysis ............................................................................................................... 53 Subrecipient Assistance ......................................................................................................... 58 Subrecipient Monitoring ....................................................................................................... 58 Equity Analysis of Facilities ................................................................................................... 58 Requirement to Collect and Report Demographic Data* .................................................. 58 Requirement to Monitor Transit Service* ........................................................................... 58 Service and Fare Equity Analysis*......................................................................................... 58 DRAFT City of Jefferson Title VI Program 2023 – Title VI Program Requirements 1 TITLE VI PROGRAM REQUIREMENTS The following checklist, derived from Chapters III, IV, VI, and Appendix A of FTA Circular 4702.1B, denotes required elements included in this program. If an element is not required or included in this plan, an explanation is provided. More information about these requirements can be found at: https://www.transit.dot.gov/sites/fta.dot.gov/files/docs/FTA_Title_VI_FINAL.pdf GENERAL REQUIREMENTS (CHAPTER III) CHECKLIST  Title VI Annual Certifications and Assurances.  Title VI Notice to the Public, including a list of locations where the notice is posted.  Title VI Complaint Procedures (i.e., instructions to the public regarding how to file a Title VI discrimination complaint).  Title VI Complaint Form.  List of transit-related Title VI investigations, complaints, and lawsuits.  Public Participation Plan, including information about outreach methods to engage minority and limited English proficient populations (LEP), as well as a summary of outreach efforts made since the last Title VI Program submission.  Language Assistance Plan for providing language assistance to persons with limited English proficiency (LEP), based on the DOT LEP Guidance.  A table depicting the membership of non-elected committees and councils, the membership of which is selected by the recipient, broken down by race, and a description of the process the agency uses to encourage the participation of minorities on such committees.  [Not Applicable] Primary recipients shall include a description of how the agency monitors its subrecipients for compliance with Title VI, and a schedule of subrecipient Title VI Program submissions.  [Not Applicable] A Title VI equity analysis if the recipient has constructed a facility, such as a vehicle storage facility, maintenance facility, operation center, etc.  A copy of board meeting minutes, resolution, or other appropriate documentation showing the board of directors or appropriate governing entity or official(s) responsible for policy decisions reviewed and approved the Title VI Program. For State DOT’s, the appropriate governing entity is the State’s Secretary of Transportation or equivalent. The approval must occur prior to submission to FTA.  Additional information as specified in chapters IV, V, and VI, depending on whether the recipient is a transit provider, a State, or a planning entity (see Chapter VI – Requirements of MPOs below). REQUIREMENTS OF TRANSIT PROVIDERS (CHAPTER IV) CHECKLIST - JEFFTRAN All Fixed Route Transit Providers must submit:  All requirements set out in Chapter III (General Requirements)  Service standards o Vehicle load for each mode o Vehicle headway for each mode o On time performance for each mode o Service availability for each mode  Service Policies o Transit Amenities for each mode o Vehicle Assignment for each mode REQUIREMENTS OF MPOS (CHAPTER VI) CHECKLIST - CAMPO  All requirements set out in Chapter III (General Requirements)  [Not Applicable] The requirements set out in Chapter IV (Transit Provider) if the MPO is a provider of fixed route public transportation.  Demographic profile of the metropolitan area.  A description of the procedures by which the mobility needs of minority populations are identified and considered within the planning process.  Demographic maps that show the impacts of the distribution of State and Federal funds in the aggregate for public transportation projects.  Analysis of the MPO’s transportation system investments that identifies and addresses any disparate impacts.  [Not Applicable] Description of the procedures the agency uses to ensure nondiscriminatory pass-through of FTA financial assistance (if requested).  [Not Applicable] Description of the procedures the agency uses to provide assistance to potential subrecipients in a nondiscriminatory manner (if requested).  Title VI Compliance Report Submission Process. DRAFT City of Jefferson Title VI Program 2023 – Title VI Assurances 2 TITLE VI ASSURANCES In accordance with Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. 200d et seq., and with U.S. DOT regulations, “Nondiscrimination in Federally-Assisted Programs of the Department of Transportation – Effectuation of Title VI of the Civil Rights Act,” 49 CFR part 21, the City of Jefferson agrees to comply with all provisions prohibiting discrimination on the basis of race, color, sex, age, disability, or national origin. The City of Jefferson assures that no person shall, as provided by Federal and State civil rights laws, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity. the City of Jefferson further ensures every effort will be made to ensure non- discrimination in all programs and activities, whether those programs and activities are federally funded or not. The City of Jefferson meets the objectives of the FTA Master Agreement which governs all entities applying for FTA funding, including the City of Jefferson and its third-party contractors by promoting actions that: A. Ensure that the level and quality of transportation service is provided without regard to race, color, or national origin. B. Identify and address, as appropriate, disproportionally high and adverse effects of programs and activities on minority populations and low-income populations. C. Promote the full and fair participation of all affected Title VI populations in transportation decision making. D. Prevent the denial, reduction, or delay in benefits related to programs and activities that benefit minority populations or low-income populations. E. Ensure meaningful access to programs and activities by persons with Limited English Proficiency (LEP). DRAFT City of Jefferson Title VI Program 2023 – 3 Assurances Signatures DRAFT City of Jefferson Title VI Program 2023 – Title VI Notice to the Public 4 TITLE VI NOTICE TO THE PUBLIC The notice to the public is posted at the locations list below. • CAMPO main webpage at www.jeffersoncitymo.gov/CAMPO • JEFFTRAN main webpage at https://www.jeffersoncitymo.gov/government/transit/index.php • All Transit Vehicles • Key Transit Stops (as staff availability allows) • City of Jefferson, Missouri: City Hall Bulletin Board, Main Level John G. Christy Municipal Building-City Hall 320 E. McCarty Street Jefferson City, Missouri 65101 • JEFFTRAN Administrative Office: Customer Service Window Charles G. Robinson Transit Facility 820 E. Miller Street Jefferson City, Missouri 65101 • At all public meetings A sample notice is provided in Figure 1. DRAFT City of Jefferson Title VI Program 2023 – Title VI Notice to the Public 5 FIGURE 1 – TITLE VI PUBLIC NOTICE DRAFT City of Jefferson Title VI Program 2023 – Title VI Complaint Procedures & Complaint Form 6 TITLE VI COMPLAINT PROCEDURES & COMPLAINT FORM Instructions to the public regarding filing a Title VI discrimination claim (Figure 2) and an example of the complaint form (Figure 3) are included in the following pages. Hard copies of the publication “Title VI Complaint Procedures and Complaint Form” are available at the following locations: • City of Jefferson, Missouri: In the “forms” array on the lower level of City Hall 320 E. McCarty Street Jefferson City, Missouri 65101 • JEFFTRAN Administrative Office: Customer Service Window Charles G. Robinson Transit Facility 820 E. Miller Street Jefferson City, MO 65101 • CAMPO Public Meetings • Electronically via the Transit webpage and the following link: http://www.jeffersoncitymo.gov/government/transit/title_vi.php • Electronically via the CAMPO webpage and the following link: www.jeffersoncitymo.gov/CAMPO DRAFT City of Jefferson Title VI Program 2023 – Title VI Complaint Procedures & Complaint Form 7 FIGURE 2 - TITLE VI COMPLAINT PROCEDURES DRAFT City of Jefferson Title VI Program 2023 – Title VI Complaint Procedures & Complaint Form 8 DRAFT City of Jefferson Title VI Program 2023 – Title VI Complaint Procedures & Complaint Form 9 FIGURE 3 – TITLE VI COMPLAINT FORM DRAFT City of Jefferson Title VI Program 2023 – Title VI Complaint Procedures & Complaint Form 10 DRAFT City of Jefferson Title VI Program 2023 – List of transit-related Title VI investigations, complaints, and lawsuits 11 LIST OF TRANSIT-RELATED TITLE VI INVESTIGATIONS, COMPLAINTS, AND LAWSUITS All Title VI complaints will be entered and tracked in City of Jefferson’s complaint log, Figure 4. Active investigations will be monitored for timely response on the part of all parties. The agency’s Title VI Coordinator shall maintain the log. During the reporting period (May 1 2019 – March 1 2023), the City of Jefferson had 0 Title VI Complaints. FIGURE 4 - TRANSIT-RELATED TITLE VI INVESTIGATIONS, COMPLAINTS, AND LAWSUITS Date complaint filed Complainant Basis of complaint R-C-NO Summary of allegation Pending status of complaint Actions taken Closure Letter (CL) Letter of Finding (LOF) Date of CL or LOF TITLE VI COMPLIANCE REPORT SUBMISSION PROCESS On an annual basis, JEFFTRAN and CAMPO staff complete and submit separate Title VI Surveys/Questionnaires to MoDOT. The survey/questionnaire includes questions about complaints, employee trainings, planning activities, actions taken to promote Title VI compliance, contracts awarded, public involvement activities, and related Title VI public interactions. DOCUMENTING EVIDENCE OF AGENCY STAFF TITLE VI TRAINING JEFFTRAN and CAMPO staff are given Title VI training, and the City of Jefferson can answer affirmatively to all the following questions: 1. Are new employees made aware of Title VI responsibilities pertaining to their specific duties? 2. Do new employees receive this information via employee orientation? 3. Is Title VI information provided to all employees and program applicants? 4. Is Title VI information prominently displayed in the agency and on any program materials distributed, as necessary? DRAFT City of Jefferson Title VI Program 2023 – Agency Information 12 AGENCY INFORMATION The City of Jefferson administers funding and operation of JEFFTRAN, the City’s transit agency, and the Capital Area Metropolitan Planning Organization (CAMPO). Both JEFFTRAN and CAMPO are partially funded by the Federal Transit Administration (FTA). CAMPO is a sub-recipient via MoDOT of FTA funding. JEFFTRAN is a direct recipient of FTA funding. GENERAL PROGRAM RESPONSIBILITIES 1. Data Collection. Statistical data on race, color, national origin, income level, language spoken, and sex of participants in, and beneficiaries of federally funded programs will be gathered for use in planning and program analysis. Upon request by the Title VI Coordinator, CAMPO staff will prepare reports from data available from the Census Bureau and other readily available sources. CAMPO will assist JEFFTRAN with preparation of surveys and other data collection tools needed to prepare plans and reports. 2. Annual Report and Update. An Annual Report and Update is to be submitted to the MoDOT Office of Civil Rights and the FTA in April of each year. The Title VI Coordinator is responsible for gathering information from appropriate staff members and consolidating this information into the final document. The final document is to include: a. A report on the previous year’s Title VI-related activities and efforts, including accomplishments and program changes; b. An update on Title VI-related goals and objectives for the upcoming year. 3. Annual Review of the Title VI Program. Each year, in preparing for the Annual Report and update, the Title VI Coordinator will review the Title VI program to assure compliance. In addition, they will review agency operational guidelines and publications, including those for contractors, to ensure that the Title VI language and provisions are incorporated, as appropriate. 4. Dissemination of Information Related to the Title VI Program. Information on the City of Jefferson’s Title VI Program is to be disseminated to JEFFTRAN employees, contractors, and beneficiaries, as well as to the public, and in other languages when needed. 5. Resolution of Complaints. Any individual may exercise their right to file a complaint with JEFFTRAN, CAMPO, or the City of Jefferson, Missouri, if that person believes that they or any other program beneficiaries have been subjected to unequal treatment or discrimination, in their receipt of benefits/services or on the grounds of race, color, or national origin. The City of Jefferson will make a concerted effort to resolve complaints as put forth in the Title VI Complaint procedure, as shown in Appendix B. RESPONSIBILITIES OF THE TITLE VI COORDINATOR The City Administrator has been designated as the Title VI Coordinator for the City of Jefferson. The City Administrator reports directly to the City Council of the City of Jefferson, Missouri. The City Administrator may delegate responsibilities to department directors or other management staff needed. The Title VI Program Coordinator is responsible for coordinating staff activities pertaining to Title VI regulations and procedures set forth in federal guidance and in accordance with the City’s Title VI Procedures Manual. In support of this the Title VI Coordinator will: • Identify, investigate, and work to eliminate discrimination when found to exist. • Process Title VI complaints received. • Meet with appropriate staff members to monitor and discuss progress, implementation, and compliance issues related to the Title VI program. • Periodically review the Title VI program to assess if administrative procedures are effective, staffing is appropriate, and adequate resources are available to ensure compliance. • If a federal funding recipient is found to not be in compliance with Title VI, work with affected staff and the recipient to resolve the deficiency status and write a remedial action if necessary. DRAFT City of Jefferson Title VI Program 2023 – Agency Information 13 •Review important Title VI-related issues, as needed, with the City Administrator, Mayor, and City Council. •Assess communications and public involvement strategies to ensure adequate participation of impacted Title VI protected groups and address additional language needs when needed. RESPONSIBILITIES OF OTHER STAFF MEMBERS At times other staff members will be asked to accept or share responsibility for day-to-day administration of the Title VI program, including implementation of the plan and Title VI compliance, program monitoring, reporting, and education within an applicable program area, as described in the “Program Area Responsibilities” section of this document. In addition, some staff members may be asked to accept responsibility for drafting text for an assigned section of the Annual Title VI Report and Update, and maintaining the data and documentation necessary for that report. These responsibilities may include reviewing guidelines and procedures for the assigned Title VI Program Area, and incorporating Title VI-related language and provisions into agency documents, as appropriate. Staff responsible for CAMPO and JEFFTRAN’s public involvement is responsible for compliance with Title VI requirements in all aspects of the public involvement process. These staff members will: •Ensure that all communications and public involvement efforts comply with Title VI. •Develop and distribute information on Title VI, CAMPO, and JEFFTRAN programs to the general public. •Provide information in languages other than English, as needed. •Disseminate information to media, post on social media, and disseminate information to minority/ethnic/gender related organizations in order to ensure social, economic, and ethnic interest groups are represented in the planning process. The following two sections provide an overview of each agency. JEFFTRAN OVERVIEW JEFFTRAN (also known as the Transit Division) is a direct operator of fixed route and demand response public transportation service in Jefferson City, Missouri, and is a direct recipient of Federal Transit Administration funds and does not have any sub-recipients. JEFFTRAN currently has twelve fixed route buses and ten paratransit buses. Nine buses operate in peak service on the fixed routes and eight do so for paratransit bus service. JEFFTRAN is organized as a division in the Department of Public Works within the City of Jefferson, a municipal corporation. JEFFTRAN’s Director reports to the Director of Public Works. The Director of Public Works reports to the City Administrator, who in turn, reports to the Mayor and City Council of the City of Jefferson, Missouri. DRAFT City of Jefferson Title VI Program 2023 – Agency Information 14 FIGURE 5 – JEFFTRAN ROUTES FIGURE 5 - MEMBERSHIP OF JEFFTRAN RELATED COMMITTEES AND COUNCILS BY RACE Committee African American Asian American Caucasian Latino Total Public Transit Advisory Committee 1 0 6 0 7 Public Works & Planning Committee 0 0 5 0 5 City Council and Mayor 11 11 DRAFT City of Jefferson Title VI Program 2023 – Agency Information 15 JEFFTRAN SERVICE STANDARDS VEHICLE LOAD STANDARDS The average of all loads during the peak operating period should not exceed vehicles’ achievable capacities, which are 30 passengers for a 25-foot mini-bus, 48 passengers for low-floor 29-foot buses and 55 passengers for low- floor 35-foot buses. VEHICLE HEADWAY STANDARDS Service operates on regular route schedule on weekdays with 40 minute or better service intervals which should begin no later than 6:40 a.m. and continue until 6:00 p.m. Scheduling involves the consideration of a number of factors including: ridership productivity, transit/pedestrian friendly streets, density of transit-dependent population and activities, land use connectivity, and transportation demand management. ON-TIME PERFORMANCE STANDARDS On average, ninety (90) percent of the JEFFTRAN’s transit vehicles will complete their established runs no more than 5 minutes early or 10 minutes late in comparison to the established schedule/published timetables. SERVICE AVAILABILITY STANDARDS JEFFTRAN distributes transit service so that 81.5% of all residents in the service area are within a ¼ mile of the bus route. SERVICE POLICIES VEHICLE ASSIGNMENT POLICY All fixed route vehicles are low-floor, ramp equipped, with air conditioning. Buses feature AVL and AVA services with an average age of 11 years. Bus assignments take into account the operating characteristics of buses of various lengths, which are matched to the operating characteristics of the route. Local routes with lower ridership may be assigned 29-foot buses rather than the 35-foot buses. Some routes requiring tight turns on narrow streets are operated with 29-foot rather than 35-foot buses. Transportation vehicles assigned to routes will not be determined on the basis of race, color or national origin. TRANSIT AMENITIES POLICY Installation of transit amenities along bus routes are based on the number of passenger boardings/alightings at stops along those routes. DRAFT City of Jefferson Title VI Program 2023 – Agency Information 16 CAMPO OVERVIEW The Capital Area Metropolitan Planning Organizations (CAMPO) is the designated metropolitan planning organization for the Jefferson City, Missouri Urbanized Area whose purpose is to carry out a continuing, cooperative, and comprehensive long-range transportation planning process. CAMPO, formally established in March of 2003, has an estimated population of 74,000, according to the 2020 US Decennial Census. The CAMPO planning area includes the jurisdictions of Holts Summit, Jefferson City, St. Martins, Taos, Wardsville, and portions of unincorporated, non-urbanized Cole and Callaway Counties. The CAMPO boundary, based on US Census data, was created by the CAMPO Board of Directors and approved by the Governor. The most recent boundary was approved in 2013. Figure 1 provides a map of the CAMPO Planning Area. Figure 6 - CAMPO Planning Area DRAFT City of Jefferson Title VI Program 2023 – Agency Information 17 The core functions of CAMPO include the following: • To establish and manage a fair and impartial setting for effective regional decision making in the metropolitan planning area. • Evaluate transportation alternatives, scaled to the size and complexity of the region, to the nature of its transportation issues, and to the realistically available options. • Develop and update a Metropolitan Transportation Plan for the planning area covering a planning horizon of at least 20 years that fosters (1) mobility and access for people and goods, (2) efficient system performance and preservation, and (3) quality of life. • Develop a Transportation Improvement Program based on the Metropolitan Transportation Plan and designed to serve the area’s goals, using spending, regulating, operating, management, and financial tools. • Involve the general public and all the significantly affected sub-groups in the four essential functions listed above. CAMPO is comprised of a Board of Directors and a Technical Committee consisting of representatives from jurisdictions within the planning area, Federal and State transportation agencies, and economic development representatives. A full list of current members of the Board of Directors and Technical Committee can be found in Appendix C document. A memorandum of understanding between members identifies the City of Jefferson as the administrator of CAMPO, and as such, provides staffing for CAMPO. The City of Jefferson provides staff consisting of two full time transportation planners, who are housed within the Planning Division within the Department of Planning and Protective Services. The Director of Planning and Protective Services stands as the CAMPO Administrator. CAMPO BOARD OF DIRECTORS MEMBERSHIP CAMPO is governed by a Board of Directors and Technical Committee consisting of representatives from jurisdictions within the planning area, Federal and State transportation agencies, and economic development representatives, with some serving as ex-officio (non-voting) members. Membership is not selected by CAMPO staff. Local jurisdictions and participating agencies make their own selections for representation. CAMPO membership has previously included minority members, but as of February 2020 there are no self-identified minority representatives on either body. CAMPO actively encourages the participation of minorities on such committees, but has no control over a jurisdiction’s selection of representation. The Board of Directors is responsible for providing official action on federally required plans, documents, and programs. The Board is also responsible for changes in the bylaws and changes to the MPO boundary. The Technical Committee consists of representatives from a member jurisdiction’s professional staff and acts in an advisory capacity. There are 17 voting members of the CAMPO Technical Committee. DRAFT City of Jefferson Title VI Program 2023 – Agency Information 18 The CAMPO Board of Directors is responsible for appointing two voting members to the Technical Committee; one is the private/freight transportation interest representative and the other a pedestrian or biking interest representative. FIGURE 8 - MEMBERSHIP OF CAMPO COMMITTEE/BOARD BY RACE Committee Caucasian Latino African American Asian American Total CAMPO Technical Committee 17 0 0 0 17 CAMPO Board of Directors 13 0 0 0 13 DRAFT City of Jefferson Title VI Program 2023 – Agency Information 19 DEMOGRAPHIC PROFILE OF THE METROPOLITAN PLANNING AREA Table 1 shows the populations for municipalities and unincorporated areas within the CAMPO planning area and Adjusted Urbanized Area (2013). It should be noted that following the 2020 US Decennial Census, new “Urban Area” criteria was approved in March 2022. Urban Area geographies and calculations are scheduled to be available in May 2023. A NOTE ON U.S. CENSUS DATA. While Figure 9 and Figure 10 were derived from 2020 U.S. Decennial Census data, which is the most accurate data based on jurisdiction, the following maps use data from the 2020 Decennial Census and the 2016-2020 5- Year American Community Survey (ACS). ACS 1-, 3-, and 5-year estimates are period estimates, meaning they represent the characteristics of the population and housing over a specific data collection period. Data sets are combined to produce 12 months, 36 months or 60 months of data (referred to as 1-year, 3-year and 5-year data.) The population of a city or county determines whether the ACS will collect data for a 1-, 3-, or 5-year estimate. Most of the CAMPO region falls into the 5-year estimate category. Figure 9 - CAMPO Population by Jurisdiction Metropolitan Planning Area Population Adjusted Urban Area Population* Persons Percent Persons Percent Unincorporated Callaway County 3,153 4.26% 1,051 1.73% Unincorporated Cole County 19,234 25.99% 10,911 17.93% Holts Summit 4,458 6.02% 4,458 7.32% Jefferson City 43,228 58.41% 43,228 71.03% St. Martins 1,191 1.61% 1,191 1.96% Taos 1,150 1.55% 0 0% Wardsville 1,599 2.16% 0 0% Totals 74,013 100% 60,861 100% Source: U.S. Census Bureau - 2020 Decennial Census * The Adjusted Urban Area, otherwise known as the Adjusted Census Urban Boundary (ACUB) is an area that determines the official urban designation for a road. The ACUB is subject to Federal Highway Administration (FHWA) approval. The CAMPO ACUB was approved in 2013. Following the 2020 US Decennial Census, new “Urban Area” criteria was approved in March 2022. Urban Area geographies and calculations are scheduled to be available in May 2023. Figure 10 – CAMPO Racial/Hispanic Makeup by Jurisdiction Total One Race Two or More Races Hispanic White Black or African American American Indian and Alaska Native Asian Native Hawaiian and Other Pacific Islander Some Other Callaway Co. 44,283 38,771 1,974 157 226 30 403 2,722 965 Cole Co. 77,279 62,241 8,123 257 975 70 1,013 4,600 2,661 Holts Summit 4,458 3,816 214 12 25 10 63 318 162 Jefferson City 43,228 32,130 6,841 131 786 43 566 2,731 1,554 St. Martins 1,191 1,088 25 3 7 3 8 57 27 Taos 1,150 1,084 3 1 2 0 2 58 35 Wardsville 1,599 1,503 15 2 4 1 6 68 20 CAMPO MPA* 74,013 58,663 8,339 258 1,006 67 1,048 4,629 2,741 Source: U.S. Census Bureau - 2020 Decennial Census * The CAMPO MPA population was calculated using block level redistricting data. DRAFT City of Jefferson Title VI Program 2023 – Agency Information 20 MINORITY POPULATIONS For purposes of Title VI and Environmental Justice, who is considered to be a “Minority”? The updated DOT and FHWA environmental justice orders define five minority groups as follows: •Black (a person having origins in any of the black racial groups of Africa); •Hispanic or Latino (a person of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin, regardless of race); •Asian American (a person having origins in any of the original peoples of the Far East, Southeast Asia, the Indian subcontinent); •American Indian and Alaskan Native (a person having origins in any of the original people of North America, South America, including Central America, and who maintains cultural identification through tribal affiliation or community recognition); and •Native Hawaiian or Other Pacific Islander (people having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands). Figure 11 shows the distribution of minority population within the CAMPO planning area. The core of Jefferson City has the highest density of minorities. Figure 11 – Percent of Minority Populations by Census Block Group DRAFT City of Jefferson Title VI Program 2023 – Agency Information 21 LOW-INCOME (POVERTY) POPULATIONS Low-income or poverty is determined by the federal poverty guidelines and are represented by individuals living below 185% of the poverty line, which are generated annually based on family size and composition. Figure 12 depicts the percent of low-income populations within the CAMPO planning area. The inner core of Jefferson City has block groups with higher percentages, 21% to 31%, of persons living below the poverty line than in the outlying area. Figure 12 - Percent of Low-Income (Poverty) Populations by Census Tract DRAFT City of Jefferson Title VI Program 2023 – Agency Information 22 ELDERLY POPULATIONS Figure 13 shows the distribution of the elderly population within the CAMPO planning area. The Jefferson City inner core has significantly fewer elderly individuals than in the surrounding area. The western portion of the planning area and much of the surrounding rural area has higher percentages of elderly individuals. Figure 13 – Percent of Elderly (65 Years and Older) Population by Census Block Group DRAFT City of Jefferson Title VI Program 2023 – Agency Information 23 IDENTIFICATIONS OF MOBILITY NEEDS OF MINORITY POPULATIONS CAMPO strives to include all people, including protected classes, in planning activities. During the development of all planning documents, CAMPO seeks out and considers the needs of those traditionally underserved, including minority households. Racial and Hispanic/Latino minorities make up approximately 9.9% of the CAMPO population, with the majority located in the core of the Jefferson City in close proximity to City Hall, where the majority of the CAMPO public meetings and events are held. CAMPO maintains a list of interested parties, which includes minority representatives, who are included in outreach and engagement activities. Meetings are also held at a times and places served by public transportation. The Board of Directors includes many elected officials which represent minority constituents. Currently, CAMPO has no minority representation on the Board of Directors or Technical Committee. Board and Committee members are chosen by their respective jurisdictions. DISPARATE IMPACT ANALYSIS Most federally funded transportation projects occur in the core area of the CAMPO region. Projects may not have well defined locations and may extend into and out of the MPO boundary. Specifically, projects along US highways 50, 54, and 63 do include large scale improvement or maintenance projects that extend across a county. Based on the maps in the previous section, there is an obvious correlation between the location of the majority of protected classes located in MPO and majority of transportation system investment being spent. It can concluded that there are no disparate impacts as a result of MPO decisions in transportation investments. CAMPO only has decision making authority on the annual allocation of approximately $180,000 in Consolidated Planning Grant funds (CPG). This allocation was increased in FY 2022 from the previous annual allocation and $163,000. These funds can only be used for planning activities, not capital projects. Annually, approximately 96% of CPG funds are spent on salaries and minor administrative direct costs. How funds are spent is determined by the CAMPO Board of Directors, and ultimately approved by FHWA, FTA, and MoDOT via the annual Unified Planning Work Program. Unspent CPG funds are allowed to roll-over build up allowing for their use on larger consultant led planning projects or documents. Between 2019 and 2022 two such projects were undertaken using CPG funds : • JEFFTRAN Transit Facility Feasibility Study - $50,000 • Capital Area Active Transportation Plan - $130,000 The JEFFTRAN project was focused on the inner core of Jefferson City and CAMPO, with direct implications for the protected classes. The Capital Area Active Transportation Plan is a region-wide plan with a broad focus on access, safety, and mobility for all users. Previous funding sources, such as sub-allocated Small Urban Surface Transportation Block Grant Program (STBG) funds were historically used for capital projects. As of July 1, 2016, the Missouri Highway and Transportation Commission ceased providing these funds to MPOs with populations under 200,000. However, unobligated balances were spent down through FY 2019. This information was documented in the previous iteration of the CAMPO Title VI Program in 2020. DRAFT City of Jefferson Title VI Program 2023 – JEFFTRAN Public Participation Plan 24 JEFFTRAN PUBLIC PARTICIPATION PLAN JEFFTRAN and the City of Jefferson follow a public involvement process that addresses the following issues: participation, access to meetings, access to information, notice of hearings, public hearings, public comments. It is the intent of the City Council of the City of Jefferson, Missouri, to encourage the receipt of public comments as part of the decision-making process. This plan recognizes that as the elected governing body of City of Jefferson, the City Council has the ultimate responsibility and authority for adoption and implementation of policies affecting JEFFTRAN. GOAL The goal of the Public Engagement Plan is to have significant and ongoing public involvement, by all identified audiences, in the public participation process for major agency outreach efforts. Objectives •To understand the service area demographics and determine what non-English languages and other cultural barriers exist to public participation. •To provide general notification of meetings and forums for public input, in a manner that is understandable to all populations in the area. •To hold public meetings in locations that are accessible to all area stakeholders, including but not limited to minority and low-income members of the community. •To provide methods for two-way communication and information and input from populations which are less likely to attend meetings. •To convey the information in various formats to reach all key stakeholder groups. IDENTIFICATION OF STAKEHOLDERS Stakeholders are those who are either directly or indirectly affected by an outreach effort, system or service plan, or recommendations of that plan. Stakeholders include but are not limited to the following: •Jefferson City Residents/Citizens •Minority and low-income populations •Persons with Limited English Proficiency •Elderly, disabled, and persons with limited mobility •Residents of public and assisted housing developments •Agencies serving persons with transportation needs •Community organizations with an interest in public transportation •Major Employers and Businesses whose customers ride JEFFTRAN •Local government stakeholders •Public Transit Advisory Committee DRAFT City of Jefferson Title VI Program 2023 – JEFFTRAN Public Participation Plan 25 • Public Works and Planning Committee • Jefferson City Council • JEFFTRAN riders and clients • Partner agencies All citizens, including stakeholders named above, are encouraged to participate. Meetings are open to the public and are scheduled at times and locations convenient to transit riders with accommodations for persons with disabilities and assistance for persons with Limited English Proficiency available as needed. • Bi-monthly Transit Advisory Committee meetings hosted by JEFFTRAN staff. All transit patrons and others interested in transit are invited to attend. Meetings dates/time are posted on the Transit website and Facebook page. • Annual Program of Projects (part of the Transportation Improvement Program or TIP) published through the Capital Area Metropolitan Planning Organization (CAMPO). Transit patrons may also remain engaged and informed in the following ways: • Automatic Vehicle Location Application: Since 2013, an application has been available so that patrons may track the locations of their buses via cell phone. • Press Releases: Press releases are sent to local news media when coverage of specific events or decisions is warranted. • Opportunities for public comment: The City of Jefferson routinely offers several ways for people to comment on activities, programs and decisions made. Comments are accepted via an online comment form, by phone, fax, email and in person at City Council meetings or at Transit Advisory Committee meetings. • Formal public comment periods/hearings: Formal public comment periods are used to solicit comments on major service reductions and fare increases. • Staff: Staff is accessible in person, or phone, email, mail, fax, or by online comment forms. Contact information is provided on the JEFFTRAN webpage and Facebook page. • Website: The City’s homepage and JEFFTRAN websites includes “Announcements” that are updated regularly. The JEFFTRAN webpage includes information on programs, publications, press releases, contact information for staff, a search function, Plans, including the Title VI Plan and complaint procedures. • Social Media: JEFFTRAN has a presence on both Facebook, and actively posts information which is relevant to transit and transit patrons. TARGETED PUBLIC PARTICIPATION PLAN FOR MINORITY, LOW-INCOME AND LEP POPULATIONS Minority, low-income and LEP persons are made aware of JEFFTRAN activities and events that have an impact on JEFFTRAN services through notification of agencies serving these persons, and by making announcements available in a variety of formats, including print, broadcast media, social media and internet announcements. Activities and meetings are held in accessible buildings located on JEFFTRAN bus routes. Times of open houses or meetings are scheduled to span late afternoon and early evening hours. Comments are also taken by mail, email, fax, telephone, and in person. JEFFTRAN seeks input from community leaders and organizations. To facilitate involvement of traditionally underserved populations, community leaders and organizations that represent these groups are consulted about how to most effectively reach their members. Relationships with these groups are maintained for future partnerships in the planning process. Provide services for the disabled: Upon advance notice, deaf interpreters, translators and Braille documents can be provided for public meetings. Notifications of opportunities for public involvement will include contact DRAFT City of Jefferson Title VI Program 2023 – JEFFTRAN Public Participation Plan 26 information for people needed these or other special accommodations. Requests must be made at least three (3) business days in advance. Sensitivity to diverse audiences: At public meetings, staff will endeavor to communicate effectively, and avoid technical jargon. Staff will dress and conduct themselves appropriately. JEFFTRAN PUBLIC COMMENT PROCEDURES It is necessary to establish a public participation plan that includes an outreach plan to engage minority and limited English proficient (LEP) populations. TRANSIT NOTICE POSTING AND PUBLISHING • Printed notices are posted in English and Spanish at the following locations: o In all buses o Major bus shelters – this includes the transfer bus shelter and other high ridership bus shelters. Posting in all shelters is dependent upon available staff. o Housing Authority’s Housing Office at 1020 Myrtle Street, Lower Level o Dulle-Hamilton Towers at 10 Jackson Street and 12 Jackson Street o Veteran’s Administration Clinic o Missouri River Regional Library • Transit notices are also provided by mail or email to: o Division of Family Services o Central Missouri Community Action Agency (CMCA) o Samaritan Center o El Puente o Schools ( public, private, and special learning centers) o Local chapter of the NAACP o Capitol Projects o Central Connections, Inc. o Compass Health o Day Solutions o Jefferson City Housing Authority o Dulle/Hamilton Towers o Salvation Army o Cole County Health Department o Jefferson City VA Clinic o Missouri River Regional Library o RACs o Wipro o Department of Social Services - Broadway State Office Building o Landmark Recovery Center o New Horizons o Cole County Residential Services o Community Health Center DRAFT City of Jefferson Title VI Program 2023 – JEFFTRAN Public Participation Plan 27 •Media notices. JEFFTRAN shall notify the general public of Transit-related issues and events through notification of print and broadcast media, through established methods, including a media email group, which includes the News Tribune newspaper, KWOS radio, KRCG-TV, KMIZ-TV, KOMU-TV, the City of Jefferson website, JEFFTRAN website and the JEFFTRAN Facebook/Twitter pages. Annual Program of Projects (POP) As a provider of transit services and recipient of FTA Section 5307 funds, JEFFTRAN complies with the public participation requirements of Section 5307(c)(1) through 5307(c)(7). Each grantee is required to develop, publish, afford an opportunity for a public hearing on, and submit for approval a Program of Projects (POP). JEFFTRAN coordinates with the Capital Area Metropolitan Planning Organization (CAMPO) to satisfy the POP public hearing requirements. When the CAMPO develops a Transportation Improvement Program (TIP) publication of the POP is included, and the Program of Projects is developed concurrently with the TIP. A minimum 25-day public comment period is open prior to the final adoption of the POP and TIP. CAMPO City of Jefferson - Department of Planning and Protective Services 320 E. McCarty Street Jefferson City, MO 65101 Phone: 573-634-6410 campo@jeffersoncitymo.gov Procedure for Involving the Public When Contemplating Major Transit Service Changes A.Major service changes, including fare increases and major transit service reductions, as defined below are subject to public hearings before the City Council. Major Transit Service Reductions also require the preparation of “A Level and Quality of Service Analysis.” The Level and Quality of Service Analysis shall be provided to the City Council prior to the Council’s public hearing. B.Public Meeting/Hearing Notices and Corresponding Public Comment Period Requirements. (1)Required Notices. (a)Public Meeting Notices (that are not public hearings) shall be published in the News Tribune advertising the subject, date, time, and place of the public meeting. The notice shall include instructions on how to direct written comments prior to the meeting date. The notice shall be published at least 15 calendar days in advance of the public meeting. (b)Public Hearing Notices shall be published in the public notice section the News Tribune advertising the subject, date, time, and place of the City Council’s public hearing. The notice shall include instructions on how to direct written comments prior to the hearing date. The notice shall be published at least 15 calendar days in advance of the public hearing. DRAFT City of Jefferson Title VI Program 2023 – JEFFTRAN Public Participation Plan 28 (c) Notice of the public hearing shall be forwarded to the City Clerk for posting concurrently with publication of the legal notices. (d) Printed notices shall be posted at the locations and in the manner provided for in Section IV, above. (e) Public Comment Periods may vary based on the subject being undertaken by JEFFTRAN. Public comment shall be accepted at regular Public Transit Advisory Committee meetings or Public Works and Planning Committee meetings prior to City Council meetings and/or hearings. (f) Other notices. Other notices may be provided to individuals and groups. PUBLIC COMMENT a. Formal public comment periods are used to solicit comments on major public involvement efforts around an agency service or system change. b. Comments are accepted through various means: i. Dedicated email address. ii. Website. iii. Regular mail. iv. Forms using survey tool for compilation. v. Videotaping. vi. Phone calls to Customer Service Center [phone] RESPONSE TO PUBLIC INPUT A. All public comments are provided to the Board of Directors prior to decision making. A publicly available summary report is compiled, including all individual comments. (2) Public Hearing. The Council shall hold at least one public hearing at a Council meeting. The public hearing shall be held at City Hall, 320 E. McCarty Street, Jefferson City, MO 65101 or as specified within public hearing notice(s). Public hearings shall be conducted according to the Council’s Rules of Procedures, and shall include receipt of public comments. (3) Other Outreach activities may include the following: (a) Open house vents (b) Rider forums/outreach events (c) Focus groups (d) Surveys (4) Public input derived from these activities will be provided to the City Council and duly considered in the decision-making process. (5) All public events such as public meetings and/or open houses shall be held at accessible locations such as City Hall, schools, churches, libraries and other non-profit locations easily accessible to public transit and compliant with the Americans with Disabilities Act. C. Major Transit Service Reductions. Major Transit Service Reductions require the preparation of “A Level and Quality of Service Analysis” that contains the elements outlined in Paragraph E. DRAFT City of Jefferson Title VI Program 2023 – JEFFTRAN Public Participation Plan 29 The Level and Quality of Service Analysis shall be provided to the City Council prior to the public hearing on the matter. Major Transit Service Reduction includes the following: a. Elimination or reduction in service that affects 5 or more passengers; b. Elimination of routes or system wide route restructuring; c. Any aggregate reduction of 25 percent or more of the number of transit REVENUE MILES of a route computed on a daily basis for the day of the week for which the change is proposed; d. Level of service changes which may result in a disproportionately high and adverse impact to minority communities as referenced in FTA Circular 4702.1, even though they do not meet the threshold for a major service reduction. Such changes are subject to a Level of Service Review as described in Paragraph 8. e. EXCEPTIONS. The following service variations do not constitute major service reductions and may be implemented without public hearings. Every effort will be made to provide as much advance notice as possible to transit patrons through the news media, and notice procedures described in Section IV. f. Standard seasonal variations, including implementation of pre-established snow routes; g. Emergency service changes, including changes in routes or service frequencies necessitated by street closures, the ability of transit vehicles to travel on public streets or a disaster which severely impairs public health or safety. B. Fare Increases. The following fares and amendments are subject to public hearing: a. Any increase in charges or fees assessed to transit riders for use of public transit services including cash fares, ticket fares, pass fares and transfer fares; b. Amendments to eligibility for fare categories; except that reduced fares or promotional fare adjustments shall not be subject to public hearings. "Promotional fares" shall include modifications to fare structures which are established on a short-term basis for the specific purpose of promoting service and encouraging ridership. C. Level and Quality of Service Change Analysis. A Level and Quality of Service Analysis shall be provided for the Major Service Reductions listed in Paragraph 6 above. i. The service to minority communities shall be evaluated in terms of overall system standards to determine if a proposed change would result in disproportionately high and adverse impacts to minority communities. ii. This analysis shall include the identification of minority census tracts for purposes of comparing outcomes in those areas to transit service provided in other areas of the City. Not all service changes will result in adverse impacts, however. For example, eliminating a route that runs every 30 minutes from a street that already has service every 30 minutes and otherwise meets the system standards would not warrant further analysis. iii. Evaluation criteria. The Level and Quality of Service Analysis shall utilize the following evaluation criteria. For purposes of comparison the three most traveled routes and destinations shall constitute the standard by which the proposed changes are to be evaluated. The evaluation should identify and compare any changes in the following criteria within the standard routes and the affected minority neighborhoods: b. Number of riders affected c. Travel time d. Number of transfers e. Service frequency DRAFT City of Jefferson Title VI Program 2023 – JEFFTRAN Public Participation Plan 30 f.Span of service g.Walk distance to bus route h.Average peak hour travel time to destination i.Total cost of trip to destination i.Mitigation of Impacts. Service changes that would result in adverse or disproportionate impacts on minority communities shall be reported in the Analysis. This report shall provide a description of the mitigations, options and alternatives to be considered in conjunction with the proposed service change, such as: D.(1)Alternatives to the service proposal that would have fewer negative impacts and the rationale for not selecting them; E.(2)Transit options that would be available for riders who would be negatively affected; and F.Measures to avoid, minimize or mitigate the negative impacts of the proposed service change in the affected area. ACCESS TO RECORDS The City of Jefferson shall provide citizens, public agencies, and other interested parties with reasonable and timely access to information and records relating to JEFFTRAN and the City’s use of FTA funding. Copies of the adopted budget and Consolidated Annual Financial Reports that include information on JEFFTRAN are maintained by the Finance Department and available for public inspection Monday through Friday, 8:30 a.m. – 4:30 p.m. or on the City’s webpage at http://www.jeffersoncitymo.gov/government/finance.php. TITLE VI OUTREACH BEST PRACTICES City of Jefferson ensures all outreach strategies, communications and public involvement efforts concerning JEFFTRAN comply with Title VI. The JEFFTRAN Public Engagement Plan proactively initiates the public involvement process and makes concerted efforts to involve members of all social, economic, and ethnic groups in the public involvement process. Aligned with the above referenced communication tactics, the City of Jefferson provides the following: a.Public notices published in non-English publications (if available). b.Title VI non-discrimination notice on agency’s website. c.Agency communication materials in languages other than English (subject to Safe Harbor parameters). d.Services for Limited English Proficient persons. Upon advance notice, translators may be provided. DRAFT City of Jefferson Title VI Program 2023 – JEFFTRAN Public Participation Plan 31 2023 – 2026 TITLE VI PROGRAM PUBLIC ENGAGEMENT PROCESS This process includes Community Meetings to seek input, provide education, and highlight key components of the Title VI Plan. Materials have been created to explain Title VI policies as well as provide education on how they relate to minority populations. JEFFTRAN staff provides briefings to the Public Transit Advisory Committee, Public Works and Planning Committee, and City Council as necessary. JEFFTRAN provides a 45-day public comment period to provide opportunities for feedback on the 2023-2026 Title VI Program. SUMMARY OF 2019-2023 PUBLIC OUTREACH EFFORTS PROPOSED FARE INCREASE PUBLIC ENGAGEMENT 2022-2023 In late 2022 a increase in JEFFTRAN Fares was proposed to City Council. The increase in fares was approved by City Council in January 2023. This process included the following: • Public Survey • Two Public Meetings • Newspaper, Email, and Social Media Advertisements announcing meetings, surveys, and public hearing • Meeting announcements advertised on busses and bus stops. • Review and recommendations by transit sub-committees: o Public Transit Advisory Committee (two public meetings) o Public Works and Planning Committee (multiple public meetings) • City of Jefferson City Council (two public meetings) o Public Hearing DRAFT City of Jefferson Title VI Program 2023 – JEFFTRAN Public Participation Plan 32 EXAMPLE PUBLIC NOTICES DRAFT City of Jefferson Title VI Program 2023 – JEFFTRAN Public Participation Plan 33 DRAFT City of Jefferson Title VI Program 2023 – CAMPO Public Participation Plan 34 Accessibility Communication EngagementOutreach Coordination CAMPO PUBLIC PARTICIPATION PLAN The CAMPO Public Participation Plan (PPP) defines the process for providing the entities listed below with reasonable opportunities to be involved in the metropolitan transportation planning process. • Individuals • Affected public agencies • Representatives of public transportation employees • Public ports • Freight shippers • Providers of freight transportation services • Private providers of transportation (including intercity bus operators, employer-based commuting programs, such as carpool program, vanpool program, transit benefit program, parking cash-out program, shuttle program, or telework program) • Representatives of users of public transportation • Representatives of users of pedestrian walkways and bicycle transportation facilities • Representatives of the disabled • Other interested parties CAMPO’s goal is to foster genuine, inclusive, responsive, and transparent communication between the MPO and the residents, transportation users, and stakeholders in the planning area. The Public Participation Plan includes the following policy objectives as they relate to meeting this goal. 1. Public Notice & Accessibility 2. Effective Communication & Visualization 3. Outreach & Engagement 4. Coordination Meaningful public participation is important so that the concerns of a diverse community of stakeholders and general public can be represented in the transportation planning process. The Capital Area Metropolitan Public Participation DRAFT City of Jefferson Title VI Program 2023 – CAMPO Public Participation Plan 35 Planning Organization (CAMPO) is committed to proactively involving the public in identifying and addressing transportation issues. This plan is intended to ensure that public participation is an integral and effective part of CAMPO activities and that decisions are made with the benefit and consideration of a wide range of public perspectives. Regular public participation enables CAMPO to make informed decisions, improve quality through collaborative efforts, and build mutual understanding and trust between with the public it serves. DESIRED OUTCOMES Through the implementation of specific participation policies CAMPO hopes to reach the following desired outcomes: • Adequate and timely public notice. • Use of a range of visualization techniques to describe all planning products. • Public information is made available in accessible formats. • Public meetings are held at convenient and accessible locations and times. • Explicit consideration and response to public input received on all planning products. • Proactive consideration of the needs of those traditionally underserved by existing transportation. systems, such as low-income and minority households. • Coordination with the statewide and regional transportation planning public involvement and planning processes. • Periodic review of procedures and strategies to ensure a full and open participation process. EVALUATION OF EFFECTIVENESS As required by statute (23 CFR 450.316) CAMPO periodically reviews “the effectiveness of the procedures and strategies contained in the participation plan to ensure a full and open process.” CAMPO is constantly evaluating the effectiveness of our public participation policies and methods. Since 2015, at least ten planning documents have been updated or developed. Each time a planning document is updated or developed the required policies outlined in the PPP are followed and re-evaluated. Since the last iteration of the PPP, CAMPO has utilized social media more and works more closely with local stakeholders to encourage public input. After each planning process ends CAMPO staff reviews the public input received and holds regular discussion both internally and with Board of Directors and Technical Committee members about how the process can be improved. Public engagement during the development of the 2016 Pedestrian and Bicycle Plan and the 2017 JEFFTRAN Operations Analysis saw marked increases in survey responses and attendance at public meetings. Because of these successes, planning staff worked to use similar techniques to increase participation in the development of the Metropolitan Transportation Plan in 2018 and 2019. DRAFT City of Jefferson Title VI Program 2023 – CAMPO Public Participation Plan 36 SURVEY RESULTS As part of the update process three survey processes were used. The feedback received from these surveys was used in the update of the PPP. 2023 BOARD OF DIRECTORS AND TECHNICAL COMMITTEE SURVEY As part of an annual process to measure staff performance a six-question survey was sent to members of the Board of Directors and Technical Committee to gather input on how CAMPO staff can improve internal processes. Eighteen responses were received. Survey results highlighted a need for CAMPO staff to increase engagement at local events and festivals, provide more presentations to stakeholder groups, and utilize social media more. The questions and results are as follows: 1. Which MPO-related body are you a member of? Board of Directors 66.67% 12 Technical Committee 33.33% 6 2. How would you rate your satisfaction with staff's facilitation of CAMPO planning processes? Excellent 72.22% 13 Very Good 27.78% 5 Good 0.0% 0 Fair 0.0% 0 Poor 0.0% 0 3. How would you rate CAMPO staff assistance with decision-making processes? Excellent 72.22% 13 Very Good 27.78% 5 Good 0.0% 0 Fair 0.0% 0 Poor 0.0% 0 4. The CAMPO Public Participation Plan outlines how CAMPO will engage with the public and stakeholders. Staff are currently updating the plan. In what areas can CAMPO improve outreach and engagement? Quantity of public meetings 0.0% 0 Quality of public meetings 0.0% 0 Presentations to interested groups 16.67% 3 Social Media outreach 16.67% 3 Better website content 5.56% 1 Location of public meetings 0.0% 0 Engagement as part of local events/festivals 22.22% 4 No improvement needed 66.67% 12 DRAFT City of Jefferson Title VI Program 2023 – CAMPO Public Participation Plan 37 5. What other suggestions do you have for how CAMPO members and/or staff can better engage with the public? (9 People skipped this question) Jan 20 2023 11:53 AM I think they do a great job. Jan 19 2023 12:11 PM None Jan 19 2023 10:47 AM It is often hard to capture the attention of the public when they do not understand or see the end results or ramifications of the planning effort. Jan 19 2023 09:42 AM Not sure at this time Dec 21 2022 12:34 PM It is hard to get community feedback on planning related items. A good option would be to go to the civic group meetings like Lions Club, Optimist Club, etc. Dec 20 2022 02:04 PM keep meetings short and concise Dec 20 2022 07:48 AM None at this time. Dec 20 2022 05:56 AM Katrina does a great job. My only suggestion is that she could use more help. Dec 16 2022 09:44 AM Nothing at this time 6. Do you have any suggestions for performance improvement of CAMPO staff or the CAMPO planning process? Jan 20 2023 11:53 AM None at this time. Keep up the good work. Jan 19 2023 12:11 PM No Jan 19 2023 10:47 AM It takes many hours of time to gain the attention of the public and explain why they should in interested in these planning efforts. It would be good to have additional staff so that this could be possible. Jan 19 2023 09:42 AM No Jan 19 2023 09:39 AM I have only been a part of the process for a few months. The staff seems to do their jobs well and the process seems good. Dec 21 2022 12:34 PM No. CAMPO staff does a good job and is great to work with. Dec 20 2022 07:48 AM None at this time. Dec 20 2022 05:56 AM Great job. Dec 16 2022 09:44 AM No, they seem to being a very good job. 2019 PUBLIC PARTICIPATION SURVEY RESULTS As part of the 2020 Title VI Program update process, a six-question public survey was disseminated to the general public to gather input on how CAMPO can improve outreach and engagement in the region. The survey was sent out via email, Facebook post, and via the CAMPO webpage. Thirty-three responses were received. The survey was helpful in providing CAMPO with information on where respondents live and work, how they would like to receive information, and how engagement can be improved. This survey also highlighted a need to increase in-person engagement and presentations. 2022 CITY OF JEFFERSON CITIZEN PARTICIPATION PLAN A public survey was not released in 2023 due to multiple surveys about other planning processes being released by the City of Jefferson and CAMPO during the development of the 2023 Title VI Program. The City of Jefferson Neighborhood Services Division updated the City of Jefferson Citizen Participation Plan in 2022. The DRAFT City of Jefferson Title VI Program 2023 – CAMPO Public Participation Plan 38 Citizen Participation Plan provides a guide for public input and participation in identifying housing, community development and public service needs, and the funding priorities for programs and target populations to be served through resources for the City of Jefferson. The City of Jefferson’s Neighborhood Services Division is responsible for developing and implementing a citizen participation plan with the other plans and reports required by HUD. The purpose of this Citizen Participation Plan is to encourage citizen participation in the decision-making process with particular emphasis on the participation of low-to-moderate income persons for whom CDBG funds are proposed to be used. DRAFT City of Jefferson Title VI Program 2023 – CAMPO Public Participation Plan 39 PARTICIPATION POLICIES The policies outlined in this section are strategies that CAMPO staff, Technical Committee, and Board of Directors will undertake in meeting the goal of “genuine, inclusive, responsive, and transparent” public engagement. PUBLIC NOTICE & ACCESSIBILITY In addition to the listed policies, Tables 1 and 2 on the following pages provides more detail on protocol and procedures. Policy 1.1 – Notices and/or agendas for all regularly scheduled meetings, public comment periods, other public meetings, other major planning activities, and notification of publications available for public access shall be posted at the following locations: • City of Jefferson City Hall • CAMPO webpage: www.jeffersoncitymo.gov/campo Policy 1.2 - The following entities shall be notified via email and/or form letter of the above listed meetings, comment periods, major planning activities, and publication availability: • CAMPO Technical Committee Members • CAMPO Board of Directors Members • Interested Parties Email List • Local Media Email List • City Clerk, City of Jefferson • County Clerk, Cole County • City Clerk, Holts Summit • City Clerk, St. Martins • County Clerk, Callaway County • City Clerk, Taos • Village Clerk, Wardsville • Missouri River Regional Library • OATS, Inc. Policy 1.3 – Meeting agendas shall be made publicly available at least five days before the scheduled meeting. Policy 1.4 - Notices of major planning activities and/or comment periods should be promoted via social media. Policy 1.5 – Notices for the development of planning documents or changes to the documents will contain: • Notice that documents are being developed or amended, and how they may be accessed; • the duration of the public comment period; • instructions for submitting comments; and • the date, time, and location of public meetings. Policy 1.6 – A legal notice regarding public comment periods related to the updates to the Metropolitan Transportation Plan, Transportation Improvement Program, Program of Projects, Title VI Program, and Public Participation Plan shall be published in the Jefferson City News Tribune. Policy 1.7 - CAMPO shall adhere to the requirements of the Missouri Sunshine Law and provide a minimum of 24-hour notice before the meeting. DRAFT City of Jefferson Title VI Program 2023 – CAMPO Public Participation Plan 40 Policy 1.8 - The Metropolitan Transportation Plan, Transportation Improvement Program, and all other plans will incorporate charts, graphs, photographs, maps, and any other tool or resource necessary to communicate with the public and stakeholders. Policy 1.9 - Public meetings shall be held at locations compliant with the Americans with Disabilities Act. Policy 1.10 – Public meetings should be held in locations that are accessible by public transit. Meetings should be held with enough time for transit users to arrive, provide input, and use transit to leave. Policy 1.11 – Notices of major planning activities should be disseminated to stakeholders that cater to the needs of low-income and minority households, and those who may face challenges accessing employment and other services. EMERGENCY MEETINGS Policy 1.12 - In the event that an emergency meeting is necessary, the Chairman of the Board of Directors, or the Vice-Chair in the absence of the Chairman, is authorized to call a special meeting. In the unlikely event it is necessary to hold a meeting with notice of less than twenty-four hours, the nature of the good cause justifying that departure from the normal requirements shall be stated in the minutes. A quorum of members is required to be physically present at the meeting location, but additional members may participate and vote via telephone, facsimile, Internet, or any other voice or electronic means. In the event the emergency meeting is considered a “closed meeting” under the Missouri Sunshine Law, members who are not physically present may vote as if they are present. In all cases the nature of the emergency of the public body justifying the departure from the normal requirements shall be stated in the minutes of the meeting. EFFECTIVE COMMUNICATION & VISUALIZATION Policy 2.1 – Upon request, staff will be available to meet with local officials, interested groups, or the public to discuss or present the Metropolitan Transportation Plan (MTP), Transportation Improvement Program (TIP), Unified Planning Work Program (UPWP) or other plans, programs, and activities. Policy 2.2 – The CAMPO webpage will be maintained and updated with planning documents produced by CAMPO and local jurisdictions to provide the most current and accurate transportation planning information available. Policy 2.3 - The CAMPO webpage shall contain public notices, meeting agendas, meeting minutes, Board of Director members, Technical Committee members, plans, studies, and other information for the public’s benefit. Policy 2.4 – CAMPO shall actively participate in social media activities to supplement traditional public outreach activities. Policy 2.5 – CAMPO shall promote events of planning partners, when appropriate. Policy 2.6– CAMPO shall proactively use targeted media campaigns to engage with individuals and groups that may be impacted by activities or have expressed interest in being contacted. OUTREACH & ENGAGEMENT Policy 3.1 – CAMPO encourages local jurisdictions to include public participation in the planning of projects and programs. CAMPO will collect information on the public participation process used by the project sponsors as part of the project application review process. Policy 3.2 – CAMPO will maintain brochures and other educational materials to provide information on the metropolitan transportation planning process, the responsibilities of CAMPO, and the public participation process. The brochure will be available at all public meetings and events and accessible on the CAMPO webpage. DRAFT City of Jefferson Title VI Program 2023 – CAMPO Public Participation Plan 41 Policy 3.3 – CAMPO staff will actively make the effort to go out into the public, whether by invitation to go to meetings make presentations, or to attend meetings with relevance to transportation, transit, pedestrian, or bicycle themes, rail, or other related topics. Policy 3.4 – CAMPO will make every effort to reach out to community organizations, advocacy groups, and underserved populations. Policy 3.5 – CAMPO shall maintain and regularly update a database of stakeholders and interested individuals. Listed below are the broadly defined stakeholder groups that CAMPO interacts with: • Elected Officials • Emergency Service Providers • Transportation Providers • Freight Service Providers • Economic Development • Business Community • Tourism • Government (Local, State, Federal) • Non-Motorized • Community Organizations • Protected Class Advocates • Environmental Policy 3.6 - CAMPO shall engage the public in the transportation planning process according to the policies contained in this public participation plan and to the requirements of state and federal laws through timely information, public notification of activities and documents, accessible public meetings, and availability for questions and queries. Policy 3.7 - CAMPO shall solicit the needs of those traditionally underserved by existing transportation system, such as elderly, disabled, low income, and minority households who may have difficulty accessing or participating in community planning activities, through its public participation process. COORDINATION Policy 4.1 – CAMPO will coordinate with state and local agencies, and officials responsible for planning activities within the Metropolitan Planning Area that are affected by transportation. Policy 4.2 – State, Regional, and Local stakeholders will be consulted in the development of the Metropolitan Transportation Plan (MTP) and the Transportation Improvement Program (TIP) to the maximum extent practicable. Many of these entities, such as local entities involved with planned growth, economic development, environmental protection, and airport operations or freight transportation, are represented on either the CAMPO Board of Directors or Technical Committee. Policy 4.3 – Per Section 14.5 of the CAMPO Memorandum of Understanding, local governments have responsibilities to: • Participate in the development of the MTP and other plans, by making available to CAMPO local transportation plans, comprehensive plans or other information as needed, which may include land use, zoning or GIS databases. • Review the MTP as it is being drafted. • Participate in the development of the TIP, and the Unified Planning Work Program. • Review and comment of these documents as they are being drafted. • Assist in planning and executing public involvement activities. • Actively participate in the planning process through various meeting and activities, such as the Board of Directors and Technical Committee meetings. DRAFT City of Jefferson Title VI Program 2023 – CAMPO Public Participation Plan 42 PUBLIC COMMENT PROCEDURES Figure 14 outlines required public comment procedures. Figure 15 shows the general overview of public engagement activities for specific federally required documents and plans. Public comment periods are initiated by staff and are concluded at Board of Directors meeting before final adoption or approval. Participation procedures for specific plans can be found in the following section. FIGURE 14 – CAMPO PUBLIC COMMENT PROCEDURES PUBLIC NOTICE Regularly Scheduled Meetings - Meeting notices and agendas for Technical Committee or Board of Directors are posted on the CAMPO webpage at www.jeffersoncitymo.gov/CAMPO, sent to members, interested parties, and to a media contact list at least 5 days before a meeting. The media list is maintained by the Jefferson City Clerk and includes all major TV, radio, and print news outlets that serve the Mid-Missouri area. Additionally, the list includes media contacts in St. Louis and Kansas City. Other Public Meetings – Meeting announcements and/or agendas for other planning activities not related to regularly scheduled meetings are advertised on the CAMPO webpage at www.jeffersoncitymo.gov/CAMPO , on the CAMPO Facebook page, and sent to members, interested parties, and to a media contact list at least 7 days prior to the meeting. At a minimum, a newspaper advertisement shall be placed in the Sunday addition Jefferson City News Tribune prior to the date of the meeting. Depending on the activity staff may choose to advertise in other local media resources. Staff should also make every attempt to advertise public meetings via posters, emails, stakeholder newsletters, and any other media resource deemed helpful in increasing public engagement. The public meeting notice shall include: • a brief sentence describing the plan or project • time, date, and location of the upcoming public meeting • a web link to the draft document and/or survey tool • a contact email and/or phone number Notice of Public Comment Periods - Public comment periods are advertised on the CAMPO webpage at www.jeffersoncitymo.gov/CAMPO , sent to members, interested parties, and to a media contact list. If applicable (see Table 2), a legal notice is placed in the Jefferson City News Tribune at the opening of the public comment period. Depending on the activity, staff may choose to additionally advertise using other local media resources. The end of a public comment period will be concluded by the Board of Directors at a regularly scheduled meeting to provide final opportunity to comment. An example public notice can be found on the following page. The public comment notice shall include: • a brief sentence describing the plan or project • a sentence stating the opening of a public comment period • time, date, and location of the meeting where final opportunity for public comment will be provided and approval is anticipated. • a web link to the draft document location • a list of locations where the draft document may be found • a contact email, address, and phone number PUBLIC MEETING LOCATIONS Public meetings are held at times and locations convenient to all segments of the public. A central location accessible to transit users is required. Reasonable accommodations will be made for persons with limited English proficiency and for people with disabilities. Public meetings will are generally held at John G. Christy Municipal Building (City Hall), 320 E. McCarty Street, Jefferson City, MO 65101, or as specified within public comment notice(s). Locations may change based on the nature of the planning process or product. PUBLIC REVIEW During public comment periods, copies of proposed plans will be made available for public review on the Jefferson City Website at www.jeffersoncitymo.gov/CAMPO, Jefferson City Clerk’s Office, and the Missouri River Regional Library. Reasonable accommodations for persons with limited English proficiency and for people with disabilities will be made upon request. PUBLIC COMMENTS Comments on proposed plans may be made in writing or in person at a regularly scheduled meeting of the Technical Committee or Board of Directors. Written comments should be directed to the CAMPO Division, Planning and Protective Services, 320 E. McCarty Street, Jefferson City, MO 65101, or sent electronically to campo@jeffersoncitymo.gov. CAMPO staff will present comments to the CAMPO Board of Directors before adoption or approval of any plan. DRAFT City of Jefferson Title VI Program 2023 – CAMPO Public Participation Plan 43 FIGURE 15 – CAMPO PUBLIC ENGAGEMENT OVERVIEW BY PLAN DOCUMENT FREQUENCY REQUIRED PUBLIC MEETINGS MINIMUM PUBLIC COMMENT PERIOD REQUIRED NOTIFICATION ACTIVITIES METROPOLITAN TRANSPORTATION P LAN (MTP) 5-YEAR UPDATE 5 YEARS TECHNICAL COMMITTEE M EETINGS BOARD OF DIRECTORS MEETINGS THREE ADDITIONAL PUBLIC MEETINGS (AT LEAST ONE HELD IN HOLTS SUMMIT) 25 DAYS • WEBSITE POST • NEWS P APER ADVERTISEMENTS • STAKEHOLDER NEWSLETTERS • PRESENTATIONS TO M EMBER JURISDICTIONS’ COUNCIL MEETINGS • PRESENTATIONS TO STAKEHOLDER GROUPS • EMAIL DISTRIBUTION LISTS • NOTICE SENT TO MEMBER JURISDICTIONS • NOTICE POSTED AT CITY HALL * METROPOLITAN TRANSPORTATION P LAN (MTP) AMENDMENTS AS NEEDED TECHNICAL COMMITTEE M EETINGS BOARD OF DIRECTORS MEETINGS 7 DAYS • WEBSITE POSTS • NOTICE SENT TO MEMBER JURISDICTIONS • NOTICE POSTED AT CITY HALL * COORDINATED PUBLIC TRANSIT- HUMAN S ERVICES TRANSPORTATION P LAN 4-5 YEAR UPDATE 3 YEARS TECHNICAL COMMITTEE M EETINGS BOARD OF DIRECTORS MEETINGS TWO ADDITIONAL PUBLIC MEETINGS 25 DAYS • WEBSITE POST • NEWS P APER ADVERTISEMENTS • STAKEHOLDER NEWSLETTERS • PRESENTATIONS TO M EMBER JURISDICTIONS’ COUNCIL MEETINGS • PRESENTATIONS TO STAKEHOLDER GROUPS • EMAIL DISTRIBUTION LISTS • NOTICE SENT TO MEMBER JURISDICTIONS • NOTICE POSTED AT CITY HALL * TRANSPORTATION IMPROVEMENT PROGRAM ANNUAL UPDATE ANNUAL TECHNICAL COMMITTEE M EETINGS BOARD OF DIRECTORS MEETINGS 25 DAYS • WEBSITE POST • NEWS P APER ADVERTISEMENTS • NOTICE SENT TO MEMBER JURISDICTIONS • NOTICE POSTED AT CITY HALL * TRANSPORTATION IMPROVEMENT PROGRAM AMENDMENTS AS NEEDED TECHNICAL COMMITTEE M EETINGS BOARD OF DIRECTORS MEETINGS 7 DAYS • WEBSITE POST • NOTICE SENT TO MEMBER JURISDICTIONS • NOTICE POSTED AT CITY HALL * TITLE VI PROGRAM, PUBLIC PARTICIPATION PLAN (PPP), & LANGUAGE ASSISTANCE PLAN (LAP) 3-YEAR UPDATE 3 YEARS TECHNICAL COMMITTEE M EETINGS BOARD OF DIRECTORS MEETINGS 45 DAYS • WEBSITE POST • NEWS P APER ADVERTISEMENTS • NOTICE SENT TO MEMBER JURISDICTIONS • NOTICE POSTED AT CITY HALL * UNIFIED PLANNING W ORK PROGRAM ANNUAL UPDATE ANNUAL TECHNICAL COMMITTEE M EETINGS BOARD OF DIRECTORS MEETINGS 7 DAYS • WEBSITE POST • NOTICE SENT TO MEMBER JURISDICTIONS UNIFIED PLANNING W ORK PROGRAM AMENDMENTS AS NEEDED TECHNICAL COMMITTEE M EETINGS BOARD OF DIRECTORS MEETINGS 7 DAYS • WEBSITE POST • NOTICE SENT TO MEMBER JURISDICTIONS ANNUAL LISTING OF OBLIGATED PROJECTS (ALOP) ANNUAL UPDATE ANNUAL THE ALOP IS UPDATED BY STAFF. THE TECHNICAL COMMITTEE AND B OARD OF DIRECTORS ARE NOTIFIED OF THE DOCUMENT’S POSTING AND THE PUBLIC MAY COMMENT DURING THOSE MEETINGS. • WEBSITE POST • NOTIFICATION OF BOARD OF DIRECTORS AND TECHNICAL COMMITTEE OTHER PLANS AND PROJECTS AS NEEDED TECHNICAL COMMITTEE M EETINGS BOARD OF DIRECTORS MEETINGS ADDITIONAL PUBLIC M EETINGS AS NEEDED AS NEEDED • WEBSITE POST • NOTICE SENT TO MEMBER JURISDICTIONS • NOTICE POSTED AT CITY HALL * * Notices and/or agendas are posted at City of Jefferson City Hall at 320 E. McCarty Street DRAFT City of Jefferson Title VI Program 2023 – CAMPO Public Participation Plan 44 FIGURE 16 – EXAMPLE CAMPO PUBLIC NOTICE DRAFT City of Jefferson Title VI Program 2023 – CAMPO Public Participation Plan 45 PLAN SPECIFIC PROCEDURES METROPOLITAN TRANSPORTATION PLAN The Metropolitan Transportation Plan (MTP), also referred to as a Long-Range Transportation Plan, assesses regional transportation needs over a twenty-year planning horizon. The MTP sets goals and defines policies, programs, strategies, and projects to meet the transportation needs of the CAMPO region. The MTP is central to the MPO planning process and addresses all transportation modes, including; surface transportation (roads and bridges), pedestrian and non-motorized, transit, air, waterways & ports, freight, rail. Updates and amendments to the TIP follow the procedures outlined in Tables 1 and 2 of the previous section. 5-YEAR UPDATE PROCESS The 5-year update of the MTP should include two phases of engagement. The first phase includes outreach to member jurisdictions, stakeholders, and the general public to gather information on changes to needs and demands in the region. The second phase of engagement includes reviewing data, goals, strategies, and modeling with these same member jurisdictions, stakeholders, and the general public. The second phase concludes with the draft document going through a multi-stage process of review by the Technical Committee, Board of Directors, and public before approval or adoption. The MTP is presented to the Technical Committee for review and recommendation to the Board of Directors for approval. The draft document is then presented to the Board of Directors for review and staff opens a 25- day public comment period. A final opportunity for public comment will be provided at the next scheduled Board of Directors meeting where the Board may choose to approve or adopt the plan. The Board of Directors will close the public comment period. During the public comment period, a notice will be placed on the CAMPO webpage and a legal notice will be placed in the newspaper as specified in Table 1. An example Notice is provided in this document. Amendment Process The MTP may be changed through an amendment or administrative modification. An amendment to the MTP is subject to a 7-day public comment period after being reviewed by the Technical Committee and before being approved by the Board of Directors. If staff conducts an administrative modification, notice will be provided to the Board of Directors either prior to or immediately following the modification. Amendments and administrative modifications are documented in the appendix of the MTP. Definitions of an amendment or administrative modification, according to 23 CFR §450.104, are as follows: Administrative modification means a minor revision to a long-range statewide or metropolitan transportation plan, Transportation Improvement Program (TIP), or Statewide Transportation Improvement Program (STIP) that includes minor changes to project/project phase costs, minor changes to funding sources of previously included projects, and minor changes to project/project phase initiation dates. An administrative modification is a revision that does not require public review and comment, a redemonstration of fiscal constraint, or a conformity determination (in nonattainment and maintenance areas). Amendment means a revision to a long-range statewide or metropolitan transportation plan, TIP, or STIP that involves a major change to a project included in a metropolitan transportation plan, TIP, or STIP, including the addition or deletion of a project or a major change in project cost, project/project phase initiation dates, or a major change in design concept or design scope (e.g., changing project termini or the number of through traffic lanes or changing the number of stations in the case of fixed guideway transit projects). Changes to projects that are included only for illustrative purposes do not require an amendment. An amendment is a revision that requires public review and comment and a redemonstration of fiscal constraint. If an amendment involves “non-exempt” projects in nonattainment and maintenance areas, a conformity determination is required. DRAFT City of Jefferson Title VI Program 2023 – CAMPO Public Participation Plan 46 TRANSPORTATION IMPROVEMENT PROGRAM The Transportation Improvement Program (TIP) is the document identifying transportation projects to be programmed and funded with FHWA and/or FTA funds for the metropolitan planning area over the next five years. Updates and amendments to the TIP follow the procedures outlined in Tables 1 and 2 of the previous section. ANNUAL UPDATE PROCESS The TIP is updated every year and covers a 5-year period starting July 1 of each year. TIP development begins with a verification of status of projects in the current TIP, solicitation of new projects, and request for budget information from local jurisdictions. Local transit providers are also requested to provide information needed to develop their “Program of Projects” for inclusion in the TIP. CAMPO staff develops the financial plan, project listings, maintenance and operations, and other components of the TIP with support from the Technical Committee, member jurisdictions, MoDOT, FHWA, and FTA. The TIP is presented to the Technical Committee for review and recommendation to the Board of Directors for approval. The draft document is then presented to the Board of Directors for review and staff opens a 25- day public comment period. A final opportunity for public comment will be provided at the next scheduled Board of Directors meeting where the Board may choose to approve or adopt the plan. The Board of Directors will close the public comment period. During the public comment period, a notice will be placed on the CAMPO webpage and a legal notice will be placed in the newspaper as specified in Table 1. An example Notice is provided in this document. The Board of Directors then requests approval of the TIP by the Governor and ONE DOT(consisting of FHWA and FTA). AMENDMENT PROCESS The TIP may be changed through an amendment or administrative modification. An amendment to the TIP is subject to a 7-day public comment period after being reviewed by the Technical Committee and before being approved by the Board of Directors. If staff conducts an administrative modification, notice will be provided to the Board of Directors either prior to or immediately following the modification. Amendments and administrative modifications are documented in the appendix of the TIP. More detail on the process for changes to the TIP can be found in the appendix of the current year TIP. Definitions of an amendment or administrative modification, according to 23 CFR §450.104, are as follows: Administrative modification means a minor revision to a long-range statewide or metropolitan transportation plan, Transportation Improvement Program (TIP), or Statewide Transportation Improvement Program (STIP) that includes minor changes to project/project phase costs, minor changes to funding sources of previously included projects, and minor changes to project/project phase initiation dates. An administrative modification is a revision that does not require public review and comment, a redemonstration of fiscal constraint, or a conformity determination (in nonattainment and maintenance areas). Amendment means a revision to a long-range statewide or metropolitan transportation plan, TIP, or STIP that involves a major change to a project included in a metropolitan transportation plan, TIP, or STIP, including the addition or deletion of a project or a major change in project cost, project/project phase initiation dates, or a major change in design concept or design scope (e.g., changing project termini or the number of through traffic lanes or changing the number of stations in the case of fixed guideway transit projects). Changes to projects that are included only for illustrative purposes do not require an amendment. An amendment is a revision that requires public review and comment and a redemonstration of fiscal constraint. If an amendment involves “non-exempt” projects in nonattainment and maintenance areas, a conformity determination is required. DRAFT City of Jefferson Title VI Program 2023 – CAMPO Public Participation Plan 47 PROGRAM OF PROJECTS (POP) The POP is a list of projects to be funded in a grant application submitted to the FTA by a designated recipient. The POP lists the subrecipients and indicates whether they are private non-profit agencies, governmental authorities, or private providers of transportation service, designates the areas served (including rural areas), and identifies any tribal entities. In addition, the POP includes a brief description of the projects, total project cost, and Federal share for each project. The POP is a component of the TIP and thus development and update processes follow the public participation procedures used for the TIP. DRAFT City of Jefferson Title VI Program 2023 – CAMPO Public Participation Plan 48 COORDINATED PUBLIC TRANSIT-HUMAN SERVICES TRANSPORTATION PLAN The Coordinated Public Transit-Human Services Transportation Plan (Coordinated Plan) identifies the transportation needs of individuals with disabilities, older adults, and people with low incomes, provides strategies for meeting these needs, and prioritizes transportation services for funding and implementation. In accordance with Fixing America’s Surface Transportation Act (FAST Act), the coordinated plan must be in place for agencies to apply for Federal Transit Administration (FTA) Section 5310 funding. Updates and amendments to the Coordinated Plan follow the procedures outlined in Tables 1 and 2 of the previous section. 3-YEAR UPDATE PROCESS The 3-year update of the MTP should include two phases of engagement. The first phase of engagement includes outreach to member jurisdictions, stakeholders, and the general public to gather information on changes to needs and demands in the region. The second phase of engagement includes reviewing data, goals, strategies, and modeling with these same member jurisdictions, stakeholders, and the general public. The second phase concludes with the draft document going through a multi-stage process of review by the Technical Committee, Board of Directors, and public before approval or adoption. The Coordinated Plan is presented to the Technical Committee for review and recommendation to the Board of Directors. The draft document is then presented to the Board of Directors for review and staff opens a 25- day public comment period. A final opportunity for public comment will be provided at the next scheduled Board of Directors meeting where the Board may choose to approve or adopt the plan. The Board of Directors will close the public comment period. During the public comment period, a notice will be placed on the CAMPO webpage and a legal notice will be placed in the newspaper as specified in Table 1. An example Notice is provided in this document. REVISION PROCESS Any changes to the Coordinated Plan will be presented to the Technical Committee and Board of Directors for their review and approval. The Board of Directors may open a public comment period to accommodate major revisions. DRAFT City of Jefferson Title VI Program 2023 – CAMPO Public Participation Plan 49 TITLE VI PROGRAM, PUBLIC PARTICIPATION PLAN, & LANGUAGE ASSISTANCE PLAN Title VI prohibits discrimination on the basis of race, color, or national origin in programs and activities receiving Federal financial assistance. Specifically, Title VI provides that: [n]o person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. The Title VI Program is a federally required program and document that includes the Public Participation Plan (PPP) and Language Assistance Plan (LAP). The Title VI Program must be updated every three years. The update process includes a review of CAMPO procedures for notifying the public of their rights under Title VI and how to file a complaint. The document(s) demographic data is reviewed and updated. The update of the PPP includes a full review of current public engagement and comment procedures. A public survey is distributed to gather input on how engagement can be improved. The Title VI Program is presented to the Technical Committee for review and recommendation to the Board of Directors. The draft document is then presented to the Board of Directors for review and staff opens a 45-day public comment period. A final opportunity for public comment will be provided at the next scheduled Board of Directors meeting where the Board may choose to approve or adopt the plan. The Board of Directors will close the public comment period. During the public comment period, a notice will be placed on the CAMPO webpage and a legal notice will be placed in the newspaper as specified in Table 1. An example Notice is provided in this document. The PPP is the official public participation process for plans and programs of CAMPO, as well as the Program of Projects for JEFFTRAN, and OATS. REVISION PROCESS Any change to the Title VI Program, including the PPP or LAP will be presented to the Technical Committee and Board of Directors for their review and approval. The Board of Directors may open a public comment period to accommodate major revisions. DRAFT City of Jefferson Title VI Program 2023 – CAMPO Public Participation Plan 50 UNIFIED PLANNING WORK PROGRAM The Unified Planning Work Program (UPWP) defines tasks and anticipates funding requirements for the metropolitan planning activities performed by CAMPO with federal funds provided by the Federal Highway Administration (FHWA) and the Federal Transit Administration (FTA) under title 23 U.S.C . and title 49 U.S.C. Chapter 53. The UPWP defines activities for all public officials and agencies that contribute resources to the transportation planning process. The UPWP covers one fiscal year, November 1 to October 31, and outlines activities funded through the Consolidated Planning Grant and local funds and serves as the basis for funding agreements with the Missouri Department of Transportation (MoDOT). The UPWP also serves as a management tool for scheduling, budgeting, and monitoring the local planning activities. ANNUAL UPDATE PROCESS The UPWP is made available to the public during regularly scheduled Technical Committee and Board of Directors meetings. By regulation, the UPWP is not required to undergo the same level of public involvement as other MPO documents. The UPWP is presented to the Technical Committee for review and recommendation to the Board of Directors. The draft document is then presented to the Board of Directors for review and staff opens a 7-day public comment period. A final opportunity for public comment will be provided at the next scheduled Board of Directors meeting where the Board may choose to approve or adopt the plan. The Board of Directors will close the public comment period. During the public comment period, a notice will be placed on the CAMPO webpage specified in Table 1. An example Notice is provided in this document. The Board of Directors then requests approval of the UPWP by the Governor and ONE DOT (consisting of FHWA and FTA). AMENDMENT PROCESS The UPWP may be changed through an amendment or administrative modification. Amendments must be approved by the Board of Directors, FTA, and FHWA. Some modifications may also go through an official approval by the Board of Directors as deemed appropriate by staff. Amendments and administrative modifications are documented in the UPWP. More detail on the process for changes to the UPWP can be found in that document. RESPONSE TO PUBLIC COMMENTS Comments on planning documents will be documented and provided to the Technical Committee and the Board of Directors, and kept in MPO comment files. Comments may be included in plan appendices as summaries of public comments. General comments or questions regarding transportation policy, needs, and/or complaints will be acted upon by staff in accordance with the federal, state, and local regulations. Action on these comments may include addressing the comment directly, by correspondence to a comment or question; referring comments to the correct recipient, either to different city/state departments; or taking the matter up with the Technical Committee and/or Board of Directors. If the responses to public comments results in the Metropolitan Transportation Plan, Transportation Improvement Program and other plan or program documents or amendments being significantly different from the draft document which was sent out for public review, an additional public comment period shall be held. Determination of the need for an additional comment period will be made by the CAMPO Board of Directors. If significant oral and written comments and responses are received, an appendix containing the comments and recommendations will be made part of the final document. Interested parties may comment and make recommendations on any plan or program in person, by fax, email, or letter by contacting CAMPO staff at the following: DRAFT City of Jefferson Title VI Program 2023 – CAMPO Public Participation Plan 51 Department of Planning and Protective Services Attention: CAMPO 320 E. McCarty St Jefferson City, MO 65101 (573) 634-6410 (573) 634-6457 (Fax) campo@jeffersoncitymo.gov SPECIAL ACCOMMODATIONS Persons requiring special accommodations for attendance at meetings, activities and functions because of a disability or physical impairment should contact the City of Jefferson ADA Coordinator at (573) 634-6410 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. CAMPO maintains Language Assistance Plan and Title VI policies and performs periodic reviews of the both. LANGUAGE ACCOMMODATIONS As prescribed by the Language Assistance Plan, CAMPO will, when issuing statements or notices, note that interpreters or sign language professionals will be available upon advance notice of seven calendar days. CAMPO will also maintain a contact database of interpreters in anticipation of this need. NON-DISCRIMINATION POLICY CAMPO does not discriminate in the level and quality of transportation services and transit-related benefits based on race, color, national origin, sex, familial status, sexual orientation, religion, age, or disability and maintains information on and processes for complaints related to discrimination. Persons who feel that they have been subjected to discrimination should contact CAMPO or federal offices for information on local and federal procedures and forms for discrimination complaints. Person(s) alleging discrimination as it relates to the provision of transportation services and transit-related benefits may file a complaint with the Federal Transit Administration, and/or the U.S. Department of Transportation, Federal Transit Administration Office of Civil Rights 901 Locust Street, Room 404 Kansas City, MO 64106 Telephone 816-329-3920, or Federal Highway Administration 3220 West Edgewood, Suite H Jefferson City, MO 65109 Telephone: 573-638-2617 DRAFT City of Jefferson Title VI Program 2023 – CAMPO Public Participation Plan 52 TITLE VI Any person who believes that they, individually, or as a member of any specific class of persons, has been subjected to discrimination may file a written complaint with the: Title VI Program Officer C/o City Counselor, John G Christy Municipal Building/City Hall 320 East McCarty Street Jefferson City, MO 65101 Complainants have the right to complain directly to the appropriate federal agency. Every effort will be made to obtain early resolution of complaints. The option of informal meeting(s) between the affected parties and the Title VI Program Officer may be utilized for resolutions. The Title VI Program Officer will notify CAMPO of all Title VI related complaints as well as resolution. DRAFT City of Jefferson Title VI Program 2023 – City of Jefferson/CAMPO Limited English Proficieny Plan 53 CITY OF JEFFERSON/CAMPO LIMITED ENGLISH PROFICIENY PLAN This limited English Proficiency (LEP) Plan has been prepared to address responsibilities of the City of Jefferson (including CAMPO and JEFFTRAN) as recipients of federal financial assistance as they relate to the needs of individuals with limited language skills. The plan has been prepared in accordance with Title VI of the Civil Rights Act of 1964; Federal Transit Administration Circular 4702.1B, dated October 1, 2012, which states that the level and quality of transportation service is provided without regard to race, color, or national origin. Executive order 13166, titled “Improving Access to Services for Persons with Limited English Proficiency,” indicates that differing treatment based upon a person's inability to speak, read, write or understand English is a type of national origin discrimination. It directs each federal agency to publish guidance for its respective recipients clarifying their obligation to ensure that such discriminations do not take place. This order applies to all state and local agencies which receive federal funds. SERVICE AREA DESCRIPTION The City of Jefferson is one of five incorporated communities within the CAMPO Planning Area as seen in Figure 17. In addition to the communities of Holts Summit, Jefferson City, St. Martins, Taos, and Wardsville, the CAMPO Planning Area also includes portions of Cole County and Callaway County. JEFFTRAN services are only provided within the City Limits of Jefferson City, see Figure 18. JEFFTRAN services include six fixed-routes, three tripper routes (serving schools during the Spring and Fall semesters), and a paratransit service via Handi-Wheels. FOUR FACTOR ANALYSIS The City of Jefferson has developed this LEP Plan to help identify reasonable steps for providing language assistance to persons with limited English proficiency who wish to access services provided by JEFFTRAN. As defined in Executive Order 13166, LEP persons are those who do not speak English as their primary language and have limited ability to read, speak, write or understand English. This plan outlines how to identify a person who may need language assistance, and the ways in which assistance may be provided. In order to prepare this plan, JEFFTRAN undertook the four-factor LEP analysis which considers the following factors: 1. The number or proportion of LEP persons served or encountered in the eligible service population ("served or encountered" includes those persons who would be served or encountered by the recipient if the persons received adequate education and outreach and the recipient provided sufficient language services). 2. The frequency with which LEP persons come into contact with the program. 3. The nature and importance of the program, activity, or service provided by the program. 4. The resources available and costs to the recipient. DRAFT City of Jefferson Title VI Program 2023 – City of Jefferson/CAMPO Limited English Proficieny Plan 54 1. THE NUMBER AND PROPORTION OF LEP PERSONS ELIGIBLE TO BE SERVED OR LIKELY TO BE ENCOUNTERED IN THE CAMPO/JEFFTRAN SERVICE AREA: A significant majority of people in both the CAMPO and JEFFTRAN service area are proficient in the English language. Based on 2020 Decennial Census data, 2.5% of the Jefferson City population and 1.47% of the CAMPO population, five years of age and older speak English “less than very well” – a definition of limited English proficiency (LEP). Figure 17 and Figure 18 depict the number of LEP population in the City of Jefferson and the CAMPO Planning Area. FIGURE 17 - JEFFERSON CITY, MO LEP POPULATIONS LANGUAGE SPOKEN AT HOME Population % Population 5 year and over Population 5 years and over 40,033 100% English only 37,924 94.7% Language other than English 2,109 5.3% Speak English less than "very well" 997 2.5% Spanish 908 2.3% Speak English less than "very well" 285 0.7% Other Indo-European languages 600 1.5% Speak English less than "very well" 324 0.8% Asian and Pacific Islander languages 475 1.2% Speak English less than "very well" 348 0.9% Other languages 126 0.3% Speak English less than "very well" 40 0.1% FIGURE 18 – CAMPO PLANNING AREA LEP POPULATIONS POPULATION 5 YEARS AND OLDER BY LANGUAGE SPOKEN AT HOME Callaway County Cole County Holts Summit Jefferson City St. Martins Taos Wardsville Total Service Area Percentage of Population 5 years and older Population 5 years 42,575 72,087 4,197 40,033 1,128 1,319 1,612 162,951 100.00% English only 41,867 69,364 4,144 37,924 1,116 1,298 1,609 157,322 96.55% Language other than English 708 2,723 53 2,109 12 21 3 5,629 3.45% Speak English less than "very well"284 1,086 16 997 5 14 0 2,402 1.47% Spanish 281 1,283 4 908 3 5 0 2,484 1.52% Speak English less than "very well"135 308 1 285 0 5 0 734 0.45% Other Indo-European languages 149 824 22 600 5 16 3 1,619 0.99% Speak English less than "very well"47 390 15 324 5 9 0 790 0.48% Asian and Pacific Islander languages 244 479 27 475 4 0 0 1,229 0.75% Speak English less than "very well"95 348 0 348 0 0 0 791 0.49% Other languages 34 137 0 126 0 0 0 297 0.18% Speak English less than "very well"7 40 0 40 0 0 0 87 0.05% DRAFT City of Jefferson Title VI Program 2023 – City of Jefferson/CAMPO Limited English Proficieny Plan 55 2. FREQUENCY OF CONTACT BY LEP PERSONS WITHIN CAMPO AND JEFFTRAN SERVICES: While City Hall staff at the City of Jefferson has occasionally received phone calls from non-english speaking persons, 3-4 times in the last 3 years, there has not been an official request for an interpreter. On these rare occasions this has only occurred with Spanish speakers. When such an occasion has occurred, a city staff member, fluent in Spanish was able to provide support. None of these calls were related to CAMPO or JEFFTRAN services. CAMPO staff reviewed the frequency with which office staff have, or could have, contact with LEP persons. To date, CAMPO has not received a request for an interpreter. None of the two current CAMPO staff members stated that they have ever had a request for an interpreter. CAMPO averages zero phone calls per month requesting an interpreter. CAMPO does include a the non-profit El Puente as a stakeholder agency during planning processes and uses the organization for translation services of some CAMPO products. JEFFTRAN staff reviewed, via a survey, the frequency with which office staff, dispatchers and drivers have, or could have, contact with LEP persons. To date, JEFFTRAN rarely has a request for an interpreter. Only two out of sixteen staff surveyed stated that they have ever had a request for an interpreter. JEFFTRAN averages zero phone calls per month requesting an interpreter. JEFFTRAN staff was given the following survey: 1. How often do you come into contact with riders who do not speak English or have trouble understanding you when you speak English to them? 2. Of these riders, what language is most often spoken? (Example: Spanish, Chinese, Russian, Vietnamese, French, Arabic, etc.) - Spanish was the only language identified. 3. If known, what other languages do you hear spoken by riders? (Example: Spanish, Chinese, Russian, Vietnamese, French, Arabic, Other European, African, or Asian Languages, etc.) - Spanish, African, Asian, and American Sign Language were identified. 4. What languages (other than English) do you understand or speak? - Spanish (2), some Spanish (3), French (1) 5. Have you ever requested translation or interpretation assistance? - Yes (2), No (14) 6. Do you have any suggestions regarding how we can serve LEP clients better? - Suggestions included employing a translator and use of cell phone for translation. 7. Have you ever received comments or feedback concerning the Spanish Route and Schedule Guides? - No (15), No response (1) Frequency of Contact with LEP Persons Frequency Language Spoken by LEP Persons 1 - Daily Spanish 4 - Weekly Spanish 3 - Monthly Spanish 8 - Less frequently than monthly Spanish DRAFT City of Jefferson Title VI Program 2023 – City of Jefferson/CAMPO Limited English Proficieny Plan 56 3. THE IMPORTANCE OF PROGRAMS, ACTIVITIES OR SERVICES PROVIDED BY JEFFTRAN TO LEP PERSONS: Outreach activities, summarized in JEFFTRAN’s Title VI Public Engagement Plan, include events such as public meetings and/or open houses held at schools, churches, libraries and other non-profit locations, and include specific outreach to LEP persons to gain understanding of the needs of the LEP population, and the manner (if at all) needs are addressed. Outside Organization LEP Survey Organization: __________________ 1. What language assistance needs are encountered? 2. What languages are spoken by persons with language assistance needs? 3. What language assistance efforts are you undertaking to assist persons with language assistance needs? 4. When necessary, can we use these services? 4. THE RESOURCES AVAILABLE TO JEFFTRAN AND OVERALL COST TO PROVIDE LEP ASSISTANCE: Strategies for Engaging Individuals with Limited English Proficiency include: 1. Language line. Upon advance notice, translators can be provided. 2. Language identification flashcards. 3. Written translations of vital documents (identified via safe harbor provision). 4. One-on-one assistance through outreach efforts. 5. Website information. 6. To the extent feasible, assign bilingual staff for community events, public hearings, and Board of Directors meetings and on the customer service phone lines. As applicable: Based on our demographic analysis (Factor 1) the City of Jefferson has determined that no language group(s) within its service area meets Safe Harbor criteria requiring written translated “vital documents” by language group(s). City of Jefferson staff will provide assistance and direction to LEP persons who request assistance. Staff LEP Training The following training will be provided to JEFFTRAN staff: 1. Information on JEFFTRAN Title VI Procedures and LEP responsibilities. 2. Description of language assistance services offered to the public. 3. Use of Language Identification Flashcards. 4. Documentation of language assistance requests. DRAFT City of Jefferson Title VI Program 2023 – City of Jefferson/CAMPO Limited English Proficieny Plan 57 Monitoring and Updating the LEP Plan The LEP Plan is a component of the City of Jefferson’s Title VI Plan requirement. JEFFTRAN and/or CAMPO staff will update the LEP plan as required. At minimum, the plan will be reviewed and updated when it is clear that higher concentrations of LEP individuals are present in the CAMPO or JEFFTRAN service areas. Updates include the following: 1. How the needs of LEP persons have been addressed. 2. Determine the current LEP population in the service area. 3. Determine as to whether the need for, and/or extent of, translation services has changed. 4. Determine whether local language assistance programs have been effective and sufficient to meet the needs. 5. Determine whether CAMPO or JEFFTRAN's financial resources are sufficient to fund language assistance resources as needed. 6. Determine whether CAMPO or JEFFTRAN has fully complied with the goals of this LEP Plan. 7. Determine whether complaints have been received concerning CAMPO and JEFFTAN’s failure to meet the needs of LEP individual. DRAFT City of Jefferson Title VI Program 2023 – Subrecipient Assistance 58 SUBRECIPIENT ASSISTANCE JEFFTRAN (City of Jefferson) does not have any subrecipients. CAMPO does not have any subrecipients. SUBRECIPIENT MONITORING JEFFTRAN (City of Jefferson) does not have any subrecipients. CAMPO does not have any subrecipients. EQUITY ANALYSIS OF FACILITIES JEFFTRAN (City of Jefferson) has not constructed any storage facilities, maintenance facilities, or operations centers in the last three years. CAMPO has not constructed any storage facilities, maintenance facilities, or operations centers in the last three years. REQUIREMENT TO COLLECT AND REPORT DEMOGRAPHIC DATA* *Applies to providers that operate 50 or more fixed route transit vehicles in peak service; and 200,000+ population. Not applicable to the Jefferson City, JEFFTRAN, or CAMPO. REQUIREMENT TO MONITOR TRANSIT SERVICE* *Applies to providers that operate 50 or more fixed route transit vehicles in peak service; and 200,000+ population. Not applicable to the Jefferson City, JEFFTRAN, or CAMPO. SERVICE AND FARE EQUITY ANALYSIS* *Applies to providers that operate 50 or more fixed route transit vehicles in peak service; and 200,000+ population. Not applicable to the Jefferson City, JEFFTRAN, or CAMPO. DRAFT Agenda Item 8A CAMPO Board of Directors Staff Report 2024-2028 Transportation Improvement Program Update February 15, 2023 Summary The Transportation Improvement Program (TIP) is a 5-year financial program of transportation projects to be implemented within the Metropolitan Planning Area (MPA), which are funded by the Federal Highway Administration (FHWA) and Federal Transit Administration (FTA), or are deemed ‘regionally significant. The TIP is updated annually by CAMPO in cooperation with local jurisdictions, the Missouri Department of Transportation, and local public transportation operators. Development of the 2024-2028 TIP is starting. We are making the 1st call for Federally Funded Transportation Projects and requesting budget information supporting fiscal constraint. Please submit applications to CAMPO staff by 5:00pm on Friday, February 24th, 2023. The FY 2024-2028 TIP will be developed according to the schedule below: Call for Projects Issued: January 5th, 2023 Application Deadline: February 24th, 2023 Preliminary Review of TIP Draft March 2nd, 2023 MoDOT/OneDOT TIP Draft review March 17th, 2023 TIP Draft Review, Open Public Comment April 19th, 2023 Final TIP Submitted for Approval May 17th, 2023 Governor Approval of TIP June, 2023 Any questions or comments should be forwarded to Katrina Williams at 573-634-6536 or kawilliams@jeffersoncitymo.gov. Agenda Item 8B CAMPO Board of Directors Staff Report FY2024 Unified Planning Work Program (UPWP) February 15, 2023 Summary Staff has begun work on the FY2024 UPWP. This annual process starts very early due to the City of Jefferson’s budget process. The FY2024 UPWP is anticipated to be adopted by May 2023. The UPWP is CAMPO’s annual statement of work identifying the budget, planning priorities, and activities to be carried out for the year (November 1 to October 31). The UPWP contains many ongoing activities required to perform the essential functions of CAMPO, as well as, periodic and one-time activities. The UPWP serves as the basis for funding agreements with the Missouri Department of Transportation (MoDOT). Note: The January UPWP staff report had an error and did not state a total inclusive of direct costs. The language and chart below includes the entire draft budget totals. Apologies for any confusion. The estimated draft budget for FY2024 is approximately $238,833 with $91,066 (80%) funded through the Consolidated Planning Grant (CPG) and $47,767 (20%) funded through local match. The 20% local match is provided by Jefferson City (75%) and Cole County (25%). Based on the anticapated FY2023 expenditure and estimated FY2024 draft budget, it is projected that CAMPO will have a balance of aproximately $483,463 in unprogrammed CPG funds at the end of FY2024. The following chart details the estimated trajectory of the CAMPO Consolidated Planning Grant balance. All of these totals are subject to change during the development of the UPWP. Staff is in the process of developing objectives and activities for FY2024. Input from the Technical Committee, Board of Directors, stakeholders, and the general public will be used throughout the process. These activities are categorized into five work elements: • Work Element 521 - Program Support & Administration • Work Element 522 - General Development and Comprehensive Planning Coordination • Work Element 524 - Short Range Transportation Planning & Programming • Work Element 525 - Long Range Transportation Planning • Work Element 526 - Public Transportation Planning • Work Element 527 – Safe/Accessible Transportation Planning (New in FY 2023) Anticipated major activities in FY2024, developed thus far, include: • Development of the FY2025 UPWP (Annual) • Development of the 2025-2029 Transportation Improvement Program (Annual) • Technical assistance (i.e mapping, data development/management, grants) (Continuous) • Metropolitan Transportation Plan Update (5 years) • Urbanized Area/Planning Area review • Functional Classification review Staff will continue to develop other activities through May of 2023 and any input is welcome. Please refer questions or comments to Katrina Williams at 573-634-6536 or by email at kawilliams@jeffersoncitymo.gov. CPG Balance for end of FY2022 $520,816 Verified 12/06/2022 FY 2023 CPG Allocation*$193,832 Estimate - Based on 2022 Allocation FY 2023 UPWP CPG Expenditure - Anticipated* -($233,951)Board approved budget CPG Balance for end of FY2022 - Anticipated* Subtotal $480,697 $0 FY 2024 CPG Allocation - Estimated per MoDOT's FY22 SPR Work Program $193,832 FY 2024 CPG Programmed Expenditure - Anticipated*-($191,066)includes 3% salary increase Remaining Unprogrammed CPG Funds Anticipated at end of FY 2023 $483,463 Consolidated Planning Grant Balance Agenda Item 8C CAMPO Board of Directors Staff Report Capital Area Active Transportation Plan February 15, 2023 Summary Staff, along with consultants Crafton Tull and LaneShift, are continuing development of the Capital Area Active Transportation Plan. The planning process will integrate the Capital Area Pedestrian & Bicycle Plan (2016), Jefferson City’s Sidewalk Plan (2010) and Greenway Master Plan (2007), and the Holts Summit Pedestrian, Bicycle, and Transit Plan (2014). The Capital Area Active Transportation Plan covers all CAMPO communities and is expected to be completed by early Fall 2023. The plan will generally include the following: • comprehensive set of strategies to ensure better options for biking, walking, and transit • recommendations for prioritizing infrastructure improvements • outline recommendations for new policies, processes, and infrastructure • base recommendations on a robust public and stakeholder involvement campaign Funding for this project totals $125,000 and is provided via the CAMPO Consolidated Planning Grant ($100,000), with the required 20% match provided by JC Parks ($25,000). Phase 1 – Public Survey and Engagement A public survey was disseminated in August and more than 800 responses were received. The survey was made available in English and Spanish. Three public meetings were held in September inviting the public to comment on the current bike/ped network and what barriers and opportunities they see in the region. Staff also gave multiple presentations to various community groups, committees, and commissions requesting comment. During the first round of public engagement, staff and consultants engaged with the steering committee and several stakeholder groups, including the following; Public Safety, Healthcare, Education, Small Communities, Advocates/Transit Providers, and Business Owners. Phase 2 – Public Survey/Engagement, Draft Network Development A second round of engagement occurred on December 1st and 2nd, including a steering committee meeting, a public meeting, three walk-audits, and an outreach booth at Downtown #JCMO Living Windows. Invitations to participated were disseminated to all member communities and stakeholders. More information about the project is available on the CAMPO Active Transportation webpage at: https://www.jeffersoncitymo.gov/campo. Draft Network Plan A draft network plan has been developed and is available for comment here: https://storymaps.arcgis.com/stories/dfab3f90e1284f93b88d6ba048897142 Within this project website there are descriptions of the project, proposed facility types, survey results, interactive maps, and additional survey questions requesting input on how to prioritize the projects. There are two interactive web maps depicting a sidewalk plan and bike/ped plan. The attached flyer includes links to the draft network project webpage and a link directly to the prioritization survey. Prioritization Survey https://www.surveymonkey.com/r/CAATPprioritizationTEAM (closes February 10th) Phase 3 – Public Engagement, Probable Cost Estimates, Phasing, Code Reform Recommendations During the months of February and March consultants and staff will reviewing prioritization survey results and finalization any network changes. A steering committee meeting and public meeting is being scheduled for early April. Phase 3 will include discussion of costs, phasing, and potential municipal code changes. FOR THE CAPITAL AREA ACTIVE TRANSPORTATION PLAN �6)11)111))1111IN https://arcg. is/49brH P„SD T R\A\ PROJECT PRIORITIES!I A GV .\1 ),T 0\ 1 DRAFT NETWORK GD\GR\CRL ;, FACLTYTY S bS RI'G', F R \C S imie'illiAT: ■ . . : l7 ; '. yzeir }. e} T . I.: •L .i _. • 31.1.i.;_k_. o,:iit% . 0 0 https://www.surveymonkey.com/r/ CAM POPrioritization Agenda Item 8D CAMPO Board of Directors Staff Report Status of Current Work Tasks February 15, 2023 Summary The following list includes work tasks that are currently in progress or have been completed since the previous meeting: • 2024-2028 Transportation Improvement Program (TIP) Development. See staff report. • FY 2024 Unified Planning Work Program Development. See staff report. • Capital Area Active Transportation Plan. See staff report. • Title VI Program Update. See staff report for draft document. • JEFFTRAN Transit Facility Feasibility Study. A final document has been completed and is under review by Federal Transit Administration and Jefferson City Public Works Staff. An updated presentation will be given to the Technical Committee at a future meeting. • GIS/Technical Assistance. Staff continues providing technical assistance regarding GIS data and mapping to member jurisdictions for various projects, including: o JEFFTRAN Transit Route Guides - Updates o Zoning Map – Wardsville o Zoning Map – St. Martins o Zoning Map – Taos (in progress) o Zoning and Address Map – Holts Summit (in progress) o Active Transportation Plan data (sidewalks, trails, and other analysis layers as requested by consultants • US Census Bureau Urban Area Designation and Boundary review. Staff is in the process of reviewing the recently released urban area boundary changes stemming from the 2020 Decennial Census. A staff report and presentation on the data release will be given at the March Technical Committee meeting.