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Home My Public Portal AboutMay 7 2015 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Monthly Meeting Thursday, May 7, 2015 Present: President Beva Miller, Secretary Cathy Merrell, Dr. John Hennette, Greencastle Community School Corporation liaison Dr. Wayne Lewis, Putnam County Public Library liaison David Taylor Absent: Vice President Tim Trigg Also Present: Kate Knahl - Greencastle Civic League, Jacob & Pedar Foss—PCYSA Soccer Net Project, Troop 99 Scoutmaster&Jaycee Park Trails Committee Chair Tom Standers, Airport Commission President Duane Skoog, Barth Hendrickson&Ryan Cambridge from Browning Day Mullins Dierdorf Architects, Christina and John Paul, Steve Williamson, Ted Kissel, Park Maintenance Supervisor David Bault, Assistant Director Phil Cornelius, Eric Bernsee—Banner Graphic, and Parks& Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:15 p.m. by Park Board President Beva Miller in the shelter pavilion at Jaycee Park. Public Input 1. Splash Park Mini-Murals - Kate Knahl, on behalf of the Greencastle Civic League, was in attendance to speak on behalf of the raised footings under the shelters at the Bob York Splash Park. After some discussion, she requested permission from.the board to paint small murals along the side of each footing. Director Weinschenk asked to avoid painting the tops as it may make them slippery. On a motion from J.Hennette, second by C.Merrell, the board authorized K.Knahl to paint mini-murals on the footings. All Ayes. 2. PCYSA Soccer Net Project - Jacob & Pedar Foss were in attendance to give an update in regards to the soccer rescue net project. They also requested a 1-punch pass from the Greencastle Aquatics Center for a fundraiser with proceeds benefiting the net project. On a motion from C.Merrell, second by J.Hennette, the board approved the request. All Ayes. 3. Greencastle BSA Work Day — Scoutmaster Tom Standers was present to request permission to hold a work day with Troop 99 Boy Scouts and the Jaycee Park Mountain Bike Trails group. This would include a campout on Friday, Saturday into Sunday, May 29, 30 & 31st. On a motion from J.Hennette, second by C.Merrell, the request was granted. All Ayes. 4. American Red Cross Season Pass —Kathie Skeel with the Putnam County America Red Cross requested a season pass from the Greencastle Aquatics Center for a silent auction fundraiser alongside Millpond Fish Fry. This will help fund relief for area residents affected as victims of disasters. On a motion from C.Merrell, second by J.Hennette. All Ayes. 5. Cougar Softball Pool Rental — The board entertained a request from the Cougar Softball Program for a special pool rental on Saturday, June 6 from 6:00-8:00 p.m. 1 On a motion from C_Merrell, second by J.Hennette, the request was approved. All Ayes. Minutes On a motion from C:Merrell,second by J Hennette, the minutes from the regular meeting held on Thursday,,April 2,2015 were approved. All Ayes. Monthly Finances On a motion from LHennette, second by C.Merrell, the monthly claims against the department were approved as presented. All Ayes. New Business 1. Lawn Pro:Contract - Director R.Weinschenk presented a maintenance contract from Lawn Pro,LLC for-;flower bed:maintenance of Mary Rogers Field Park. The amount would be a year long contract for $783.18 if paid early, $824.40 if paid after May 10th. On a motion from J.Hennette, second by C.Merrell, the board approved the contract from Lawn Pro. 2. Tennis Court Project — In short, Director R.Weinschenk requested permission to turn two of,the adult tenniscourts at Robe-Ann Park into smaller PickleBall/10 & under tennis courts. After presenting statistics for both, the park board granted permissionon a motion from J.Hennette,second by C.Merrell. All Ayes. Seasonal Hires Director R.Weinschenk presented a list of people he was wanting to hire to fill the 49 summer positions available within the department this summer. On a motion from C.Merrell, second by JHennette,the board approved the list. All Ayes. Splash Park Update 1. Opening-Director R.Weinschenk informed the board that Spear Corporation worked from 7:30-10:00 p.m. Wednesday,. evening, May 6 so we could open the Splash Park this season. The board was grateful. 2. Storm rules—Members of the board inquired about policies on storms and the splash park. At this time, park personnel monitor the weather and if a storm blows in, we go to the splash park, ask people to leave to their cars, and shut the gates. They are reopened when the storm passes. 3. Cold Weather — He also reminded the board that we use a 70-degree air temp for opening the facility to avoid hypothermia situations. This also applies to the Greencastle Aquatics.Center. Jaycee Park Master Plan For the benefit of the public in Director R.Weinschenk reminded the group that the department is currently seeking information for its 5-Year master plan. As part of this process:.wehave invited members of Browning, Day, Mullins, Dierdorf Architects taking advantage of the $3,500.00 coupon for services won by Assistant Director Phil Cornelius. Director R.Weinschenk described the day,up to that point, which included ... • 3:00-3:30 p.m. Meeting in office • 3:30-4:15 p.m. Place Making Descriptions • 4:15-5:45 p.m.. Walking Tour o Open areas 2 t N o Boy Scout Trail &Mountain Bike Trails o Walking trails around pond located on Airport land • 5:45-6:10 p.m. Intermission/food • 6:10-7:10 p.m. Information gathering with Airport Commission& Jaycee . Park Mountain Bike Group The meeting was then turned over to Barth Hendrickson&Ryan Cambridge from Browning Day Mullins Dierdorf Architects. They discussed procedures for seeking information and then asked what everyone's vision of the park, "Program: What do you want to do at Jaycee Park?" During discussion the following list was developed: • Fly-In Campground just off of airport land • Expand mountain bike trails around pond on airport land • Expand park property to include front corn/bean field next to entrance • Locate park shelters and primitive special event camping at the entrance • Dedicated access to airport • "Nature Walk", "Plant Walk" identifying trees &plants • Geo-Cache—at least two "treasures"are already located within the park, which opens itself to program possibilities • Zipline—Other parks have benefitted from contracting out zipline services • Revenue Generation—taking advantage of the assets located at Jaycee Park are important for revenue stream • Improved Community Building—to help with revenue stream • Campground—again an asset to help increase revenues • Covered Bridge Festival Shuttle (destination or starting point) • New Jaycee Park sign In discussion, Dr. Wayne Lewis mentioned a new sign, which could easily be financed and accomplished with the next year. Adjournment On a motion from C.Merrell, second by J.Hennette, the park board meeting was adjourned at 8:53 p.m. All Ayes. Minutes respectfully submitted by: Ro erick . einsc enk, Director Greencastle Parks &Recreation Department Minutes approved by: Beva Miller, President Tim Trigg, e President C//frif/U ild/LUWIL Cathy Merrell, ecretary Dr. Jo ennette 3 GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET May 7, 2015 VENDOR DESCRIPTION AMOUNT AA Huber& Sons, Inc. BWSP Open restrooms 428.21 AA Huber& Sons, Inc. Expenditures: 1,839.42 • Aquatics Center $1,086.00 • BWSP replace water heater$753.42 Baker's Septic Service, Inc. Portalet service—BWSP 71.00 Butler's L.P. &Fertilizer, Inc. Waterway grass seed 95.00 Cardinal Copier Solutions Copy charges 964.45 Cardinal Leasing, Inc. Lanier Digital Copier lease 2,245.44 Card Services (VISA) Advertisement&brochure boxes 61.96 Continental Research Corporation Graffitti remover 210.00 Endeavor Communications E-Security services for aquatics center 228.13 Forest Commodities, Inc. Landscape mulch 1,695.00 Hassler Trucking Jaycee Park road rock 273.01 Headley Hardware Facility maintenance supplies 884.26 Horizon Business Center Office supplies—white copy paper 284.95 Humphrey's Outdoor Power Expenditures: 293.27 • Oil $ 39.98 • Repair parts—park $271.26 • Facility Main. —push mower $242.10 IIINAPA Auto Parts Towing kit for truck 38.49 Neal Tire Loose tire repairs 18.79 Orkin Pest Control Parkhouse pest service 84.72 Otto's Parking Marking Company Robe-Ann signage poles, finials &brackets 884.00 S Rod Weinschenk Reimbursement for program expenses 15.63 Rust Publishing,Inc. Banner Graphic"Help Wanted" ads 615.08 Snowy Pines Nursery Arbor Day, Disc Golf trees 1,234.00 Spear Corporation Hydrostatic relief valves, pump parts 509.44 Stello Products, Inc. "Signal Ahead" sign 31.50 Wal-Mart Community Card Expenditures: 300.48 • Office supplies— 100.27 • Recreation supplies 200.21 Total General Operation Expenses $13,306.23 (212) PARK NON-REVERTING SOFTBALL FUND Mid-America Sports Advantage softball diamond care supplies 1,662.40 Total Non-Reverting Softball Expenses $1,662.40 GRAND TOTAL MONTHLY EXPENSES S 14,968.63 (over) IP/ ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$14,968.63 dated this 7th day of May, 2015. SIGNATURES OF GOVERNING BOARD Beva Miller,President Cathy Merrell, Secretary Tim Trigg,Vice President Dr.John Hennette erp!::71 f • 5 - YEAR MASTER PLAN 2016-2020 _ , , � • DEVELOPMENT OF JAYCEE PARK 44-1 `'� MASTER PLAN (J m rn f +3w WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, May 7, 2015 • 6:00-7:00 p.m. FOTP Jaycee Park Mountain Bike Committee • 7:00 p.m. Greencastle Board of Park Commissioner's Meeting WHERE: Jaycee Park Outdoor Shelter (Community Building if raining) 1681 E County Road 225 S; Greencastle, Indiana 46135 AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes—April 2, 2015 010 4. Finances - Approval of Monthly Claims & Invoices 5. Park Special Requests a. Tom Standers—Troop 99 Campout& Trail Work Day at Jaycee Park b. Kathie Skeel, American Red Cross—Pool pass for silent auction fundraiser 6. New Business a. Lawn Pro Contract for Mary Rogers Field Park b. 7. Friends Of The Park, Special Projects, and Old Business a. Jokob Foss—"Soccer Ball Rescue Net" Project Update b. 2011 LWCF Grant Big Walnut Sports Park Update c. Tennis Court Project 8. Personnel a. Approval Seasonal Employees Summer Hires 9. Public Input Session a. Development of Jaycee Park b. 5 Year Master Plan Discussion 10. Adjournment (212)PARK NON-REVERTING SOFTBALL FUND Wal-Mart S'Ball supplies $102.01 410 Total Non-Reverting Softball Expenses $102.01 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s)consisting of 1 page(s)and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$39,878.19 dated this 5th day of June, 2014. SIGNATURES OF GOVERNING BOARD Dr.John Hennette,President Beva Miller, Secretary Tim Trigg,Vice President Cathy Merrell 11/ , ter, • • • 1IP