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Home My Public Portal AboutJune 4 2015 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Thursday, June 4, 2015 Present: President Beva Miller, Vice President Tim Trigg, Secretary Cathy Merrell, Dr. John Hennette Greencastle Community School Corporation liaison Wayne Lewis, and Greencastle City Council member Phyllis Rokicki Absent: Putnam County Public Library liaison David Taylor Also Present: Julie Carr - Keith Carr Rainbow Camo 5K Road Run, Rudy, Nancy and Jason Hagen, Ethan Crane—WREB, Eric Bemsee—Banner Graphic Reporter, and Parks &Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President Beva Miller and was held in the Greencastle City Hall council room. Special Park Use Requests 1. Camo America Rainbow Run — Julie Carr was present to request use of the Albin Pond Pagive an update on their run in memory of Keith Cam Like last year, the route will start at Deer Meadow using streets and the People Pathways trails in the northern part of Greencastle. Funds from the walk will be used to construct a basketball court and amenities at Big Walnut Sports.Park in memory of Keith Carr. After discussion, the board approved use of the proposed of the People Pathways trails for the run on a motion from T.Trigg, second by J.Hennette. All Ayes. 2. Outdoor Church Service — Lifebuilder Church represented by Jason Hagen requested use of the Bob Flanigan Band Shell and shelter #1 at Robe-Ann Park on Sunday, September 13 (raindate: September 20) for music and a church service. This event would be open to the public. On a motion from T.Trigg, second by J.Hennette,the request was approved. Scheduling and fees will need to be taken care through Linda Huber in the mayor's office. All Ayes. Minutes May 7th Regular Meeting - On a motion from J.Hennette, second by C.Merrell, the minutes from the regular meeting held Thursday, May 7 were approved as presented. All Ayes. Monthly Finances Monthly Invoices & Claims - On a motion from J.Hennette, second by T.Trigg, the monthly claims were approved as presented. All Ayes. Old Business/Director's Report 1. Tennis Court Project— Director R.Weinschenk gave an update in regards to the tennis court/Pickleball court project. He spoke with Mayor Sue Murray in 1 regards to the project who gave her blessing to take it to the engineer. Jessica Hartman with Civil Engineering Consultants will design the project. 2. Micaela Cancilla Park — Director R.Weinschenk discussed the design with the board and reported that Jessica Hartman is working on that project. T.Trigg stated that the design was as we have discussed and is very pleased with its progress. 3. Jakob Foss' Soccer Ball Rescue Net Project — It was reported by Director R.Weinschenk Jakob has almost all funds collected. The structure will be ordered soon. Personnel 1. Seasonal Employees - Director R.Weinschenk presented a modified list of part- time seasonal employees for the board's approval. On a motion from T.Trigg, second by J.Hennette,the list was approved. All Ayes. 2. Employee Wage Changes — Director R.Weinschenk stated he has requested a wage change as clarification for the following two positions ... a. Program Instructor — Nancy Hagen's position and wage needed some clarification which included organization of the Police Boot Camp, Youth Tennis Lessons, and SPARK at $10.10/hour and to be funded out of the Instructor Salaries line. b. Concession Stand(s) Manager—Filled this year by Ellie Boyle, all three concession stands have fallen under one person this year with a proposed wage of$11.25/hour with future increments of 25 cents and to be funded out of the Part-Time Aquatics line. c. Approval Granted — After discussion and on a motion from C.Merrell, second by J.Hennette, the requested wage clarifications were approved. All Ayes. Master Plan Public Discussions Ethan Crane was in the audience and volunteered some interesting points about`his experienced and observations. They were ... • He was born and raised in Greencastle and now works for WREB. • He stated, "While living and working in Greencastle, it's his observation that what you do for the citizens is `nuts!'; meaning, you do so much and people don't take advantage of it." • He found the Splash Park a great addition to the municipal parks system and it replaced the baby pool that he swam in. • He added that the 94 cent WREB Days went over great with the pool patrons and they ate all the pizza they provided. He is looking forward to our next event. New Business 1. Cascade Youth Softball Pool Party — Aquatics Director P.Cornelius requested on behalf the Cascade Youth Softball Program permission to hold a pool party from 6:00-8:00 p.m. on Wednesday, July 6. It was suggested that he set it up from 6:30-8:30 p.m., so as not to disturb the Family Swim times and swim lessons held then. On a motion from J.Hennette, second by C.Merrell,the special request from 6:30-8:30 p.m. was approved. All Ayes. 2 2. Swim Team Rate—Director R.Weinschenk, informed the board that the Summer Swim team—the Putnam County Griffins — were using the Greencastle Aquatics Center again this summer. Last year they used the pool for$500 and he requested approval the $500 fee, since the Griffins are purchasing new lane lines, backstroke poles and flags to be used at the aquatics center. On a motion from J.Hennette, second by T.Trigg, approval was received. All Ayes. 3. Big Walnut Sports Park—Dr. J.Hennette made an inquiry as to the existence of the Big Walnut Sports Park Board of Directors and if their bank account still exists, as well. Director R.Weinschenk stated that both Dr. J. Hennette and he were members of the BWSP board, that the board still exists since the account is still in existence and holds BWSP monies. Dr. J.Hennette stated he would like to request a meeting and promote use of some of the funds to be used toward the construction of the basketball court. Director R.Weinschenk agreed and will make the inquiry for a BWSP board meeting. Adjournment On a motion by T.Trigg, second by C.Merrell the meeting adjourned at 8:17 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks &Recreation Department Minutes approved by: Ldelig /h77 Air Beva Miller,President Tim Trigg, ' 're 'dent • r , „„, Cathy Merrell, Secretary Dr. J enne 3 GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET June 4, 2015 VENDOR DESCRIPTION AMOUNT AA Huber& Sons, Inc. Park house-toilet&kitchen sink 203.14 B &R Fire Protection Aquatics Center-fire system inspect 1,085.00 Baker's Septic Service, Inc. Portalet service-BWSP &Jaycee Park 142.00 Black Lumber Co, Inc. Latch hook 12.49 Brentag Mid-South, Inc. Aquatics Center- Acid balance pH 601.40 Brentag Mid-South, Inc. Aquatics Center- Acid balance pH 247.82 Cardinal Copier Solutions Copy charges 316.50 Card Services (VISA) P.Comelius Lifeguard class&rec. supplies 588.95 Cintas First Aid Cabinet Inspection 26.41 Cox Electrical Contractors BWSP Concession stand water heater 312.50 D & S Tree Service Remove dead cherry tree Albin Pond Trail 850.00 Endeavor Communications E-Security services for aquatics center 7.27 Fastenal Maintenance supplies 64.19 Forest Commodities, Inc. Playground Mulch 1,800.00 Gold Medal Products Aquatic Center-Concession supplies 302.25 Gordon Food Service Aquatic center supplies 1,699.48 Greencastle Offset Printing Disc Golf score cards 507.00 Headley Hardware Facility maintenance supplies 807.47 Horizon Business Center Office supplies-timeclock ribbon calendar 82.27 Humphrey's Outdoor Power Expenditures: 1,407.63 • Repair parts-park $1,295.92 • Oil $29.77 • General supplies-s.glasses $81.94 Koorsen Environmental Services Clean aquatics concessions hood 475.00 Lawn Pro, LLC Mary Rogers Field Park contract maint 783.18 Neal Tire Loose tire repairs 16.31 Pepsi Beverages Company Pool concession supplies 893.01 Snowy Pines Nursery Love a Tree Day trees 54.00 Spear Corporation Chemical supplies 2,332.45 Spear Corporation Supplies 2,059.32 • Chemicals $1,704.75 • Pool Maintenance $354.57 State Chemicals EZ Handwipes 500.72 Sunset Ink SPARK t-shirts 263.75 Wal-Mart Community Card Expenditures: 300.48 • Concession supplies $49.38 • Recreation supplies $91.11 • Facility maintenance $21.65 Total General Operation Expenses $18,741.99 (212) PARK NON-REVERTING SOFTBALL FUND Gordon Food Service Aquatic center supplies 31.49 Pepsi Beverages Company Pool concession supplies 226.89 Total Non-Reverting Softball Expenses $258.38 (over) 1 a GRAND TOTAL MONTHLY EXPENSES S19,000.37 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$19,000.37 dated this 4th day of June, 2015. SIGNATURES OF GOVERNING BOARD Beva i ler,President Cathy Merrell, Sec tart' Tim Trigg, resi ent Dr.Jo ennette a