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Home My Public Portal AboutJuly 2 2015 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Thursday, July 2, 2015 Present: President Beva Miller,Vice President Tim Trigg, Dr. John Hennette, Greencastle Community School Corporation liaison Wayne Lewis, and Greencastle City Council member Phyllis Rokicki Absent: Secretary Cathy Merrell, & Putnam County Public Library liaison David Taylor Also Present: A Kinetic Change founders MacKenzie and Julie Carr;Eric Bernsee—Banner Graphic Reporter,Assistant Director Phil Cornelius,and Parks&Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President B.Miller and was held in the Greencastle City Hall council room. Special Park Request BWSP Basketball Court Update — J.Carr with A Kinetic Change was present to update the board on the Keith Carr Memorial Basketball Court for Big Walnut Sports Park. The court will be approximately 50' x 74' and be placed in the spot of the large dirt pile. With the funds that they have currently collected, A Kinetic Change may be able to fund the preparation and construction of the concrete pad, with the goals, shelter, etc added later. On a motion from T.Trigg, second by J.Hennette,the board thanked Mrs. Carr for her efforts, approved her plan and authorized her to proceed with the project. All Ayes. Minutes June 4 Regular Meeting— On a motion from J.Hennette, second by T.Trigg, the minutes were approved as presented. All Ayes. Monthly Finances Monthly Invoices & Claims - On a motion from J.Hennette, second by T.Trigg, the monthly claims were approved as presented. All Ayes. Departmental Purchases 1. Pickup Trucks a. Authorization to purchase two new pickup trucks — Director R.Weinschenk reminded the board that the purchase of a new maintenance vehicle has been funded within this year's budget, but during discussions with both the City Clerk Treasurer Lynda Dunbar and Mayor Sue Murray a plan has been laid out for the purchase of a second. One will be purchased outright, while one financed for three years through a local bank. On a motion from T.Trigg, second by J.Hennette the board approved the plan for the two purchases. All Ayes. b. Authorization to finance a pickup truck — Director R.Weinschenk requested the board approve the purchase of the second truck through a financial contract on a separate vote. On a motion from T.Trigg, second by J.Hennette, the board approved entering into a financial agreement with a local bank with best interest rate for the truck's purchase. All Ayes. 2. Lawnmower Purchase — Director R.Weinschenk reminded the board that a new lawnmower has been budgeted for purchase this year and informed the board one of the 1 departments mowers is setting in the shop needing an engine replaced. The cost of the repair is approximately $3,100.00, so he requested permission to seek out bids on a new lawnmower and to make the purchase. On a motion from J.Hennette, second by T.Trigg, } that since it is budgeted the board authorized Director R.Weinschenk to seek bids and to purchase a new lawnmower. All Ayes. Old Business 1. Robe-Ann Park Restrooms — T.Trigg made the inquiry as to the problems with the central restrooms located in Robe-Ann Park and if they are repaired. Director R.Weinschenk stated this was a combined project, which tried to eliminate a leak in the park water system and low water pressure in the restrooms. Back in November, 2014 the water department informed the department that we had a water leak within Robe-Ann Park, which we nor the water department could find. Director R.Weinschenk hired Bret Hurley Construction to complete and exploratory dig along the water line serving the restroom facility and eliminate all branches off the line. The water puddles located between the "castle playground" and the Emerald Palace playground dried up, which must have been from an old unknown water line serving shelter#5. Following that repair, the low pressure to the restrooms was not solved, so AA Huber was hired to replace the Sloan valves to the toilets and sinks. This did not solve our problem. The Greencastle Water Department then replaced the water meter, and found it filled with rocks and debris. It was a round-about way to fix the problem, but the water pressure problem has been solved and the toilets are now flushing properly. 2. Rokicki Memorial 5K Road Run/Walk — Director R.Weinschenk showed off this year's t-shirt design provided by the Rokicki Foundation for the kickoff event of annual Celebrate"4"Festival. 3. Disc Golf Course — This past month the department has been busy promoting our 19- hole course. a. Terre Haute Club — Director R.Weinschenk informed the board that David Bault has been instrumental in drawing the Terre Haute club to Greencastle. The group played the course that evening, since the Brazil course is busy with their annual carnival. b. Indiana High School Disc Golf Tournament—In response to a Facebook announcement, I extended an invitation to the Indiana High School Disc Golf Championship to utilize our 19-hole disc golf course located at Big Walnut Sports Park on the east edge of Greencastle free of charge. The disc golf course in Lafayette which was scheduled to host the event was under water from flooding, and so they were looking for alternate facilities. Since we would love the opportunity to show off our new disc golf course with an event like this, irector R.Weinschenk asked all to keep their fingers crossed. New Business 1. 2015 Pool Statistics — Aquatics Director P.Cornelius provided a print out with season pool stats. To date, 8,384 people have visited the Greencastle Aquatics Center, and approximately 2,354 have visited the Bob York Splash Park. To date, approximately $40,700.00 has been received in pool revenues, with another $11,100.00 brought in through concessions. 2. Summer Swim Team — The Greencastle Aquatic Center is hosting the local Summer Swim Program, and looks really neat with the lane lines and backstroke flags in place. Between theirs and our programs, we are hoping to schedule one or two swim meets during the 2016 season. 2 i 1 x` v � f4i 3. Aqua Zumba—We are promoting our Aqua Zumba Program heavily, since we've only received a maximum of 10 participants. In years past we've had as many as 30 people ` attend this program held three times a week. 4. D & S Tree Service a. Widow maker — On Wednesday, July 1, D & S was called in to remove a widow maker that fell and got caught in the branches of a Sycamore located next to the drop zone for the SPARK program. It has been removed. b. Tree Removal/Trimming - Director R.Weinschenk informed the board that D & S Tree Service has been scheduled to remove a small number of trees from Robe-Ann Park. We have two Ash trees that will be removed, one cotton wood poplar, and some trimming to complete. We will hire D & S on a daily basis to complete the jobs. Director's Report Director's Report— Director R.Weinschenk reviewed the last month's activities. A number of program fliers were included. Adjournment On a motion by T.Trigg, second by J.Hennette,the meeting adjourned at 8:31 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk,Director Greencastle Parks&Recreation Department Minutes approved by: - ;?-1)6 Beva Miller, President Tim Trigg, i residept C/Z[441/1/1,U1A-de- Q:41 , Cathy Merrel , Secretary Dr.Jo , Henne a /� l , `, 3 s