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Home My Public Portal AboutJuly 5 2016 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Monthly Meeting Tuesday, July 5, 2016 Present: President Beva Miller, Vice President Tim Trigg, Secretary Cathy Merrell, Dr. John Hennette, Greencastle Community School Corporation liaison Dr. Wayne Lewis, and City Council Liaison Steve Fields Absent: Putnam County Public Library liaison David Taylor Also Present: Eric Bernsee—Banner Graphic, Ethan Krank—WREB, and Parks & Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:32 p.m. by Board President B.Miller in the Greencastle City Hall council room. Public Input/Special Park Use Sentenced to Serve 5K—The park board entertained a request from Joy Marley, chair of the People Pathways Committee of Friends of the park to hold a fundraiser 5K event on September 10th from 8:00 a.m. to 10:00 a.m. at Big Walnut Sports Park. Planned by Mike Rains from the Putnamville Correctional Facility, this event is being held to raise funds for both PCF's "Promoting Positive Culture in Corrections" Committee and People Pathways. Shelter#1 has been reserved for the event. On a motion from T.Trigg, second by J.Hennette,the request was approved. All Ayes. Minutes On a motion from T.Trigg, second by C.Merrell,the minutes from the regular meeting held on Thursday,June 2, 2016 were approved as presented. All Ayes. Monthly Finances 1. Indiana ASA Men's Softball registration — Director R.Weinschenk explained that the Indiana Amateur Softball Association invoice for Men's softball team registration fees which was paid with the June claims; however, the claim itself was inadvertently left off the June claims docket. He requested the board authorize payment with this month's bills. 2. Stone's Auto Body invoice — The board made an inquiry in regards to the Stone Auto Body invoice for the prep and painting of the pool grates. ` Director R.Weinschenk explained that the existing pool grates were over 20 years old and the exterior finish had worn off and the underlying fiber glass was exposed, leading to complaints of "fiberglass itch". Instead of purchasing over $20,000 in new pool grates, Stone's Auto Body prepped and repainted the existing pool grates with a marine paint for far less and may have extended the life by another 5-years. It was noted that a few of the lifeguard chairs were recoated,too. 3. Approval - On a motion from T.Trigg, second by J.Hennette, the monthly claims against the department were approved. All Ayes. 1 New Business/Director's Report 1. Women's Softball — Director R.Weinschenk reported that we completed our first attempt to start the women's slow-pitch softball program to no avail. We drew two teams who were interested in the 12-game season for $415.00 per team. A modified program at $288.00/team for an eight game season, six season games with a double elimination tournament is now being offered. He requested approval for the change. On a motion from T.Trigg, second by J.Hennette the requested change was approved. All Ayes. 2. Donation for Trees — Director R.Weinschenk explained that we've received a donation for new trees to be planted at Big Walnut Sports Park across from the property owned by Arthur and Ann Garceau. They would like 10-trees planted along the east side of the park to create a windbreak. Old Business 1. Robe-Ann Park water line — The replacement of the 2" water line was completed by Spiker Excavating. We had great pressure in the restrooms, however the park looks rough due to the trenches. 2. Rokicki 5K Road Run Update—R.Weinschenk reported that we had 98 runners in the Mike Rokicki 5K Road Run this year. He included the Banner Graphic article with photos for the board's review. We are very grateful for the donations received from the Rokicki Foundation and the family of Hiromichi Mashimo which helped with financing the run. Next Meeting — Director R.Weinschenk reminded all that due to a three day family vacation,the next meeting will be held on Thursday, August 4 at 7:30 p.m. Adjournment On a motion from J.Hennette, second by C.Merrell, the park board meeting was adjourned at 8:10 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks &Recreation Department Minutes approved by:1143 Beva Miller, President Tim Trig , ice resident C7t,41711/(44a-b Cathy Me ell, Secretary Dr. John Hennette 2 GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET July 5, 2016 VENDOR DESCRIPTION AMOUNT AA Huber& Sons, Inc. Greencastle—opening procedures 633.82 Baker's Septic Service Portalet service for Jaycee& BWSP Parks 142.00 Banner Graphic Annual newspaper subscription 126.00 Black Lumber Company BWSP—loft repairs 35.14 Brenntag Mid-South, Inc. Pool Chemicals 579.87 Butler's L.P. &Fertilizer Grass seed& straw 132.00 Brooks Striping, Inc. BWSP—2 parking lots restriped 411.00 Card Services Putnam County ServSafe Class reservation 175.10 Cintas First Aid kit clean, restock&ice packs 90.92 D & S Tree Service Robe-Ann Park remove trees 3,800.00 Fastenal Safety cones, channelizer, fencing 404.60 Fran Periconi Shelter refund due to illness 40.00 Gold Medal Products Pool concession supplies 2,230.86 Gordon Food Service Food supplies for pool concession 3,891.06 Greencastle Offset Printing 1000 envelopes w/department logo 256.00 Headley Hardware Expenditures: 1,451.01 • Park maintenance supplies $1,316.95 • Pool maintenance supplies $ 134.06 Horizon Business Center Office supplies 171.82 Humphrey's Outdoor Power, Inc. Expenditures: 816.51 • Repair parts $649.71 • Oil $43.85 • Tire &tubes $45.09 • Facility maintenance $77.86 Humphrey's Outdoor Power, Inc. Repairs parts for Dixie Chopper 12.92 Napa Auto Parts Lubricant and oil 58.44 Neal Tire Tire&repair 33.30 Orkin Park house ongoing pest service 88.96 Pepsi Beverage Company Pool-Product for resale 1,388.39 Shawn Garner Pool rental deposit refund—illness 75.00 SHH Trucking(Hassler Trucking) Robe-Ann Park Top soil & stone 945.76 Spear Corporation, Inc. Expenditures: 8,884.14 • Pool repair parts $1,008.64 • Pool chemicals $5,911.50 • Deck furniture (stanchions) $1,964.00 State Chemical Cleaning chemicals 1,016.31 Steve Walden SPARK—Professor Steve entertainment 330.00 Stone's Auto Body Pool—prep and paint pool grate covers 6,490.00 Taylor Made Awards SPARK—uniform shirts 493.70 Wal-Mart Credit Card Expenditures: 1,405.22 • Office supplies $ 66.38 • First Aid $463.89 • Pool Chemicals $ 8.82 • Concessions $786.89 • Recreation supplies $ 91.38 • Park Maintenance $170.36 • Pool maintenance $217.50 W.H.S. Stump Removal Robe-Ann Park- 9 stumps removed 1,200.00 Total General Operation Expenses $37,809.85 (21) PARK NON-REVERTING SOFTBALL FUND Brad Nobles Umpire fees 264.00 Chris Huff Umpire fees 44.00 Headley Hardware Marking paint 23.87 Indiana Amateur Softball Association Men's ASA team registration(from 6/2/16) 150.00 Indiana Amateur Softball Association Women's ASA team registration 100.00 Lisa Porter Scorekeeper fees 189.75 Pepsi Beverage Company Softball-Product for resale 1,017.18 Phil O'Neal Umpire fees 198.00 Total Non-Reverting Softball Expenses $1,986.80 GRAND TOTAL MONTHLY EXPENSES S39,796.65 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$39,796.65 dated this 5th day of July, 2016. SIGNATURES OF GOVERNING BOARD Il'ArMayJ ALA Beva Miller, resident _ Cathy Me ;11, - taffy Irt Tim Trigg,Vic P s dent Dr.Jo Hennette