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Home My Public Portal AboutAugust 8 2016 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Monthly Meeting Monday, August 8, 2016 Present: President Beva Miller, Vice President Tim Trigg, Secretary Cathy Merrell, Greencastle Community School Corporation liaison Dr. Wayne Lewis, and City Council Liaison Steve Fields Absent: Dr. John Hennette,Putnam County Public Library liaison David Taylor Also Present: Whitney Weinschenk— Skin Cancer Awareness, Park Maintenance Supervisor David Bault Eric Bernsee—Banner Graphic, Ethan Krank— WREB, and Parks&Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by Board President B.Miller in the Greencastle City Hall council room. Public Input/Special Park Use 1. Sentenced to Serve 5K — Just a reminder of the Putnamville Correctional Facility fundraiser 5K event on September 10th from 8:00 a.m. to 10:00 a.m. at Big Walnut Sports Park. 2. PCYSA 5K Fundraiser — The board considered a request to use the trail around BWSP on Saturday, August 20 (rain date Saturday, August 27) for a fundraiser 5K Run for funds to construct a concession stand/restroom facility to replace the temporary structure that they've outgrown. On a motion from C.Merrell, second by T.Trigg,the request was granted. All Ayes. 3. Skin Cancer Awareness Project—Whitney Weinschenk presented a request looking ahead to Spring 2017. She is working with the Putnam County Hospital and St. Francis Hospitals in Indianapolis on a project to place sunscreen dispensers throughout the community. She made the request for the board to consider up to placing four dispensers at Robe-Ann Park (Bob York Splash Park, Greencastle Aquatics Center, Emerald Palace Playground and central restroom facility), four dispensers at BWSP (PCYSA, Greencastle Youth Baseball, Putnam County Slow- Pitch Softball fields and the central restroom facility to serve the playground), and one in each of the shelter on each end of the People Pathways Greencastle-To- Fillmore Trail. It is hoped that the dispensers and refills can be covered by a grant. On a motion from T.Trigg, second by C.Merrell. 4. Pool Party — The board entertained a request from Aquatics Director Phil Cornelius for a private pool rental for Saturday, August 7 from 6:00-8:00 p.m. On a motion from T.Trigg, second by C.Merrell. All Ayes. 5. Model Rockets at BWSP— Chris Hebb from Castle Makers requested permission to fire model rockets at BWSP. He stated he has received authorization from Putnam County Airport and would like to do so on Saturday, August 20 from 2:00-4:00 p.m. the request was granted on a motion from C.Merrell, second by T.Trigg. All Ayes. 6. Extend Pool Season — Director R.Weinschenk provided a request to extend the pool season by one week, due to the fact we can staff lifeguards. On a motion from T.Trigg, second by C.Merrell,the request was approved. All Ayes. 1 1 1 Minutes On a motion from T.Trigg, second by C.Merrell,the minutes from the regular meeting held on Tuesday, July 5th, 2016 were approved as presented. All Ayes. Monthly Finances 1. Spear Corporation — Director R.Weinschenk explained that the Spear Corporation invoice was due to repairs to the filter pump plumbing at the Bob York Splash Park, due to improper maintenance by our part-time staff. 2. Food Product — Discussion was held in regards to food products purchased for the pool concession stand and the various vendors, and preparation for the close of the season with the goal of"No leftovers". 3. Approval - On a motion from T.Trigg, second by C.Merrell, the monthly claims against the department were approved. All Ayes. New Business/Director's Report 1. Pool Parties — three pool parties have been scheduled during the pool season extension. 2. Pool season financial report — In review of the financial report provided by Assistant Director P.Cornelius,the pool is ahead of last year by$8,000.00. 3. Youth Basketball Coach - Director R.Weinschenk reported that he received a call and will be meeting with the new GHS Boys Basketball Coach to discuss a partnership for the upcoming GPRD Youth Basketball Season. 4. DePauw Volunteers — Director R.Weinschenk explained that we've received a request from two Depauw University volunteer work crews who want to volunteer within the municipal park system. a. Thursday, August 18 — Plant Arthur and Ann Garceau donated trees at BWSP with 20 first year Bonner Scholars b. Saturday,August 27—Freshman Plunge projects include ... 1) Jaycee Park a) Rebuild bridges over creek damaged during last storm b) Spread mulch on Boy Scout foot trail 2) BWSP—weed and replace mulch with river rock in the parking lot areas Next Meeting — Director R.Weinschenk reminded all that due to a three day family vacation,the next meeting will be held on Thursday, September 1 at 7:30 p.m. Adjournment On a motion from T.Trigg, second by C.Merrell,the park board meeting was adjourned at 8:05 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks &Recreation Department Minutes approved by: A--- ----7--- /-/--7-1.------,-- eva iller, President Tim Tri , V re ident C 'U,i'l/VU/VUJJ) /t 4Cath ll, SecretaryDr. Jo , Hennette Y }u} V 2 GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET August 8, 2016 VENDOR DESCRIPTION AMOUNT 3 Kings Electric Install outlet in shelter#2 for July 4th 310.00 Baker's Septic Service Portalet service for Jaycee&BWSP Parks 142.00 Butler's L.P. &Fertilizer Grass seed& straw 25.50 • Card Services Chasity Bradford Refund shelter reservation 40.00 D & S Tree Service Robe-Ann-remove tree hit by lightning 1,221.00 Flying W Awards July 4th Rokicki 5K Awards 415.00 Gold Medal Products Pool concession supplies 223.95 Gordon Food Service Food supplies for pool concession 1,432.49 Headley Hardware Park maintenance expenditures 1,224.82 Horizon Business Center Office supplies 374.61 Humphrey's Outdoor Power, Inc. Expenditures: 205.72 • Repair parts $79.02 • Oil $47.98 • Tire&tubes $79.72 Joe Spiker Excavating Robe-Ann Park—install 2"water line 3,801.81 JTN Services Exmark Lazer Z new mower purchase 7,404.00 Liberty Industries, Inc. Repairs to department's trailer 81.10 The Lock Shop Aquatics Center—fix door lock 50.00 Napa Auto Parts Repair parts 28.84 Pepsi Beverage Company Pool -Product for resale 1,203.19 Spear Corporation, Inc. Expenditures: 3,137.13 • Pool repair parts $1,168.38 • Pool chemicals $1,968.75 State Chemical Cleaning chemicals 501.17 Tara Gardner Aqua Zumba Instruction Wal-Mart Credit Card Expenditures: 1,153.93 • Office supplies $ 23.74 • First Aid $210.60 • Pool Chemicals $ 76.26 • Concessions $663.94 • Recreation supplies $ 74.80 • Pool maintenance $104.59 Total General Operation Expenses $22,976.26 (21) PARK NON-REVERTING SOFTBALL FUND Brad Nobles Umpire fees 66.00 Chris Huff Umpire fees 242.00 Lisa Porter Scorekeeper fees 156.75 Phil O'Neal Umpire fees 176.00 Total Non-Reverting Softball Expenses $640.75 GRAND TOTAL MONTHLY EXPENSES $23,617.01 Over ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$23,617.01 dated this 8th day of August, 2016. SIGNATURES OF GOVERNING BOARD 0. 1 Beva Miller,Presid t Cathy Merre , Secretary Tim Trigg, is resident Dr. John Hennette