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Home My Public Portal AboutDecember 5 2016 Greencastle Board of Park Commissioners Non-Minutes of the Regular Meeting Thursday, December 1, 2016 Present: Vice President Tim Trigg and Secretary Cathy Merrell Absent: President Beva Miller Dr. John Hennette, and City Council Liaison Steve Fields, Greencastle Community Schools Ex-Officio Member Dr. Wayne Lewis, and Putnam County Library Ex-Officio Member David Taylor Also Present: Steve, Kim and Seth Lawrence, Eli & Chloe Pearson, Casey Pearson Young, Staci and Peterson, Eric Bernsee - Banner Graphic, Assistant Park Director Phil Cornelius, and Parks &Recreation Director Rod Weinschenk Lack of Quorum The Greencastle Board of Park Commissioners meeting was not called to order due to the lack of a quorum. Brickmania: Santa's Sled & Gingerbread House Award Ceremony Director R.Weinschenk introduced Assistant Director P.Cornelius who conducted the awards ceremony for the Annual Brickmania: Santa's Sled& Gingerbread House Contests. Besides having the two members check their schedules to see if the meeting could be rescheduled for Tuesday, December 6, 7:30 p.m. for city hall; no park board decisions were made. Non-Minutes respectfully submitted by: I l Roderick M. Weinschenk, Director Greencastle Parks &Recreation Department Non-Minutes approved by: Beva Miller, President Tim Trigg, V President Cathy Merre , Secretary Dr. John Henne 1 Greencastle Board of Park Commissioners Minutes of the Regular Meeting Tuesday, December 5, 2016 Present: Vice President Tim Trigg, Secretary Cathy Merrell,Dr. John Hennette, Absent: President Beva Miller Also Present: Brooks Hepp - WGRE and Parks &Recreation Director Rod Weinschenk Call to Order After being rescheduled for lack of quorum, the regular meeting of the Board of Park Commissioners was called to order at 7:33 p.m. on Tuesday, December 5th by Board Vice President Tim Trigg in the Greencastle City Hall council room. Public Input/Special Park Requests -None Minutes 1. Regular Meeting held Thursday,November 3,2016—On a motion from J.Hennette, second by C.Merrell,the minutes were approved as presented. All Ayes. 2. Special Meeting(non-minutes)held Tuesday,November 15,2016—On a motion from C.Merrell, second by J.Hennette,the non-minutes were approved as presented. All Ayes. 3. Special Meeting held Tuesday,November 22,2016—On a motion from J.Hennette, second by C.Merrell,the minutes were approved as presented. All Ayes. 4. Regular Meeting(non-minutes),December 1,2016—On a motion from C.Merrell, second by J.Hennette, the non-minutes were approved as presented. All Ayes. Finances 1. Approval of Transfers—On a motion from J.Hennette, second by C.Merrell,the end-of-year transfers were approved as presented. All Ayes. 2. Approval of Monthly Claims & Invoices—On a motion from J.Hennette, second by C.Merrell,the monthly claims and invoices were approved for payment as presented. All Ayes. Aquatics Center Update Greencastle Aquatics Center Water Lines— Spiker Excavating has been hired to repair the leak in the water lines around the Greencastle Aquatics Center. We've elected to abandon the existing line and bore a new line under the pool deck. We will also repair a valve that is broken. Their bid was a little over $8,000 to make the repairs. Concerns were given with approaching cold weather. Director's Report/Old Business 1. Ridpath Holiday Bazaar—On Saturday, December 3, Director R.Weinschenk set up a Brickmania display at the annual Holiday Bazaar at Ridpath Elementary School. We registered a few kids for youth basketball and a few other programs, sold some leftover Lego project kits, and promoted our upcoming programs. 1 2. Brickmania Christmas Party! - Speaking of Brickmania program, we held a special holiday Brickmania event this last weekend, Sunday, Lego Christmas Party. We drew 10 young Lego and 6 older (parents and grandparents) enthusiasts to the event. Everyone had a great time and since it was Christmas party, everyone enjoyed cake and ice cream and walked away with a mini-figure as a gift! 3. Micayla Cancilla Park a. Amenities - The picnic table and trash receptacle have been received for Micaela Cancilla Park and will be assemble this next week by our LDS missionary help. b. Signage — The park sign is being designed by Otto's Landscape & Signs out of Greenwood, Indiana. They provided some supplies for the Bob York Splash Park project. 4. Robe-Ann Park Christmas decorations — We've added some decorations to the Robe-Ann Park inflatables and donations from year's past. We added a dinosaur to our Jurassic Park scene, three little zoo creatures and a gingerbread couple to greet visitors to the appropriate sides of the central restroom. 5. Youth Basketball Program — We are continuing the registration process for youth basketball drawing 157 kids to date, up from this time last year. With the start of our skills clinics and evaluation sessions and the close of our"My First Shot!" Basketball registration, we are hoping to break the 165 player mark set last year. We will keep our fingers crossed. The coaches are very enthusiastic and looking forward to another exciting year of youth basketball. Skills clinics have started and practices will follow. Next meeting The next regular meeting of the Greencastle Board of Park Commissioners is scheduled for the first Thursday of the month which falls on January 5th, 2017. Adjournment On a motion from C.Merrell, second by J.Hennette, the park board meeting was adjourned at 8:03 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk,Director Greencastle Parks&Recreation Department Minutes approved by: Beva Miller, President Tim Trigg, Vice President Cathy Merrell, Secretary Dr. John Hennette 2 RECREATION DEPARTMENT 4.` GREENCASTLE PARKS & LE OUCIIER DOCKET .. . (204) ACCOUNT January 5th, 2017 AMOUNT DESCRIPTION 240.00 VENDOR Aquatics Center—Electrical consult 265.00 3 Kings Electric Shelter#5—Electrical repairs 2,163.77 3 Kings Electric Aquatics Center—winterization/hydrant AA Huber&Sons,Inc. portalet service @BWSP &Jaycee Park 754.92 0 Baker's Septic Services,Inc. Movie in the Park 86.92 Big Bounce Fun House OSB,Styrofoam&exterior paint 302.70 Black Lumber Company,Inc Expenses: Card Services • Recreation supplies $251.64 • Travel &Training $51.06 First aid cabinet cleaned&restocked 42.14 Cintas BWSP—replace dugout roof adult field 2,729.00 Criss Contruction,LLC 138.00 Office -Furnace repairs 1, .00 Dave's Heating&Cooling Remove Ash tree &hang lights D & S Tree Service 222.86 Headley Hardware Facility maintenance supplies p � 64 23 hre Repair parts—Snowblower rope Hump 's Outdoor Power,Inc.Y 1,085.00 Indiana Parks &Recreation Association Annual sCenter Conference Fill hole w/flowable fill 1,082.42 Aquatics Joe Spiker Excavating Christmas decorations &tool box 325.32 Menard's Rec. Supplies-Breakfast w/the Grinch 150.00 Putnam Inn Wal-Mart Credit Card Expenditures: 418.55 • Office supplies $ 30.97 • Recreation supplies $248.13 • Facility maintenance $139.45 York Chevrolet Buick GMS Vehicle repairs &warranty work 331.01 Total General Operation Expenses $12,150.84 (211)PARK NON-REVERTING YOUTH BASKETBALL FUND Greencastle Community School Corp. Gym rental fees—TZ&Deer Meadow 1,250.00 Wal-Mart Credit Card Basketballs &name tags 140.29 Total Non-Reverting Youth Basketball Expenses $1,390.29 GRAND TOTAL MONTHLY EXPENSES $13,541.13 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims ar, hereby allowed in the total amount of$13,541.13 dated this 5th day of January,2017. SIGNATURES OF GOVERNING BOARD Beva Miller,President Cathy Merrell, Secretary Tim Triaz. Vice President Dr.John Hennette ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$9,888.72 dated this 6rh day of December, 2016. SIGNATURES OF GOVERNING BOARD Beva Miller,Presid nt Cathy errell, Se ry 'Km Trigg, a President Dr.John Hennette GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET December 6, 2016 VENDOR DESCRIPTION AMOUNT Black Lumber Company, Inc. Jaycee Park roofing supplies 8511.70 Burdge Boots &Apparel Department work boots—3 pair 458.10 Card Services Recreation supplies 145.85 Headley Hardware Facility maintenance supplies 268.48 Horizon Business Center Expenditures: 242.19 • Office supplies—poster board 120.46 • Recreation supplies—paper 121.73 Horizon Business Center Office supplies—clipboard&paper clips 22.61 Humphrey's Outdoor Power, Inc. Repair parts 4.00 Kaypark Jaycee Park—3 picnic tables 1,194.00 Kirby Built Sales Splash Park—Trash receptacles 1,569.85 Pet Waste Eliminator Pet waste eliminator bags 276.99 Pet Waster Eliminator Pet waste bundle kit—stations and bags 469.00 Snowy Pines Nursery BWSP - 1 yard topsoil for GCL trees 32.00 Spear Corporation, Inc. Splash Park—Pulsar& UV unit repairs 330.00 Taylor Made Awards Brickmania& Gingerbread Awards 56.75 Upbeat Site Furnishings Micaela Cancilla Park amenities 1,992.64 Wal-Mart Credit Card Expenditures: 429.93 • Recreation supplies $355.14 • Facility maintenance $ 74.79 Total General Operation Expenses $8,487.39 (211) PARK NON-REVERTING YOUTH BASKETBALL FUND Michael&Jamie Stevens Refund youth basketball fees 55.00 Megan&James Kavanaugh Refund youth basketball fees 55.00 Indiana Pacers Junior Pacers registration fees 800.00 Total Non-Reverting Youth Basketball Expenses $910.00 (212) PARK NON-REVERTING SOFTBALL FUND Brad Nobles Umpire fees—5 games 110.00 Chris Huff Umpire fees—7 games 154.00 Chuck Schroeder Umpire fees—3 games 66.00 Jim Sprinkle Umpire fees—2 games 44.00 Lisa Porter Scorekeeper fees—7 games 57.75 Wal-Mart Credit Card Softball programming supplies -photos 59.58 Total Non-Reverting Softball Expenses $491.33 GRAND TOTAL MONTHLY EXPENSES $9,888.72 (Over)