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HomeMy Public PortalAbout2023-02-201 REGULAR COUNCIL MEETING, FEBUARY 20, 2023 CALL TO ORDER Mayor Carrie Tergin called the February 20, 2023 City Council meeting to order at 6:01 P.M. ROLL CALL The f ollowing Councilmembers were present for roll-call: Present: Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Absent: Deeken and Fitzwater ADOPTION OF THE AGENDA Councilmember Schreiber motioned and Councilmember Ward seconded the motion to adopt an amended agenda, adding item i. Attorney Client Communication [Sec. 610.021(1)] under Closed Session. The motion passed unanimously by voice-vote. MISCELLANEOUS AGENDA ITEMS Mayor Tergin welcomed Boy Scout Adam Sisson from Troup 104. He attends St. Joseph Cathedral School and is working on his Citizenship in Communication badge. Mayor Tergin thanked Interim Director of Planning and Protective Services David Grellner for attending the meeting. PUBLIC HEARINGS a. Rezoning 3 acres from M-1 Light Industrial to PUD Planned Unit Development and Approving a Preliminary PUD Plan for property located at 1110 Cedar City Drive i. Associated Pending Bill 2022-103 (Lester) Staff: Eric Barron A Staff presentation was made by Eric Barron, City Planner. Mr. Barron noted the property owners proposed a gravel parking lot rather than the typical paved parking lot required by the City. Property owners Jay and Kim Fischer spoke in favor of the bill. Mr. and Mrs. Fischer indicated the cost of pavement for the large space, and the seasonal nature and overall farm/barn aesthetic of the business were the reasons they asked for approval with a gravel parking lot. There being no one else to speak on the bill, Mayor Tergin declared the evidentiary portion of the public hearing concluded. 2022-103 sponsored by Councilmember Lester AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, CHANGING, AMENDING, AND MODIFYING THE ZONING MAP OF THE ZONING CODE OF THE CITY OF JEFFERSON BY REZONING 3 ACRES OF LAND ADDRESSED AS 2 REGULAR COUNCIL MEETING, FEBUARY 20, 2023 1110 CEDAR CITY DRIVE FROM M-1 LIGHT INDUSTRIAL TO PUD PLANNED UNIT DEVELOPMENT AND APPROVING A PRELIMINARY PUD PLAN. Bill 2022-103 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16315. Aye: Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None Absent: Deeken and Fitzwater b. Rezoning 9.09 acres from C-2 General Commercial to RA-2 High Density Residential for property located in the 2200 Block of St. Mary’s Boulevard i. Associated Pending Bill 2022-104 (Lester) Staff: Eric Barron A Staff presentation was made by Eric Barron, City Planner. The property owner’s sister, Teresa Tolksdorf, spoke in favor of the bill. There being no one else to speak on the bill, Mayor Tergin declared the evidentiary portion of the public hearing concluded. 2022-104 sponsored by Councilmember Lester AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, CHANGING, AMENDING, AND MODIFYING THE ZONING MAP OF THE ZONING CODE OF THE CITY OF JEFFERSON, BY REZONING 9.09 ACRES OF LAND LOCATED IN THE 2200 BLOCK OF ST. MARY’S BOULEVARD FROM C-2 GENERAL COMMERCIAL TO RA-2 HIGH DENSITY RESIDENTIAL. Bill 2022-104 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16316. Aye: Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None Absent: Deeken and Fitzwater c. Approving a PUD Plan Amendment for Property Located at 311 Bolivar Street i. Associated Pending Bill 2022-105 (Lester) Staff: Eric Barron A Staff presentation was made by Eric Barron, City Planner. Councilmember Lester said he intends to place the bill on the informal calendar. City Staff and the property owners are continuing to work on the plan amendment. Knowing the intention to place the bill on the informal calendar, Mayor Tergin declared the evidentiary portion of the public hearing discontinued. The bill will be taken off the informal calendar at the next City Council meeting on March 6 th. The 3 REGULAR COUNCIL MEETING, FEBUARY 20, 2023 public hearing will be continued at that time. The property owners, Jeff and Jane Schaeperkoetter will speak at that time. 2022-105 sponsored by Councilmember Lester AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, APPROVING A PUD PLAN AMENDMENT FOR PROPERTY LOCATED AT 311 BOLIVAR STREET. Councilmember Lester requested to place the bill on the informal calendar. There were no objections. APPOINTMENTS BY THE MAYOR Councilmember Spencer requested each recommended appointment be taken up individually. Human Resources Director Gail Strope presented the recommended appointments to the following boards and commissions: Board or Commission Recommended Appointment New Term Expires Term Full/Partial Cultural Arts Commission Mitchell Woodrum Mar 2024 Partial Historic Preservation Commission Brian Warren Dec 2023 Partial Human Relations Commission Lorraine Schofield Dec 2025 Full Tax Increment Finance Commission Mike Downing Apr 2024 Partial Councilmember Ward motioned and Councilmember Kemna seconded the motion to approve Mitchell Woodrum’s appointment to the Cultural Arts Commission. The motion passed unanimously by voice-vote. Councilmember Ward motioned and Councilmember Kemna seconded the motion to approve Brian Warren’s appointment to the Historic Preservation Commission. The motion passed unanimously by voice-vote. Councilmember Ward motioned and Councilmember Kemna seconded the motion to approve Lorraine Schofield’s appointment to the Human Relations Commission. Councilmember Spencer opened a general background check discussion for recommended appointments to City boards and commissions. Ms. Strope indicated casenet, accounts receivables due to the City, and City special tax lien background checks are searched on the applicants. Councilmember Spencer asked if there were background checks on taxes owed to the County or State. Ms. Strope said there are not. Councilmember Spencer said he would like the City Council to revisit the topic of background checks at a future time on volunteer applicants. Upon voice -vote, several nays were voiced. Mayor Tergin requested a roll-call vote to confirm the appointment. The motion passed by the following roll-call vote: Aye: Hensley, Kemna, Lester, Schreiber, Ward, and Wiseman Nay: Spencer and Spicer Absent: Deeken and Fitzwater 4 REGULAR COUNCIL MEETING, FEBUARY 20, 2023 Councilmember Ward motioned and Councilmember Kemna seconded the motion to approve Mike Downing’s appointment to the Tax Increment Finance Commission. The motion passed unanimously by voice-vote. PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS Evergreen Follow-up Informational Discussion: City Administrator Steve Crowell had distributed a memo to the Mayor and City Council on February 15th, outlining funding options for the Evergreen 50th percentile recommendations for the remainder of FY2023, with a suggested March 24, 2023 effective date. Mr. Crowell requested direction from the City Council on how they would like to proceed. Finance and Budget Committees Chair, Councilmember Hensley felt comfortable with the 50th percentile funding through FY2023. With the March 24th effective date, Councilmember Hensley directed Staff to present necessary actions at the next City Council meeting to execute the 50th percentile plan through FY2023. Councilmember Hensley said he would like to continue discussions during the next budget season on how to support additional Evergreen recommendations. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF City Council committee announcements: • Committee on Administration – There was nothing to report at this time. • Finance Committee – The February meeting will be cancelled. • Public Safety Committee – The next scheduled meeting is February 23rd, 7:30 A.M. in the Police Training Room. • Public Works & Planning Committee –The next meeting is March 9th, 7:30 A.M. in the Boone-Bancroft Room. Mayor announcements: • Mayor Tergin showed a few pictures taken at t he Jefferson City Fire Department’s CPR training session for City Council and City Staff . The training was held on February 13th, 4:00 P.M. – 5:30 P.M. in the Police Training Room. Fire Chief Matt Schofield thanked Mayor Tergin for supporting the training by inviting City Council and City Staff. Chief Schofield also reminded everyone of the AED (automated external defibrillator) located on the first floor in City Hall, next to the Finance window. More training opportunities can be found at: https://www.colecounty.org/658/Training-Division-CEU-Courses. • The City Employee Family Skate Night was held at Washington Park Ice Arena last Friday night. LINCOLN UNIVERSITY STUDENT REPRESENTATIVE UPDATE Octavia Ailsworth was unable to attend the meeting. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS Timothy Joseph, property owner and applicant of a final subdivision plat of TC3C Subdivision, spoke in favor of pending bill 2022 -106. Mr. Joseph is hosting an open house 5 REGULAR COUNCIL MEETING, FEBUARY 20, 2023 on February 25th, 2:00 P.M. – 4:00 P.M. at the Linc to address neighbors’ concerns with his proposed subdivision plat in the 1000 block of Marshall St. and 600 block of Roland St. Michael Hall, Patsy Johnson, and Jocelyn King, all residents of the Campus View subdivision area, expressed their concerns with bill 2022-106. The bill will have a public hearing at the next City Council meeting. Councilmember Lester said he is going to request pending bill 2022-106 be placed on the informal calendar to allow time for the property owner’s open house on February 25 th. *Councilmember Deeken joined the meeting via WebEx. CONSENT AGENDA a. Minutes of City Council Meetings: February 6, 2023 b. Declaring Certain City-Owned Personal Property Surplus and Authorizing the Disposition by Sale through Auction – JC Parks c. Authorizing a $36,184 Contract with Will West Music and Sound for Council Chambers Audio Video Upgrade Councilmember Spicer motioned and Councilmember Lester seconded the motion to approve the above items on the Consent Agenda. The motion passed unanimously. BILLS INTRODUCED 2022-107 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE 2022- 2023 ANNUAL BUDGET OF THE CITY OF JEFFERSON, MISSOURI BY APPROPRIATING ADDITIONAL FUNDS WITHIN THE POLICE DEPARTMENT FUND. BILLS PENDING 2022-100 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A $1,244,046 DESIGN/BUILD AGREEMENT WITH BURNS AND MCDONNELL ENGINERING COMPANY, INC. FOR THE BIOSOLIDS IMPROVEMENTS PROJECT. Councilmember Ward motioned to adopt Substitute bill 2022 -100. Councilmember Lester seconded the motion. The motion passed unanimously by voice-vote. Substitute bill 2022-100 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16317. Aye: Deeken, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None Absent: Fitzwater 6 REGULAR COUNCIL MEETING, FEBUARY 20, 2023 2022-101 sponsored by Councilmember Hensley AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH INFINITECH IN THE AMOUNT OF $213,147.32 FOR THE STORAGE AREA NETWORK (SAN) REPLACEMENT PROJECT. Bill 2022-101 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16318. Aye: Deeken, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None Absent: Fitzwater 2022-102 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A $325,918 AGREEMENT WITH DON SCHNIEDERS EXCAVATING COMPANY, INC. FOR THE WESTVIEW FORCEMAIN REPLACEMENT PROJECT. Bill 2022-102 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16319. Aye: Deeken, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None Absent: Fitzwater 2022-103 Taken Up Under 5(a.) Public Hearings 2022-104 Taken Up Under 5(b.) Public Hearings 2022-105 Taken Up Under 5(c.) Public Hearings 2022-106 sponsored by Councilmember Lester AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ACCEPTING AND APPROVING THE FINAL SUBDIVISION PLAT OF TC3C SUBDIVISION, A SUBDIVISION OF THE CITY OF JEFFERSON, MISSOURI. Councilmember Lester requested to place the bill on the Informal Calendar. There were no objections. INFORMAL CALENDAR There were no items on the Informal Calendar 7 REGULAR COUNCIL MEETING, FEBUARY 20, 2023 RESOLUTIONS RS2022-43 sponsored by Councilmember Schreiber A RESOLUTION AUTHORIZING THE CITY TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT WITH COLE COUNTY FOR AN INTEGRATED COMPUTER AIDED DISPATCH (CAD) SYSTEM Police Chief Eric Wilde, presented the resolution. Cole County EMS Chief Eric Hoy spoke in favor of the resolution. Councilmember Schreiber motioned to adopt RS2022-43. Councilmember Spencer seconded the motion. The motion passed by the following roll-call vote: Aye: Deeken, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None Absent: Fitzwater PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS Jocelyn King addressed the Mayor and City Council with her concern for lack of trash receptacles around the City, specifically on the greenway. Mayor Tergin suggested she give her contact information to David Grellner, Interim Director for Planning and Protective Services. COUNCIL AND STAFF DISCUSSION OF PRESENTATION TOPICS There was no discussion at this time. NEW BUSINESS There was no new business at this time. APPROVAL OF FEBRUARY 6, 2023 CLOSED SESSION MINUTES Councilmember Spicer motioned, and Councilmember Wiseman seconded the motion to approve the February 6, 2023 Closed Session Minutes. The motion passed by the following roll-call vote: Aye: Deeken, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None Absent: Fitzwater CLOSED SESSION Pursuant to Sec. 610.021 of the Revised Statutes of Missouri, Mayor Tergin entertained a motion to go into Closed Session to discuss the following: i. Attorney Client Privilege [Sec. 610.021(1)] 8 REGULAR COUNCIL MEETING, FEBUARY 20, 2023 ii. Real Estate [Sec. 610.021(2)] iii. Preparations, Including any Discussions or Work Product, on Behalf of a Public Governmental Body or its Representatives for Negotiations with Employee Groups [Sec. 610.021(9)] iv. Sealed Proposals and Negotiated Contracts [Sec. 610.021(12)] A motion was made by Councilmember Spicer to go into Closed Session for the above- stated reasons, seconded by Councilmember Kemna and approved by the following roll- call vote at 7:35 P.M.: Aye: Deeken, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None Absent: Fitzwater RECONVENE IN OPEN SESSION Following the Closed Session, the City Council reconvened in Open Session at 9:51 P.M. with the following Councilmembers present: Present: Deeken, Hensley, Kemna, Lester, Schreiber, Spencer, Ward, and Wiseman Absent: Fitzwater and Spicer UNFINISHED BUSINESS There was no unfinished business at this time. ADJOURNMENT A motion to adjourn was made by Councilmember Wiseman, seconded by Councilmember Spicer, and approved unanimously at 9:52 P.M.