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Home My Public Portal About2023-02-09 packet Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Please call (573) 634-6410 with questions regarding agenda items. Notice of Meeting & Tentative Agenda City of Jefferson Public Works & Planning Committee Thursday, February 9, 2023 7:30 a.m. John G. Christy Municipal Building, 320 East McCarty Street Boone/Bancroft Conference Room (Upper Level) ➢ Note: VIRTUAL and IN-PERSON MEETING To join virtually: https://jeffersoncity.webex.com/jeffersoncity/j.php?MTID=m3af4b2538711e1746a4a6b404bcb108e To join virtually call-in available at 1-404-397-1516 Meeting number (access code): 2495 342 0034 Meeting password: 1234 TENTATIVE AGENDA 1. Introductions 2. Approval of the January 12, 2023 Committee meeting minutes 3. Business 1) US Hwy 54 Improvements North Jefferson City (David Bange) 2) Transit Route Modifications (Gerry Stegeman/Katrina Williams) 3) Rehabilitation Scope and Fee for the Jefferson Street Garage (Britt Smith) 4) City/County Cooperative Projects Update (David Bange) 5) Village of Centertown Wastewater (Eric Seaman) 6) Continued discussion of funding for installing solar panels on Fire Station #2 (Councilman Lester/Ryan Moehlman) 7) City of Jefferson Title VI Program for JEFFTRAN and CAMPO (Katrina Williams) 8) Rental Inspection Program (Dave Helmick) 9) Temporary Sign Code (Matt Kreyling) 10) Language for Stormwater Program (Ryan Moehlman) Notice of Meeting & Tentative Agenda Public Works & Planning Committee Page 2 ___________________________________________________________________________________________________________________ Individuals should contact the ADA Coordinator at (573) 634 -6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Please call (573) 634-6410 with questions regarding agenda items. 4. Citizen opportunity to address Council/Staff on Stormwater and Other Public Works Issues 5. Reports: a. Neighborhood Service Grant Updates (Rachel Senzee) 6. Adjourn NOTES MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE John G. Christy Municipal Building, 320 East McCarty Street Council Chambers and Virtual Committee Members Present: Ron Fitzwater David Kemna Mike Lester Mark Schreiber Scott Spencer Staff Present: January 12, 2023 Matt Morasch, Director of Public Works Britt Smith, Operations Division Director David Bange, City Engineer Don Fontana, Stormwater Engineer Jon Fitch, Civil Engineer II Gerry Stegeman, Interim Transit Manager Sonny Sanders, Director of Planning & Protective Services Matt Kreyling, Building Official Rachel Senzee, Neighborhood Services Supervisor Katrina Williams, Planner II Grant Harmann, IT Ryan Moehlman, City Counselor Steve Crowell, City Administrator Angie Haslag, Administrative Assistant Attendance 10 of 10 9 of 10 10 of 10 9 of 10 9 of 10 Chairman Fitzwater called the meeting to order at 7:37a.m. A quorum was present at this time. The following guests attended the meeting: Harry Otto 1) Introductions No formal introductions were made at this time. 2) Approval of the December 8, 2022 Committee meeting minutes Councilman Lester moved and Councilman Spencer seconded to approve the December 8, 2022 minutes as amended, motion carried. 3) Business 1. Transit Mobile Payment and Fare Increase Discussion (Gerry Stegeman/Katrina Williams) Mr. Stegeman gave a brief overview of the Mobile App and also showed a short video on how the app works for citizens to purchase bus passes. Mr. Stegeman informed the Committee they are hopeful to have the app up and running by mid February. Minutes/Jefferson City Public Works and Planning Committee January 12, 2023 2 2. Design/Build Contract with Burns and McDonnell for Biosolids Improvement (Eris Seaman) Mr. Seaman spoke on the project and is presenting the contract details to the Committee for their approval. It was noted the contract is still in the approval process with the Legal Department. Councilman Lester moved and Councilman Spencer seconded to move forward with the contract once it has been approved by Legal, motion carried. 3. City/County Sales Tax Project Agreement (David Bange) Mr. Bange presented a handout of the City/County proposed projects and their funding to the committee. Mr. Morasch commented staff is looking for feedback on what projects they would like to see move forward. Mr. Otto spoke on behalf of the County. There was discussion among Committee members and staff regarding which projects they would like to see move forward with concern of funding. Mr. Kemna moved and Mr. Spencer seconded to move forward with the City/County agreements for all projects, motion carried 4. TAP Grant Applications for: a. Stadium Drive Mr. Bange explained the potential project at Stadium Drive and Satinwood with upgrading the stormwater system and also the replacement of the traffic signal with a roundabout. Mr. Bange noted the potential to also expand connections to the Greenway Trail. There was discussion among Committee members and staff regarding potential lighting in the area. Questions also arose of property purchases, easements needed and the timeframe of how long this project would take. Mr. Spencer moved and Mr. Lester seconded in support of the two resolutions needed on the current Council Agenda, motion carried. 5. Airport Engineering Design Contract with Jviation for Airport Tower Agreement (Britt Smith) Mr. Smith presented information on the contract submittals and staff recommends the contract be awarded to Jvation. Brief discussion took place among Committee members and staff. Councilman Spencer moved seconded by Councilman Lester to move the contract approval to the full City Council, motion carried. Minutes/Jefferson City Public Works and Planning Committee January 12, 2023 6. Solar Panels (Councilman Lester) 3 Councilman Lester presented a handout to committee members on installing solar panels at Fire Station #2. Mr. Lester discussed potential government advantages of funding. Brief discussion took place among Committee member. Mr. Moehlman noted he would do updated research of funding. 7. Community Development Block Grant-Citizen Participation Plan (Rachel Senzee) Ms. Senzee presented a slide presentation of the proposed changes to the Citizen Participation Plan. Councilman Kemna moved and Councilman Lester seconded to forward the changes to full council for approval, motion carried 8. Housing and DCBG-DR Update (Rachel Senzee) Ms. Senzee presented and update. She showed the committee members how developers are able to find information on the City Website. Information on what is available for tax credits and how the limits work for each time of development. Discussion among Committee members and staff took place regarding time limit on when funding needs to be spent. Ms. Senzee also brought up the possible need for a committee to assist. No further discussion. 9. Capital Area Active Transportation Plan (Katrina Williams) Ms. Williams presented a slide presentation with an update on the surveys received. A brief discussion among members and staff. Councilman Spencer asked about the possibility of getting a link on the city website for all citizen surveys. Councilman Kemna expressed his appreciation for all the work going in to this. 4) Citizen opportunity to address Council/Staff on Stormwater and Other Public Works Issues) Councilwoman Ward spoke on the demolition on E. Dunklin and the possibility of adding an alternate in the bid process to leave the front fac;ade of the building. There was a brief discussion among Committee members and staff regarding the legality of leaving the fac;ade and funding issues. Councilman Spencer moved and seconded by Councilman Lester to add an alternate to the existing bid process to attempt to save the front fac;ade, motion carried. Minutes/Jefferson City Public Works and Planning Committee January 12, 2023 5) Reports: Neighborhood Service Grant Updates (Rachel Senzee) a. Parking Study Comments (Britt Smith) 4 Mr. Smith presented a handout and update of the public comments received to the Committee. He also showed the Committee members a short video on the new proposed Passport Parking App. No further discussion. b. Neighborhood Service Grant Updates (Rachel Senzee) Ms. Senzee handed out a packet and gave an update on the grants. She explained staff is continually looking for opportunities for use of grant funds. She stated City is continually working on the Federal Funds and hoping to attract developers. A brief discussion took place among Committee members and staff. • At this time Councilman Fitzwater spoke about the MoDOT's public hearing they held on the entrance ramp to Highway 54 from the Airport. He and Councilman Kemna inquired about the need for City to have more input with project concerns. A brief discussion took place among Committee members and staff. Mr. Morasch commented if Council would like to take a more exact approach for concerns, staff could get some numbers together and bring back to the Committee at the February meeting. 6) Closed Session Mr. Moehlman read Pursuant to Sec. 610.021 of the Revised Statutes of Missouri, the Chair will entertain a motion to go into Closed Session to discuss the following: i. Real Estate [Sec. 610.021 (2)] Councilman Kemna moved seconded by Councilman Lester to go into closed session meeting. The Committee proceeded with Closed Session with the following vote: Councilman Spencer Aye Councilman Lester Aye Councilman Kemna Aye Councilman Fitzwater Aye Councilman Schreiber was not present for this vote. 7) Adjourn Councilman Kemna moved and Councilman Lester seconded to go back in to open session and adjourn the meeting at this time (11 :10 a.m.), motion carried with the following vote: Councilman Spencer Aye Councilman Lester Aye Councilman Kemna Aye Councilman Fitzwater Aye Councilman Schreiber was not present for this vote. Memorandum 320 East McCarty Street • Jefferson City, Missouri 65101 • P: 573.634.6410 • F: 573 .634.6562 • www .jeffersoncitymo .gov Date: To: From: Subject: February 6, 2023 Public Works and Planning Committee David Bange P.E ., City Engineer l)\>~ U.S. Route 54 Improvements, North Jefferson City City Staff is recommending that the Council support MoDOT's option 3 and indicate that the City is willing to donate the property needed for this project to MoDOT. Since the January 1 01h public meeting MoDOT has provided City staff with the traffic count information for highway 54 and 63. The counts indicated that there are 10,053 vehicles a day exiting from Highway 63 onto westbound Highway 54 . There are 444 vehicles that exit from westbound 54 onto Route Wand 1, 783 vehicles that enter westbound 54 from Route W. These numbers are highlighted because they are pertinent to much of the discussion surrounding the weaving movements and access to Route W. One of the often-heard concerns from the public meetings pertains to the movement from westbound 54 to the off ramp to Highway W. In scenarios 2 and 3 as presented at the public meeting this would require a vehicle on Highway 54 to merge into the lane carrying traffic from highway 63 and then merge into the acceleration/deceleration lane for the Route W exit and entrance ramps . This was often referred to as a double merge. In the evaluation of this concern we looked to the traffic volumes to determine what the average gap would be between vehicles in the lane from 63 and those in the excel/decellane . Considering a A.M. peak hour volume of 1 ,005 vehicles (1 0% of the daily traffic) from the Highway 63 off ramp traveling at a speed of 55 miles per hour the average gap between vehicles would be approximately 280 feet. The gaps between vehicles in the excel/decel lane given a peak hour volume of 178 would be approximately 1 ,450 feet. While the gaps in the traffic in the Highway 63 lane are not overly large the gap in the excel/decel lane exceed the length of the ramp itself indicating that the lane will at times not have a vehicle in it. In light of this information the movement into the excel/decel lane will not be opposed and the concern of a double merge becomes a single merge with a subsequent lane change. In addition to this the traffic counts indicate that there would be only 44 vehicles attempting to make this movement during the peak hour After reviewing this data and seeing the traffic model that was shown at the public meeting staff is comfortable with the implementation of either option 2 or 3. The schematic drawings of these two U:\Public Works\Engineering\dbange\PUBLIC WORKS & PLANNING\2023\2-2023\Highway 54-63 .docx Memorandum 2 options would indicate that the excel/decel lane would be slightly longer for option 2 which a positive for this option, however, its reliance on 4th Street is of concern given that parking for the use of the adjacent ball fields takes place along the shoulder of the road and currently 4th Street is part of the signed route between Jefferson City and the Katy Trail State Park. Option 3 separates the highway traffic from the City Street and its park uses and so is superior in that regard. It may also be slightly more intuitive for those using it for the first time as it more closely resembles other interchange ramps. In as much as the radius of the ramp is larger than that of option 2 a greater speed could be carried though the ramp allowing vehicles to match the speed of vehicles on Highway 54 prior to merging. For these reasons staff would favor option 3 over option 2. Both options 2 and 3 will require the transfer of City owned property to MoDOT. The City's participation in these improvements could come in the form of a donation of property to allow for the construction of the City's preferred option. If you have any questions or concerns I can be reached at 634-6433. U:\Public Works\Engineering\clbange\PUBLIC WORKS & PLANNING\2023\2-2023\Highway 54-63.docx RESOLUTION RS ___ _ Sponsored by Councilman Fitzwater A RESOLUTION IN SUPPORT OF MODOT'S OPTION 3 PLAN TO RELOCATE THE ON RAMP TO WESTBOUND HIGHWAY 54 FROM HIGHWAY W (CEDAR CITY DRIVE) AS PART OF THE U.S. ROUTE 54 IMPROVEMENTS NORTH JEFFERSON CITY PROJECT. WHEREAS, MoDOT has presented a plan to add an additional lane in each direction to Highway 54/63 between the Missouri River and the Highway 63 interchange and said project is part of MoDOT's STIP; and WHEREAS, MoDOT presented three options at the public meeting held at City Hall on January 10, 2022; and WHEREAS, Option 3 provides for the relocation of the on ramp from Route W to westbound Highway 54 and thereby preserves the access to Jefferson City from the many business and recreational activities in North Jefferson; and WHEREAS, Option 3 conforms most closely with driver expectation, provides reasonable geometrical alignment, and does not interfere with the park uses north of 4th Street; and WHEREAS, The City will donate the property necessary for the construction of Option 3to MoDOT. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Jefferson Missouri supports the relocation of the Route W onramp to Highway 54 as proposed in option 3 as presented to the public on January 10, 2022. Adopted this 20th day of February, 2023 Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM: City Clerk City Counselor NEWS RELEASE .JEF Department of Public Works • 320 East McCarty Street • Jefferson City, MO 65101 FOR IMMEDIATE RELEASE NOTICE TO PUBLIC JEFFTRAN Bus Route Adjustments Jefferson City. Missouri -February 3, 2023 Due to a driver shortage, the City of Jefferson is instituting adjustments to all six fixed -route bus routes . The current six-route system will be adjusted into an alternating route system operating on the same roads and stopping at the same bus stops. The busses will be on an 80-minute headway instead of the current 40 -minute headway. The Green (High St. East) route and Gold (High St. West) route will alternate, forming one combined route . The Black (Capitol Mall) route and Orange (Missouri Blvd .) route will alternate, forming one combined route . The Blue (Southwest) route and Red (Business 50 East) route will alternate, forming one combined route. A timetable of the adjusted system can be found on the JEFFTRAN website at www.jefftran .org The adjusted routes will take effect on February 6th. A presentation on the route adjustments will be provided at the Public Works and Planning Committee meeting on February gth and at the Public Transit Advisory Committee Meeting February 1 01h : Public Works and Planning Committee Meeting Thursday, February glh 7:30AM City Hall -John G . Christy Municipal Building -City Council Chambers 320 E. McCarty St. Public Transit Advisory Committee Friday, February 1 Q1h 3:30PM City Hall -John G. Christy Municipal Building-Boone/Bancroft Room 320 E. McCarty St. Bus locations and timing are available via the Double Map on a mobile device or by going to the wedsite at http ://jefftran.doublemap.com/map/. Questions can be directed to Transit Division at 573-634-6477. Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. High St. East I Green I High St. West I Gold Combination Route Miller St. East Clark Ave.@ Myrtle St.@ Miller St. Miller St. Missouri State Pathways Memorial Park Boonville@ Miller St. Station Elementaty Community Station Community Bald Hill Health Center Swifts Hwy. Station Arrival Capitol & Pool West Main Station Arrival Departure School Departure Health 6:40 6:47 6:52 6 :5 8 7:06 7:15 7 :20 7:25 7:33 7:38 7:48 7:55 8:00 8:07 8 :12 8:18 8:26 8:35 8:40 8:45 8:53 8:58 9:08 9:15 9:20 9:27 9:32 9:38 9:46 9:55 10:00 10:05 10:13 10:18 10:28 10:35 10:40 10:47 10:52 10:58 11:06 11:15 11 :20 11:25 11:33 11:38 11:48 11:55 12:00 12:07 12:12 12:18 12:26 12 :35 12:40 12:45 12:53 12 :58 1:08 1:15 1:20 1 :27 1 :32 1:38 1:46 1:55 2:00 2:05 2:13 2:18 2:28 2:35 2:40 2:47 2:52 2:58 3:06 3:15 3 :20 3:25 3:33 3 :38 3 :48 3:55 4:00 4:07 4 :12 4:18 4:26 4:35 4:40 4:45 4:53 4:58 5:08 5:15 5:20 5 :27 5:32 5:38 5:46 5:55 ~he Flats ---· High St. East I Green-High St . West I Gold Combination Route ---· Capital Mall I Black-Missouri Blvd. I Orange Combination Route ---· Southwest I Blue-Business 50 East I Red Combination Route February 6, 2023 Fares Adult Reduced Ellis-Po er ~ k $1.50 $0 .75 Handi-Wheels $3.00 Museu m of Milita 1 Passes Adult Pass $30 .00 Reduced Pass $15 .00 Handi-Wheels $30.00 Student Pass $27.00 Department of Public Works Memorandum 320 E. McCarty Street • Jefferson City, Missouri 65101 • P 573-634-6410 • F 573-634-6562 • www .jeffcitymo .org Date: February 7, 2023 To: Public Work and Planning Committee From: Britt E. Smith, P .E. Subject: Parking Repairs to the Jefferson Parking Deck Staff recommends moving forward with a contract with Structural Engineers Associates (SEA) for design services related to repairs to the Jefferson Street parking deck as well as the structural repairs to Level 4C in the Madison Street Garage as outline in their condition report. Attached is a scope and fee proposal from SEA. As outlined the contract for design service would be $59,000 and would be paid by the parking fund. Attachment cc : Matt Morasch, P. E. STRUCTURAL ENGINEERING ASSOCIATES , INC. January 24, 2023 Britt Smith P.E . Operations Division Director Department of Public Works 320 E. McCarty St. Jefferson City, MO 65101 Est. 1909 Re: Parking Garage Rehabilitation -209 Jefferson Street Proposal for Preparation of Repair Documents Dear Mr. Smith: Structural Engineering Associates, Inc . (S E A) recently completed a condition assessment on the referenced parking structure. In the report SEA provided recommendations for repair. You have now asked SEA to submit a proposal to prepare construction documents for repair of the garage. In addition, you have requested that SEA also include repair of the damaged post-tensioned joist in the Madison Street "Municipal " garage . Our scope is to include design phase, bid phase and construction phase services. I understand the contractor's construction scope of work will include the following . • Remove and replace the waterproofing membrane on the top level in it 's entirety. • ·Perform slab repairs under membrane. • Perform overhead concrete repairs . • Rout and caulk all cracks in top deck. • Remove and replace sealant in construction joints in top deck. • Water test top deck and install drains at low spots on top deck. • Removed damaged pre-cast panels, repair support and anchorage conditions and re -install panels . • Perform miscellaneous concrete repairs in stair. • Perform miscellaneous concrete wall and column repairs . • Repair handrails in stairs. • Remove and replace joint sealant in slab -on-grade. • Repair vehicular barrier cables on lower level. • Re-stripe garage • Remove and replace six upper-level drains and their offset piping . The lower level conductor piping shall remain for re-use . • Perform repairs to damaged post-tensioned joist in the Madison Street "Municipal" Garage. 1000 Walnut -Suite 1570 -Kansas City, Missouri 64106 -816-421-1042 -www.seassociates.com Mr. Smith January 24, 2023 Page2 I understand that the existing light fixtures in the garage are all LED and the City does not wish to make any modifications to them. In addition, we have not included installation of camera's in the Jefferson Garage. If the City decides to add this scope of services, SEA can obtain a proposal from our consultant for these additional services. SEA proposes to provide the following scope of services for the above repair items. • Review report and recommendations from condition assessment. • Perform site visit to review above scope items for changes. • Prepare construction drawings for above scope items. • Prepare technical specifications for above work items. • Review front end documents provide by City and provide comments as appropriate or desired. • Coordmate bid .form with Jefferson City personnel. • Prepare review documents and submit to Jefferson City at the following stages. o Design Development o 50% Review Construction Documents o 100% Review Construction Documents • Attend design review meetings via virtual meeting format. • Attend pre-bid meeting in Jefferson City, MO • Review bids and make recommendation to Jefferson City, MO. • Attend pre-construction meeting with successful contractor and City personnel. • Review submittals for above work items and take appropriate action. SEA proposes to provide the above scope of services for a lump sum fee of $59,000. This fee includes anticipated reimbursable expenses including travel, per diem, in house printing costs and other in-house expenses. Please note this fee does not include printing of review drawings, bidding documents or contractor submittals. All of these items will be provided in digital format. This fee includes the services of an MEP consultant for the above scope items. It is SEA's intent to employ the services of Custom Engineering for these services. Please note the above scope of services does not include construction phase services beyond a pre- construction meeting and review oftechnical submittals. You have requested that construction phase services be submitted on an hourly basis with a not to exceed fee. Construction phase services above and beyond those listed above will be provided under separate billing on an hourly basis with a maximum fee of$$22,000. This fee includes attendance to virtual progress meetings, up to eight site visits to attend progress meetings or make site observation trips and one punch list trip at the completion of the project. This fee includes travel and per diem expenses. Additional site visits will be provided on a per trip basis of $1,900. Mr. Smith January 24, 2023 Page 3 The attached Terms and Conditions shall become a part of this agreement. Signature or verbal direction will serve as acceptance of this proposal and the Terms and Conditions and will serve as notice to proceed. If you have any questions regarding this proposal, please feel free to contact me at your convenience. Thank you for your interest in Structural Engineering Associates, Inc. Sin~~ Ralph C. Jones P.E. Encl. ACCEPTED: __________________________________________________ __ Signature of person authorized to sign contract for the City of Jefferson Date: __________ _ Typed or Printed Name Terms and Conditions Parking Garage Rehabilitation -209 Jefferson Street January 24, 2023 Page 1 of2 Performance of Service: Structural Engineering Associates, Inc. (SEA) shall perform the services outlined in the attached "Proposal for Preparation of Repair Documents" in consideration of the stated fee and payment terms. Additional Services: For additional services not included in the "Proposal for Preparation of Repair Documents", Structural Engineering Associates shall be compensated as follows: D Option 1 -On an hourly basis according to attached Rate Sheet. ~ Option 2 -Additional services will not be completed until an amendment identifying scope and fee for additional services has been signed. Billing/Payment: The Client agrees to pay SEA for all services performed and all costs incurred. Invoices for SEA's services shall be submitted, at SEA's option, either upon completion of such services or on a monthly basis. Invoices shall be due and payable upon receipt. If any invoice is not paid within 30 days, SEA may, without waiving any claim or right against the Client, and without liability whatsoever to the client, suspend or terminate the performance of services. Accounts unpaid 30 days after the invoice date may be subject to a monthly service charge of 1.5% on the unpaid balance. If any portion of an account remains unpaid 60 days after the billing, SEA may institute collection action and the Client shall pay all costs of collection, including reasonable attorneys' fees. Access to Site: Unless otherwise stated, SEA will have access to the site for activities necessary for the performance of the services. SEA will take reasonable precautions to minimize damage due to these activities, but has not included in the fee the cost of restoration of any resulting damage and will not be responsible for such costs. Hidden Conditions: A structural condition is hidden if concealed by existing finishes or' if it cannot be investigated by reasonable visual observation. If SEA has reason to believe that such a condition may exist, SEA shall notify the Client who shall authorize and pay for all additional costs associated with the investigation of such a condition and, if necessary, all costs necessary to correct said condition. If (1) the Client fails to authorize such investigation or correction after due notifications, or (2) SEA has no reason to believe that such a condition exists, the Client is responsible for all risk associated with this condition, and SEA shall not be responsible for the existing condition nor any resulting damages to persons or property. Hazardous Materials: SEA shall have no responsibility for the discovery, presence, handling, removal, disposal or exposure of persons to hazardous materials of any form. Jobsite Safety: The Client agrees that the General Contractor shall be solely responsible for jobsite safety, and warrants that this intent shall be carried out in the Client's contract with the General Contractor. The Client also agrees that the Client, the Consultant and the Consultant's subconsultants shall be indemnified by the General Contractor and shall be made additional insureds under the General Contractor's policies of general liability insurance. Indemnification: The Client shall, to the fullest extent permitted by law, indemnify and hold harmless SEA., his or her officers, directors, employees, agents and subconsultants from and against all damage, liability and cost including reasonable attorneys' fees and defense costs, arising out of or in any way connected with the performance of the services under this agreement, excepting only those damages, liabilities or costs to the extent caused by the sole negligence of SEA. Fiduciary Responsibility: The Client confirms that neither the Consultant nor any of the Consultant's subconsultants or subcontractors has offered any fiduciary service to the Client and no fiduciary REV 2/24/15 Page 2 of2 responsibility shall be owed to the Client by the Consultant or any of the Consultant's subconsultants or subcontractors, as a consequence ofthe Consultant's entering into this Agreement with the Client. Information for the Sole Use and Benefit of the Client: All opinions and conclusions of SEA, whether written or oral, and any plans, specifications or other documents and services provided by SEA are for the sole use and benefit of the Client and are not to be provided to any other person or entity without the prior written consent of SEA. Nothing contained in this agreement shall create a contractual relationship with or a cause of action in favor of any third party against either SEA or the Client. Certifications, Guarantees and Warranties: SEA shall not be required to execute any document that would result in SEA certifying, guaranteeing or warranting the existence of any conditions whose existence SEA cannot ascertain. Limitation of Liability: In recognition of the relative risks, rewards and benefits of the project to both the Client and SEA, the risks have been allocated such that the Client agrees that, to the fullest extent permitted by law, SEA's total liability to the Client for any and all injuries, damages, claims, losses, expenses or claim expenses arising out of this Agreement from any cause or causes, shall not exceed $500,000. Such causes include, but are not limited to, the SEA's negligence, errors, omissions, strict liability, breach of contract or breach of warranty. Ownership of Documents: All documents produced by SEA under this Agreement are instruments of SEA's professional service and shall remain the property of the SEA and may not be used by the Client for any other purpose without the prior written consent of SEA. Assignment: Neither party to this Agreement shall transfer, sublet or assign any rights under or interest in this Agreement (including but not limited to monies that are due or monies that may be due) without the prior written consent of the other party. Subcontracting to subconsultants normally contemplated by the Consultant shall not be considered an assignment for purposes of this Agreement. Dispute Resolution: Any claims or disputes between the Client and SEA arising out of the services to be provided by SEA or out of this Agreement shall be submitted to nonbinding mediation. The Client and SEA agree to include a similar mediation agreement with all contractors, subconsultants, subcontractors, suppliers and fabricators, providing for mediation as the primary method for dispute resolution among all parties. Termination of Services: This Agreement may be terminated at any time by either party should the other party fail to perform its obligations hereunder. In the event of termination for any reason whatsoever, the Client shall pay SEA for all services rendered to the date of termination, and all reimbursable expenses incurred prior to termination and reasonable termination expenses incurred as the result of termination. Standard Care: In performing its services hereunder, SEA will endeavor to perform in a manner consistent with that degree of care and skill ordinarily exercised by member of the same profession currently practicing under similar circumstances. SEA makes no warranties or guarantees, express or implied, under this agreement or otherwise, in connection with its services. Consequential Damages: The Client and SEA both agree to waive any claims for consequential damages against each other. Permits and Approvals: It is the responsibility of the Owner to obtain all necessary permits and approvals. REV 2/24/15 Memorandum 320 East McCarty Street • Jefferson City, Missouri 65101 • P: 573.634.6410 • F: 573.634.6562 • www .jeffersoncitymo.gov Date: February 7, 2023 To: From : Public Works and Planning Committee David Bange P .E., City Engineer ~ J?~ Subject: City/County Coope rati v e P rojects, Sales Tax H This purpose of this memo is to inform the Committee on the status of the various joint City/County sales tax projects. The Committee will recall that the projects within the Joint City/County project list are as follows: High Street Viaduct Stadium Corridor Monroe Street Economic Development $5,000,000 $3,000,000 $1,000 ,000 $2 ,000,000 The current status of the City/County projects are listed below: High Street Viaduct: A professional service contract with Bartlett & West in the amount of $190,500 for the conceptual design of the bridge has been approved. The City is currently undertaking a topographical survey of the area and a kick off meeting with the consultant is scheduled for February gth _ Stadium Corridor: Improvement plans for the intersection of Stadium and Satinwood including construction of a new box culvert to control flooding at the intersection and the construction of a roundabout were proposed in a Transportation Alternatives Program application which included a greenway trail extension through the intersection and the addition of sidewalks. The estimate for project as a whole was 2 .5 million dollars. Monroe Street: Property research is being undertaken, and schematic drawings and preliminary estimates are being assembled for various possible options. Economic Development: The Transload facility has been identified as a project within this funding category . Currently $800,000 has been earmarked for this project. Clearing is underway at the site and the site plans are being completed. U:\Public Works\Engineeringldbange\PUBLIC WORKS & PLANNING\2023\2 -2023\City County Projects, General.docx Memorandum 2 Wildwood Extension: This project has not as of yet been assigned to any particular funding category within the sales tax. The current discussion is that $75,000 be set aside to cover the costs to recreate and update the project design drawings. Militia Drive Extension: In order for this project design to remain fluid, the City has proposed to using in house staff to create a preliminary alignment for this road extension. The plan would be built off of aerial contour information. If you have any questions or concerns I can be reached at 634-6433. U:\Public Works\Engineering\dbange\PUBLIC WORKS & PLANNING\2023\2-2023\City County Projects, General.docx Department of Public Works Memorandum 320 E. McCarty Street ·Jefferson City, Missouri 65101 • P 573-634-6410 • F 573-634-6562 • www.jeffcitymo.org Date: February 6, 2023 To: Public Works and Planning Committee From: Eric Seaman, Wastewater Division Director (573-6443) Through: Matt Morasch , Public Works Director Subject: Potential Wholesale Wastewater Treatment for Village of Centertown The Village of Centertown Missouri has requested a wholesale treatment contract with Jefferson City to treat their sewage. Under this request they would maintain their own sewer collection system and pump it to the Jefferson City sewer system for treatment. Centertown would pay all the construction costs. Centertown is not in the planning area for the Jefferson City sewer system . The requested flow (40,200 gpd) is not an issue as we have over 80 times this in excess treatment capacity. Staff is neutral on this request, but believe we could accept the wholesale connection under these conditions: 1) Fairness to current customers-The annual wholesale rate should be set as to not provide an advantage to Centertown over current customers. An annual flat rate should be charged based on the treatment component of our rates on the year they may start sending flow to Jefferson City: Year Monthly Rate per connection 2024 $28.50 2025 $29.93 2026 $31.44 2027 $33.02 2028 (Increase by percentage approved by Council) Based on the information we have been provided, this would be a comparison of average residential sewer bills starting in 2024: Jefferson City (inside City Limits) $37.11 St. Martins $50.58 Holts Summit $58.58 Cole County $63.96 Proposed Centertown $68.31 Other large regional providers such as Kansas City Water Services base wholesale per connection, so this is not an unusual practice. 2) Odor Control -Centertown must maintain odor control chemical feed sufficient to prevent odors to the Jefferson City sewer system. 3) Adopt Sewer Use Ordinance -Centertown must adopt Jefferson City's sewer use ordinances, allow Jefferson City staff to inspect facilities and enforce pretreatment where necessary. New commercial/industrial customers require prior approval from Jefferson City in accordance with sewer use. 4) Request that Centertown bid gravity sewer from Rabbit Run Road to the Connection point on Route T as a construction alternate so that St. Martins or Jefferson City have the potential to serve additional customers west of Route T. The additional costs would be borne by the sewer provider (St. Martins or Jefferson City). 5) Centertown pays Jefferson City per connections per month, provides list of total connections bi-monthly and the contract automatically opens up once the 40,420 gpd or 131 total connections is exceeded. We are happy to answer any questions you may have about this potential wholesale contract. Summary CAMPO Technical Committee StaffReport Title VI Program Update February 2, 2023 The Federal Transit Administration (FTA) requires recipients to report certain general information to determine compliance with Title VI of the Civil Rights Act of 1964. The collection and reporting of this information constitutes a recipient's Title VI Program. To ensure compliance with 49 CFR Section 21.9 (b), the FTA requires that all recipients document their compliance with this chapter by submitting a Title VI Program to the FTA 's regional civil rights officer once every three years. As subrecipients, the Capital Area Metropolitan Planning Organization submits the information contained in this plan to their primary recipient, MoDOT, on a schedule to be determined by the primary recipient, and is to be included as part of their Title VI Program. JEFFTRAN has a similar requirement. The 2023 Title VI Program will look different from previous iterations. CAMPO staff and JEFFTRAN staff will submit a joint City of Jefferson Title VI Program to meet the requirements for both agencies. FTA staff and MoDOT staff have agreed to this joint submission. The plan consists of copies of many of our documents along with our activities in volving civil rights: • Title VI annual certifications and assurances • Title VI Notice to the Public • Title VI Complaint Procedures • Title VI Complaint Form • List of Transit-Related Title VI Investigations, Complaints, and Lawsuits • Public Participation Plan • Language Assistance Plan • Committee Membership • Demographic Profile of CAMPO & Maps • Responses to several Title VI questions The draft document is included with this staff rep01t and is available on the CAMPO webpage at. https://www .j effersoncitymo .gov/campo . Staff Recommendation Staff recommends opening a 45 -d ay public comment period and review of the draft document. Due to the nature of creating a joint agency document, staff will vet the draft Title VI Program through the CAMPO Technical Committee , City of Jefferson Public Transit Advisory Committee , City of Jefferson Public Works and Planning Committee, and City of Jefferson City Council. The final document will need approval by both the CAMPO Board of Directors and City of Jefferson City Council. Any comments should be forwarded to Katrina Williams at 573-637-6536 or kawilliams@jeffcitymo .org. Recommended Form of Motion: Motion to open a 45-day public comment period and forward to the Board of Directors for review and approval. Agenda Item 7B This is page intentiomillyleft blank. ! . . ·; l DRAFT City of jefferson Title VI Program F o r CAPITAL AREA M ETROPOLITAN PLANNING ORGANIZATION (CAMPO) & JEFFTRAN Date filed with MoDOT Transit Section: __ DRAFT __ Click or tap to enter a date. The preparation of th is plan was fin anced in par t by the U.S. D epa rtment of Transportation, Fede r al Highway Admini str atio n, and Federa l Transi t Administrati o n in cooperation with the Missouri D epa r tment of Tran sport at ion . The opinions, findings, and conclu sions expressed in this report are not necessari ly those of th e Federa l High way Administration , Federa l Tra nsi t Administration , or th e Missouri Departme nt of T ransporcation. Cit;y of l efferso n Title VI Nondiscrimination Poli cy The City of j efferso n is committed to th e policy that no person shall be excluded from participation in , be deni ed the benefits of, or be otherwise subjected to discrimi nation und er any program or activity on the grounds of race, color, sex, age, di sabi lity or national origin, in accordance with Title VI of th e Civil Rights Act of 1964, and th e Civil Rights Restoration Act of 1987 (P .L. I 00.2 59). Individuals should con tact th e ADA Coordinator at (573) 634-6570 to requ es t acco mmod ations or alternative formats as required und er the Am ericans with D isa bil ities Act. Pl ease all ow three bu sin ess days to process th e requ est. CAMPa Capital Area Metropolitan Planning Organixation MPO Administration is provided by th e City of j efferson D epartment of Planning and Protective Services/Planning Division 320 East McCarty jefferson City, Missouri Telephone 573-634-6410 http://www jeffersoncitymo goy/campo RAN jEFFTRAN Administration is provided by the City of j efferso n D epartment of Public Works/ Transit Division 320 Eas t McCarty jefferso n City, Missouri T elephon e 573-634-6410 http://www.l EFFTRAN.org DRAFT Resolution -City Council DRAFT Resolution -CAMPO Board of Directors DRAFT CONTENTS Title VI Program Requirements .•....•............•......•.•.........................•.•...........•..•.......•.•..•.•.....•.. I General Requirements (Chapter Ill) Checklist ..................................................................................................................... I Requirements of Transit Providers (Chapter IV) Checklist-jEFFTRAN ...................................................................... 1 Requirements of MPOs (Chapter VI) Checklist-CAMPO ............................................................................................... 1 Title VI Assurances ••••••••••••••••••••••••••••.•••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• 2 Title VI Notice to the Public •••••••••.••.••••.•••••••.••••••••••••••••••••••••••••••.•••••••••••••••••••••••••••••••••••••••••• 4 Title VI Complaint Procedures & Complaint Form ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• 6 List of transit-related Title VI investigations, complaints, and lawsuits ............................ II Title VI Compliance Report Submission Process ................................................................. II Documenting Evidence of Agency Staff Title VI Training •••••••••••••••••••••••••••••.••••••••••••••••••••• II Agency Information······································································~········································ 12 General Program Responsibilities ........................................................................................................................................... l2 Responsibilities of the Title VI Coordinator ........................................................................................................................ 12 Responsibilities of Other Staff Members .............................................................................................................................. 13 JEFFTRAN Overview ..•.•....•.•.....•••••••••••••..•...•••.•.............•.....••.•....•••••.........••.•........................ 13 jEFFTRAN Service Standards ................................................................................................................................................... IS Service Policies ............................................................................................................................................................................ 15 CAM PO Overview ..................••..•.....................•.•..................................••..........•••.......•........... 16 CAMPO Board of Directors Membership ........................................................................................................................... 17 Demographic Profile of the Metropolitan Planning Area ................•••....••.•••...............•...... 19 A note on U.S. Census data ..................................................................................................................................................... 19 Minority Populations .................................................................................................................................................................. 20 Low-Income (Poverty) Populations ........................................................................................................................................ 21 Elderly Populations ..................................................................................................................................................................... 22 Identifications of Mobility Needs of Minority Populations ...•.......•........••..................•......•.. 23 Disparate Impact Analysis ...••••••...•••••.............•••••.............•..............••.•...••......•.•••.•........••••..... 23 JEFFTRAN Public Participation Plan .................................................................................... 24 Goal •••.....•••.•••.••.•....•••••...•............•••...........•..•.•••................••........•..••••••.........•••......................... 24 Identification of Stakeholders •....••••••••.............••.•••.•........•••••••.........•••••••........•••..••••.•••..•••••••• 24 Targeted Public Participation Plan for Minority, Low-Income and LEP Populations ••.... 25 Jefftran Public Comment Procedures ............•••.................•••....................................•••......... 26 Transit Notice Posting and Publishing ................................................................................................................................... 26 Public Comment .......................................................................................................................................................................... 28 Response to Public Input .......................................................................................................................................................... 28 Access to Records ...................................................................................................................................................................... 30 Title VI Outreach Best Practices .........................................•.•..•..............••••••...............•........ 30 DRAFT 2023 -2026 Title VI Program Public Engagement Process ................................................ 3 I Summary of 20 19-2023 Public Outreach Efforts .................................................................. 31 Proposed Fare Increase Public Engagement 2022-2023 ................................................................................................... 31 Example public Notices .......................................... ~ ............................................................... 3 2 CAMPO Public Partictpation Plan ....................................................................................... 34 Desired Outcomes ................................................................................................................... 35 Evaluation of Effectiveness ...•.................•..•.•................•........•......•..••.....•....•••••....••..•............. 3 5 Survey Results .......................................................................................................................... 36 2023 Board of Directors and Technical Committee Survey ........................................................................................... 36 20 19 Public Participation Survey Results .............................................................................................................................. 37 2022 City of jefferson Citizen Participation Plan ................................................................................................................ 37 Participation Policies ............................................................................................................... 39 Public Notice & Accessibility ................................................................................................................................................... 39 Emergency Meetings .................................................................................................................................................................. .40 Effective Communication & Visualization ............................................................................................................................. 40 Outreach & Engagement ........................................................................................................................................................... 40 Coordination ................................................................................................................................................................................ 41 Public Comment Procedures ................................................................................................. 42 Plan Specific Procedures ......................................................................................................... 45 Metropolitan Transportation Plan ............................................................................................... ; .......................................... 45 Transportation Improvement Program ................................................................................................................................. 46 Coordinated Public Transit-Human Services Transportation Plan ................................................................................ 48 Title VI Program, Public Participation Plan, & Language Assistance Plan .................................................................... .49 Unified Planning Work Program ............................................................................................................................................. 50 Special Accommodations .......................................................................................................................................................... 51 Non-discrimination Policy ........................................................................................................................................................ 5 1 City of Jefferson/CAMPO Limited E.nglish Proficieny Plan ................................................. 53 Service Area Description .......................................................................................................................................................... 53 Four Factor Analysis ............................................................................................................... 53 Subrecipient Assistance ......................................................................................................... 58 Subrecipient Monitoring ....................................................................................................... 58 Equity Analysis of Facilities ................................................................................................... 58 Requirement to Collect and Report Demographic Data* •••••••••••••••••••••••••••••••••••••••••••••••••• 58 Requirement to Monitor Transit Service* ........................................................................... 58 Service and Fare Equity Analysis* ......................................................................................... 58 DRAFT TITLE VI PROGRAM REQUIREMENTS The following checklist, derived from Chapters Ill, IV, VI, and Appendix A of FTA Circular 4702.1 B, denotes required elements included in this program. If an element is not required or included in this plan, an explanation is provided. More information about these requirements can be found at: https://www.transit.dot.gov/sites/fta.dot.gov/files/docs/FT A Title VI FINAL.pdf GENERAL REQUIREMENTS {CHAPTER Ill) CHECKLIST 0 Title VI Annual Certifications and Assurances. 0 Title VI Notice to the Public, including a list of locations where the notice is posted. 0 Title VI Complaint Procedures (i .e., instructions to the public regarding how to file a Title VI discrimination complaint}. 0 Title VI Complaint Form. 0 List of transit-related Title VI investigations, complaints, and lawsuits . 0 Public Participation Plan, including information about outreach methods to engage minority a nd limited English proficient populations (LEP), as well as a summary of outreach efforts made since the last Title VI Program submission . 0 Language Assistance Plan for providing language assistance to persons with limited English proficiency (LEP), based on the DOT LEP Guidance. 0 A table depicting the membership of non-elected committees and councils, the membership of which is selected by the recipient, broken down by race, and a description of the process the agency uses to encourage the participation of minorities on such committees. 0 [Not Applicable] Primary recipients shall include a description of how the agen cy monitors its subrecipients for compliance with Title VI, and a schedule of subrecipient Title VI Program submissions. 0 [Not Applicable] A Title VI equity analysis if the recipient has constructed a facility, such as a vehicle storage facility, maintenance facility , operation center, etc. 0 A copy of board meeting minutes, resolution, or other appropriate documentation showing the board of directors or appropriate governing entity or official(s) responsib le for policy decisions reviewed and approved the Title VI Program. For State DOT's, the appropriate governing entity is the State's Secretary ofT ransportation or equivalent. The approval must occur prior to submission to FT A 0 Additional information as specified in chapters IV, V, and VI, depending on whether the recipient is a transit provider, a State, or a planning entity (see Chapter VI -Requirements of MPOs below). REQUIREMENTS OF TRANSIT PROVIDERS (CHAPTER IV) CHECKLIST-JEFFTRAN All Fixed Route Transit Providers must submit: 0 All requirements set out in Chapter Ill (General Requirements} 0 Service standards o Vehicle load for each mode o Vehicle headway for each mode o On time performance for each mode o Service availability for each mode 0 Service Policies o Transit Amenities for each mode o Vehicle Assignment for each mode REQUIREMENTS OF MPOS {CHAPTER VI) CHECKLIST-CAMPO 0 All requirements set out in Chapter Ill (General Requirements) 0 [Not Applicable] The requirements set out in Chapter IV (Transit Provider) if the MPO is a provider of fixed route public transportation . 0 Demographic profile of the metropolitan area . 0 A description of the procedures by which the mobility needs of minority populations are identified and considered within the planning process. 0 Demographic maps that show the impacts of the distribution of State and Federal funds in the aggregate for public transportation projects . 0 Analysis of the MPO's transportation system investments that identifies and addresses any disparate impacts. 0 [Not Applicable] Description ofthe procedures the agency uses to ensure nondiscriminatory pass-through of FT A financial assistance (if requested). 0 [Not Applicable] Description of the procedures the agency uses to provide assistance to potential subrecipients in a nondiscriminatory manner (if requested). 0 Title VI Compliance Report Submission Process . City of Jefferson Title VI Program 2023 -Title VI Program Requirements DRAFT TITLE VI ASSURANCES In accordance with Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. 200d et seq., and with U.S. DOT regulations, "Nondiscrimination in Federally-Assisted Programs of the Department of Transportation-Effectuation of Title VI of the Civil Rights Act," 49 CFR part 21, the City of Jefferson agrees to comply with all provisions prohibiting discrimination on the basis of race, color, sex, age, disability, or national origin. The City of Jefferson assures that no person shall, as provided by Federal and State civil rights laws, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity. the City of Jefferson further ensures every effort will be made to ensure non- discrimination in all programs and activities, whether those programs and activities are federally funded or not. The City of Jefferson meets the objectives of the FT A Master Agreement which governs all entities applying for FTA funding, including the City of Jefferson and its third-party contractors by promoting actions that: A Ensure that the level and quality of transportation service is provided without regard to race, color, or national origin. B. Identify and address, as appropriate, disproportionally high and adverse effects of programs and activities on minority populations and low-income populations. C. Promote the full and fair participation of all affected Title VI populations in transportation decision making. D. Prevent the denial, reduction, or delay in benefits related to programs and activities that benefit minority populations or low-income populations. E. Ensure meaningful access to programs and activities by persons with Limited English Proficiency (LEP). City of jefferson Title VI Program 2023 -Title VI Assurances 2 DRAFT Assurances Signatures City of Jefferson Title VI Program 2023 -3 DRAFT TITLE VI NOTICE TO THE PUBLIC The notice to the public is posted at the locations list below. • CAMPO main webpage at www.jeffersoncitymo.gov/CAMPO • JEFFTRAN main webpage at https://www.jeffersoncitymo.gov/government/transit/index.php • All Transit Vehicles • Key Transit Stops (as staff availability allows) • City of Jefferson, Missouri: City Hall Bulletin Board , Main Level John G. Christy Municipal Building-City Hall 320 E. McCarty Street Jefferson City, Missouri 6510 I • JEFFTRAN Administrative Office: Customer Service Window Charles G. Robinson Transit Facility 820 E. Miller Street Jefferson City, Missouri 6510 I • At all public meetings A sample notice is provided in Figure I. City of Jefferson Title VI Program 2023 -Title VI Notice to the Public 4 DRAFT FIGURE I -TITLE VI PUBLIC NOTICE City of Jefferson 32 0 E . McCa rt y S t ., Jefferson Ci ty, MO 65 101 Phone: 573.63 4.64 10 Fax: 5 73 .634 .6457 Title VI Notice -Titulo VI Aviso MARCH 20, 2023 Notifying the Public of Rights Under Title VI CITY OF JEFFERSON, MISSOURI The City of Jefferson is committed to ensuring that no person is excluded from participation in, or denied the benefitS of its transit services on the basis o f race, color, or national origin, as protected by Title VI of the Civil Rights Act of 1964. Any person who believes he or she has been aggrieved by any unlawful discriminatory practice under Title VI may file a complaint with the City of Jefferson, Missouri. For more information on the civil rights program and the procedures t o file a complaint vis it • JEFFTRAN http ://www.jeffers o nc itymo.gov/government/transit/title vi .php • CAMPO https ://www. jeffersoncitymo .go v/government/long range transportation plan/plans and publicati o ns . php • or contact the Title VI Coordinator by calling (573) 634-6410 A complainant may file a complaint directly with the Federal Transit Administration by contacting: Federal Transit Administration, Office of Civil Rights, Attention: Title VI Program Coordinator; East Building, 5th Floor-TCR; 1200 New Jersey Ave., SE ; Washington DC 20590. Notificaci6n al Publico de los Derechos Bajo el Titulo VI CIUDAD DE JEFFERSON , MISSOURI Ciudad de Jefferson se compromete a garantizar que ninguna persona sea excluida de partidpar en, o negado los beneficios de sus servidos de transporte sobre Ia base de raza, color u origen nacional , tal como esta protegida por el Titulo VI del Acta de Derechos Civiles de 1964 . Cualquier persona que crea que ha sido perjudicada por una practica discriminatoria ilegal bajo el Titulo VI puede presentar una queja ante Ia Ciudad de Jefferson, Missouri. Para mas informacion sobre el programa de derechos civiles y los procedimientos para pr esentar una vis ita: • JEFFTRAN http ://www.jeffersoncitymo.gov/government/transit/title vi.php • CAMPO https ://www.jeffersoncitymo .gov/government/long range transportation plan/plans and publications.php • queja o p6ngase en contacto con el Titulo Coordinador VI llamando al (573) 634-641 0. El demandante puede presentar una queja directamente con Ia Administraci6n Federal de Transporte poniendose en contacto con : Administraci6n Federal de Transite , Oficina de Derechos Civiles, Atenci6n: Coordinador del Programa T itulo VI ; Edifido Este , 5" Planta -TCR ; 1200 New Jersey Ave. , SE ; Washington DC 20590. Individua ls should contact th e ADA Coordi nator at (5 73) 634-6570 to request accomm odations or alternative fo nnats as requi re d und er the Americans with Disabil iti es Act. Please allow three business days to process the re que st. City of Jefferson Title VI Program 2023 -Title VI Notice to the Public 5 DRAFT TITLE VI COMPLAINT PROCEDURES & COMPLAINT FORM Instructions to the public regarding filing a Title VI discrimination claim (Figure 2) and an example of the complaint form (Figure 3) are included in the following pages. Hard copies of the publication "Title VI Complaint Procedures and Complaint Form" are available at the following locations: • City of Jefferson, Missouri: In the "forms" array on the lower level of City Hall 320 E. McCarty Street Jefferson City, Missouri 6510 I • JEFFTRAN Administrative Office: Customer Service Window Charles G. Robinson Transit Facility 820 E. Miller Street Jefferson C ity, MO 65 I 0 I • CAMPO Public Meetings • Electronically via the Transit webpage and the following link: http://www. j effersoncitymo.gov/ government/trans it/title vi. ph p • Electronically via the CAMPO webpage and the following link: www.jeffersoncitymo.gov/CAMPO City of Jefferson Title VI Program 2023-Title VI Complaint Procedures & Complaint Form 6 DRAFT FIGURE 2 -TITLE VI COMPLAINT PROCEDURES City of Jefferson 3 2 0 E . McCarty St., Jeffe r s on City , MO 65101 Phone : 573.634 .6410 Fax: 573 .634 .6457 Title VI Complaint Procedure MARCH 20, 2023 Title VI of the Civil Rights Act of 1964 prohibits discrimination on the basis of race, co lor or national origin in programs receiving federal financial assistance. GENERAL Any person who believes that he or she, individual , or as a member of any specific class of persons, has been subjected to discrimination on the basis of race , color, or national origin as noted below may fi le a written complaint with the Title VI Program Coordinator. Title VI Program Coordinator c/o City Administrator, City of Jefferson , Missouri 320 E. McCarty Street Jefferson City, Missouri 65101 Complainants have the right to complain directly to the appropriate federal agency . Every effort will be made to obtain early resolution of complaints . The option of informal meeting(s) between the affecte d parties and the Title VI Program Coordinator may be utilized for resolutions . The Title VI Program Coordinator will notify JEFFFfRAN and/or CAMPO staff of al l Title VI related complaints as well as resolutions . Procedure for Filing Complaints 1. The complaint mu st meet the fo ll owing req ui rements: a. Complaint shall be in writing and signed by the complainant(s). In cases where Complainant is unable or incapable of provid ing a written statement, a verbal com plai nt may be made. The Title VI Program Officer wi ll interview the Complainant and assist t he person in converting verbal complaints in writing . All complaints must, however, be signed by the Complainant or his/her representative . b . Include the date of the alleged act of discrimination date when the Complainants became aware of the alleged act of discrimination; or the date on which that conduct was discontinued or the latest instance of conduct. c . Present a detailed description of the issues, including names and job titles of those individuals perceived as parties in the complaint. d. Federal and state law re qui res com pl aints be filed within 180 calendar days of the alleged incident. Individuals should contact the AD A Coordinator at (573) 634-6570 to request accommo dations or alternative formats a s required under the Americans with Disabilities Act Please allow three business days to process the request Page lof2 C ity of Jeffe r son Title VI Program 2023 -Title VI Complaint Procedu r es & Complaint Form 7 DRAFT 2. Upon receipt of the complaint, the Title VI Program CoordiDator will detennine its jurisdiction, acceptability, need for additional informaticm, and investigate the c:ompJaint, if acceptecl. 3. The Complainant .will be provided with a written acknowledgement that the City of Jalferson has either accepted or rejected the complaint. 4. A complaint must meet the following c:rit«ia for acceptauce: a. Tho Complaint must be filed within 180 days of the allesecl occummee. b. Tho allesation must involve a covered basis such as race, color, or aational oripa. c. The allesation must involve a JEWI'RAN or CAMPO service, the City of Jeft'erson as a federal- aid recipient; or its sub-niCipient or contrac:tor. S. A complaint may be dismissed for the following reasons: a. The Complainant requests the withdrawal of the complaint b. The Complainant tails to respond to repeated requests for additional infonnation needed to process the complainl c. The Complainant cannot be located after reasonable attempts. 6. Once the Title VI Program Coordinator cleci4es to accept the complaint for investigaticm, the Complainant will be notified in writing of such determination. The complaillt will receive a case nlDltber and will then be logged in a database iclenlifying: Complainant's name, basis, alleged harm, race, color, and national origin of the Complainant. 7. In cases where the Title VI Program Coordinator as81Dl1CB the investigation of the complaint, within 90 calendar days of the acceptance of the complaint the Tide VI Program Coordinator will psepare an inveatisatiw report. The report shall include a narrative description of the incident, identification of persons interviewed, findings and recommeadations for disposition. 8. The investigative report and its findings will be reviewed with City of Jetfiii'SOil officials and in some eases the investigative report and finclings will be reviewed by the City of Jeffenon's Legal CoUDSeL 9. The Title VI Program Coordinator will make a determination on the disposition ofthe complaint. Dispositions will be stated as follows: a. In the event the City of Jefferson is in noncompliance with the Tide VI regulations remedial actions wiD be listed. 10. Nolice of the Tide VI Program CoordiDator's cletennination will be mailed to the Complainant. Notice shall include infonnation reganling appeal rights of Complainant and instructions for initiating such an appeaL Notice of appeals ue as foHows: a. Tho Title VI Program Coordinator will reconsider the determinaticm, if new facts, come to light. b. If Complainant is dissatisfied with the determination and/or resolution set fordt by the Tide VI Program Coordinator, the same complaint may be submitted to the Ff A for investigation. Complainant is advised to contact the Ff A Office of Civil Rishts, Attaltion: Title VI Program Coordinator; East Building, 5th Floor-TCR; 1200 New Jersey Ave., SE; Washington DC 20590. 11. A copy of the complaint and the Tide VI Program Coordinator's investigation n=portlletter of finding and Final Rmnedial Action Plan, if appropriate, will be iaaued to Ff A within 120 days of the receipt of the complaint. 12 A summary of the complaint and its resolution will be included as part of the Title VI updates to the FfA Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or altemative formals as required Ul1der the Americans with Disabilities At;t Please allow three business days to process the request. Page2of2 City of jefferson Title VI Program 2023 -Title VI Complaint Procedures & Complaint Form 8 DRAFT FIGURE 3 -TITLE VI COMPLAINT FORM City of Jefferson TITLE VI/ ADA COMPLAINT FORM "No person in the United States shall, on the basis of race, colo r , or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance." If you feel that you have been discriminated against in the provision of transportation services, please provide the following information to assist us in processing your complaint. Should, you require any assistance in completing this form cir need information in alternate formats, please let us know. 1. 2. 3. 4. 5 . 6. 7. Please mail, email, or return this form to: City Administrator City of Jefferson 320 East McCarty Jefferson Oty, Missouri 65101 SCrowell @jeffersoncitvmo.gov PLEASE PRINT Complainant's Name : a. Address: b. City : State: c. Telephone (include area code): ( ) d. Electronic mail (e-mail) address: Do you prefer to be contacted by this e-mail address 7 ( ) YES Accessible Format of Form Needed? ( ) YES specify: Zip Code: ()NO ( ) NO Are you filing this complaint on your own behalf? ( ) YES If YES, please go to question 7. ( ) NO If no, please go to question 4 If you answered NO to question 3 above, please provide your name and address. a. Name of Person Filing Complaint: b. Address: c. City: State: Zipcode: d. Telephone (include area code): ( ) e. Electronic mail (e-mail) address: Do you prefer to be contacted by this e-mail address? ( )YES ( )NO What is your relationship to the person for whom you are filing the complaint? Please confirm that you have obtained the permission of the aggrieved party if you are filing on behalf of a third party. ( ) YES, I have permission. ( ) NO, I do not have permission. I believe that the discrimination I experienced was based on (check all that apply): ( ) Race ( ) Co lor ( ) National Origin (classes protected by Title VI) ( ) Disability (class protected by ADA) ( ) Other (please specify) Contmued on Page 2 Individua ls shou ld contac t t he A DA Ca ordina tor at (5 73 ) 63 4-6570 to re quest accommodat ions or alternative form ats as requ ire d un der th e A me ricans with Di sa bilities Act. Ple ase al low three bu sine ss day s to process the reque st. Page 1 of2 City of Jefferson Title VI Program 2023 -Title VI Complaint Procedures & Complaint Form 9 DRAFT TITLE VI COMPLAINT FORM -PAGE 2 8. ~-of Alleged Piscrimination (Manth, Day, Yea!}: 9. Where did the Alleged Discrimination take place? 10. Explain as dearly as possible what happened and why you believe that you were discriminated against. Describe all of the persons that were involved. Include the name and contact information Gf the perscm(s) who discriminated against you (if known). Use the bock of this form or separate pages If tlddltii!Hitll space Is required. 1L Please list any and aU witnesses' names and phone numbers/mntact Information. Use the flack of this ftmn or separtlte pages if addi'tionol space Is requil'fld. 12. What type of cerrective actien would you Hke to see taken? 13. Have you filed a camplalnt with any other federal, State, or local agency, or with any Federal or State court? ( ) YES If yes, check all that apply. ( ) NO a. ( ) Federal Apncy (Ust agency's name) b. ( ) Federal Court (Please provide location) c. ( ) State Court d. ( ) State Asencv (Specify Apncy) e. ( ) County Court (Specify Court and County) f. ( ) Lacal Apncy (Specify Agency) 14. If YES to questlcm 14 alxwe, please provide information about a contact person at the agency/eeurt where the complaint was filed. Name: Title: Agency: 1i :( ) - ~ Oty: State: Zip Code: You may attach anywrltlan materials or other Information that you think Is relevant tD your complaint. Slpatufe and 4atl: Is required: If you completed Questions 4, 5 and 6, your signature and date Is required: InditliduRIB should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative j'ormRts as required under the Americans with Disabilities Act. Please allow three business days to process the request. Page2of2 City of jefferson Title VI Program 2023 -Title VI Complaint Procedures & Complaint Form 10 DRAFT LIST OF TRANSIT-RELATED TITLE VI INVESTIGATIONS, COMPLAINTS, AND LAWSUITS All Title VI complaints will be entered and tracked in City of Jefferson's complaint log, Figure 4. Active investigations will be monitored for timely response on the part of all parties. The agency's Title VI Coordinator shall maintain the log. During the reporting period (May I 20 19 -March I 2023), the City of Jefferson had _O_Title VI Complaints. FIGURE 4 TRANSIT RELATED TITLE VI INVESTIGATIONS COMPLAINTS AND LAWSUITS - -I I Date Basis of Summary Pending Closure Letter of Date of complaint complaint of status of Actions Letter Finding CLor filed Complainant R-C-NO allegation complaint taken (CL) (LOF) LOF TITLE VI COMPLIANCE REPORT SUBMISSION PROCESS On an annual basis, JEFFTRAN and CAMPO staff complete and submit separate Title VI Surveys/Questionnaires to MoDOT. The survey/questionnaire includes questions about complaints, employee trainings, planning activities, actions taken to promote Title VI compliance, contracts awarded, public involvement activities, and related Title VI public interactions. DOCUMENTING EVIDENCE OF AGENCY STAFF TITLE VI TRAINING JEFFTRAN and CAMPO staff are given Title VI training, and the City of jefferson can answer affirmatively to all the following questions: I. Are new employees made aware of Title VI responsibilities pertaining to their specific duties? 2. Do new employees receive this information via employee orientation? 3. Is Title VI information provided to all employees and program applicants? 4. Is Title VI information prominently displayed in the agency and on any program materials distributed, as necessary? City of jefferson Title VI Program 2023 -List of transit-related Title VI investigations, complaints, and lawsuits II DRAFT AGENCY INFORMATION The City of jefferson administers funding and operation of JEFFTRAN, the City's transit agency, and the Capital Area Metropolitan Planning Organization (CAMPO). Both JEFFTRAN and CAMPO are partially funded by the Federal Transit Administration (FTA). CAMPO is a sub-recipient via MoDOT of FTA funding. JEFFTRAN is a direct recipient of FT A funding. GENERAL PROGRAM RESPONSIBILITIES I. Data Collection. Statistical data on race, color, national origin, income level, language spoken, and sex of participants in, and beneficiaries of federally funded programs will be gathered for use in planning and program analysis. Upon request by the Title VI Coordinator, CAMPO staff will prepare reports from data available from the Census Bureau and other readily available sources. CAMPO will assist JEFFTRAN with preparation of surveys and other data collection tools needed to prepare plans and reports. 2. Annual Report and Update. An Annual Report and Update is to be submitted to the MoDOT Office of Civil Rights and the FT A in April of each year. The Title VI Coordinator is responsible for gathering information from appropriate staff members and consolidating this information into the final document. The final document is to include: a. A report on the previous year's Title VI-related activities and efforts, including accomplishments and program changes; b. An update on Title VI-related goals and objectives for the upcoming year. 3. Annual Review of the Title VI Program. Each year, in preparing for the Annual Report and update, the Title VI Coordinator will review the Title VI program to assure compliance. In addition, they will review agency operational guidelines and publications, including those for contractors, to ensure that the Title VI language and provisions are incorporated, as appropriate. 4. Dissemination of Information Related to the Title VI Program. Information on the City of jefferson's Title VI Program is to be disseminated to JEFFTRAN employees, contractors, and beneficiaries, as well as to the public, and in other languages when needed. 5. Resolution of Complaints. Any individual may exercise their right to file a complaint with JEFFTRAN, CAMPO, or the City of jefferson, Missouri, if that person believes that they or any other program beneficiaries have been subjected to unequal treatment or discrimination, in their receipt of benefits/services or on the grounds of race, color, or national origin. The City of Jefferson will make a concerted effort to resolve complaints as put forth in the Title VI Complaint procedure, as shown in Appendix B. RESPONSIBILITIES OF THE TITLE VI COORDINATOR The City Administrator has been designated as the Title VI Coordinator for the City of jefferson. The City Administrator reports directly to the City Council of the City of jefferson, Missouri. The City Administrator may delegate responsibilities to department directors or other management staff needed. The Title VI Program Coordinator is responsible for coordinating staff activities pertaining to Title VI regulations and procedures set forth in federal guidance and in accordance with the City's Title VI Procedures Manual. In support of this the Title VI Coordinator will: • Identify, investigate, and work to eliminate discrimination when found to exist. • Process Title VI complaints received. • Meet with appropriate staff members to monitor and discuss progress, implementation, and compliance issues related to the Title VI program. • Periodically review the Title VI program to assess if administrative procedures are effective, staffing is appropriate, and adequate resources are available to ensure compliance. • If a federal funding recipient is found to not be in compliance with Title VI, work with affected staff and the recipient to resolve the deficiency status and write a remedial action if necessary. City of Jefferson Title VI Program 2023 -Agency Information 12 DRAFT • Review important Title VI-related issues, as needed, with the City Administrator, Mayor, and City Council. • Assess communications and public involvement strategies to ensure adequate participation of impacted Title VI protected groups and address additional language needs when needed. RESPONSIBILITIES OF OTHER STAFF MEMBERS At times other staff members will be asked to accept or share responsibility for day-to-day administration of the Title VI program, including implementation of the plan and Title VI compliance, program monitoring, reporting, and education within an applicable program area, as described in the "Program Area Responsibilities" section of this document. In addition, some staff members may be asked to accept responsibility for drafting text for an assigned section of the Annual Title VI Report and Update, and maintaining the data and documentation necessary for that report. These responsibilities may include reviewing guidelines and procedures for the assigned Title VI Program Area, and incorporating Title VI-related language and provisions into agency documents, as appropriate. Staff responsible for CAMPO and JEFFT~N's public involvement is responsible for compliance with Title VI requirements in all aspects of the public involvement process. These staff members will: • Ensure that all communications and public involvement efforts comply with Title VI. • Develop and distribute information on Title VI, CAMPO, and JEFFTRAN programs to the general public. • Provide information in languages other than English, as needed. • Disseminate information to media, post on social media, and disseminate information to minority/ethnidgender related organizations in order to ensure social, economic, and ethnic interest groups are represented in the planning process. The following two sections provide an overview of each agency. JEFFTRAN OVERVIEW JEFFTRAN (also known as the Transit Division) is a direct operator of fixed route and demand response public transportation service in jefferson City, Missouri, and is a direct recipient of Federal Transit Administration funds and does not have any sub-recipients. JEFFTRAN currently has twelve fixed route buses and ten paratransit buses. Nine buses operate in peak service on the fixed routes and eight do so for paratransit bus service. JEFFTRAN is organized as a division in the Department of Public Works within the City of jefferson, a municipal corporation. JEFFTRAN's Director reports to the Director of Public Works. The Director of Public Works reports to the City Administrator, who in tum, reports to the Mayor and City Council of the City of jefferson, Missouri. City of jefferson Title VI Program 2023 -Agency Information 13 FIGURE 5 -IEFFTRAN ROUTES Gufa d eltuta Questions? h~untos? -(573),34-,477 www.jelllran.org ~ -., 0 0.25 0.5 FlcdJ'itlOII 1.5 ,. 11" 2 Mt!es DRAFT @ a 1:1 .. \ , .... I I Ch<._r; \t , .. 1 ......... I!! C#evemm.nl Ollk• • t .t-.,./Grocerr .,oint d lnt-st CJ Mcnpifol 0 "'-dk:rHac.-y GOLD /H igh~~-WestJ l aLUE Gw'br«atl l l RED m,,,MP®wr J iaL.ACK 'Gantt?'Msm l l oRANGE rM!ug"'ftMJ "' GREEN Btznl' Fm!J • School S Gt-ay Troil 0 Miner Street Station 0 M iller Street Sta tion 2 M l~sovri Stole Capitol 0 St. Mary's Healt h Center 3 Pathways Communi1y HeoHh 0 JCMG r J""'•"o"Ct.-M•<f(oi~IIPJ • l1lemorfol Pork&. Pool 0 Schnucl::s Grocer,· 5 Boonville Rd.&. West Main St. () St a dium Blvd. & Joc~on St . 0 MiB&r Streel Sta tion 0 /,·IIIler Street Sto llen 0 /,\mer Street Sta tion 0 Stonecreek Transfer Point 0 MUier Street Sta tion 0 /,·tiller Stree t Station 0 Dulle&. Hamilton Towe ri 8 Lowe'i Home Improvement 0 Hyder Ap a rtmen t ~ 0 Eo~t Bementory School 9 Gerbes Grocery Eo~ I G ThOm as Jefte~o n SchOo l 0 Sto necreel:: Tromter Polnt 0 Clart Ave. & Sold HIU Rd . 0 Wol-Mort East 0 Copltal l .laU 0 Hobby l obby 0 Communit y Heottn Center 0 Capitol Projects 0 Gerbes Grocery West () Schnucl::s Grocery 0 Myrtle St. 8. Swifts Hwy 0 MIUer St ree1 Station 0 StonecreeJ;.: Transfer Point 0 /.Iiller Street Station 0 Miller Street Station FIGURE 5 -MEMBERSHIP OF IEFFTRAN RELATED COMMITTEES AND CO UNCI LS BY RA C E Committee African A sian Caucasian Latino Total American American Public Transit I 0 6 0 Advis o ry 7 C o mmittee Public W o rks 0 0 5 0 & Planning 5 C o mmittee City Council II and Mayor II City of Jeffers o n Title VI Program 20 23 -Agency Informatio n 14 JEFFTRAN SERVICE STANDARDS VEHICLE LOAD STANDARDS DRAFT The average of all loads during the peak operating period should not exceed vehicles' achievable capacities, which are 30 passengers for a 25-foot mini-bus, 48 passengers for low-floor 29-foot buses and 55 passengers for low- floor 35-foot buses. VEHICLE HEADWAY STANDARDS Service operates on regular route schedule on weekdays with 40 minute or better service intervals which should begin no later than 6:40 a.m. and continue until 6:00 p.m. Scheduling involves the consideration of a number of factors including: ridership productivity, transit/pedestrian friendly streets, density of transit-dependent population and activities, land use connectivity, and transportation demand management. ON-TIME PERFORMANCE STANDARDS On average, ninety (90) percent of the JEFFTRAN's transit vehicles will complete their established runs no more than 5 minutes early or I 0 minutes late in comparison to the established schedule/published timetables. SERVICE AVAILABILITY STANDARDS JEFFTRAN distributes transit service so that 81.5% of all residents in the service area are within a 1/4 mile of the bus route. SERVICE POLICIES VEHICLE ASSIGNMENT POLICY All fixed route vehicles are low-floor, ramp equipped, with air conditioning. Buses feature AVL and AVA services with an average age of I I years. Bus assignments take into account the operating characteristics of buses of various lengths, which are matched to the operating characteristics of the route. Local routes with lower ridership may be assigned 29-foot buses rather than the 35-foot buses. Some routes requiring tight turns on narrow streets are operated with 29-foot rather than 35-foot buses. Transportation vehicles assigned to routes will not be determined on the basis of race, color or national origin. TRANSIT AMENITIES POLICY Installation of transit amenities along bus routes are based on the number of passenger boardings/alightings at stops along those routes. City of Jefferson Title VI Program 2023 -Agency Information IS DRAFT CAMPO OVER V IEW The Capital Area Metropolitan Planning Organizations (CAMPO) is the designated metropolitan planning organization for the Jefferson City, Missouri Urbanized Area whose purpose is to carry out a continuing, cooperative, and comprehensive long-range t r anspo r tation planning process. CAMPO, for mally established in March of 2003, has an estimated population of 74 ,000 , according to the 2020 US Decennial Census. The CAMPO planning area includes the jurisdictions of Holts Summit, Jefferson City, St. Martins , Taos , Wardsville, and portions of un incorporated, non-ur banized Cole and Callaway Counties. The CAMPO boundary, bas ed on US Census data, was cr eated by the CAMPO Board of Director s and approved by the Gove r nor. The mos t recent boundary was approved in 2013. Figure I p r ovides a map of the CAMPO Planning Area. Figure 6 -CAMPO Pl anning Area CAMPO Planning Area c:J MP O Bou ndary ----~"'"' 4': ....... Municipal Boundary -~ Appro ved by CAM PO Boa rd of DlrectOI"$ January 16, 2013 Approved by the Governor Marth 12, 2013 ""-, City of jefferson Title VI Program 2023 -Agency Inform ation 0 1.25 2 .5 5 Miles 16 DRAFT The core functions of CAMPO include the following: • To establish and manage a fair and impartial setting for effective regional decision making in the metropolitan planning area. • Evaluate transportation alternatives, scaled to the size and complexity of the region, to the nature of its transportation issues, and to the realistically available options. • Develop and update a Metropolitan Transportation Plan for the planning area covering a planning horizon of at least 20 years that fosters (I) mobility and access for people and goods, (2) efficient system performance and preservation, and (3) quality of life. • Develop a Transportation Improvement Program based on the Metropolitan Transportation Plan and designed to serve the area's goals, using spending, regulating, operating, management, and financial tools . • Involve the general public and all the significantly affected sub-groups in the four essential functions listed above. CAMPO is comprised of a Board of Directors and a Technical Committee consisting of representatives from jurisdictions within the planning area, Federal and State transportation agencies, and economic development representatives. A full list of current members of the Board of Directors and Technical Committee can be found in Appendix C document. A memorandum of understanding between members identifies the City of Jefferson as the administrator of CAMPO, and as such, provides staffing for CAMPO. The City of Jefferson provides staff consisting of two full time transportation planners, who are housed within the Planning Division within the Department of Planning and Protective Services. The Director of Planning and Protective Services stands as the CAMPO Administrator. CAMPO BOARD OF DIRECTORS MEMBERSHIP Board of Directors Non-Voting Ex-Officio Members (6) Voting Members (13) Jefferson Callaway Other City County Jefferson MoDOT FTA FHWA Federal Economic Economic Cole Callaway MoDOT Hohs (1) (I) (I) Agency Develop.R Develop. City County County Summit (I) ep. Rep. (7) (3) (I) (I) (1) (1) (1) CAMPO is governed by a Board of Directors and Technical Committee consisting of representatives from jurisdictions within the planning area, Federal and State transportation agencies, and economic development representatives, with some serving as ex-officio (non-voting) members. Membership is not selected by CAMPO staff. Local jurisdictions and participating agencies make their own selections for representation. CAMPO membership has previously included minority members, but as of February 2020 there are no self-identified minority representatives on either body. CAMPO actively encourages the participation of minorities on such committees, but has no control over a jurisdiction's selection of representation. The Board of Directors is responsible for providing official action on federally required plans, documents, and programs. The Board is also responsible for changes in the bylaws and changes to the MPO boundary. The Technical Committee consists of representatives from a member jurisdiction's professional staff and acts in an advisory capacity. There are 17 voting members of the CAMPO Technical Committee. City of Jefferson Title VI Program 2023-Agency Information 17 DRAFT The CAMPO Board of Directors is responsible for appointing two voting members to the Technical Committee; one is the private/freight transportation interest representative and the other a pedestrian or biking interest representative. FIGURE 8 MEMBERSHIP OF CAMPO COMMITTEE/BOARD BY RACE - Committee Caucasian Latino African Asian Total American American CAMPO 17 0 0 0 Technical 17 Committee CAMPO 13 0 0 0 Board of 13 Directors City of Jefferson Title VI Program 2023-Agency Information 18 DRAFT DEMOGRAPHIC PROFILE OF THE METROPOLITAN PLANNING AREA Table I shows the populations for municipalities and unincorporated areas within the CAMPO planning area and Adjusted Urbanized Area (20 13). It should be noted that following the 2020 US Decennial Census, new "Urban Area" criteria was approved in March 2022 . Urban Area geographies and calculations are scheduled to be ava ilable in May 2023. A NOTE ON U.S. CENSUS DATA. While Figure 9 and Figure I 0 were derived from 2020 U.S. Decennial Census data, which is the most accurate data based on jurisdiction, the following maps use data from the 2020 Decennial Census and the 2016-2020 5- Year American Community Survey (ACS). ACS 1-, 3-, and 5-year estimates are period estimates, meaning they represent the characteristics of the population and housing over a specific data collection period . Data sets are combined to produce 12 months, 36 months or 60 months of data (referred to as 1-year, 3-year and 5-year data.) The population of a city or county determines whether the ACS will collect data for a 1-, 3-, or 5-year estimate. Most of the CAMPO region falls into the 5-year estimate category. Figure 9 • CAMPO Population by Jurisdiction Metropolitan Planning Adjusted Urban Area Area Population Population* Persons Percent Persons Percent Unincorporated 3,153 4.26% 1,051 1.73% Callaway County Unincorporated 19,234 25.99% 10,911 17 .93% Cole County Holts Summit 4,458 6.02% 4,458 7 .32% jefferson City 43,228 58.41% 43 ,228 71.03% St. Martins 1,191 1.61% 1,191 1.96% Taos 1,150 1.55% 0 0% Wardsville 1,599 2 .16 % 0 0% Totals 74,013 100% 60,861 100% Source: U.S. Census Bureau · 2020 Decennial Census * The Adjusted Urban Area, otherwise known as the Adjusted Census Urban Boundary (ACUB) is an area that determines the official urban designation for a road. The ACUB is subject to Federal Highway Administration (FHWA) approval. The CAMPO ACUB was approved in 2013 . Following the 2020 US Decennial Census, new "Urban Area" criteria was approved in March 2022. Urban Area geographies and calculations are scheduled to be available in May 2023. Figure 10-CAMPO Racial/Hispanic Makeup by Jurisdiction Total One Race Two or Hispanic White Black or American Asian Native Hawaiian Some More African Indian and and Other Pacific Other Races Amer ican Alaska Native Islander Callaway Co. 44,283 38,771 1,974 157 226 30 403 2,722 965 Cole Co. 77,279 62,241 8 ,123 257 975 70 1,013 4,600 2,661 Holts Summit 4,458 3,816 214 12 25 10 63 318 162 Jefferson City 43 ,228 32,130 6,841 131 786 43 566 2 ,731 1,554 St. Martins 1,191 1,088 25 3 7 3 8 57 27 Taos 1,150 1,084 3 I 2 0 2 58 35 Wardsville 1,599 1,503 IS 2 4 I 6 68 20 CAMPO 74,013 58,663 8,339 258 1,006 MPA* 67 1,048 4 ,629 2 ,741 Source: U.S . Census Bureau • 2020 Decenmal Census *The CAMPO MPA population was calculated using block leve l redistricting data. City of Jefferson Title VI Program 2023 -Agency Information 19 DRAFT MINORITY POPULATIONS For purposes of Title VI and Environmental justice, who is considered to be a "Minority"? The updated DOT and FHWA environmental justice orders define five minority groups as follows: • Black (a person having origins in any of the black racial groups of Africa); • Hispanic or Latino (a person of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin, regardless of race); • Asian American (a person having origins in any of the original peoples of the Far East, Southeast Asia, the Indian subcontinent); • American Indian and Alaskan Native (a person having origins in any of the original people of North America, South America, including Central America, and who maintains cultural identification through tribal affiliation or community recognition); and • Native Hawaiian or Other Pacific Islander (people having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands). Figure II shows the distribution of minority population within the CAMPO planning area. The core of Jefferson City has the highest density of minorities. Figure 11-Percent of Minority Populations by Census Block Group 0 O.i5 1.5 3 4.5 City of Jefferson Title VI Program 2023 -Agency Information Minority Population 0%-10 % 10%-25 % .. 25 %-50 % .. 50 %-75% .. 75 %-96 % CJ Cit y Lim its c::::J CAMPO 20 DRAFT LOW-INCOM E (POVERTY) POPULATIONS Low -income or poverty is determined by the fede r al poverty guidelines and are represented by individuals living below 185% of the poverty line, which are gene r ated annually based on family size and composition. Figure 12 depicts the percent of low-income populations within the CAMPO planning area. The inne r co r e of Jefferson City has block groups with highe r pe r centages , 21% to 3 I%, of persons living below the poverty line than in the outlying area. Figure 12-Percen t of Low-Income (Poverty) Populations by Census Trac t 0 0.75 1.5 4.5 City of Jefferson Title VI Program 2023 -Agency Information Population in Poverty 1%-3.6% 3 .6%-6.8% 6 .8% -14 .% 14%-20 .3 % 20 .3%-31 .6% c:::J City Li mits c:JcAM PO So1.1 ce : US C:nsu s Bur e-.au - 2ll20 AC S Tr acts 21 DRAFT ELDERLY P OPULATIONS Figure 13 shows the distribution of the elderly population within the CAMPO planning area. The Jefferson City inne r core has significantly fewer elderly individuals than in the surrounding area . The western portion of the planning area and much of the surrounding rural area has higher percentages of elderly individuals . Figu re 13-Percent of Elderly (65 Years and Older) Populat ion by Census Block Group 7.1% -10% 10% -14% 14% -17% 17%-2 1% 0 0.75 1.5 4.5 City of Jefferson Title VI Program 2023-Agency Information 22 DRAFT IDENTIFICATIONS OF MOBILITY NEEDS OF MINORITY POPULATIONS CAMPO strives to include all people, including protected classes, in planning activities. During the development of all planning documents, CAMPO seeks out and considers the needs of those traditionally underserved, including minority households. Racial and Hispanidlatino minorities make up approximately 9.9% of the CAMPO population, with the majority located in the core of the jefferson City in close proximity to City Hall, where the majority of the CAMPO public meetings and events are held. CAMPO maintains a list of interested parties, which includes minority representatives, who are included in outreach and engagement activities. Meetings are also held at a times and places served by public transportation. The Board of Directors includes many elected officials which represent minority constituents. Currently, CAMPO has no minority representation on the Board of Directors or Technical Committee. Board and Committee members are chosen by their respective jurisdictions. DISPARATE IMPACT ANALYSIS Most federally funded transportation projects occur in the core area of the CAMPO region. Projects may not have well defined locations and may extend into and out of the MPO boundary. Specifically, projects along US highways 50, 54, and 63 do include large scale improvement or maintenance projects that extend across a county. Based on the maps in the previous section, there is an obvious correlation between the location of the majority of protected classes located in MPO and majority of transportation system investment being spent. It can concluded that there are no disparate impacts as a result of MPO decisions in transportation. investments. CAMPO only has decision making authority on the annual allocation of approximately $180,000 in Consolidated Planning Grant funds (CPG). This allocation was increased in FY 2022 from the previous annual allocation and $163,000. These funds can only be used for planning activities, not capital projects. Annually, approximately 96% of CPG funds are spent on salaries and minor administrative direct costs. How funds are spent is determined by the CAMPO Board of Directors, and ultimately approved by FHW A, FTA, and MoDOT via the annual Unified Planning Work Program. Unspent CPG funds are allowed to roll-over build up allowing for their use on larger consultant led planning projects or documents. Between 20 19 and 2022 two such projects were undertaken using CPG funds : • JEFFTRAN Transit Facility Feasibility Study-$50,000 • Capital Area Active Transportation Plan -$130,000 The JEFFTRAN project was focused on the inner core of jefferson City and CAMPO, with direct implications for the protected classes. The Capital Area Active Transportation Plan is a region-wide plan with a broad focus on access, safety, and mobility for all users. Previous funding sources, such as sub-allocated Small Urban Surface Transportation Block Grant Program (STBG) funds were historically used for capital projects. As of july I, 20 16, the Missouri Highway and Transportation Commission ceased providing these funds to MPOs with populations under 200,000. However, unobligated balances were spent down through FY 2019. This information was documented in the previous iteration of the CAMPO Title VI Program in 2020. City of Jefferson Tide VI Program 2023 -Agency Information 23 DRAFT JEFFTRAN PUBLIC PARTICIPATION PLAN JEFFTRAN and the City of Jefferson follow a public involvement process that addresses the following issues: participation, access to meetings, access to information, notice of hearings, public hearings, public comments. It is the intent of the City Council of the City of Jefferson, Missouri, to encourage the receipt of public comments as part of the decision-making process. This plan recognizes that as the elected governing body of City of Jefferson, the City Council has the ultimate responsibility and authority for adoption and implementation of policies affecting JEFFTRAN. GOAL The goal of the Public Engagement Plan is to have significant and ongoing public involvement, by all identified audiences, in the public participation process for major agency outreach efforts. Objectives • To understand the service area demographics and determine what non-English languages and other cultural barriers exist to public participation. • To provide general notification of meetings and forums for public input, in a manner that is understandable to all populations in the area. • To hold public meetings in locations that are accessible to all area stakeholders, including but not limited to minority and low-income members of the community. • To provide methods for two-way communication and information and input from populations which are less likely to attend meetings. • To convey the information in various formats to reach all key stakeholder groups. IDENTIFICATION OF STAKEHOLDERS Stakeholders are those who are either directly or indirectly affected by an outreach effort, system or service plan, or recommendations of that plan. Stakeholders include but are not limited to the following: • Jefferson City Residents/Citizens • Minority and low-income populations • Persons with Limited English Proficiency • Elderly, disabled, and persons with limited mobility • Residents of public and assisted housing developments • Agencies serving persons with transportation needs • Community organizations with an interest in public transportation • Major Employers and Businesses whose customers ride JEFFTRAN • Local government stakeholders • Public Transit Advisory Committee City of Jefferson Title VI Program 2023 -JEFFTRAN Public Participation Plan 24 DRAFT • Public Works and Planning Committee • jefferson City Council • JEFFTRAN riders and clients • Partner agencies All citizens, including stakeholders named above, are encouraged to participate. Meetings are open to the public and are scheduled at times and locations convenient to transit riders with accommodations for persons with disabilities and assistance for persons with Limited English Proficiency available as needed. • Bi-monthly Transit Advisory Committee meetings hosted by JEFFTRAN staff. All transit patrons and others interested in transit are invited to attend. Meetings dates/time are posted on the Transit website and Facebook page. • Annual Program of Projects (part of the Transportation Improvement Program or TIP) published through the Capital Area Metropolitan Planning Organization (CAMPO). Transit patrons may also remain engaged and informed in the following ways: • Automatic Vehicle Location Application: Since 2013, an application has been available so that patrons may track the locations of their buses via cell phone. • Press Releases: Press releases are sent to local news media when coverage of specific events or decisions is warranted. • Opportunities for public comment: The City of jefferson routinely offers several ways for people to comment on activities, programs and decisions made. Comments are accepted via an online comment form, by phone, fax, email and in person at City Council meetings or at Transit Advisory Committee meetings. • Formal public comment periods/hearings: Formal public comment periods are used to solicit comments on major service reductions and fare increases. • Staff: Staff is accessible in person, or phone, email, mail, fax, or by online comment forms. Contact information is provided on the JEFFTRAN webpage and Facebook page. • Website: The City's homepage and JEFFTRAN websites includes "Announcements" that are updated regularly. The JEFFTRAN webpage includes information on programs, publications, press releases, contact information for staff, a search function, Plans, including the Title VI Plan and complaint procedures. • Social Media: JEFFTRAN has a presence on both Facebook, and actively posts information which is relevant to transit and transit patrons. TARGETED PUBLIC PARTICIPATION PLAN FOR MINORITY, LOW-INCOME AND LEP POPULATIONS Minority, low-income and LEP persons are made aware of JEFFTRAN activities and events that have an impact on JEFFTRAN services through notification of agencies serving these persons, and by making announcements available in a variety of formats, including print, broadcast media, social media and internet announcements. Activities and meetings are held in accessible buildings located on JEFFTRAN bus routes. Times of open houses or meetings are scheduled to span late afternoon and early evening hours. Comments are also taken by mail, email, fax, telephone, and in person. JEFFTRAN seeks input from community leaders and organizations. To facilitate involvement of traditionally underserved populations, community leaders and organizations that represent these groups are consulted about how to most effectively reach their members. Relationships with these groups are maintained for future partnerships in the planning process. Provide services for the disabled: Upon advance notice, deaf interpreters, translators and Braille documents can be provided for public meetings. Notifications of opportunities for public involvement will include contact City of jefferson Title VI Program 2023 -JEFFTRAN Public Participation Plan 25 DRAFT information for people needed these or other special accommodations. Requests must be made at least three (3) business days in advance. Sensitivity to diverse audiences: At public meetings, staff will endeavor to communicate effectively, and avoid technical jargon. Staff will dress and conduct themselves appropriately. JEFFTRAN PUBLIC COMMENT PROCEDURES It is necessary to establish a public participation plan that includes an outreach plan to engage minority and limited English proficient (LEP) populations. TRANSIT NOTICE POSTING AND PUBLISHING • Printed notices are posted in English and Spanish at the following locations: o In all buses o Major bus shelters -this includes the transfer bus shelter and other high ridership bus shelters. Posting in all shelters is dependent upon available staff. o Housing Authority's Housing Office at I 020 Myrtle Street, Lower Level o Dulle-Hamilton Towers at I 0 Jackson Street and 12 Jackson Street o Veteran's Administration Clinic o Missouri River Regional Library • Transit notices are also provided by mail or email to: o Division of Family Services o Central Missouri Community Action Agency (CMCA) o Samaritan Center o El Puente o Schools (public, private, and special learning centers) o Local chapter of the NAACP o Capitol Projects o Central Connections, Inc. o Compass Health o Day Solutions o Jefferson City Housing Authority o Dulle/Hamilton Towers o Salvation Army o Cole County Health Department o Jefferson City VA Clinic o Missouri River Regional Library o RACs o Wipro o Department of Social Services -Broadway State Office Building o Landmark Recovery Center o New Horizons o Cole County Residential Services o Community Health Center City of Jefferson Title VI Program 2023-JEFFTRAN Public Participation Plan 26 DRAFT • Media notices. JEFFTRAN shall notify the general public of Transit-related issues and events through notification of print and broadcast media, through established methods, including a media email group, which includes the News Tribune newspaper, KWOS radio, KRCG-TV, KMIZ-TV, KOMU-TV, the City of jefferson website, JEFFTRAN website and the JEFFTRAN Facebook/T witter pages. Annual Program of Projects (POP) As a provider of transit services and recipient of FTA Section S307 funds, JEFFTRAN complies with the public participation requirements of Section S307(c)(l) through S307(c)(7). Each grantee is required to develop, publish, afford an opportunity for a public hearing on, and submit for approval a Program of Projects (POP). JEFFTRAN coordinates with the Capital Area Metropolitan Planning Organization (CAMPO) to satisfy the POP public hearing requirements. When the CAMPO develops a Transportation Improvement Program (TIP) publication of the POP is included, and the Program of Projects is developed concurrently with the TIP. A minimum 2S-day public comment period is open prior to the final adoption of the POP and TIP. CAMPO City of jefferson -Department of Planning and Protective Services 320 E. McCarty Street Jefferson City, MO 6SI 0 I Phone: S73-634-641 0 campo@jeffersoncitymo.gov Procedure for Involving the Public When Contemplating Major Transit Service Changes A. Major service changes, including fare increases and major transit service reductions, ·as defined below are subject to public hearings before the City Council. Major Transit Service Reductions also require the preparation of "A Level and Quality of Service Analysis." The Level and Quality of Service Analysis shall be provided to the City Council prior to the Council's public hearing. B. Public Meeting/Hearing Notices and Corresponding Public Comment Period Requirements. (I) Required Notices. (a) Public Meeting Notices (that are not public hearings) shall be published in the News Tribune advertising the subject, date, time, and place of the public meeting. The notice shall include instructions on how to direct written comments prior to the meeting date. The notice shall be published at least IS calendar days in advance of the public meeting. (b) Public Hearing Notices shall be published in the public notice section the News Tribune advertising the subject, date, time, and place of the City Council's public hearing. The notice shall include instructions on how to direct written comments prior to the hearing date. The notice shall be published at least IS calendar days in advance of the public hearing. City of Jefferson Tide VI Program 2023 -JEFFTRAN Public Participation Plan 27 DRAFT (c) Notice of the public hearing shall be forwarded to the City Clerk for posting concurrently with publication of the legal notices. (d) Printed notices shall be posted at the locations and in the manner provided for in Section IV, above. (e) Public Comment Periods may vary based on the subject being undertaken by JEFFTRAN. Public comment shall be accepted at regular Public Transit Advisory Committee meetings or Public Works and Planning Committee meetings prior to City Council meetings and/or hearings. (f) Other notices. Other notices may be provided to individuals and groups. PUBLIC COMMENT a. Formal public comment periods are used to solicit comments on major public involvement efforts around an agency service or system change. b. Comments are accepted through various means: i. Dedicated email address. ii. Website. iii. Regular mail. iv. Forms using survey tool for compilation. v. Videotaping. vi. Phone calls to Customer Service Center [phone] RESPONSE TO PUBLIC INPUT A. All public comments are provided to the Board of Directors prior to decision making. A publicly available summary report is compiled, including all individual comments. (2) Public Hearing. The Council shall hold at least one public hearing at a Council meeting. The public hearing shall be held at City Hall, 320 E. McCarty Street, Jefferson City, MO 651 0 I or as specified within public hearing notice(s). Public hearings shall be conducted according to the Council's Rules of Procedures, and shall include receipt of public comments. (3) Other Outreach activities may include the following: (a) Open house vents (b) Rider forums/outreach events (c) Focus groups (d) Surveys (4) Public input derived from these activities will be provided to the City Council and duly considered in the decision-making process. (5) All public events such as public meetings and/or open houses shall be held at accessible locations such as City Hall, schools, churches, libraries and other non-profit locations easily accessible to public transit and compliant with the Americans with Disabilities Act. C. Major Transit Service Reductions. Major Transit Service Reductions require the preparation of "A Level and Quality of Service Analysis" that contains the elements outlined in Paragraph E. City of jefferson Title VI Program 2023 -JEFFTRAN Public Participation Plan 28 DRAFT The Level and Quality of Service Analysis shall be provided to the City Council prior to the public hearing on the matter. Major Transit Service Reduction includes the following: a. Elimination or reduction in service that affects 5 or more passengers; b. Elimination of routes or system wide route restructuring; c. Any aggregate reduction of 25 percent or more of the number of transit REVENUE MILES of a route computed on a daily basis for the day of the week for which the change is proposed; d. Level of service changes which may result in a disproportionately high and adverse impact to minority communities as referenced in FTA Circular 4702.1, even though they do not meet the threshold for a major service reduction. Such changes are subject to a Level of Service Review as described in Paragraph 8. e. EXCEPTIONS. The following service variations do not constitute major service reductions and may be implemented without public hearings. Every effort will be made to provide as much advance notice as possible to transit patrons through the news media, and notice procedures described in Section IV. f. Standard seasonal variations, including implementation of pre-established snow routes; g. Emergency service changes, including changes in routes or service frequencies necessitated by street closures, the ability of transit vehicles to travel on public streets or a disaster which severely impairs public health or safety. B. Fare Increases. The following fares and amendments are subject to public hearing: a. Any increase in charges or fees assessed to transit riders for use of public transit services including cash fares, ticket fares, pass fares and transfer fares; b. Amendments to eligibility for fare categories; except that reduced fares or promotional fare adjustments shall not be subject to public hearings. "Promotional fares" shall include modifications to fare structures which are established on a short-term basis for the specific purpose of promoting service and encouraging ridership. C. Level and Quality of Service Change Analysis. A Level and Quality of Service Analysis shall be provided for the Major Service Reductions listed in Paragraph 6 above. i. The service to minority communities shall be evaluated in terms of overall system standards to determine if a proposed change would result in disproportionately high and adverse impacts to minority communities. ii. This analysis shall include the identification of minority census tracts for purposes of comparing outcomes in those areas to transit service provided in other areas of the City. Not all service changes will result in adverse impacts, however. For example, eliminating a route that runs every 30 minutes from a street that already has service every 30 minutes and otherwise meets the system standards would not warrant further analysis. iii. Evaluation criteria. The Level and Quality of Service Analysis shall utilize the following evaluation criteria. For purposes of comparison the three most traveled routes and destinations shall constitute the standard by which the proposed changes are to be evaluated. The evaluation should identify and compare any changes in the following criteria within the standard routes and the affected minority neighborhoods: b. Number of riders affected c. Travel time d. Number of transfers e. Service frequency City of Jefferson Title VI Program 2023 -JEFFTRAN Public Participation Plan 29 DRAFT f. Span of service g. Walk distance to bus route h. Average peak hour travel time to destination i. Total cost of trip to destination i. Mitigation of Impacts. Service changes that would result in adverse or disproportionate impacts on minority communities shall be reported in the Analysis. This report shall provide a description of the mitigations, options and alternatives to be considered in conjunction with the proposed service change, such as: D. (I) Alternatives to the service proposal that would have fewer negative impacts and the rationale for not selecting them; E. (2) Transit options that would be available for riders who would be negatively affected; and F. Measures to avoid , minimize or mitigate the negative impacts of the proposed service change in the affected area. ACCESS TO R EC ORDS The City of Jefferson shall provide citizens, public agencies, and other interested parties with reasonable and timely access to information and records relating to JEFFTRAN and the City's use of FT A funding. Copies of the adopted budget and Consolidated Annual Financial Reports that include information on JEFFTRAN are maintained by the Finance Department and available for public inspection Monday through Friday, 8 :30 a .m . -4:30 p.m . or on the . City's webpage at http://www.jeffersoncitymo.gov/government/finance.php. TITLE VI OUTREACH BEST PRACTICES City of Jefferson ensures all outreach strategies, communications and public involvement efforts concerning JEFFTRAN comply with Title VI. The JEFFTRAN Public Engagement Plan proactively initiates the public involvement process and makes concerted efforts to involve members of all social, economic, and ethnic groups in the public involvement process. Aligned with the above referenced communication tactics, the City of Jefferson provides the following : a. Public notices published in non-English publications (if available). b. Title VI non-discrimination notice on agency's website. c. Agency communication materials in languages other than English (subject to Safe Harbor parameters). d . Services for Limited English Proficient persons. Upon advance notice, translators may be provided . City of Jefferson Title VI Program 2023 -JEFFTRAN Pub lic Participation Plan 30 DRAFT 2023 -2026 TITLE VI PROGRAM PUBLIC ENGAGEMENT PROCESS This process includes Community Meetings to seek input, provide education, and highlight key components of the Title VI Plan. Materials have been created to explain Title VI policies as well as provide education on how they relate to minority populations .. JEFFTRAN staff provides briefings to the Public Transit Advisory Committee, Public Works and Planning Committee, and City Council as necessary. JEFFTRAN provides a 45-day public comment period to provide opportunities for feedback on the 2023-2026 Title VI Program. SUMMARY OF 2019-2023 PUBLIC OUTREACH EFFORTS PROPOSED FARE INCREASE PUBLIC ENGAGEMENT 2022-2023 In late 2022 a increase in JEFFTRAN Fares was proposed to City Council. The increase in fares was approved by City Council in January 2023. This process included the following: • Public Survey • Two Public Meetings • Newspaper, Email, and Social Media Advertisements announcing meetings, surveys, and public hearing • Meeting announcements advertised on busses and bus stops. • Review and recommendations by transit sub-committees: o Public Transit Advisory Committee (two public meetings) o Public Works and Planning Committee (multiple public meetings) • City of jefferson City Council (two public meetings) o Public Hearing City of jefferson Title VI Program 2023 -JEFFTRAN Public Participation Plan 31 DRAFT EXAMPLE PUBLIC NOTICES DEPARTMENT OF PUBLIC WORKS Transit Division-820 E. Miller St. Jefferson City, MO 65101 PUBLIC HEARING NOTICE: JEFFTRAN FARE CHANGE JEFFTRAN, the public transportation provider in Jefferson City, invites comment on a proposal to increase JEFFTRAN fares by fifty percent. To view a description of the proposed fares, please visit https ://www .jeffersoncitymo.gov/govenunent/transit/alerts and news.php . A Public Hearing will be held at the City of Jefferson City Council meeting on Monday, January 17, 2023, at 6:00 p .m . in the Council Chambers, John G. Christy Municipal Building (City Hall), 320 East McCarty Street, Jefferson City, Missouri. Persons wishing to comment may do so in person at public hearing, or by mail to JEFFTRAN, 820 E. Miller Street, Jefferson City, MO 65101; by email to gstegeman@jeffersoncitymo .gov or by fax to 573.636.3632 . The John G. Christy Municipal Building is accessible to individuals with disabilities . Individuals should contact the ADA Coordinator at 573.634.6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Any questions regarding this notice should call 573 .634.6479. Emily Donaldson, City Clerk, City of Jefferson, Missouri N.T.-Friday, December 16, 2022 Friday, January 6, 2023 Contact/billing information : City of Jefferson Transit Division/Jefffran 820 E . Miller Street Jefferson City, Missouri 6510 l Contact: Glenna Vernon Phone 573.634.6479 ext. 1 City of Je ffers on Title VI Pr ogram 2023 -JEFFTRAN Public Particip ation Pl an 32 DRAFT DEPARTAMENTO DE OBRAS PUBLICAS Division de Tninsito-820 E . Miller St. Jefferson City, MO 6510 1 AVISO DE UN A AUDIENCIA PUBLICA: CAMBIO DE T ARIF A DE JEFITRAN JEFITRAN, el proveedor de transporte publico en Jefferson City, invita a comentar sobre una propuesta para aumentar las tarifas de JEFITRAN en un cincuenta por ciento. Para ver una descripcion de las tarifas propuestas, visite https ://www .jeffersoncitymo.gov/government/transitlalerts and news .php . Se llevani a cabo una audiencia publica en Ia reunion del Concejo Municipal de Jefferson City ellunes 17 de enero de 2023 a las 6:00 p . m. en las salas del Concejo, Edificio Municipal John G . Christy (City Hall), 320 East McCarty Street, Jefferson City, Missouri. Las personas que deseen hacer comentarios pueden hacerlo personalmente en una audiencia publica o por correo postal a JEFFTRAN, 820 E. Miller Street, Jefferson City, MO 6510 1; por correo electronico a gstegeman@jeffersoncitymo.gov o por fax a! 573.636.3632 . El Edificio Municipal John G. Christy es accesible para personas con discapacidades. Las personas deben comunicarse con el Coordinador de ADA a! 573.634.6570 para solicitar adaptaciones o formatos altemativos seg(ln lo exige Ia Ley para Estadounidenses con Discapacidades. Por favor permita tres dias habiles para procesar Ia solicitud . Si tiene alguna pregunta con respecto a este aviso debe llamar a! 573 .634.6479. Emily Donaldson, Secretaria Municipal , Jefferson City, Missouri N.T. Viemes, 16 de diciembre de 2022 Viemes, 6 de enero de 2023 Informacion de contacto/facturacion: Division de Tninsito de Jefferson City/Jefffran 820 E. Miller Street Jefferson City, Missouri 65101 Contacto: Glenna Vernon Ci ty o f Jeffe r son T itle VI Program 2023-JEF FTRAN Public Partici pati on Pla n 33 DRAFT CAMPO PUBLIC PARTICIPATION PLAN Accessibility Coordination Communication Outreach Engagement The CAMPO Public Participation Plan (PPP) defines the process for providing the entities listed below with reasonable opportunities to be involved in the metropolitan transportation planning process . • Individuals • Affected public agencies • Represen t atives of public t r ansportation employees • Public ports • Freight shippers • Providers of freight transportation services • Private providers of transportation (including intercity bus operators, employer-based commuting programs, such as carpool program, vanpool program, transit benefit program, parking cash-out program, shuttle program, or telework program) • Representatives of users of public transportation • Representatives of users of pedestrian walkways and bicycle transportation facilities • Representatives of the disabled • Other interested parties CAMPO's goal is to foster genuine, inclusive, responsive , and transparent communication between the MPO and the r esidents, transportation users , and stakeholders in the planning area. The Public Participation Plan includes the following policy objectives as they relate to meeting this goal. I. Public Notice & Accessibility 2. Effective Communication & Visualization 3. Outreach & Engagement 4. Coordination Meaningful public participation is important so that the concerns of a diverse community of stakeholders and general public can be represented in the transportation planning process. The Capital Area Metropolitan City of Jefferson Title VI Program 2023 -CAMPO Public Participation Plan 34 DRAFT Planning Organization (CAMPO) is committed to proactively involving the public in identifying and addressing transportation issues. This plan is intended to ensure that public participation is an integral and effective part of CAMPO activities and that decisions are made with the benefit and consideration of a wide range of public perspectives. Regular public participation enables CAMPO to make informed decisions, improve quality through collaborative efforts, and build mutual understanding and trust between with the public it serves. DESIRED OUTCOMES Through the implementation of specific participation policies CAMPO hopes to reach the following desired outcomes: • Adequate and timely public notice. • Use of a range of visualization techniques to describe all planning products. • Public information is made available in accessible formats. • Public meetings are held at convenient and accessible locations and times. • Explicit consideration and response to public input received on all planning products. • Proactive consideration of the needs of those traditionally underserved by existing transportation. systems, such as low-income and minority households. • Coordination with the statewide and regional transportation planning public involvement and planning processes. • Periodic review of procedures and strategies to ensure a full and open participation process. EVALUATION OF EFFECTIVENESS As required by statute (23 CFR 450.316) CAMPO periodically reviews "the effectiveness of the procedures and strategies contained in the participation plan to ensure a full and open process." CAMPO is constantly evaluating the effectiveness of our public participation policies and methods. Since 2015, at least ten planning documents have been updated or developed. Each time a planning document is updated or developed the required policies outlined in the PPP are followed and re-evaluated. Since the last iteration of the PPP, CAMPO has utilized social media more and works more closely with local stakeholders to encourage public input. After each planning process ends CAMPO staff reviews the public input received and holds regular discussion both internally and with Board of Directors and Technical Committee members about how the process can be improved. Public engagement during the development of the 20 16 Pedestrian and Bicycle Plan and the 20 17 JEFFTRAN Operations Analysis saw marked increases in survey responses and attendance at public meetings. Because of these successes, planning staff worked to use similar techniques to increase participation in the development of the Metropolitan Transportation Plan in 2018 and 2019. City of Jefferson Title VI Program 2023 -CAMPO Public Participation Plan 35 DRAFT SURVEY RESULTS As part of the update process three survey processes were used. The feedback received from these surveys was used in the update of the PPP. 2023 BOARD OF DIRECTORS AND TECHNICAL COMMITTEE SURVEY As part of an annual process to measure staff performance a six-question survey was sent to members of the Board of Directors and Technical Committee to gather input on how CAMPO staff can improve internal processes. Eighteen responses were received. Survey results highlighted a need for CAMPO staff to increase engagement at local events and festivals, provide more presentations to stakeholder groups, and utilize social media more. The questions and results are as follows: I. Which MPO-related body are you a member of? r Board of Directors 166.67% I 12 I Technical Committee 133.33% T 6 2. How would you rate your satisfaction with staffs facilitation of CAMPO planning processes? Excellent 72.22% 13 Very Good 27.78% 5 Good 0.0% 0 Fair 0.0% 0 Poor 0.0% 0 3. How would you rate CAMPO staff assistance with decision-making processes? Excellent 72.22% 13 Very Good 27.78% 5 Good 0.0% 0 Fair 0.0% 0 Poor 0.0% 0 4. The CAMPO Public Participation Plan outlines how CAMPO will engage with the public and stakeholders. Staff are currently updating the plan. In what areas can CAMPO improve outreach and engagement? Quantity of public meetings 0.0% 0 Quality of public meetings 0.0% 0 Presentations to interested groups 16.67% 3 Social Media outreach 16.67% 3 Better website content 5.56% 1 Location of public meetings 0.0% 0 Engagement as part of local events/festivals 22.22% 4 No improvement needed 66.67% 12 City of Jefferson Title VI Program 2023 -CAMPO Public Participation Plan 36 DRAFT 5. What other suggestions do you have for how CAMPO members and/or staff can better engage with the public? (9 People skipped this question) Jan 20 2023 11 :53 AM I think they do a great job. Jan 19 2023 12:11 PM None It is often hard to capture the attention of the public when they do not understand or see the end results or ramifications of the Jan 19 2023 10:47 AM planning effort. Jan 19 2023 09:42 AM Not sure at this time It is hard to get community feedback on planning related items. A good option would be to go to the civic group meetings like Lions Dec 21 2022 12:34 PM Club, Optimist Club, etc. Dec 20 2022 02:04 PM keep meetings short and concise Dec 20 2022 07:48 AM None at this time. Katrina does a great job. My only suggestion is that she could use Dec 20 2022 05:56 AM more help. Dec 16 2022 09:44 AM Nothing at this time 6. Do you have any suggestions for performance improvement of CAMPO staff or the CAMPO planning process~ Jan 20 2023 11 :53 AM None at this time. Keep up the good work. Jan 19 2023 12:11 PM No It takes many hours of time to gain the attention of the public and explain why they should in interested in these planning efforts. It would be good to have additional staff so that this could be Jan 19 2023 10:47 AM possible. Jan 19 2023 09:42 AM No I have only been a part of the process for a few months. The staff Jan 19 2023 09:39 AM seems to do their jobs well and the process seems good. Dec 21 2022 12:34 PM No. CAMPO staff does a good job and is great to work with. Dec 20 2022 07:48 AM None at this time. Dec 20 2022 05:56 AM Great job. Dec 16 2022 09:44 AM No, they seem to being a very good job. 2019 PUBLIC PARTICIPATION SURVEY RESULTS As part of the 2020 Title VI Program update process, a six-question public survey was disseminated to the general public to gather input on how CAMPO can improve outreach and engagement in the region. The survey was sent out via email, Facebook post, and via the CAMPO webpage. Thirty-three responses were received. The survey was helpful in providing CAMPO with information on where respondents live and work, how they would like to receive information, and how engagement can be improved. This survey also highlighted a need to increase in-person engagement and presentations. 2022 CITY OF jEFFERSON CITIZEN PARTICIPATION PLAN A public survey was not released in 2023 due to multiple surveys about other planning processes being released by the City of Jefferson and CAMPO during the development of the 2023 Title VI Program. The City of Jefferson Neighborhood Services Division updated the City of Jefferson Citizen Participation Plan in 2022. The City of jefferson Title VI Program 2023 -CAMPO Public Participation Plan 37 DRAFT Citizen Participation Plan provides a guide for public input and participation in identifying housing, community development and public service needs, and the funding priorities for programs and target populations to be served through resources for the City of jefferson. The City of jefferson's Neighborhood Services Division is responsible for developing and implementing a citizen participation plan with the other plans and reports required by HUD. The purpose of this Citizen Participation Plan is to encourage citizen participation in the decision-making process with particular emphasis on the participation of low-to-moderate income persons for whom CDBG funds are proposed to be used. City of Jefferson Title VI Program 2023 -CAMPO Public Participation Plan 38 DRAFT PARTICIPATION POLICIES The policies outlined in this section are strategies that CAMPO staff, Technical Committee, and Board of Directors will undertake in meeting the goal of "genuine, inclusive, responsive, and transparent" public engagement. PUBLIC NOTICE & ACCESSIBILITY In addition to the listed policies, Tables I and 2 on the following pages provides more detail on protocol and procedures. Policy 1.1 -Notices and/or agendas for all regularly scheduled meetings, public comment periods, other public meetings, other major planning activities, and notification of publications available for public access shall be posted at the following locations: • City of Jefferson City Hall • CAMPO webpage: www.jeffersoncitymo.gov/campo Policy 1.2 -The following entities shall be notified via email and/or form letter of the above listed meetings, comment periods, major planning activities, and publication availability: • CAMPO Technical Committee Members • CAMPO Board of Directors Members • Interested Parties Email List • Local Media Email List • City Clerk, City of Jefferson • County Clerk, Cole County • City Clerk, Holts Summit • City Clerk, St. Martins • County Clerk, Callaway County • City Clerk, Taos • Village Clerk, Wardsville • Missouri River Regional Library • OATS, Inc . Policy 1.3 -Meeting agendas shall be made publicly available at least five days before the scheduled meeting. Policy 1.4 -Notices of major planning activities and/or comment periods should be promoted via social media. Policy 1.5 -Notices for the development of planning documents or changes to the documents will contain: • Notice that documents are being developed or amended, and how they may be accessed; • the duration of the public comment period; • instructions for submitting comments; and • the date, time, and location of public meetings. Policy 1.6 - A legal notice regarding public comment periods related to the updates to the Metropolitan Transportation Plan, Transportation Improvement Program, Program of Projects, Title VI Program, and Public Participation Plan shall be published in the Jefferson City News Tribune. Policy 1.7 -CAMPO shall adhere to the requirements of the Missouri Sunshine Law and provide a minimum of 24-hour notice before the meeting. City of jefferson Title VI Program 2023 -CAMPO Public Participation Plan 39 DRAFT Policy 1.8-The Metropolitan Transportation Plan, Transportation Improvement Program, and all other plans will incorporate charts, graphs, photographs, maps, and any other tool or resource necessary to communicate with the public and stakeholders. Policy 1.9-Public meetings shall be held at locations compliant with the Americans with Disabilities Act. Policy 1.1 0 -Public meetings should be held in locations that are accessible by public transit. Meetings should be held with enough time for transit users to arrive, provide input, and use transit to leave. Policy 1.1 I -Notices of major planning activities should be disseminated to stakeholders that cater to the needs of low-income and minority households, and those who may face challenges accessing employment and other services. EMERGENCY MEETINGS Policy 1.12 -In the event that an emergency meeting is necessary, the Chairman of the Board of Directors, or the Vice-Chair in the absence of the Chairman, is authorized to call a special meeting. In the unlikely event it is necessary to hold a meeting with notice of less than twenty-four hours, the nature of the good cause justifying that departure from the normal requirements shall be stated in the minutes. A quorum of members is required to be physically present at the meeting location, but additional members may participate and vote via telephone, facsimile, Internet, or any other voice or electronic means. In the event the emergency meeting is considered a "closed meeting" under the Missouri Sunshine Law, members who are not physically present may vote as if they are present. In all cases the nature of the emergency of the public body justifying the departure from the normal requirements shall be stated in the minutes of the meeting. EFFECTIVE COMMUNICATION & VISUALIZATION Policy 2.1 -Upon request, staff will be available to meet with local officials, interested groups, or the public to discuss or present the Metropolitan Transportation Plan (MTP), Transportation Improvement Program (TIP), Unified Planning Work Program (UPWP) or other plans, programs, and activities. Policy 2.2 -The CAMPO webpage will be maintained and updated with planning documents produced by CAMPO and local jurisdictions to provide the most current and accurate transportation planning information available. Policy 2.3 -The CAMPO webpage shall contain public notices, meeting agendas, meeting minutes, Board of Director members, Technical Committee members, plans, studies, and other information for the public's benefit. Policy 2.4 -CAMPO shall actively participate in social media activities to supplement traditional public outreach activities. Policy 2.5 -CAMPO shall promote events of planning partners, when appropriate. Policy 2.6-CAMPO shall proactively use targeted media campaigns to engage with individuals and groups that may be impacted by activities or have expressed interest in being contacted. OUTREACH & ENGAGEMENT Policy 3.1 -CAMPO encourages local jurisdictions to include public participation in the planning of projects and programs. CAMPO will collect information on the public participation process used by the project sponsors as part of the project application review process. Policy 3.2 -CAMPO will maintain brochures and other educational materials to provide information on the metropolitan transportation planning process, the responsibilities of CAMPO, and the public participation process. The brochure will be available at all public meetings and events and accessible on the CAMPO webpage. City of Jefferson Title VI Program 2023 -CAMPO Public Participation Plan 40 DRAFT Policy 3.3 -CAMPO staff will actively make the effort to go out into the public, whether by invitation to go to meetings make presentations, or to attend meetings with relevance to transportation, transit, pedestrian, or bicycle themes, rail, or other related topics. Policy 3.4-CAMPO will make every effort to reach out to community organizations, advocacy groups, and underserved populations. Policy 3.5 -CAMPO shall maintain and regularly update a database of stakeholders and interested individuals. Listed below are the broadly defined stakeholder groups that CAMPO interacts with: • Elected Officials • Tourism • Emergency Service Providers • Government (Local, State, Federal) • Transportation Providers • Non-Motorized • Freight Service Providers • Community Organizations • Economic Development • Protected Class Advocates • Business Community • Environmental Policy 3.6 -CAMPO shall engage the public in the transportation planning process according to the policies contained in this public participation plan and to the requirements of state and federal laws through timely information, public notification of activities and documents, accessible public meetings, and availability for questions and queries. Policy 3.7 -CAMPO shall solicit the needs of those traditionally underserved by existing transportation system, such as elderly, disabled, low income, and minority households who may have difficulty accessing or participating in community planning activities, through its public participation process. COORDINATION Policy 4.1 -CAMPO will coordinate with state and local agencies, and officials responsible for planning activities within the Metropolitan Planning Area that are affected by transportation. Policy 4.2 -State, Regional, and Local stakeholders will be consulted in the development of the Metropolitan Transportation Plan (MTP) and the Transportation Improvement Program (TIP) to the maximum extent practicable. Many of these entities, such as local entities involved with planned growth, economic development, environmental protection, and airport operations or freight transportation, are represented on either the CAMPO Board of Directors or Technical Committee. Policy 4.3 -Per Section 14.5 of the CAMPO Memorandum of Understanding, local governments have responsibilities to: · • Participate in the development of the MTP and other plans, by making available to CAMPO local transportation plans, comprehensive plans or other information as needed, which may include land use, zoning or GIS databases. • Review the MTP as it is being drafted. • Participate in the development of the TIP, and the Unified Planning Work Program. • Review and comment of these documents as they are being drafted. • Assist in planning and executing public involvement activities. • Actively participate in the planning process through various meeting and activities, such as the Board of Directors and Technical Committee meetings. City of Jefferson Title VI Program 2023 -CAMPO Public Participation Plan 41 DRAFT PUBLIC COMMENT PROCEDURES Figure 14 outlines required public comment procedures. Figure 15 shows the general overview of public engagement activities for specific federally required documents and plans. Public comment periods are initiated by staff and are concluded at Board of Directors meeting before final adoption or approval. Participation procedures for specific plans can be found in the following section. FIGURE 14-CAMPO PUBLIC COMMENT PROCEDURES Regularly Scheduled Meetings-Meeting notices and agendas for Technical Committee or Board of Directors are posted on the CAMPO webpage at www.jeffersoncitymo.gov/CAMPO. sent to members, interested parties, and to a media contact list at least 5 days before a meeting. The media list is maintained by the Jefferson City Clerk and includes all major TV , radio, and print news outlets that serve the Mid-Missouri area. Additionally, the list includes media contacts in St. Louis and Kansas City. Other Public Meetings-Meeting announcements and/or agendas for other planning activities not re lated to regularly scheduled meetings are advertised on the CAMPO webpage at www.jeffersoncitymo .gov/CAMPO , on the CAMPO Facebook page, and sent to members, interested parties, and to a media contact list at least 7 days prior to the meeting. At a minimum, a newspaper advertisement shall be placed in th e Sunday addition Jefferson City News Tribune prior to the date of the meeting. Depending on the activity staff may choose to advertise in other local media resources . Staff should also make every attempt to advertise public meetings via posters , emails, stakeholder newsletters , and any other media resource deemed helpful in increasing public engagement. The public meeting notice shall inc lude : • a brief sentence describing the plan or project • time , date, and location of the upcoming public meeting • a web link to the draft document and/or survey tool • a contact email and/or phone number Notice of Public Comment Periods -Public comment periods are advertised on the CAMPO webpage at www .jeffersoncitymo.gov/CAMPO , sent to members, interested parties, and to a media contact list. If applicable (see Table 2), a legal notice is p laced in the Jefferson City News Tribune at the opening of the public comment period. Depending on the activity, staff may choose to additionally advertise using other local media resources. The end of a public comment period will be concluded by the Board of Directors at a regularly scheduled meeting to provide final opportunity to comment. An example public notice can be found on the following page. The public comment notice sha ll in c lude: • a brief sentence describing the plan or project • a sentence stating the opening of a public comment period • time, date, and location of the meeting where final opportunity for public comment will be provided and approval is anticipated. • a web link to the draft document location • a list of locations where the draft document may be found a contact email addre and ne number Public meetings are held at times and locations convenient to all segments of the public. A central location accessible to transit user s is required. Reasonable accommodations will be made for persons with limited English proficiency and for people with disabilities. Public meetings will are generally held at John G. Christy Municipal Building (City Hall), 320 E. McCarty Street, Jefferson City, MO 65101, or as specified within public comment notice(s). Locations may change based on the nature of the planning process or During public comment periods , copies of proposed plans will be made available for public review on the Jefferson City Website at www.jeffersoncitymo.gov/CAMPO , Jefferson City Clerk's Office, and the Missouri River Regional Library. Reasonable accommodations for persons with limited English """""''"''"''"and for with disabilities will be made est. Comments on proposed plans may be made in writing or in person at a regularly scheduled meeting of the Technica l Committee or Board of Directors . Wr itten comments should be directed to the CAMPO Division, Planning and Protective Services, 320 E. McCarty Street. Jefferson City, MO 65101, or sent electronically to campo@jeffersoncitymo.gov. CAMPO staff will present comments to the CAMPO Board of tors City of Jefferson Title VI Program 2023 -CAMPO Public Participation Plan 42 DRAFT FIGURE 15 -CAMPO PUBLIC ENGAGEMENT OVERVIEW BY PLAN DOCUMENT FREQUENCY REQUIRED MINIMUM REQUIRED PUBLIC PUBLIC NOTIFICATION MEETINGS COMMENT ACTIVITIES PERIOD METROPOLITAN 5 YEARS TE CHN ICA L COMMITIEE MEET INGS 25 DAYS • WEBSITE POST TRANSPORTATION PLAN (MTP) BOARD OF DIRE C TOR S MEETINGS • NEWS PAPER ADVERTISEMENTS 5-YEAR UPDATE THREE ADD ITIONAL PUBLI C MEETINGS • STAKEHOLDER NEWSLETTER S (AT LEAST ONE HELD IN HOLTS • PRESENTATIONS TO MEMBER SUMMIT) JURISDI CTIONS' C OUNC IL MEETINGS • PRESENTATIONS TO STAKEHOLDER GROUPS • EMAIL DISTRIBUTION LI STS • NOTICE SENT TO MEMBER JURISDICTIONS • NOTICE POSTED AT CITY HALL* METROPOLITAN AS NEEDED TECHNI CA L COMMITTEE M EET IN GS 7 DAYS • WEBSITE POSTS TRANSPORTATION PLAN (MTP) BOARD OF DIRECTORS MEETINGS • NOTICE SEN T TO MEMBER AMENDMENTS JURISDICTIONS • NOTICE POSTED A T CITY HALL * COORDINATED PUBLIC TRANSIT· 3 YEARS TECHNICAL COMMITTEE MEETINGS 25 DAYS • WEBSITE POST HUMAN SERVICES BOARD OF DIRE C TOR S MEETINGS • NEWS PAPER ADVERTISEMENTS TRANSPORTATION PLAN TWO ADD ITIONAL PUBLIC MEETINGS • STAKEHOLDER NEWSLETTER S 4-5 YEAR UPDATE • PRESENTATIONS TO MEMBER JURI SD ICTIONS' COUNCIL MEETIN GS • PRESENT AT IONS TO STAKEHOLDER GROUPS • EMAIL DISTRIBUTION LIST S • NOTICE SE NT TO MEMBER JURISDI CTIONS • NOTICE POSTED AT CITY HALL* TRANSPORTATION ANNUAL TE C HNI CA L COMMITIEE MEETINGS 25 DAYS • WEBSITE POST IMPROVEMENT PROGRAM BOARD OF DIRECTORS MEETINGS • NEWS PAPER ADVERTISEMENTS ANNUAL UPDATE • N O TI CE SEN T TO MEMBER JURISDICTIONS • N OTICE POSTED AT CITY HALL * TRANSPORTATION AS NEEDED TECHNI CAL COMMITTEE MEETINGS 7 DAYS • WEBSITE POST IMPROVEMENT PROGRAM BOARD OF DIRE CTORS MEETINGS • NOTICE SENT TO MEMBER AMENDMENTS JURISDICTIONS • NOTICE POSTED AT CITY H ALL* TITLE VI PROGRAM, PUBLIC 3 YEARS TE C HNI CA L COMMITTEE ME ET IN GS 45 DAYS • WEBSITE POST PARTICIPATION PLAN (PPP), & BOARD OF DI RECTORS MEETINGS • NEWS PAPER ADVERT ISEMENTS LANGUAGE ASSISTANCE PLAN • NOTICE SENT TO MEMBER (LAP) JURISDICTIONS 3-YEAR UPDATE • NOTICE POSTED A T CITY H A LL* UNIFIED PLANNING WORK ANNUAL TECHNI CAL COMMITTEE MEETINGS 7 DAYS • WEBSITE POST PROGRAM BOARD OF DIRECTORS MEETINGS • NOTICE SENT TO MEMBER ANNUAL UPDATE JURISDI C TIONS UNIFIED PLANNING WORK AS NEEDED TECHNICAL COMMITTEE MEETINGS 7 DAYS • WEBSITE P OST PROGRAM B OARD OF DIRE CTORS MEETINGS • NOTICE SENT TO MEMBER AMENDMENTS JURI SDIC TION S ANNUAL LISTING OF OBLIGATED ANNUAL THE ALOP IS UPDATED BY STAFF. THE TECHNICAL • WEBSITE POST PROJECTS (ALOP) COMMITTEE AND BO ARD OF DIRECTORS ARE • NOTIFI CATION OF BOARD OF ANNUAL UPDATE NOTIFIED OF THE DOCUMENT'S POSTING AND THE DIRECTORS AND TECHNI CAL PUBLIC MAY COMMENT DURING THOSE MEETINGS. COMMITTEE OTHER PLANS AND PROJECTS AS NEEDED TE CHN ICAL COMMITTEE MEETINGS As • WEBSIT E POST BOARD OF DIRE C TORS MEETINGS NEEDED • NOTICE SEN T TO MEMBER ADDITIONAL PU BLI C MEETINGS AS JURI SD ICTIONS NEEDED • NOTICE POSTED A T CITY HALL * * Notices and/or agendas are posted at City of Jefferson City Hall at 320 E. McCarty Street City of Jefferson Title VI Program 2023 -CAMPO Public Participation Plan 43 DRAFT FIGURE 16-EXAMPLE CAMPO PUBLIC NOTICE CAMPa Capital Area Metropolitan Planning Organization Public Notice-Notice of Public Comment Period CAMPO 2023-2027 Transportation Improvement Program Amendment #3: Change to St. Martins Trail Project The Capital Area Metropolitan Planning Organization (CAMPO) invites public comment on an amendment to the 2023 -2027 Transportation Improvement Program (TIP). The TIP identifies transportation projects, studies, and programs to be implemented using a combination of local, state, and federal funding or having regional significance for the CAMPO Planning Area, which includes the Jefferson City urbanized area. Amendment #3 includes changes to the following project: • TIP #2023-14 St. Martins -St. Martins Trail $218,535 in Programmed Funds-Recreational Trails Program Award The project includes the construction of a 7' ADA trail extension from Niekamp Park to Business 50. The project will occu r i n Project Years 2023 and 2024 . The public comment period will conclude at a meeting of the CAMPO Board of Directors on December 21, 2022 at 12:00 p.m. in Room# 200, John G. Christy Municipal Building, 320 E. McCarty Street, Jefferson City, MO 65101. Written comments may be directed to CAMPO at the Department of Planning and Protective Services, Room 120, John G. Christy Municipal Building, 320 East McCarty Street , Jefferson City, Missouri 65101; fax 573-634-6457 or email campo@jeffersoncitymo .gov . This public notice and time established for public review and comments satisfies the Federal Transit Administ ration requirements . Copies are available for inspection on the CAMPO website at: www.jeffersoncitymo.gov/campo, at City of Jefferson City Hall, or may be mailed upon request. Notice ofthe public comment period has been provided to the following entities : Missouri River Regional Library, County Clerk in Cole and Callaway counties, City Clerks in St. Martins, Holts Summit, Taos, Wardsville and OATS , Inc. in Columbia, Missouri. Individuals should contact the ADA Coordinator at (573) 634~570 to request accommodations or al t ernative formats as required under the Americans with Disabilities Act . Please allow three business days to process the request. Any questions regarding this notice should call (573) 634-6410. Emily Donaldson, City Clerk, City of Jefferson, Missouri Friday , December 13, 2022 For contact information only : Department of Planning and Protective Services-CAMPO 320 East McCarty Street, Room 120 Jefferson City, Missouri 65101 Attention: Lisa Dittmer, Phone: (573) 634 -6475 City of Jefferson Title VI Program 2023 -CAMPO Pub lic Partici pation Plan 44 DRAFT PLAN SPECIFIC PROCEDURES METROPOLITAN TRANSPORTATION PLAN The Metropolitan Transportation Plan (MTP), also referred to as a Long-Range Transportation Plan, assesses regional transportation needs over a twenty-year planning horizon. The MTP sets· goals and defines policies, programs, strategies, and projects to meet the transportation needs of the CAMPO region. The MTP is central to the MPO planning process and addresses all transportation modes, including; surface transportation (roads and bridges), pedestrian and non-motorized, transit, air, waterways & ports, freight, rail. Updates and amendments to the TIP follow the procedures outlined in Tables I and 2 of the previous section. 5-YEAR UPDATE PROCESS The 5-year update of the MTP should include two phases of engagement. The first phase includes outreach to member jurisdictions, stakeholders, and the general public to gather information on changes to needs and demands in the region. The second phase of engagement includes reviewing data, goals,. strategies, and modeling with these same member jurisdictions, stakeholders, and the general public. The second phase concludes with the draft document going through a multi-stage process of review by the Technical Committee, Board of Directors, and public before approval or adoption. The MTP is presented to the Technical Committee for review and recommendation to the Board of Directors for approval. The draft document is then presented to the Board of Directors for review and staff opens a 25- day public comment period. A final opportunity for public comment will be provided at the next scheduled Board of Directors meeting where the Board may choose to approve or adopt the plan. The Board of Directors will close the public comment period. During the public comment period, a notice will be placed on the CAMPO webpage and a legal notice will be placed in the newspaper as specified in Table I. An example Notice is provided in this document. Amendment Process The MTP may be changed through an amendment or administrative modification. An amendment to the MTP is subject to a 7-day public comment period after being reviewed by the Technical Committee and before being approved by the Board of Directors. If staff conducts an administrative modification, notice will be provided to the Board of Directors either prior to or immediately following the modification. Amendments and administrative modifications are documented in the appendix of the MTP. Definitions of an amendment or administrative modification, according to 23 CFR §450.1 04, are as follows: Administrative modlflc:ation means a minor revision to a long-range statewide or metropolitan transportation plan, Transportation Improvement Program (TIP), or Statewide Transportation Improvement Program (STIP) that includes minor changes to project/project phase costs, minor changes to funding sources of previously included projects; and minot changes to prciject/project phase initiation dates. An administrative modification is a r!!vision that does ncit reqUire public review and comment, a.redemonstration of fiscal constraint, or a conformity determination (in nonattainment and maintenance areas). Amendment means a revision to a long-range statewide or metropolitan transportation plan, TiP, or STIP that .involves a major change tO a project included in a metropolitan transportation plan, TIP, or STIP; including the addition or deletion of a project or a major change in project cost, project/project phase initiation dates, or a major change in design concept or design scope (e.g., changing project termini or the number of through traffic lanes or changing the number of stations in the case of fiXed guideway transit projects). Changes to projects that are included only for illustrative purposes do not require an amendment. An amendment is a revision that requires public review and comment and a redemonstration of fiscal constraint. If an amendment involves "non-exempt" projects in nonattainment and maintenance areas, a conformity determination is required. City of Jefferson Title VI Program 2023 -CAMPO Public Participation Plan 45 DRAFT TRANSPORTATION IMPROVEMENT PROGRAM The Transportation Improvement Program (TIP) is the document identifying transportation projects to be programmed and funded with FHWA and/or FT A funds for the metropolitan planning area over the next five years. Updates and amendments to the TIP follow the procedures outlined in Tables I and 2 of the previous section. ANNUAL UPDATE PROCESS The TIP is updated every year and covers a 5-year period starting july I of each year. TIP development begins with a verification of status of projects in the current TIP, solicitation of new projects, and request for budget information from local jurisdictions. Local transit providers are also requested to provide information needed to develop their "Program of Projects" for inclusion in the TIP. CAMPO staff develops the financial plan, project listings, maintenance and operations, and other components of the TIP with support from the Technical Committee, member jurisdictions, MoDOT, FHWA, and FTA. The TIP is presented to the Technical Committee for review and recommendation to the Board of Directors for approval. The draft document is then presented to the Board of Directors for review and staff opens a 25- day public comment period. A final opportunity for public comment will be provided at the next scheduled Board of Directors meeting where the Board may choose to approve or adopt the plan. The Board of Directors will close the public comment period. During the public comment period, a notice will be placed on the CAMPO webpage and a legal notice will be placed in the newspaper as specified in Table I. An example Notice is provided in this document. The Board of Directors then requests approval of the TIP by the Governor and ONE DOT(consisting of FHWA and FTA). AMENDMENT PROCESS The TIP may be changed through an amendment or administrative modification. An amendment to the TIP is subject to a 7-day public comment period after being reviewed by the Technical Committee and before being approved by the Board of Directors. If staff conducts an administrative modification, notice will be provided to the Board of Directors either prior to or immediately following the modification. Amendments and administrative modifications are documented in the appendix of the TIP. More detail on the process for changes to the TIP can be found in the appendix of the current year TIP. Definitions of an amendment or administrative modification, according to 23 CFR §450.1 04, are as follows: Administrative modification means a minor revision to a long-range statewide or metropolitan transportation plan, Transportation Improvement Program (TIP), or Statewide Transportation Improvement Program (STIP) that includes minor changes to project/project phase costs, minor changes to funding sources of previously included projects, and minor changes to project/project phase initiation dates. An administrative modification is a revision that does not require public review and comment, a redemonstration of fiscal constraint, or a conformity determination (in nonattainment and maintenance areas). Amendment means a revision to a long-range statewide or metropolitan transportation plan, TIP, or STIP that involves a major change to a project included in a metropolitan transportation plan, TIP, or STIP, including the addition or deletion of a project or a major change in project cost, project/project phase initiation dates, or a major change in design concept or design scope (e.g., changing project termini or the number of through traffic lanes or changing the number of stations in the case of fixed guideway transit projects). Changes to projects that are included only for illustrative purposes do not require an amendment. An amendment is a revision that requires public review and comment and a redemonstration of fiscal constraint. If an amendment involves "non-exempt" projects in nonattainment and maintenance areas, a conformity determination is required. City of Jefferson Title VI Program 2023 -CAMPO Public Participation Plan 46 DRAFT PROGRAM OF PROIECTS (POP) The POP is a list of projects to be funded in a grant application submitted to the FTA by a designated recipient. The POP lists the subrecipients and indicates whether they are private non-profit agencies, governmental authorities, or private providers of transportation service, designates the areas served (including rural areas), and identifies any tribal entities. In addition, the POP includes a brief description of the projects, total project cost, and Federal share for each project. The POP is a component of the TIP and thus development and update processes follow the public participation procedures used for the TIP. City of jefferson Title VI Program 2023 -CAMPO Public Participation Plan 47 DRAFT COORDINATED PUBLIC TRANSIT-HUMAN SERVICES TRANSPORTATION PLAN The Coordinated Public Transit-Human Services Transportation Plan (Coordinated Plan) identifies the transportation needs of individuals with disabilities, older adults, and people with low incomes, provides strategies for meeting these needs, and prioritizes transportation services for funding and implementation. In accordance with Fixing America's Surface Transportation Act (FAST Act), the coordinated plan must be in place for agencies to apply for Federal Transit Administration (FTA) Section 5310 funding. Updates and amendments to the Coordinated Plan follow the procedures outlined in Tables I and 2 of the previous section. 3-YEAR UPDATE PROCESS The 3-year update of the MTP should include two phases of engagement. The first phase of engagement includes outreach to member jurisdictions, stakeholders, and the general public to gather information on changes to needs and demands in the region. The second phase of engagement includes reviewing data, goals, strategies, and modeling with these same member jurisdictions, stakeholders, and the general public. The second phase concludes with the draft document going through a multi-stage process of review by the Technical Committee, Board of Directors, and public before approval or adoption. The Coordinated Plan is presented to the Technical Committee for review and recommendation to the Board of Directors. The draft document is then presented to the Board of Directors for review and staff opens a 25- day public comment period. A final opportunity for public comment will be provided at the next scheduled Board of Directors meeting where the Board may choose to approve or adopt the plan. The Board of Directors will close the public comment period. During the public comment period, a notice will be placed on the CAMPO webpage and a legal notice will be placed in the newspaper as specified in Table I. An example Notice is provided in this document. REVISION PROCESS Any changes to the Coordinated Plan will be presented to the Technical Committee and Board of Directors for their review and approval. The Board of Directors may open a public comment period to accommodate major revisions. City of jefferson Title VI Program 2023 -CAMPO Public Participation Plan 48 DRAFT TITLE VI PROGRAM, PUBLIC PARTICIPATION PLAN, & lANGUAGE ASSISTANCE PLAN Title VI prohibits discrimination on the basis of race, color, or national origin in programs and activities receiving Federal financial assistance. Specifically, Title VI provides that: [n]o person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. The Title VI Program is a federally required program and document that includes the Public Participation Plan (PPP) and Language Assistance Plan (LAP). The Title VI Program must be updated every three years. The update process includes a review of CAMPO procedures for notifying the public of their rights under Title VI and how to file a complaint. The document(s) demographic data is reviewed and updated. The update of the PPP includes a full review of current public engagement and comment procedures. A public survey is distributed to gather input on how engagement can be improved. The Title VI Program is presented to the Technical Committee for review and recommendation to the Board of Directors. The draft document is then presented to the Board of Directors for review and staff opens a 45-day public comment period. A final opportunity for public comment will be provided at the next scheduled Board of Directors meeting where the Board may choose to approve or adopt the plan. The Board of Directors will close the public comment period. During the public comment period, a notice will be placed on the CAMPO webpage and a legal notice will be placed in the newspaper as specified in Table I. An example Notice is provided in this document. The PPP is the official public participation process for plans and programs of CAMPO, as well as the Program of Projects for JEFFTRAN, and OATS. REVISION PROCESS Any change to the Title VI Program, including the PPP or LAP will be presented to the Technical Committee and Board of Directors for their review and approval. The Board of Directors may open a public comment period to accommodate major revisions. City of Jefferson Title VI Program 2023 -CAMPO Public Participation Plan 49 DRAFT UNIFIED PLANNING WORK PROGRAM The Unified Planning Work Program (UPWP) defines tasks and anticipates funding requirements for the metropolitan planning activities performed by CAMPO with federal funds provided by the Federal Highway Administration (FHWA) and the Federal Transit Administration (FTA) under title 23 U.S.C. and title 49 U.S.C. Chapter 53. The UPWP defines activities for all public officials and agencies that contribute resources to the transportation planning process. The UPWP covers one fiscal year, November I to October 31, and outlines activities funded through the Consolidated Planning Grant and local funds and serves as the basis for funding agreements with the Missouri Department of Transportation (MoDOT}. The UPWP also serves as a management tool for scheduling, budgeting, and monitoring the local planning activities. ANNUAL UPDATE PROCESS The UPWP is made available to the public during regularly scheduled Technical Committee and Board of Directors meetings. By regulation, the UPWP is not required to undergo the same level of public involvement as other MPO documents. The UPWP is presented to the Technical Committee for review and recommendation to the Board of Directors. The draft document is then presented to the Board of Directors for review and staff opens a 7-day public comment period. A final opportunity for public comment will be provided at the next scheduled Board of Directors meeting where the Board may choose to approve or adopt the plan. The Board of Directors will close the public comment period. During the public comment period, a notice will be placed on the CAMPO webpage specified in Table I. An example Notice is provided in this document. The Board of Directors then requests approval of the UPWP by the Governor and ONE DOT (consisting of FHWAand FTA). AMENDMENT PROCESS The UPWP may be changed through an amendment or administrative modification. Amendments must be approved by the Board of Directors, FTA, and FHW A Some modifications may also go through an official approval by the Board of Directors as deemed appropriate by staff. Amendments and administrative modifications are documented in the UPWP. More detail on the process for changes to the UPWP can be found in that document. RESPONSE TO PUBLIC COMMENTS Comments on planning documents will be documented and provided to the Technical Committee and the Board of Directors, and kept in MPO comment files. Comments may be included in plan appendices as summaries of public comments. General comments or questions regarding transportation policy, needs, and/or complaints will be acted upon by staff in accordance with the federal, state, and local regulations. Action on these comments may include addressing the comment directly, by correspondence to a comment or question; referring comments to the correct recipient, either to different city/state departments; or taking the matter up with the Technical Committee and/or Board of Directors. If the responses to public comments results in the Metropolitan Transportation Plan, Transportation Improvement Program and other plan or program documents or amendments being significantly different from the draft document which was sent out for public review, an additional public comment period shall be held. Determination of the need for an additional comment period will be made by the CAMPO Board of Directors. If significant oral and written comments and responses are received, an appendix containing the comments and recommendations will be made part of the final document. Interested parties may comment and make recommendations on any plan or program in person, by fax, email, or letter by contacting CAMPO staff at the following: City of jefferson Title VI Program 2023 -CAMPO Public Participation Plan 50 Department of Planning and Protective Services Attention: CAMPO 320 E. McCarty St jefferson City, MO 65 I 0 I (573) 634-641 0 (573) 634-6457 (Fax) campo@jeffersoncitymo.gov SPECIAL ACCOMMODATIONS DRAFT Persons requiring special accommodations for attendance at meetings, activities and functions because of a disability or physical impairment should contact the City of Jefferson ADA Coordinator at (573) 634-6410 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. CAMPO maintains Language Assistance Plan and Title VI policies and performs periodic reviews of the both. LANGUAGE ACCOMMODATIONS As prescribed by the Language Assistance Plan, CAMPO will, when issuing statements or notices, note that interpreters or sign language professionals will be available upon advance notice of seven calendar days. CAMPO will also maintain a contact database of interpreters in anticipation of this need. NON-DISCRIMINATION POLICY CAMPO does not discriminate in the level and quality of transportation services and transit-related benefits based on race, color, national origin, sex, familial status, sexual orientation, religion, age, or disability and maintains information on and processes for complaints related to discrimination. Persons who feel that they have been subjected to discrimination should contact CAMPO or federal offices for information on local and federal procedures and forms for discrimination complaints. Person(s) alleging discrimination as it relates to the provision of transportation services and transit-related benefits may file a complaint with the Federal Transit Administration, and/or the U.S. Department of Transportation, Federal Transit Administration Office of Civil Rights 90 I Locust Street, Room 404 Kansas City, MO 641 06 Telephone 816-329-3920, or Federal Highway Administration 3220 West Edgewood, Suite H Jefferson City, MO 651 09 Telephone: 573-638-2617 City of Jefferson Title VI Program 2023 -CAMPO Public Participation Plan 51 !DRAFT TITLE VI Any person who believes that they, individually, or as a member of any specific class of persons, has been subjected to discrimination may file a written complaint with the: Title VI Program Officer C/o City Counselor, John G Christy Municipal Building/City Hall 320 East McCarty Street Jefferson City, MO 65 I 0 I Complainants have the right to complain directly to the appropriate federal agency. Every effort will be made to obtain early resolution of complaints. The option of informal meeting(s) between the affected parties and the Title VI Program Officer may be utilized for resolutions. The Title VI Program Officer will notify CAMPO of all Title VI related complaints as well as resolution. City of Jefferson Title VI Program 2023 -CAMPO Public Participation Plan 52 DRAFT CITY OF JEFFERSON/CAMPO LIMITED ENGLISH PROFICIENY PLAN This limited English Proficiency (LEP) Plan has been prepared to address responsibilities of the City of Jefferson (including CAMPO and JEFFTRAN) as recipients of federal financial assistance as they relate to the needs of individuals with limited language skills. The plan has been prepared in accordance with Title VI of the Civil Rights Act of 1964; Federal Transit Administration Circular 4702.1 B, dated October I , 20 12, which states that the level and quality of transportation service is provided without regard to race, color, or national origin. Executive order 13166, titled "Improving Access to Services for Persons with Limited English Proficiency," indicates that differing treatment based upon a person's inability to speak, read, write or understand English is a type of national origin discrimination. It directs each federal agency to publish guidance for its respective recipients clarifying their obligation to ensure that such discriminations do not take place. This order applies to all state and local agencies which receive federal funds. SERVICE AREA DESCRIPTION The City of Jefferson is one of five incorporated communities within the CAMPO Planning Area as seen in Figure 17. In addition to the communities of Holts Summit, Jefferson City, St. Martins, Taos, and Wardsville, the CAMPO Planning Area also includes portions of Cole County and Callaway County. JEFFTRAN services are only provided within the City Limits of Jefferson City, see Figure 18. JEFFTRAN services include six fixed-routes, three tripper routes (serving schools during the Spring and Fall semesters), and a paratransit service via Handi-Wheels. FOUR FACTOR ANALYSIS The City of Jefferson has developed this LEP Plan to help identify reasonable steps for providing language assistance to persons with limited English proficiency who wish to access services provided by JEFFTRAN. As defined in Executive Order 13166, LEP persons are those who do not speak English as their primary language and have limited ability to read, speak, write or understand English. This plan outlines how to identify a person who may need language assistance, and the ways in which assistance may be provided. In order to prepare this plan, JEFFTRAN undertook the four-factor LEP analysis which considers the following factors: I. The number or proportion of LEP persons served or encountered in the eligible service population ("served or encountered" includes those persons who would be served or encountered by the recipient if the persons received adequate education and outreach and the recipient provided sufficient language services). 2. The frequency with which LEP persons come into contact with the program. 3. The nature and importance of the program, activity, or service provided by the program. 4. The resources available and costs to the recipient. City of Jefferson Title VI Program 2023 -City of Jefferson/CAMPO Limited English Proficieny Plan 53 DRAFT I. THE NUMBER AND PROPORTION OF LEP PERSONS ELIGIBLE TO BE SERVED OR LIKELY TO BE ENCOUNTERED IN THE CAMPO/!EFFTRAN SERVICE AREA: A significant majority of people in both the CAMPO and JEFFTRAN service area are proficient in the English language. Based on 2020 Decennial Census data, 2.5% of the jefferson City population and 1.47% of the CAMPO population, five years of age and older speak English "less than very well"-a definition of limited English proficiency (LEP). Figure 17 and Figure 18 depict the number of LEP population in the City of Jefferson and the CAMPO Planning Area. FIGURE 17 !EFFERSON CITY MO LEP POPULATIONS -• LANGUAGE SPOKEN AT HOME Population % Population 5 year and over Population 5 years and over 40,033 100% English only 37,924 94.7% Language other than English 2,109 5.3% Speak English less than "very well" 997 2.5% Spanish 908 2.3% Speak English less than "very well" 285 0.7% Other Indo-European languages 600 1.5% Speak English less than "very well" 324 0.8% Asian and Pacific Islander languages 475 1.2% Speak English less than "very well" 348 0.9% Other languages 126 0.3% Speak English less than "very well" 40 0.1% FIGURE 18 CAMPO PLANNING AREA LEP POPULATIONS POPULATION 5 YEARS AND OLDER BY Total Percentage of LANGUAGE SPOKEN Callaway Cole Holts Jefferson St. Service Population 5 AT HOME County County Summit City Martins Taos Wardsville Area years and older Population 5years 42,575 72,087 4,197 40,033 1,128 1,319 1,612 162,951 100.00% English only 41,867 69,364 4,144 37,924 1,116 1,298 1,609 157,322 96.55% Language other than English 708 2,723 53 2,109 12 21 3 5,629 3.45% Speak English less than "very well" 284 1,086 16 997 5 14 0 2,402 1.47% Spanish 281 1,283 4 908 3 5 0 2,484 1.52% Speak English less than "very well" 135 308 1 285 0 5 0 734 0.45% Other Indo-European languages 149 824 22 600 5 16 3 1,619 0.99% Speak English less than "very well" 47 390 15 324 5 9 0 790 0.48% Asian and Pacific Islander languages 244 479 27 475 4 0 0 1,229 0.75% Speak English less than "very well" 95 348 0 348 0 0 0 791 0.49% Other languages 34 137 0 126 0 0 0 297 0.18% Speak English Jess than "very well" 7 40 0 40 0 0 0 87 0.05% City of Jefferson Title VI Program 2023 -City of Jefferson/CAMPO Limited English Proficieny Plan 54 DRAFT 2. FREQUENCY OF CONTACT BY LEP PERSONS WITHIN CAMPO AND IEFFTRAN SERVICES: While City Hall staff at the City of Jefferson has occasionally received phone calls from non-english speaking persons, 3-4 times in the last 3 years, there has not been an official request for an interpreter. On these rare occasions this has only occurred with Spanish speakers. When such an occasion has occurred, a city staff member, fluent in Spanish was able to provide support. None of these calls were related to CAMPO or JEFFTRAN services. CAMPO staff reviewed the frequency with which office staff have, or could have, contact with LEP persons. To date, CAMPO has not received a request for an interpreter. None of the two current CAMPO staff members stated that they have ever had a request for an interpreter. CAMPO averages zero phone calls per month requesting an interpreter. CAMPO does include a the non-profit El Puente as a stakeholder agency during planning processes and uses the organization for translation services of some CAMPO products. JEFFTRAN staff reviewed, via a survey, the frequency with which office staff, dispatchers and drivers have, or could have, contact with LEP persons. To date, JEFFTRAN rarely has a request for an interpreter. Only two out of sixteen staff surveyed stated that they have ever had a request for an interpreter. JEFFTRAN averages zero phone calls per month requesting an interpreter. JEFFTRAN staff was given the following survey: 1. How often do you come into contact with riders who do not speak English or have trouble understanding you when you speak English to them? Free uency of Contact with LEP Persons Frequency Language Spoken bv LEP Persons 1-Daily Spanish 4-Weekly Spanish 3-Monthly Spanish 8-Less frequently than Spanish monthly 2. Of these riders, what language is most often spoken? (Example: Spanish, Chinese, Russian, Vietnamese, French, Arabic, etc.) Spanish was the only language identified. 3. If known, what other languages do you hear spoken by riders? (Example: Spanish, Chinese, Russian, Vietnamese, French, Arabic, Other European, African, or Asian Languages, etc.) Spanish, African, Asian, and American Sign Language were identified. 4. What languages (other than English) do you understand or speak? Spanish (2), some Spanish (3), French (1) 5. Have you ever requested translation or interpretation assistance? Yes (2), No (14) 6. Do you have any suggestions regarding how we can serve LEP clients better? Suggestions included employing a translator and use of cell phone for translation. 7. Have you ever received comments or feedback concerning the Spanish Route and Schedule Guides? No (15), No response (1) City of Jefferson Title VI Program 2023 -City of Jefferson/CAMPO Limited English Proficieny Plan 55 DRAFT 3. THE IMPORTANCE OF PROGRAMS. ACTIVITIES OR SERVICES PROVIDED BY IEFFTRAN TO LEP PERSONS: Outreach activities, summarized in JEFFTRAN's Title VI Public Engagement Plan, include events such as public meetings and/or open houses held at schools, churches, libraries and other non-profit locations, and include specific outreach to LEP persons to gain understanding of the needs of the LEP population, and the manner (if at all) needs are addressed. Outside Organization LEP Survey Organization:--------- I. What language assistance needs are encounteredl 2. What languages are spoken by persons with language assistance needsl 3. What language assistance efforts are you undertaking to assist persons with language assistance needsl 4. When necessary, can we use these servicesl 4. THE RESOURCES AVAILABLE TO IEFFTRAN AND OVERALL COST TO PROVIDE LEP ASSISTANCE: Strategies for Engaging Individuals with Limited English Proficiency include: I. Language line. Upon advance notice, translators can be provided. 2. Language identification flashcards. 3. Written translations of vital documents (identified via safe harbor provision). 4. One-on-one assistance through outreach efforts. 5. Website information. 6. To the extent feasible, assign bilingual staff for community events, public hearings, and Board of Directors meetings and on the customer service phone lines. As applicable: Based on our demographic analysis (Factor I) the City of Jefferson has determined that no language group(s) within its service area meets Safe Harbor criteria requiring written translated "vital documents" by language group(s). City of Jefferson staff will provide assistance and direction to LEP persons who request assistance. Staff LEP Training The following training will be provided to JEFFTRAN staff: I. Information on JEFFTRAN Title VI Procedures and LEP responsibilities. 2. Description of language assistance services offered to the public. 3. Use of Language Identification Flashcards. 4. Documentation of language assistance requests. City of Jefferson Title VI Program 2023 -City of Jefferson/CAMPO Limited English Proficieny Plan 56 DRAFT Monitoring and Updating the LEP Plan The LEP Plan is a component of the City of Jefferson's Title VI Plan requirement. JEFFTRAN and/or CAMPO staff will update the LEP plan as required. At minimum, the plan will be reviewed and updated when it is clear that higher concentrations of LEP individuals are present in the CAMPO or JEFFTRAN service areas. Updates include the following: I. How the needs of LEP persons have been addressed. 2. Determine the current LEP population in the service area. 3. Determine as to whether the need for, and/or extent of, translation services has changed. 4. Determine whether local language assistance programs have been effective and sufficient to meet the needs. 5. Determine whether CAMPO or JEFFTRAN's financial resources are sufficient to fund language assistance resources as needed. 6. Determine whether CAMPO or JEFFTRAN has fully complied with the goals of this LEP Plan. 7. Determine whether complaints have been received concerning CAMPO and JEFFTAN's failure to meet the needs of LEP individual. City of jefferson Title VI Program 2023 -City of jefferson/CAMPO Limited English Proficieny Plan 57 DRAFT SUBRECIPIENT ASSISTANCE JEFFTRAN (City of Jefferson) does not have any subrecipients. CAMPO does not have any subrecipients. SUBRECIPIENT MONITORING JEFFTRAN (City of Jefferson) does not have any subrecipients. CAMPO does not have any subrecipients. EQUITY ANALYSIS OF FACILITIES JEFFTRAN (City of Jefferson) has not constructed any storage facilities, maintenance facilities, or operations centers in the last three years. CAMPO has not constructed any storage facilities, maintenance facilities, or operations centers in the last three years. REQUIREMENT TO COLLECT AND REPORT DEMOGRAPHIC DATA* *Applies to providers that operate 50 or more fixed route transit vehicles in peak service; and 200,000+ population. Not applicable to the Jefferson City, JEFFTRAN, or CAMPO. REQUIREMENT TO MONITOR TRANSIT SERVICE* *Applies to providers that operate 50 or more fixed route transit vehicles in peak service; and 200,000+ population. Not applicable to the Jefferson City, JEFFTRAN, or CAMPO. SERVICE AND FARE EQUITY ANALYSIS* *Applies to providers that operate 50 or more fixed route transit vehicles in peak service; and 200,000+ population. Not applicable to the Jefferson City, JEFFTRAN, or CAMPO. City of Jefferson Title VI Program 2023 -Subrecipient Assistance 58 TO: FROM: THRU: DATE: RE: DEPA RTMENT OF PLANNING AND PROTECTIVE SERVICES MEMORANDUM Public Works and Planning Committee Matt Kreyling, Building Official Sonny Sanders, Director of Planning & Protective Services February 6, 2023 Temporary Sign Code At previous Public Works and Planning Committee meetings, requests were forwarded to staff to introduce changes to the ordinances pertaining to temporary signage. The enclosed draft ordinance would introduce the following changes to the temporary sign code: 1. Allow one advertising flag (feather flag) per property in commercial and industrial districts. The flag would have a 12 foot height limitation. To date, City Code does not allow any of this type of signage . 2. Allow one freestanding commercial temporary sign (yard sign) per business. The sign would have a 5 square foot limitation. To date, City Code does not allow any commercial signage of this type, but does allow limited non-commercial (i.e . political or real estate) signs. 3. Increase the size limit to 32 square feet for a single temporary non-commercial sign in residential districts in association with specific uses (apartment complexes, churches, schools, cemeteries & government buildings). To date, City Code limits these signs to a single sign of 25 square feet. BILL NO.---------------- SPONSORED BY Councilmembers Spencer & Spicer ORDINANCE NO.------------- AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE CITY CODE PERTAINING TO TEMPORARY SIGNS. NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The Code of the City of Jefferson, Chapter 3 (Advertising and Signs), Section 3-6 (Temporary Signs), is amended to read as follows: Sec. 3-6. -Temporary signs. A. Standards applicable to all temporary signage. 1. Temporary signs shall only be placed on a property by the property owner or after authorization by the property owner. 2. Temporary signs shall not be located upon public right-of-way or street right-of-way. 3. Freestanding temporary signs within the Commercial and Industrial districts shall be set back at least ten feet from the paved portion of a street or curb and must be set back at least five feet from any other privately owned property. 4. Temporary signs located on public right-of-way may be removed immediately in accordance with section 3- 40. 5. Temporary signs shall not conflict with visual clear zone regulations outlined in section 35-55 of the Zoning Code. 6. Temporary signs shall be kept in good repair, free of tears and securely affixed. 7. Temporary signs shall not be lighted. 8. Temporary signs located on the outside of buildings shall be regulated as temporary signs. Temporary signs located on the inside of windows shall be regulated as window signs (window signs are regulated by subsection 3-S.A.l.e or 3-S.B.l.e, as applicable). 9. A sign permit is not required prior to placement of temporary signage that is displayed in compliance with this chapter. 10. PUD districts. Temporary signage allowances for property zoned PUD shall be determined based on the underlying zoning district outlined within the PUD plan or most applicable district based on approved uses as determined by the Director. B. Temporary signs in the commercial and industrial districts. In the C-0, C-1, C-2, C-3, M-1 and M-2 districts, temporary signs are permitted as follows: 1. Commercial temporary signs. Temporary signs defmed as a commercial temporary sign by this chapter are permitted in the commercial and industrial districts as follows: a. Building mounted commercial temporary signs. A business is permitted a maximum of 50 square feet of building mounted temporary signage. Building mounted commercial temporary signs may be banners. The permitted building mounted temporary signage may be placed on the primary structure, accessory Bill-Page 1 Editor's note: Deleted language shown dtus. Added language shown thus. structures, fences enclosing outdoor seating areas or walkways adjacent to the primary building, or sign structures. b. Freestanding commercial temporary signs. Freestanding commercial temporary signs are not permitted, except as outlined within this subsection. c. Sandwich board signs. i. In the C-0, C-1, C-2, M-1, and M-2 districts, one sandwich board sign is permitted per front door entrance to a business or tenant space. Sandwich board signs shall have maximum dimensions of four feet tall and three feet wide and shall be located within 15 feet of the front door entrance of the business being advertised. ii. In the C-3 central commercial district. One sandwich board sign is permitted per property. Sandwich board signs in the C-3 district shall have maximum dimensions of four feet tall and two feet wide and shall be located within 15 feet of the front door entrance of the building. Sandwich board signs In the C-3 central commercial district may encroach on the public sidewalk by being placed flush with the front of the building, but shall not be located in a manner that results in less than six feet of sidewalk walkway width or otherwise obstructs pedestrian traffic as determined by the director. d, Special allowance for placement of banners on comer properties located at major intersections. Properties located adjacent to intersections of two arterial or collector streets, as shown by the federal functional classification system map, are permitted additional commercial temporary signage as follows: i. One freestanding commercial temporary sign or banner, with a maximum size of 25 square feet. Temporary signs affixed back to back or affixed to each side of a back to back sign structure shall be considered a single sign. e. Future use temporary signage during construction. A property is permitted a maximum of 64 square feet of freestanding or building mounted commercial temporary signage while the property has a valid City of Jefferson building permit exceeding $10,000.00 in construction value. Such temporary signs shall be made of cardboard, plastic, plywood, or may be a banner. f. Temporary signs permitted as commercial temporary signs may be used for non-commercial temporary sign purposes. g. One advertising flag, with a maximum height of 12 feet. shall be oermitted for a propertv per frontage on a public street. h. Freestanding commercial temporarv signs are permitted as follows: i. One freestanding commercial temporary sign shall be permitted for each business or tenant space. ii. The maximum size of each freestanding temporary commercial sign shall be five square feet. 2. Non-commercial temporary signs. Temporary signs defined as a Non-commercial temporary sign by this chapter are permitted in the commercial and industrial districts as follows: a. Temporary signs. One freestanding or building mounted non-commercial temporary sign or banner is permitted for a property per frontage on a public street. Each freestanding temporary sign or banner shall have a maximum size of25 square feet and may be a yard sign or banner. Temporary signs affixed back to back or affixed to each side of a back to back sign structure shall be considered a single sign. b. Additional temporary signs during election periods. A property is permitted an additional two freestanding temporary signs, per property frontage on a public street, of a maximum size of 32 square feet each for a period of 60 days prior to and five days after a federal, State, or local election that represents the district in which the property is located. Such freestanding temporary signs shall be made of cardboard, plastic, or plywood, and shall not be a banner. c. The temporary signs permitted by this section may be used for purposes of advertising the property for !;ale, holiday message, election signs, or any other non-commercial message as defined for non-commercial temporary sign by this chapter. Bill-Page 2 Editor's note: Deleted language shown thu!r. Added language shown thus. C. Residential districts. In the RU, RC, RS-1, RS-2, RS-3, RS-4, RD, RA-1, RA-2, and N-0 districts, temporary signs are permitted as follows: 1. Commercial temporary signs. Temporary signs defined as a commercial temporary sign by this chapter are not permitted in the residential districts, except in the following instances: a. Temporary signage during construction. A property is permitted one freestanding or building mounted commercial temporary yard sign with a maximum size of five square feet while the property has a valid City ofJefferson building permit exceeding $10,000.00 in construction value. 2. Non-commercial temporary signs. Temporary signs defined as a non-commercial temporary sign by this chapter are permitted in the residential districts as follows: a. The maximum size of each temporary sign in residential districts shall be five square feet. The temporary signs may be building mounted or freestanding temporary signs. b. Temporary signage allowances for specific uses. In addition to the temporary signage permitted by this subsection, the following uses (when located in a residential district) are permitted one freestanding non- commercial temporary sign or banner per street frontage with a maximum size of ~ 32 square feet. Temporary signs affixed back to back or affixed to each side of a back to back sign structure shall be considered a single sign. i. Apartment developments consisting of 16 or more units. ii. Churches. iii. Schools. iv. Cemeteries. v. Government owned or operated buildings. c. Additional temporary signage during holiday season. A property in a residential district is permitted one temporary sign of 32 square feet during the period from November 1 to January 31. Such temporary signs shall be made of cardboard, plastic, plywood, or may be a banner. Such signage may be illuminated. d. Temporary signs permitted by this section may be used for purposes of advertising the property for sale or open house, holiday signage, election signs, or any other message as defined for non-commercial temporary sign by this chapter. D. Mixed use districts. In the MU-1 districts, temporary signs are permitted as follows: 1. Temporary signs defined as a commercial temporary sign by this chapter are permitted in the mixed use districts as follows: a. Building mounted commercial temporary signs. A business is permitted a maximum of 25 square feet of building mounted temporary signage. Building mounted commercial temporary signs may be banners. b. Freestanding commercial temporary signs. Freestanding commercial temporary signs are not permitted, except as outlined within this subsection. c. In the mixed use districts, one sandwich board sign is permitted per property. Sandwich board signs in the MU districts shall have maximum dimensions of four feet tall and three feet wide and shall be located within 15 feet of the front door entrance of the building. d. Future use temporary signage during construction. A property is permitted a maximum of 32 square feet of freestanding or building mounted commercial temporary signage while the property has a valid City of Jefferson building permit exceeding $10,000.00 in construction value. Such temporary signs shall be made of cardboard, plastic, plywood, or may be a banner. e. Temporary signs permitted as commercial temporary signs may be used for non-commercial temporary sign purposes. 2. Temporary signs defined as a non-commercial temporary sign by this chapter are permitted in the mixed use districts as follows: a. A maximum of two non-commercial temporary signs are permitted per property. Bill-Page 3 Editor's note: Deleted language shown tlms. Added language shown thus. b. Additional temporary signs during election periods. An additional two non-commercial temporary signs are permitted per property for a ·period of 60 days prior to and five days after a federal, State, or local election that represents the district in which the property is located. c. The maximum size of each temporary sign permitted by this subsection shall be five square feet. The temporary signs may be building mounted or freestanding temporary signs. d. Temporary signage allowances for specific uses. In addition to the temporary signage permitted by this subsection, the following uses (when located in a mixed use district) are permitted one freestanding non- commercial temporary sign or banner with a maximum size of 25 square feet each. Temporary signs affixed back to back or affixed to each side of a back to back sign structure shall be considered a single sign. i. Apartment developments consisting of 16 or more units. ii. Churches. iii. Schools. iv. Cemeteries. v. Government owned or operated buildings. e. Additional temporary signage during holiday season. A property in a mixed use district is permitted one temporary sign of 32 square feet during the period from November I to January 31. Such temporary signs shall be made of cardboard, plastic, plywood, or may be a banner. Such signage may be illuminated. f. Temporary signs permitted by this section may be used for purposes of advertising the property for sale or open house, holiday signage, election signs, or any other message as defined for non-commercial temporary sign by this chapter. E. Temporary signage allowances for specific uses. I. Temporary subdivision signage. A subdivision is permitted a maximum of 64 square feet of freestanding commercial or non-commercial temporary signage. Such signage may be displayed after a final subdivision plat of the property has been approved by the City Council for a period of three years or until all platted lots have a primary structure constructed upon them, whichever is less. Section 2. This Ordinance shall be in full force and effect from 15 (fifteen) calendar days after the date of its passage and approval. Passed: ___________ _ Approved: __________ _ Presiding Officer ATTEST: City Clerk Mayor Carrie Tergin APPROVED AS TO FORM: City Counselor Bill-Page 4 Editor's note: Deleted language shown thus. Added language shown thus. • Sec 31-280.-PRIVATE STORMWATER CONVERSION PROGRAM The purpose of this article is to provide a means by which privately owned stormwater systems may be accepted for future maintenance by the City through the granting of easements, system reconstruction to City standards, and the participation in cost by private property owner. • Sec 31-281.-Petition necessary. For each project which may be eligible for inclusion in the City's Private Stormwater Conversion Program (PSCP), a petition shall be submitted by the owner or owners upon whose property the stormwater system exists. The petition shall be made on a form approved by the Director of Public Works and said form shall be submitted by March 1 of each year for consideration for the following year's fiscal budget. Petitions shall be considered denied if not funded in the following year's budget. Any denied petition shall not be carried over to the next budget year. • Sec 31-282. -Participation requirement. Property owners may petition the City Council, on a form approved by the Director of Public Works, to reconstruct private storm water systems along an existing storm water system or a portion of that system that is agreed to in advance by the Director of Public Works. The petition shall be signed by all of the owners upon whose property the agreed upon drainage system resides. No person or property shall be eligible to participate in the PSCP which is in arrears or delinquent on any fee, charge, fine, tax, lien, or assessment due to the City. • Sec 31-283. -Cost to applicant. A. The cost to each property owner for the installation of the stormwater system for an approved PSCP project shall be set by the City Administrator each year in appendix Y. If the stormwater system lies along a property line the owner on each side shall pay Yz of the cost outlined in schedule Y. B. Owners are required to prepay the entire amount of their participating costs prior to the approval of the construction contract by the City Council or City Administrator. C. All costs associated with the restoration of the property shall be the responsibility of the petitioners in addition to the costs outlined in appendix Y. This shall include but is not limited to the restoration of pools, out buildings, driveways, sidewalks, retaining walls, fences, trees, landscaping, and grassed areas. D. The Council at its discretion may elect to lower the cost to the petitioner by reducing the costs outlined in appendix Y or by increasing the City's participation in other aspects of the project. • Sec 31-284. -Stormwater system design and granting of easement. A. The stormwater system will be designed by the City or by their consultants. The system will be designed to meet City of Jefferson standards and located so as to as to be efficient and easily maintained. B. The property owners upon whose property the stormwater system is placed shall grant to the City an easement for said stormwater system. The width of the easement shall be as prescribed by City Standards. C. The petitioners shall grant temporary construction easements as may be required for the installation of the stormwater system. • Sec 31-285. -Funding, criteria for project selection. A. The availability of the PSCP shall be subject to appropriation of sufficient funds to undertake projects under the PSCP. The decision to appropriate funds for the PSCP shall be in the sole discretion of the City Council. If sufficient funds are not appropriated by the City Council, the Director of Public Work shall refuse petitions for the PSCP. B. In determining which if any projects shall be funded the following criteria will be considered: a. Funding available b. Number of properties affected c. Existing condition d. Effect on existing City infrastructure e. Overall effect on area C. City Council shall identify the projects that will be funded under the PSCP by ordinance. The City Council may impose additional conditions upon the funding of any project under the PSCP. Denials of applications to participate in the PSCP shall be final and non-appealable. APPENDIX Y-SCHEDULE OF ADMINISTRATIVE FEES, PERMITS, LICENSES, AND OTHER CHARGES Chapter Section Section Title Fee 31 280 Private Stormwater Conversion Program $80.00 per linear foot Neighborhood Services Grants Update Public Works & Planning-February 9, 2023 Current Project Status: Economic Development Administration (EDA)-DR MSP Infrastructure $3,099,595 Total Project Cost Current Timeline: • MSP Redevelopment Coalition: Office of Administration (OA), DNR, City, JCREP, CMPS, and developer meet once a month to coordinate development projects • Programmatic Agreement with SHPO/EDA-ASAP o SHPO recommended getting MSP listed on National Register-draft received comments for editing. o Held meeting with EDA, ACHP, OA, DNR, SHPO and other MSP stakeholders on February 1 • Amending Section 106 to only include City owner property and leased property • City will be solely responsible for mitigati ng the project • A formal grant amendment, to reflect updated timelines, will be sent Council once EDA approves • Construction-Spring 2023-January 2026 EDA CARES-Economic Recovery Plan '"" $30,000-$70,000 (Through RPC) Current Timeline: • Complete planning document by December 31, 2022 • Working with JCREP and RPC to create a Broadband Infrastructure Plan. A completed plan will incentivize broadband providers to build out broadband infrastructure in Cole County. • Finley Engineering has provided a draft broadband plan for Cole County. Plan is in review, but shows 18% of Cole County is unserved or underserved: Speeds Unserved Less than 25/3 Mbps Underserved From 25/3 Mbps to 100/20 Mbps Served 100/20 Mbps or faster Total Passings 6A15 744 32,576 39,735 • State is engaged in a series of broadband public engagements to develop a Broadband Equity, Access, and Development plan for the State of MO that comes with a minimum of $100 million to each State; in addition, $37.5 billion will be allocated based on unserved and underserved locations o New Federal Communication Commission (FCC) Maps -shows Cole County 100% built out o Process for individual challenges: https://ded2 .mo.gov/media/pdf/challenge- process -how Community Development Block Grant (CDBG)-Entitlement Funds-PY2022 $300,250 Current Timeline: • Spend funds by December 31, 2023 • Projects i nclude: o Down Payment Assistance (met goal) o Emergency Home Repair o Voluntary Demolitions o Adams/Hickory St. Sidewalk project-contributing $313,000 • Project started • Analysis of Impediments of Fair Housing Choice plan is required to be updated every five years. o Contract for RKG for approval at the February 6 meeting • Citizen Participation Plan adopted at the February 6 meeting • Surveys for Consolidated Plan closed January 27, 2023 o Next steps: • Public meeting to discuss results • Identify and draft plan • Public meeting and public comment period • Comprehensive Annual Program Evaluation Report (CAPER) o Due March 31 CDBG-CARES (CV)-Childcare Facility Grants-$413,435 Current Timeline: • Funds need to be spent by December 31, 2022 • All funds have been subgranted to 11 childcare facilities for: childcare subsidies, overhead costs, or small construction projects to prepare, prevent, or respond to COVID-19 • $82,687 for ad min (staff time and Housing Needs Assessment) • $330,748 in subgrants • One project is currently experiencing delays due to t he environmental review process. CDBG-Disaster Recovery (DR)-Housing Recovery Activities $7,309,300 • Next Steps: o MHDC draft Qualified Allocation Plan (QAP) comes out in ~April • Work with MHDC to give opposition a process vs . control o Open multi-family in spring to allow developers greater planning time and greater opportunity to engage stakeholders o Prepare other funding programs Other Housing Strategies • Need an organized structure to work on housing issues o Housing Commission (recommending body) or; o Quasi-governmental Housing Commission or; o Independent body • Lake of the Ozarks Community Development Corporation interested in creatin g a multi- county Participating Jurisdiction (PJ) to gain local control over fed e ral funds • Asked to be on the Governor's committee to establish the Master Plan on Aging o One of the greatest barriers is housing Historic Pres ervation Fun d (HPF) Paul Bruhn Revitalization Grant -$675,000 • Six applications were f unded: o 109-111 Madison St reet o 113-115 Madison St reet o 114-122 E Dunk l in o 114-A Hig h St r ee t o 206-210 E High Street o 300 E High Street • Next steps include : o Have applicants begin professional design and get National Parks Service approval based off Secretary of Interior's Standards. o Environmental Reviews for 109-111 Madison and 113-115 Madison are complete o Conservation Easements-site visits completed • Next Steps: draft and execute easements • Grant must be completed by September 30, 2024 Design Guidelines -$50,000 o Guide allows for historic preservation, new development, and redevelopment o Currently out for bids West Main Phase II Architectural Survey o Lower Jefferson subdivision (West Main) o Reviewing bids State CDBG-CV Cole County EMS -$2,000,000 • Building an EMS facility on the corner of Adams and E. McCarty • City is lead applicant • Staff monitor and provide oversite • Administration for City staff-$45,000 • Environmental Review Record nearly completed . Once completed it will enter into a 30 - day public comment period. OED will then hold a final15 day public comment period before issuing the Authority to Use Grant Funds State CDBG-CV -$689,760 • Funded, award recently accepted: Compass Health Planning-$100,000 o Market analysis focused on special needs and vulnerable populations • Funded, award accepted: Transformational Housing-$544,000 o Rehabilitate 101 Jackson into transitional housing o New roof has been put on (separate from grant funding) o Draft MOA is under review • Administration-$45,760 (staff time) Pending Applications: Department of Economic Development-American Rescue Plan Act Programs • Local ARPA funds can be used as match for DED ARPA programs • Community Revitalization Grant Program -Open o MSP Demo and rehab of historic structure s o Submitted for $2.1 million request; match is components of EDA grant o 203 total applications received; awards announced in late February • Local Tourism Asset Development Grant o Hotel gap financing o 72 applications received; awards announced in March Upcoming Opportunities: RAISE Grants -Due April, 2023 • Funds up to $25 million in infrastructure projects • 20% match, potentially less depending on project • Opportunity to fund identified projects in: o Metropolitan Transportation Plan (pg. 102) Choice Neighborhood Planning Grant -Due July 2023 • Funds up to $500,000 for a two-year neighborhood Transformation Plan • Housing Authority is interested in pursuing • Transformation Plan implementation may be then pursued for up to $50 million All things Bipartisan Infrastructure Law • Link above includes timelines and local eligibility requirements