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Home My Public Portal About2023-02-09 minutesMINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE John G. Christy Municipal Building, 320 East McCarty Street Boone/Bancroft Conference Room and Virtual February 9, 2023 Committee Members Present: Attendance Ron Fitzwater 11 of 11 David Kemna 10 of 11 Mike Lester 11 of 11 Mark Schreiber 10 of 11 Scott Spencer 10 of 11 Staff Present: Matt Morasch, Director of Public Works Britt Smith, Operations Division Director David Bange, City Engineer Don Fontana, Stormwater Engineer Jon Fitch, Civil Engineer II Eric Seaman, Wastewater Division Director Gerry Stegeman, Interim Transit Manager Sonny Sanders, Director of Planning & Protective Services Matt Kreyling, Building Official Rachel Senzee, Neighborhood Services Supervisor Katrina Williams, Planner II Dave Helmick, Housing/Property Supervisor Matt Schofield, Fire Chief Grant Harmann, IT Ryan Moehlman, City Counselor Steve Crowell, City Administrator Brenda Wunderlich, Administrative Supervisor Chairman Fitzwater called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests attended the meeting: Councilman Jack Deeken, Sam Bushman, Matt Brenneke, Angela Hirsch, Mayor Carrie Tergin, and Clint Smith. 1) Introductions No formal introductions were made at this time. 2) Approval of the January 12, 2023 Closed Session Committee meeting minutes Councilman Kemna moved and Councilman Lester seconded to approve the January 12, 2023 Closed Session minutes, motion carried. Approval of the January 12, 2023 Committee meeting minutes Councilman Kemna moved and Councilman Lester seconded to approve the January 12, 2023 minutes, motion carried. 3) Business Minutes/Jefferson City Public Works and Planning Committee February 9, 2023 2 1. US Hwy 54 Improvements North Jefferson City (David Bange) Mr. Bange explained staff is recommending that the Council support MoDOT’s option 3 and indicate that the City is willing to donate the property needed for this project to MoDOT. MoDOT provided staff with the traffic count information for Highway 54 and 63 at their January 10th public meeting. Option 3 separates the highway traffic from the City street and its park uses and so is superior in that regard. There was discussion among Committee members and staff regarding the various options, the traffic volumes, concern for industries across the river, time frame for the project, and the ability of the fire department to get to airport & bridge quickly. Chairman Fitzwater requested this item come back to the Committee in March. 2. Transit Route Modifications (Gerry Stegeman/Katrina Williams) Mr. Stegeman explained due to a driver shortage, the City is instituting adjustments to all six fixed-route bus routes into three alternating routes traveling on the same roads and stopping at the same bus stops. The busses are on an 80 minute headway instead of the current 40 minute headway. There was discussion among Committee members, staff, and those present regarding more riders using handiwheels at this time, the time it takes to get new busses, new driver training taking 8-12 weeks, eleven hour days with split shifts, and the pay rate being the primary reason for losing drivers. 3. Rehabilitation Scope and Fee for the Jefferson Street Garage (Britt Smith) Mr. Smith explained staff recommends moving forward with a contract with Structural Engineers Associates for design services related to repairs to the Jefferson Street parking deck as well as the structural repairs to Level 4C in the Madison Street garage. There was discussion among Committee members and staff regarding the “garage closed” sign being used, the closure due to the percentage of pass card holders, the parking app, and parking fines. Councilman Spencer moved and Councilman Schreiber seconded to refer the contract to the City Council with recommendation to approve, motion carried. 4. City/County Cooperative Projects Update (David Bange) Mr. Bange gave an update on the status of the various joint City/County sales tax projects, including the High Street Viaduct, the Stadium Corridor, Monroe Street, and Economic Development with the Transload facility. He stated staff is also looking into the W ildwood and Militia Drive Extensions. There was discussion among Committee member, staff, and those present regarding the various options for the projects, funding, and looking in to receiving grants. Mr. Morasch explained these projects will come back to a future Committee meeting. 5. Village of Centertown Wastewater (Eric Seaman) Minutes/Jefferson City Public Works and Planning Committee February 9, 2023 3 Mr. Seaman explained the Village of Centertown Missouri has requested a wholesale treatment contract with the City of Jefferson to treat their sewage. Under this request they would maintain their own sewer collection system and pump it to the City of Jefferson sewer system for treatment. Centertown would pay all the construction costs. There was discussion among Committee members and staff regarding the rate the City would charge, Centertown maintaining odor control, adopting a sewer use ordinance, bid gravity sewer from Rabbit Run Road to the connection point on Route T, and paying per connections per month. 6. Continued discussion of funding for installing solar panels on Fire Station #2 (Councilman Lester/Ryan Moehlman) Mr. Moehlman distributed a handout regarding tax credit for electricity from renewables. He explained the Department of Treasury has not come up with the guidelines for the program at this time. There was discussion among Committee members and staff regarding stacking incentives, apprentice program, the savings, and several committee members wanting more details and felt it was not the appropriate time or funding for this type of project. Councilman Lester moved to install solar panels on Fire Station 2 using sales tax G funds. There was no second so Councilman Lester withdrew his motion. 7. City of Jefferson Title VI Program for JEFFTRAN and CAMPO (Katrina Williams) Ms. Williams explained the program is required to be updated every 3 years. The program prohibits discrimination on the basis of race, color, or national origin in any program or activity that received Federal funds or financial assistance. This is a combined program with JEFFTRAN and CAMPO. Councilman Kemna moved and Councilman Schreiber seconded to refer the Title VI Program to the City Council with recommendation to approve, motion carried. 8. Rental Inspection Program (Dave Helmick) Mr. Helmick explained several options for the rental inspection program. The program could be annual inspections, every three year inspections, every five year inspections, or the current program of exterior only annual inspections. There was discussion among Committee members, staff, and those present regarding the costs, the burden on landlords, contracting out the inspections, concern with tenants and rental rates. Mr. Crowell stated that he had not had the benefit of a discussion with staff on this item and would appreciate the opportunity to do so. 9. Temporary Sign Code (Matt Kreyling) Mr. Kreyling explained the changes to the sign code to allow temporary signage. The ordinance would allow one advertising flag, with a maximum height of 12 feet, permitted for a Minutes/Jefferson City Public Works and Planning Committee February 9, 2023 4 property per frontage on a public street and allow freestanding commercial temporary signs permitted for each business or tenant space with a maximum size of five square feet each. There was discussion among Committee members and staff regarding the sign code changes. Councilman Kemna moved and Councilman Lester seconded to refer the ordinance changes to the Planning and Zoning Commission with recommendation to approve, motion carried. 10. Language for Stormwater Program (Ryan Moehlman) Mr. Moehlman explained the privately owned stormwater systems ordinance. There was discussion among Committee members and staff regarding funding availability, number of properties affected, existing conditions, effect on City infrastructure, and the overall effect on the area. The applications will go to Public Works for review and approval. Councilman Kemna moved and Councilman Lester seconded to refer the ordinance to the City Council with recommendation to approve, motion carried. 4) Citizen opportunity to address Council/Staff on Stormwater and Other Public Works Issues) Mr. Crowell introduced the new Director of Planning and Protective Services, Clinton Smith, after Item 3.3 on the agenda. 5) Reports: a. Neighborhood Service Grant Updates (Rachel Senzee) Ms. Senzee gave an update on the grants. She explained staff is continually looking for opportunities for use of grant funds. She stated City is continually working on the Federal Funds and hoping to attract developers. 6) Adjourn Councilman Kemna moved and Councilman Lester seconded to adjourn the meeting at this time (10:36 a.m.)