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HomeMy Public PortalAbout11-10-1997PLANNING COMMISSION MEETING - NOVEMBER 10, 1997 PRESENT: ELIZABETH WEIR, SUSIE MACKAY, ANNE HEIDEMAN, FRANK MIGNONE, CAROLYN SMITH, LENNY LEUER AND BRUCE WORKMAN. ALSO PRESENT PLANNING AND ZONING ASSISTANT SANDIE LARSON. ABSENT: JERRY BROST AND KATHY COOK Chairperson Anne Heideman called the meeting to order at 7:48 p.m. 1. MINUTES OF OCTOBER 14, 1997 MOVED BY LENNY LEUER AND SECONDED BY CAROLYN SMITH TO APPROVE THE MINUTES AS PRESENTED. MOTION PASSED. 2. COMPREHENSIVE PLAN UPDATE Sandie Larson told the planning commission that the Metropolitan Council was working on reviewing our current plan and should have some comments for us within two weeks. 3. THORPE DISTRIBUTING - 600 CLYDESDALE TRAIL - CONDITIONAL USE PERMIT AMENDMENT FOR BUILDING ADDITION - PUBLIC HEARING - 7:51 P.M. Sandie Larson went over the memo to the planning commission explaining the request for the building addition and remodeling. Jack Reis, owner of Thorpe Distributing, introduced himself and Keith Schupp, Winkelman Building Corporation. Jack explained that the business has grown much faster than anticipated and therefore they needed additional space. Keith Schupp put up overheads of the proposal and stated that they would be adding a 52'x190' addition or 9880 square feet to the north side of the building, the road would follow the existing plan, outside lighting would match and exterior building material would match the existing building. On the SW side they would be remodeling the existing office space, adding some garage space and a conference room on the second floor. This area would be 2044 square feet and would also match the existing building. The landscaping would be moved and remain the same as is. The NURP ponds would be enlarged to accommodate this and future additions. The total square footage with the proposed additions is 65,377. The request for 84,000 square feet would include future expansion. Keith then put up overheads of the interior and exterior. The number of parking spaces required is 138 and they are requesting approval with 132 spaces. Lenny Leuer wanted to clarify the 84,000 square feet and also wanted to know if there was a timetable for the future expansion and Jack said no. 1 There was discussion of expansion of the NURP ponds, the parking and the total square footage that was being requested. Planning Commissioner Bruce Workman left the meeting at 8:17 p.m. Carolyn Smith asked about the `unofficial' gravel driveway at the SE corner and wondered if it was a fire lane and Keith said yes that is what it is for. Anne Heideman asked if there would be any problem with blacktopping it. Susie Mackay said maybe just re -grade it. There was further discussion and it was felt it was better to leave it gravel so as not to encourage the use of it. C. Smith said that it was very neat and nice at this site. L. Leuer brought up the light fixtures currently on the building and the fact that in the current conditional use permit shoe box style fixtures are called for and they do not meet this criteria. Keith had said that these fixtures would be moved to the new exterior wall and they then would not meet the shoe box style criteria. There was discussion of exterior lighting and the need to follow up on conditional use permits to see that the proper fixtures are installed. K.Schupp said that he is concerned about this requirement. He said that in industrial areas the parking is usually away from the building and people want to feel safe with light cast away from the building as they walk to their cars. C. Smith agreed that safety had to be thought about. The consensus was that although the requirement would be for the proper lighting now, there was a need to look at our commercial exterior lighting requirements. The planning commission felt the question of exterior lighting be re-examined for several reasons: safety, energy use etc. They also wanted the requirements for parking spaces be re- examined. Heideman asked if any of the commissioners had further comments or questions. Elizabeth Weir said she too questioned having the additional square footage approved ahead of time. Frank Mignone said this seemed like a clear deal to him. MOVED BY FRANK MIGNONE AND SECONDED BY ELIZABETH WEIR TO RECOMMEND GRANTING AN AMENDED CONDITIONAL USE PERMIT FOR 600 CLYDESDALE TRAIL TO ALLOW A BUILDING ADDITION WITH THE FOLLOWING CONDITIONS: 1. The building shall not exceed 84,000 square feet. This figure is based on the expansion of the NURP ponds and also recognize that future expansion will be 2 based on having adequate parking. Any future expansion to the 84,000 square feet requires Planning Commission review. 2. There shall be no exterior storage on site. 3. Any signs utilized on the site must meet City code requirements. 4. Landscaping shall remain as shown on plan. 5. All trash containers on the property must be screened or kept inside the building. 6. All roof top mechanical equipment must be screened from view from adjacent properties or roads. 7. Parking as shown on plan 8. All loading areas to meet code requirements and concrete and pavement areas must meet City specifications. 9. Hardcover requirements to be met. 10.The number of employees shall not exceed 75 per shift. 11.All current and new exterior lighting shall be designed and installed so that the globe is recessed and enclosed on all sides except the bottom and no light is cast directly on any other property (shoe box style fixtures). 12.There shall be no outside loudspeakers or bells. 13.The building must be sprinkled throughout and fire hydrants and the fire road must be installed in accordance with the requirements of the fire department and fire marshall. 14.Watershed approval. 15. Building must meet state building and fire codes. 16. Letter of credit in the amount of $40,500 to be provided to the City per city engineers recommendation. 17. The Applicant shall pay to the City an administrative fee to reimburse the City for all expenses in reviewing this application. 18.This resolution supersedes Resolution 93-58. MOTION PASSED MOVED BY ANNE HEIIDEMAN AND SECONDED BY CAROLYN SMITH TO FORWARD THE INFORMATION FROM KATHY COOK TO THE CITY COUNCIL. MOTION PASSED. MOVED BY FRANK MIGNONE AND SECONDED BY SUSIE MACKAY TO ADJOURN. MOTION PASSED. Meeting adjourned at 9:05 p.m. Planning and Zoning Assistant Date 3