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Home My Public Portal About2023-03-201 REGULAR COUNCIL MEETING, MARCH 20, 2023 CALL TO ORDER Mayor Carrie Tergin called the March 20, 2023 City Council meeting to order at 6:01 P.M. ROLL CALL The f ollowing Councilmembers were present for roll-call: Present: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Absent: None ADOPTION OF THE AGENDA Councilmember Ward motioned and Councilmember Lester seconded the motion to adopt the agenda. The motion passed unanimously by voice-vote. MISCELLANEOUS AGENDA ITEMS Mayor Tergin presented the Mayors Alliance on Childhood Hunger Proclamation to Stephanie Vollmer. Mayor Tergin presented the American Red Cross Month Proclamation to Pamela Protzman and Rebecca Gordon. Mayor Tergin presented the Cerebral Palsy Awareness Month Proclamation to Charlotte Bickel and her parents, Todd and Lesley Bickel. PUBLIC HEARINGS a. Adopting the 2023 Title VI Program for CAMPO and JEFFTRAN, Including Title VI Non-Discrimination, Limited English Proficiency, and Public Participation Plan. i. Associated Resolution RS2022-47 (Fitzwater) Staff: Katrina Williams RS2022-47 sponsored by Councilmember Fitzwater A RESOLUTION ADOPTING THE 2023 TITLE VI PROGRAM, INCLUDING LIMITED ENGLISH PROFICIENCY PLANS AND PUBLIC PARTICIPATION PLANS FOR JEFFTRAN AND CAMPO A Staff presentation was made by Katrina Williams, Senior Planner. There being no one to speak on the resolution, Mayor Tergin declared the evidentiary portion of the public hearing concluded . Councilmember Fitzwater motioned and Councilmember Ward seconded the motion to adopt the resolution. The motion passed by the following roll-call vote: 2 REGULAR COUNCIL MEETING, MARCH 20, 2023 Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None APPOINTMENTS BY THE MAYOR Human Resources Director Gail Strope presented the recommended appointments to the following boards and commissions: Board or Commission Recommended Appointment New Term Expires Term Full/Partial Airport Advisory Committee Jonathan Abbott* Mar 2027 Full Terry Rackers Mar 2027 Full Cultural Arts Commission Ken Hussey Mar 2026 Full Lori Simms Mar 2026 Full Natalie Eickhoff Mar 2026 Full Human Relations Commission JoDe Layton-Brinker Dec 2023 Partial *Requires 2/3 Majority Vote PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS Josh Young and James Noah, representing Fire Fighters Local 671 Union expressed their frustration with the inability to reach a final agreement at this point, with City Staff on a new contract with the City. After a lengthy discussion between the Union, City Councilmembers and City Staff, it was decided a work session will be scheduled for March 27th at 5:30 P.M.to discuss the topic. Mayor Tergin will be out of town and attending the meeting virtually. Mayor Pro Temp Ron Fitzwater will preside the meeting. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF City Council committee announcements: • Committee on Administration – There was nothing to report at this time. • Finance Committee – There was nothing to report at this time. • Public Safety Committee – There was nothing to report at this time. • Public Works & Planning Committee –The next meeting is April 13th, 7:30 A.M. in Council Chambers. Mayor announcements: • A public meeting to showcase the results of the 2024-2025 CDBG Consolidated Plan survey is scheduled for March 22nd, 4:00 P.M. – 5:00 P.M. in Council Chambers. • Serve Jeff City and The MO Dept of Conservation is hosting “Plogging the Greenway” on April 22nd, 9:00 A.M. - 12:00 P.M. Plogging is the act of picking up litter while jogging or doing other outdoor activities. • A Community Bike Ride was held Sunday, March 19th. A Community Hike was held at Riverside Park on Sunday, March 12th. 3 REGULAR COUNCIL MEETING, MARCH 20, 2023 LINCOLN UNIVERSITY STUDENT REPRESENTATIVE UPDATE Octavia Ailsworth was unable to attend the meeting. Mayor Tergin announced the launch of the Helen Monroe Nursing Mentorship Program. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS The following spoke on bill 2022-106 related to the final subdivision plat of TC3C Subdivision: Kathleen Woodruff, Kimberly Woodruff, and Barbara Brandel spoke in favor of the bill. Jocelyn King, Jackie Coleman, Michael Hall, Diana Finnie, and James Figueroa-Robnett Jr. (NAACP Representative) spoke against the bill. Paul Sampson, Central Missouri Professional Services, represented the property owner and gave a brief presentation on the subdivision development plan. Councilmember Lester said he will take bill 2022-106 off the informal calendar later in the meeting. CONSENT AGENDA a. Minutes of City Council Meetings: March 6, 2023 b. Awarding Bus Advertising Services to Houck Transit Advertising c. Awarding Wastewater Odor Control Products Bid to Evoqua Water Technologies d. Authorizing $57,100 Contract Change Order #2 with Concrete Solution LLC to Conduct Additional Work on Adams St. Sidewalk 2022 Project e. Awarding Animal Shelter’s Veterinary Supplies Bid to Midwest Veterinary Supply and Zoetis f. Awarding $114,296 Bid to Feld Fire for Fire Hoses and Equipment g. Authorizing the Application for Missouri Department of Transportation, Traffic & Hwy Safety Division Impaired Driving Enforcement Grant in the Amount of $28,853.50 h. Authorizing the Application for Missouri Department of Transportation, Traffic & Hwy Safety Division HMV Enforcement Grant in the Amount of $33,948.18 i. Authorizing a $374,250 Contract Change Order #2 with Sam Gaines Construction for Concrete Street Repair Project j. Declaring Certain City-Owned Personal Property Surplus and Authorizes the Disposition by Sale through Auction -Police and Public Works Vehicles k. Declaring Certain City-Owned Personal Property Surplus and Authorizes the Disposition by Donation to Historic City of Jefferson – 415 Monroe St. l. Authorizing a Waiver of Fines and Fees on 1421 St. Mary’s Blvd., Subject to the Donation of the Property to Habitat for Humanity Councilmember Fitzwater requested taking up items d. and i. separately. 4 REGULAR COUNCIL MEETING, MARCH 20, 2023 Councilmember Lester motioned and Councilmember Ward seconded the motion to approve the above items, with the exception of items d. and i. on the Consent Agenda. The motion passed unanimously. Councilmember Fitzwater asked Public W orks Director Matt Morasch about the funding sources of items d. and i. Mr. Morasch indicated the funds were coming from Sales Tax G gleaning funds. The streets and sidewalk repair projects were listed as priorities under Sales Tax G. Councilmember Fitzwater requested a balance for the Sales Tax G fund broken down by allocated projects. Shiela Pearre, Director of Finance and I.T. said she would email the City Council with those numbers after she reviews the Sales Tax G spreadsheets. Councilmember Fitzwater motioned and Councilmember Lester seconded the motion to approve items d. and i. The motion passed unanimously. BILLS INTRODUCED 2022-112 sponsored by Councilmember Schreiber AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING UTILIZATION OF THE SOURCEWELL CONTRACT, 011822-JHK, WITH WHP TRAININGTOWERS™ OF GRANDVIEW, MO, FOR THE PURCHASE, DESIGN, AND INSTALLATION OF A 5-STORY TOWER AND A 2-STORY RESIDENTIAL/INDUSTRIAL FIRE TRAINING FACILITY AT 2304 HYDE PARK ROAD; APPROVING A CONTRACT WITH UDT, LLC, OF ROLLA, MO, TO DEMOLISH THE EXISTING BUILDING; ACCEPTING AN ADDITIONAL CONTRIBUTION OF $200,000 FROM COLE COUNTY ARPA FUNDS; AND APPROVING NECESSARY SUPPLEMENTAL APPROPRIATIONS FROM SALES TAX G GLEANING FUND. 2022-113 sponsored by Councilmember Hensley AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE 2022 - 2023 BUDGET OF THE CITY OF JEFFERSON, MISSOURI, BY APPROPRIATING ADDITIONAL FUNDS WITHIN THE WASTEWATER ENTERPRISE FUND. 2022-114 sponsored by Councilmember Wiseman AN ORDINANCE AMENDING THE PURCHAING CODE RELATING TO ELECTRONIC TABLETS. 2022-115 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING A CONSULTANT CONTRACT WITH STRUCTURAL ENGINEERING ASSOCAITES, INC. AND AMENDING THE FISCAL YEAR 2022-2023 BUDGET OF THE CITY OF JEFFERSON, MISSOURI, BY APPROPRIATING ADDITIONAL FUNDS WITHIN THE PARKING FUND. 5 REGULAR COUNCIL MEETING, MARCH 20, 2023 BILLS PENDING 2022-110 sponsored by Councilmember Hensley AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE 2022 - 2023 BUDGET OF THE CITY OF JEFFERSON, MISSOURI BY REALLOCATING FUNDS CURRENTLY APPROPRIATED FOR SALARIES IN THE GENERAL FUND TO VARIOUS PROJECTS AND BY MODIFYING PREVIOUSLY APPROPRIATED ARPA FUNDS TO REPLACE THE SALARY FUNDING WITHIN THE GENERAL FUND. Bill 2022-110 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16324. Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None 2022-111 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, PERTAINING TO ADDITIONS TO CHAPTER 31 AND APPENDIX Y OF THE CITY CODE. Bill 2022-111 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16325. Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None INFORMAL CALENDAR 2022-106 sponsored by Councilmember Lester AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ACCEPTING AND APPROVING THE FINAL SUBDIVISION PLAT OF TC3C SUBDIVISION, A SUBDIVISION OF THE CITY OF JEFFERSON, MISSOURI. Councilmember Lester requested to remove bill 2022-106 from the informal calendar for discussion and a vote. There was no objection. Councilmember Lester motioned to amend the bill, adding the condition that the owner shall be required to expand the existing paved area radius of the Marshall St. cul-de-sac to meet the standards of the City Code. Councilmember Ward seconded the motion. Paul Sampson, Central Missouri Professional Services, representing the property owner, said he has a philosophic problem with the amendment requiring the property owner to pay for the modification, but didn’t want to hold up the project and approval of bill 2022- 106 because of this. Timothy Joseph, property owner, said he was ok with the amendment. 6 REGULAR COUNCIL MEETING, MARCH 20, 2023 The motion to amend the bill was unanimously approved by voice-vote. Amended bill 2022-106 was passed by the following roll-call vote as Ordinance 16326 Aye: Fitzwater, Kemna, Lester, Schreiber, Ward, and Wiseman Nay: Deeken, Hensley, Spencer, and Spicer RESOLUTIONS RS2022-47 Taken Up Under Public Hearings RS2022-48 sponsored by Councilmember Fitzwater A RESOLUTION AUTHORIZING THE CITY TO APPROVE A RETAINER AGREEMENT Matt Morasch, Director of Public Works, presented the resolution. Councilmember Fitzwater motioned to adopt RS2022-48. Councilmember Wiseman seconded the motion. The motion passed by the following roll-call vote: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None RS2022-49 sponsored by Councilmember Fitzwater A RESOLUTION AUTHORIZING THE CITY OF JEFFERSON TO APPLY FOR THE MISSOURI STATE TRANSIT ASSISTANCE GRANT Matt Morasch, Director of Public Works, presented the resolution. Councilmember Fitzwater motioned to adopt RS2022-49. Councilmember Kemna seconded the motion. The motion passed by the following roll-call vote: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None RS2022-50 sponsored by Councilmember Fitzwater A RESOLUTION AUTHORIZING THE CITY TO APPROVE A REAL ESTATE AGREEMENT WITH THE MISSOURI PRIMARY CARE ASSOCIATION AND THE MISSOURI BEHAVIORAL HEALTH COUNCIL FOR THE SALE OF 1.75 ACRES OF REAL ESTATE AT MSP City Attorney Ryan Moehlman presented the resolution. Councilmember Schreiber motioned to adopt RS2022-50. Councilmember Spencer seconded the motion. The motion passed by the following roll-call vote: 7 REGULAR COUNCIL MEETING, MARCH 20, 2023 Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS There were no presentations at this time. COUNCIL AND STAFF DISCUSSION OF PRESENTATION TOPICS There was no discussion at this time. NEW BUSINESS There was no new business at this time. UNFINISHED BUSINESS There was no unfinished business at this time. ADJOURNMENT A motion to adjourn was made by Councilmember Wiseman, seconded by Councilmember Lester, and approved unanimously at 8:50 P.M. CLOSED SESSION Pursuant to Sec. 610.021 of the Revised Statutes of Missouri, Mayor Tergin entertained a motion to go into Closed Session to discuss the following: i. Attorney Client Privilege [Sec. 610.021(1)] A motion was made by Councilmember Lester to go into Closed Session for the above- stated reasons, seconded by Councilmember Kemna and approved by the following roll - call vote at 8:51 P.M.: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None