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Home My Public Portal About2022_tcwsmin1212 Council Work Session December 12, 2022 Council Chamber, 25 West Market Street, Leesburg, Virginia, 7:00 p.m. Mayor Kelly Burk presiding. Council Members Present: Ara Bagdasarian, Zach Cummings, Vice Mayor Martinez, Neil Steinberg, and Mayor Kelly Burk. Council Members Absent: Suzanne Fox and Kari Nacy Staff Present:Town Manager Kaj Dentler,Town Attorney Christopher Spera, Deputy Town Manager Keith Markel, Parks and Recreation Director Rich Williams, Public Works and Capital Projects Director Renee LaFollette, Public Works Assistant Director for Operations Chris Kohr, and Clerk of Council Eileen Boeing. Minutes prepared by Deputy Clerk of Council Conna Alvarez. AGENDA ITEMS 1. Items for Discussion a. Outdoor Performance Stage at Ida Lee Park Mr. Williams presented Council with examples of outdoor performance stages and a potential proposed location within Ida Lee Park. Council and staff discussed the various options. It was the consensus of Council to allow staff to present this item to the Parks and Recreation Commission and report the findings bath to Council. b. Private Property Mural Pilot Program c. Electric Vehicle Pilot Program for Town Fleet It was the consensus of Council to defer the Electric Vehicle Pilot Program for Town Fleet item to a future meeting due to technical issues with the meeting broadcast and combine the Private Property Mural Pilot Program with the Public Art Guidelines item for discussion at the December 13, 2022, Council meeting. 2. Additions_tofuure Council Meetings a. None. 3. Adjournment On a motion by Vice Mayor Martinez, seconded by Council Member Bagdasarian, the meeting wwass adjourned at 7:35�p.m. / as ,"'�J ' C ,ts 140 Clerk of Council u 2022 tcwsmm12I2 I I Page December 12, 2022—Town Council Work Session (Note: Due to technical difficulties the meeting was not entirely recorded. Therefore, the text below is only a partial transcription of what was said at the meeting.) Mayor Kelly Burk: Let us begin tonight's Town Council work session of December 12, 2022-- at Ida Lee Park. Got to take a phone call He'll be right back Christopher Spare:They said it would work We'll see Eileen Boeing: And when I hit it, it comes on Christopher Spero: So are the ones up here Mayor Burk:Thank you So,did you cause this problem? Council Member Neil Steinberg: So,we'll hope anyway Council Member Am Bagdasarian:We should come back Wednesday and do it all Council Member Steinberg:Yeah Mayor Burk:Alnght Council Member Steinberg: Meanwhile Mayor Burk:Are you doing the presentation on the Private Mural? Council Member Bagdasarian: I guess so Mayor Burk: Okay.Are we on?Oh, okay Council Member Bagdasarian: So, no screens? Mayor Burk: So, right now it is 7.30 and the sound had some glitch and its not going out to the public We will be recording this, but the public at this point can't hear us I assume they can see us, but they can't hear what we're saying but we are recording it Council Member Bagdasarian: Okay Mayor Burk: You mean we don't have the visual of the—Did anybody make a motion to adjourn? Vice Mayor Fernando"Marty" Martinez: So, moved Council Member Bagdasarian:We could discuss it tomorrow, I mean Mayor Burk: I mean because we can't do it now if nothing is working. Can we? Christopher Spera:The meeting was properly noticed to the public There is no statutory requirement that the meeting be broadcast There is an expectation based upon our prior practice, but it would be a legal work session as it was properly noticed So, it's up to you if you want to be sure that the public has the ability to hear the discussion in real time then we can differ these items until another day Mayor Burk:Would Council be willing to listen to the Private Mural program and postpone the Electric Vehicle to another meeting?Would that upset anybody? Page 11 December 12, 2022 Vice Mayor Martinez: [Unintelligible] Mayor Burk:You could talk into the microphone,but I hear what you're saying The Private Mural thing isn't going to take but a few minutes, but the Electric Vehicle, that will take a little longer So, are there four people that would prefer that we move those to other meetings,other work sessions,or do it without the public's input at this point? Council Member Bagdasarian: If I may, on the Private Property Mural, that is a little more time sensitive because there is a whole cycle that this would initiate for 2023 So, if we decide to move both to a different date or just do the Private Property Mural tonight and then the other—because it is time sensitive. Christopher Spera: The alternative, Madam Mayor, is that we could combine— Council Member Steinberg:Tomorrow night? Christopher Spera: -- this presentation with the resolution that I have for you tomorrow night which also touches on the Private Property Mayor Burk:Would that be okay with you if we postpone that, if we did it tomorrow? Council Member Bagdasarian:That is fine with me Mayor Burk: Does anybody have an issue if we do that tomorrow? Council Member Steinberg: Only if we manage to rectify our technical issues Mayor Burk:That's true That could be a problem Actually,what would we do if we couldn't? Christopher Spero:Again, it would be up to you.The meeting was properly noticed, and I think it would be incumbent upon us to monitor what the technology is or isn't doing and then use the Town's social media through the Public Information Office to let folks know what our capacity is or isn't. Mayor Burk: Okay, alright So, there is no time thing on the Electnc Vehicle so we can put that at another work session, and we can do the Mural tomorrow Council Member Bagdasarian:That's fine There is a reason why I carry a projector in my trunk at all times Mayor Burk: I know Council Member Bagdasarian:You never know. Mayor Burk: Please run out and get it now Council Member Steinberg:Well, is there some reason why we don't want to just put it in front of the meeting tomorrow? I mean, even tomorrow's meeting shouldn't be excessive Mayor Burk: I mean, I'm willing to wait and put it on another meeting but if there are four people that want to put it on the meeting tomorrow,that's fine Council Member Steinberg: I would rather push forward with the Electric Vehicle if we can just put it in the front. Mayor Burk:Are there four people that would like to have the Electric Vehicle discussion tomorrow? Page 21 December 12, 2022 Council Member Bagdasarian: Would it go towards the end of the agenda? Because we have a full agenda tomorrow Mayor Burk: It would go on the front Right? It would go towards the front So, okay there's two— Council Member Steinberg: [Unintelligible] Mayor Burk: -- okay So, we'll postpone that one Are there four people that want to hear the Mural tomorrow? Four people,four people,four people Vice Mayor Martinez: [Unintelligible] Mayor Burk: Okay,you've got three Alright So,we'll do that tomorrow and the Electnc we'll put on at a future agenda. So, is there a motion to adjourn? Vice Mayor Martinez: So, moved Mayor Burk: Second? Council Member Bagdasarian: Second Mayor Burt All in favor? Council Member Bagdasarian:Okay Mayor Burk:Well' Council Member Bagdasarian: I'll bring my projector tomorrow. Mayor Burk: Who was it's Wait a minute. Who was it that said they d give me money if] ended-the meeting early? Page 31 December 12, 2022