HomeMy Public PortalAbout2023_01_09_R116 Process for Town Proclamations Orig Adoption 08_13_2019 The Town of
Leesburg,
Virginia PRESENTED: August 13. 2019
ADOPTED: August 13. 2019
AMENDED: September 10, 2019
AMENDED: January 12. 2021
AMENDED: February 8. 2022
RESOLUTION NO. 2019-116 AMENDED: January 9. 2023
A RESOLUTION: PROCESS FOR TOWN PROCLAMATIONS
WHEREAS, Council desires to amend its Rules of Procedure to include a process for
all future proclamations to ensure accuracy and advance notice to the public, recipients and
Council.
THEREFORE, RESOLVED, by the Council of the Town of Leesburg in Virginia that
the process for Town proclamations is as follows:
1. Require Council Member sponsorship.
2. Require advance requests for proclamations during the "Additions to Future Meetings"
section of at least one (1) business meeting prior to presentation unless the majority of
Council Members present waive this requirement to allow proclamations to be
presented in shorter time frame. Suspension of rules is not required if proclamation is
presented in shorter time frame. The sponsoring Council Member must provide
proclamation text when a request is made for proclamations presented at the next
immediate Council Meeting.
3. A Council Member's yes vote indicates the Council Member's desire to have their name
added to the proclamation. A nay vote or an abstention indicates a member does not
want their name on the proclamation. If a member is absent, staff will contact the
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A RESOLUTION: PROCESS FOR TOWN PROCLAMATIONS
member to determine whether or not they wish to have their name listed on the
proclamation.
4. Require only those Council Members signatures be written on signature lines.
5. Prohibit anyone else to sign for a Council Member, unless Council Member gives
specific authorization to staff to affix signature to proclamations on their behalf.
6. The annual proclamation list will be approved at the Council Organizational meeting
which occurs every two years.
7 All motions to approve proclamations will appear in "Section 8 — Approval and
Presentation of Proclamations" of the agenda.
PASSED this 9'"day of January 2023.
Kelly B k, r
Town of Leesburg
ATTEST.
AtiteasH 7124-2
Clerk of Council