The URL can be used to link to this page

Home My Public Portal AboutA 2009-07-28 - REC. & PARKSCITY OF LYNWOOD RECREATION & PARKS COMMISSION MEETING ~~~ ~as~d JU500P.M09 RECEIVED CITY HALL COUNCIL CHAMBERS JUL 2 3 2009 11330 BULLIS ROAD LYNWOOD, CA 90262 CITY OF LYNWOOD (310) 603-0220 CITY CLERKS OFFICE r ---RECREATION & PARKS COMMISSIONERS- P ~ 1()'~'L ~y~s CHARLES WOOD, CHAIRPERSON JOANETTE GUTIERREZ, VICE CHAIRPERSON MARGIE HARPER, COMMISSIONER DANIEL SALAZAR, COMMISSIONER LUCY HERNANDEZ, COMMISSIONER --RECREATION STAFF--- PERRY BRENTS, DIRECTOR OF RECREATION & COMMUNITY SERVICES MARK FLORES, RECREATION SUPERINTENDENT II ANN LLANAS, MINUTES CLERK ---AGENDA---- I. CALL TO ORDER II. INVOCATION III. PLEDGE OF ALLEGIANCE IV. ROLL CALL V. AGENDA POSTING VI. APPROVAL OF MINUTES VII. PUBLIC ORALS VIII. CORRESPONDENCE -FEE WAIVER IX. SCHEDULED MATTERS A. ACTIVENET WEBSITE X. XI. XII. B. LSA WEBSITE STAFF REPORTS REQUEST ATTACHED A. FACILITY USAGE REPORTS (BATEMAN HALL) B. CURRENT PROGRAMS/ACTIVITY REPORT IoR,a~ RePORr sv ReeRennoN srnFF> COMMISSION ORALS ADJOURNMENT -THE RECREATION & PARKS COMMISSION WILL ADJOURN TO THE NEXT REGULARLY SCHEDULED MEETING TO BE HELD AT 5:00 P.M. ON TUESDAY, AUGUST 25, 2009 IN THE LYNWOOD CITY HALL COUNCIL CHAMBERS. CITY OF LYNWOOD RECREATION & PARKS COMMISSION MEETING MINUTES for JUNE 23, 2009 I) Call to Order: The June 23, 2009 Recreation & Parks Commission meeting was called to order at 5:07 p.m. by Chairperson Charles Wood. II/III) Invocation & Pledge: The Invocation was led by Commissioner Margie Harper and the Pledge of Allegiance was recited by Chairperson Wood. IV) Roll Call: Present Absent Vice Chairperson Gutierrez Commissioner Salazar Commissioner Harper Commissioner Hernandez Chairperson Wood V) Agenda Posting: The Agenda was duly posted for the June 2009 meeting as prescribed by the Brown Act. VI) Approval of Past Minutes: Chairperson Wood called for a motion for review and approval of the minutes for the Recreation & Parks Commission meeting held on May 26, 2009. Vice Chairperson Gutierrez motions for approval of the minutes. Commissioner Harper seconds the motion. All Commissioners voted in favor to approve the minutes and the motion passed. Ayes: 3 Noes: 0 VII) Correspondence: None VIII) Public Orals: None IX) Scheduled Matters: A. 2009-2010 Fiscal Year Budget Briefing -Mark Flores, Interim Deputy Director passed out a memo outlining the increase/decrease of funds in all of the divisions of the Recreation & Community Services Department. He stated that the budget was approved at the last City Council meeting and the City Budget Book should be available within a week or two. The Art in Public Places and Marketing and Grants Divisions have been added to the Recreation Department. The Commissioners had a few questions as Mr. Flores reviewed each division. Mr. Flores also gave information on some of the divisions. Administration: Commissioner Harper asked if the City still has the same security provider. Mr. Flores stated that our current provider is California Protection Security. The City is in negotiations and a decision will be made at the July 21 Council meeting. Art in Public Places: Chairperson Wood asked if the art in front of Lynwood High School will be refurbished. Mr. Flores stated that there is only about $17,000 in the Art in Public Places Fund. Chairperson Wood said he was thinking along the lines of repainting the artwork. Vice Chairperson Gutierrez stated that the artwork on Imperial Highway is a welcome piece for incoming visitors. Mr. Flores stated that bronze statues have been ordered as part of the Art in Public Places program. A company will design bases for the statues that will discourage skate boarding activities on the statues. Bateman Hall: Mr. Flores announced that Bateman Hall is working to book workshops and corporate meetings during the week at Bateman Hall. The rooms are full on the weekends but are not being used enough during the week. Community Promotions -Events haven't been finalized yet. The annual Christmas Parade and Winter Wonderland will most likely take place. Dial-a-Ride: No change in RFP process to obtain another vendor due to contract expiration. If cost is over $15,000 must go through bid process. Marketing: The City website is in the final stages of redesign. It will be more user friendly and have a new look. Online registration will be available for most programs. Natatorium: There was a revenue increase of $4,000. Parking & Business Improvement District: Every Lynwood business gets charged a small fee for doing business in the City. The funds go to pay for minor repairs in the business areas and the Sheriff's enforcement team. Parks & Playgrounds: There will be less programming in the Parks and Playgrounds Division due to a $183,000 cut in funds. Sports: This program operates almost every day of the year including Sundays except for Christmas, Thanksgiving and New Year's Day. Seniors: There is a $38, 801 increase to the Senior Division Youth Center: Funding has been decreased by $21,189. Chairperson Wood stated that he talked to Park Maintenance staff and was told that when the new park opens they will have to make do with the staff they currently have. The Sports division is also understaffed; they will have to operate Ham Park when it opens. Commissioner Harper would like to know what is being done about taggers in the park. Do parents have to come pick-up their kids? Mr. Flores stated that security personnel detains at least one (1) tagger per day. They are held until the Sheriff comes. They are cited, fined and must appear in court. Vice Chairperson Gutierrez stated that the Sheriff's Department should make the youth and their parent(s) clean up the graffiti. Chairperson Wood stated if his kids are late to baseball practice, moms have to run laps. Mr. Flores stated that there is a graffiti tracker system in place that keeps a portfolio of graffiti art styles. X) Staff Reports: A. Facility Usage Report (Attached for review) -Chairperson Wood stated that it is encouraging not to see fee waivers on the Bateman Hall Commitment and Attendance Report. B. Current Programs/Activity Report - July 4~h Celebration -The City Council cut this event by $18,000. There will be no professional musicians as in previous years. Instead there will be a dance competition consisting mostly of local talent. The event will start later in the day at 4 p.m. and fireworks will start at sundown. Food vendors will be available and parking passes will be mailed out before the event. National Recreation Month -Youth Baseball participants will be in attendance at the 7/7/09 Council Meeting to accept a proclamation in honor of National Recreation Month. National Aquatics Month - A proclamation will be presented at the Recreation & Parks Commission meeting to be held on 7/28/09. Mobile Recreation Program - Program will operate on Monday, Tuesday and Wednesday at Mark Twain, Will Rogers and Lincoln elementary schools. The Movies in the Park program will be held in Lynwood City Park on Thursday nights at sundown. Mr. Flores stated he will send a schedule to the Commissioners. 14 & Under Girls Softball Tournament -Chairperson Wood announced we have one good strong team. Games are to be held on 6/26, 6/27 and 6/28 in Lynwood and Redlands. XI) COmmISSIOn OraIS: (Please abide by the 3-minute time limit for each Commissioner) • Chairperson Wood -Announced that Ivory Thomas Jr. has been drafted by the Houston Astros. He has a full scholarship to Cal State Fullerton. • Commissioner Harper -Commented that progress at Ham Park is moving slowly but it's getting done. She also agrees that the park is too close to Atlantic. Understands that cutbacks are necessary and funds are not available but we must be vigilant and keep our eyes on our kids. • Vice Chairperson Gutierrez - No comment • Commissioner Hernandez -Absent • Commissioner Salazar -Absent XII) Adjournment: The meeting was adjourned to the next regularly scheduled meeting to be held at 5:00 p.m. on July 28, 2009 in the Lynwood City Hall Council Chambers. Page 1 of 1 Ann Llanas From: David Abajian [explainit@msn.com] Sent: Wednesday, July 22, 2009 10:35 AM To: Ann Llanas Subject: U.S. Census Bureau Reservation Request Dear Mr. Brents, My Name Is David Abajian, And I Am A Recruiting Assistant For The United States Census Bureau. I'm In The Process Of Locating Sites To Conduct Training For New Employees Who Will Be Verifying Locations In Multiple Cities. This Phase Of Operations Is Called GQV (Group Quarters Validation -Hospitals, Homeless Shelters, Etc.). We Would Very Much Like To Use Bateman Hall For Our Training Operation. We Have Used The Facility In The Past For Testing Applicants Which Was A Couple Of Hours At A Time On Non Sequential Days, However This Phase Is Different. Our Needs Are As Follows- Dates: Monday September 21, Through Friday September 25 Time: 8 AM To S PM Capacity: 35-40 People On Tuesday Evening (July 21), I Spoke To Nathaniel Johnson. He Informed Me That Room #1 Was Available, But On Thursday Of That Week We Would Need To Use The Auditorium As Room #1 Was Booked. Last But Not Least, We Are Hoping To Use Your Facility Free Of Charge. The Attachment To This Letter Is A Document Indicating That The Federal Government Is Self Insured, And Will Handle Any Claims Arising During The Course Of Official Business. I'd Like To Thank You In Advance For Your Consideration Of This Matter, And Look Forward Working Together With You On This. Sincerely, David Abajian Recruiting Assistant U.S. Census Bureau 12501 E. Imperial Highway Norwalk, CA 90650 (562)916-4020 W (323) 262-8807 H 7/22/2009 GATEMAN HALL COMMITMENT AND ATTENDANCE -AUGUST 2009 DATE NAME EVENT ROOM TIME KITCH. SEC. ATTEND FEE FEE-W 1-Aug Janet Santana Reception Aud 4:30p-12mid yes yes 400 2240 ___ 1-Au _ Maria Elena Del ado _ 25th Anniversa _ _ #2 3:30p-11:30p _ es _ es 120 523 2-Aug Mahesh Bhai"Bill " Sital Weddin Aud12Patio 10:30a-3p yes yes 380 1222 3-Aug Recreation Exercise 1 5p-7p no no 20 45 4-Aug Recreation Exercise & Yoga 1 5p=8p no no 25 45 5-Aug Recreation Exercise & Yoga 1 5p_8p no no 20 45 6-Aug Ratilal Dayarambhai Desai Wedding Aud12Patio _ yes yes 400-500 1100 7-Aug Heraldos de la Paz Religious Self Help Wkshop Aud 6p-11:30p yes yes 600 550 8-Aug Ana Chapira Quinceanera Aud 4:30p-11:30p_ yes yes 2090 9-Aug NO EVENTS 10-Aug Recreation Exercise 1 5p-7p no no 20 45 11-Aug Recreation Exercise 1 5p _8p no no 25 45 12-Aug Marketing & Grants Business Roundtable 1 __ 7:30a-9:30a yes no 35 45 12-Au Recreation Exercise & Yoga 1 5p=8p no no 25 45 13-Aug Mike Patel Wedding Audl2Patio 4p-11p yes yes 800 1800 14-Aug Joanna Morales Reception Aud __ 4:30p-11:30p yes yes 350 725 15-Aug Barbara Brock Baby Shower 1 12:30p-6p yes no 80 300 15-Aug Dennis Biddle Reception 2 4:30p11:30p es yes 120 537 15-Aug Sylvia Estrada Quinceanera Aud 4:30p-11:30p yes yes 300 2090 16-Aug NO EVENTS 17-Aug Recreation Exercise 1 5p-7p no no 20 45 18-Au Recreation Exercise & Yoga 1 5p-8p no no 25 45 19-Aug Recreation Exercise & Yoga 1 5p8p no no 25 45 20-Aug Recreation Clerg Council Meeting Vip 9a-11a no no 10 15 20-Aug Rotary Luncheon #1 10a-2p yes yes 25 60 20-Aug Recreation Exercise & Yoga 1 5p-8p no no 25 45 20-Aug Quality of Life Cert Training Aud 6:30p-8:30p no no 30 100 21-Aug Maria DeJesus Mendez Quinceanera Aud 4;30p-11:30p yes yes 300 1175 22-Aug Recreation Exercise #1 9:30a-10:30a no no 10 45 22-Aug Cheryl Culhno Reception #2 4:30p-11:30p yes yes 120 873 22-Aug Alejandra Silva Reception Aud 4:30-12mid yes es 380 2090 23-Aug NO EVENTS 24-Aug Recreation Exercise 1 Sp-7p no no 20 45 25-Aug Recreation Exercise 1 5p-8p no no 25 45 25-Aug Qualit of Life Neighborhood Watch Mtg #2 6p-8p no no 35 60 26-Aug Recreation Exercise & Yo a 1 5p-8p no no 25 45 27-Au Rota Luncheon 1 10a 2p es no 15 60 27-Aug Recreation Exercise & Yoga #1 5p-8p no no 25 45 27-Aug Quality of Life _ Cert Training Aud 6:30p-8:30p no no 30 100 28-Aug NO EVENTS 29-Aug Recreation Exercise #1 9:30a-10:30a no no 10 45 29-Aug Tracy Harrison Reception #2 4:30p-11:30p yes yes 120 873 29-Au Elias Rodri uez Reception and 4:30 -11:30 es es 325 1075 save in Excel Gateman.committment attenCance mono 1 (revisetl ]/6129916:03 AM) GATEMAN HALL COMMITMENT AND ATTENDANCE -AUGUST 2009 DATE NAME EVENT ROOM_ _ TIME _ KITCH_. _ SEC. ATTEND FEE FEE-W 30-Aug IVO EVENTS 31-Aug Recreation _ Exercise _ 1 5p-7p no no 20 45 I I I I ~ 'PENDIN DATE 0 _ _ _ _ ~ _ I _ TOTAL ATTENDANCE 4420 ~ _ I - I I _ _ ~ ~ 4 ~ - _ savem excetea~eman.commnmen~anenaance.monm Z (revises nsnoos moa nM7 r~ ~~ Dear •• • ~.~ ~ ~.+~ w ucrwKl MENT OF COMAAERCE U.3. Census Bureau Los Angelea Regional Ceneue Center Northridge, CA 91324 Thank you for donating the space identified below for use in testing/training U.S. Census workers: Date: Time: Location The Federal Government does not sign liability or "hold harmless" agreements. The United States, through its departments and agencies such as Commerce and NOAA, is prohibited by the Anti-Deficiency Act, 31 U.S.C. 1341, 1342 and 1517, from undertaking contingent and undetermined liability without funds being appropriated by Congress for such purpose. The Government is self-insured and does not maintain general liability insurance. In lieu of any insurance, the Department's liability for negligence of its employees in performing their duties is governed exclusively by the provisions of the Federal Tort Claims Act. Therefore, please be informed of the following: "Census agrees to promptly consider and adjudicate any and all claims which may arise out of use of subject donor's premises resulting from the actions of Census or duly authorized representatives or contractors of Census and to pay for any damage or injury as required by Federal law. Such adjudication will be made pursuant to the Federal Tort Claims Act, 28 U.S.C. 2671 et: seq. or such other legal authority as may be pertinent. We understand that we can use this space (rent free) for the period(s) indicated above. If this is not correct, please let us know. Sincerely, Assistant Manager for Recruiting USC Er1SUSBUREAU l~b+ir~*bielrir~ed~