HomeMy Public PortalAboutAB 09-268 Record Retention ScheduleMcCALL CITY COUNCIL
AGENDA BILL
Number
Meeting Date
216 East Park Street
McCall, ID 83638
AB 09-268
December 17, 2009
AGENDA ITEM INFORMATION
SUBJECT:
Resolution 09-14 to adopt the Records Retention
Schedule
Approvals: Department/
Committee/Individual
Initials
Remarks
(Originator/
Support)
Mayor / Council
City Manager
Community Development
A
Treasurer
Clerk, Deputy City Clerk
fa f
originator
Police Department
Public Works
Golf Operations
COST IMPACT:
Parks & Recreation
FUNDING SOURCE:
Airport
Library
TIMELINE:
City Attorney
Grant Coordinator
SUMMARY STATEMENT:
Idaho Code 50-907 requires the City Council to adopt by resolution a record retention schedule, listing the
various types of city records with the applicable retention periods. A record retention schedule establishes
minimum retention periods for the various types of city records. Adoption of a record retention schedule
assists in efficient and effective records management by identifying records that have exceeded their
minimum retention that may be destroyed following approval by the City Attorney and, as required for
semi -permanent records, approval by the Idaho State Historical Society and upon resolution of the City
Council in accordance with the provisions of Idaho Code 50-907.
The City Clerk has communicated with the entire City's Department Heads to develop an accurate and
functional retention schedule following the guidelines set forth in the Records Management Manual
produced by the Association of Idaho Cities.
The Records Retention Schedule has been sent to the City's attorney for review.
RECOMMENDED ACTION:
Adopt the Records Retention Schedule by Resolution 09-14 and authorize the Mayor to sign all necessary
documents.
RECORD OF COUNCIL ACTION
Meeting Date
ACTION